I hereby give notice that an ordinary meeting of the Parks, Arts, Community and Events Committee will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 22 September 2022 10.00am Reception
Lounge |
Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa / Parks, Arts, Community and Events Committee
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Cr Alf Filipaina, MNZM |
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Deputy Chairperson |
Cr Dr Cathy Casey |
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Members |
Cr Josephine Bartley |
IMSB Member Tony Kake, MNZM |
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Deputy Mayor Cr Bill Cashmore |
Cr Tracy Mulholland |
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Cr Fa’anana Efeso Collins |
Cr Daniel Newman, JP |
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Cr Pippa Coom |
Cr Greg Sayers |
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Cr Linda Cooper, JP |
Cr Desley Simpson, JP |
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Cr Angela Dalton |
Cr Sharon Stewart, QSM |
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Cr Chris Darby |
Cr Wayne Walker |
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Cr Christine Fletcher, QSO |
Cr John Watson |
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Mayor Hon Phil Goff, CNZM, JP |
IMSB Member Glenn Wilcox |
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Cr Shane Henderson |
Cr Paul Young |
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Cr Richard Hills |
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(Quorum 11 members)
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Sonja Tomovska Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
16 September 2022
Contact Telephone: (09) 890 8022 Email: sonja.tomovska@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz |
Terms of Reference
Responsibilities
This committee deals with the development and monitoring of strategy, policy and action plans associated with community, social and cultural activities. The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:
· The Southern Initiative and The Western Initiative
· sports and recreation, including parks and reserves
· community facilities and community services
· acquisition of property relating to the committee’s responsibilities and in accordance with the LTP
· grants for regional events, arts and cultural and heritage organisations, indoor sports and leisure and for the regional community development programme
· economic development
· arts and culture
· community safety
· community engagement
· community development
· homelessness
· working with the six demographic advisory panels to give visibility to the issues important to their communities and help effect change
· working with the Auckland Domain Committee to give visibility to the issues important to the Domain and to help effect change.
Powers
(i) All powers necessary to perform the committee’s responsibilities, including:
(a) approval of a submission to an external body
(b) establishment of working parties or steering groups.
(ii) The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.
(iii) If a policy or project relates primarily to the responsibilities of the Parks, Arts, Community and Events Committee, but aspects require additional decisions by the Planning Committee and/or the Environment and Climate Change Committee, then the Parks, Arts, Community and Events Committee has the powers to make associated decisions on behalf of those other committee(s). For the avoidance of doubt, this means that matters do not need to be taken to more than one of these committees for decisions.
(iv) The committee does not have:
(a) the power to establish subcommittees
(b) powers that the Governing Body cannot delegate or has retained to itself (section 2).
Code of conduct
For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx
Exclusion of the public – who needs to leave the meeting
Members of the public
All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.
· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.
· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.
· In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).
· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.
· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.
Independent Māori Statutory Board
· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.
· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.
Staff
· All staff supporting the meeting (administrative, senior management) remain.
· Other staff who need to because of their role may remain.
Local Board members
· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.
Parks, Arts, Community and Events Committee 22 September 2022 |
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board Input 7
6.1 Local Board Input: Upper Harbour Local Board, Allocation of the Sport and Recreation Facilities Investment Fund 2022/2023 8
6.2 Local Board Input: Franklin Local Board - Allocation of the Sport and Recreation Facilities Investment Fund 2022/2023 8
6.3 Local Board Input: Maungakiekie -Tāmaki Local Board - Allocation of the Sport and Recreation Facilities Investment Fund 2022/2023 9
6.4 Local Board Input: Rodney Local Board - Future management of motorised vehicles driving on Te Oneone Rangatira / Muriwai Beach 9
7 Extraordinary Business 10
8 Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 22 September 2022 11
9 Demographic Advisory Panels End of Term Report 2019 - 2022 31
10 Next steps for the draft golf investment plan 103
11 Retrospective approval of Auckland Council’s Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill submission 281
12 Kia Ora Tāmaki Makaurau Performance and Implementation Update 333
13 Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022: Auckland Council Group Māori Outcomes Report 2021-2022 353
14 Allocation of the Sport and Recreation Facilities Investment Fund 2022/2023 407
15 Regional Community Development grants programme:alignment with Ngā Hapori Momoho | Thriving Communities Strategy Implementation Plan 2022-2025 465
16 Regional Arts and Culture grants allocation: Round 1 2022/2023 469
17 Future management of motorised vehicles driving on Te Oneone Rangatira / Muriwai Beach 483
18 Approval of the Regional Parks Management Plan 495
19 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Parks, Arts, Community and Events Committee: confirm the ordinary minutes of its meeting, held on Thursday, 11 August 2022, as a true and correct record. |
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.
At the close of the agenda no requests for public input had been received.
Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.
This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Parks, Arts, Community and Events Committee 22 September 2022 |
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Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 22 September 2022
File No.: CP2022/12669
Te take mō te pūrongo
Purpose of the report
1. To tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A.
2. To whakarite / provide a public record of memos, workshops or briefing papers that have been distributed for the Parks, Arts, Community and Events Committee’s information since 11 August 2022.
Whakarāpopototanga matua
Executive summary
3. This is a regular information-only report which aims to provide public visibility of information circulated to committee members via memo or other means, where no decisions are required.
4. The following papers/memos were circulated to members:
Date |
Subject |
29 August 2022 |
Older Aucklanders a quality of life summary |
31 August 2022 |
Update on Te Kete Rukuruku regional parks naming programme |
19 September 2022 |
Colin Dale Park Development – undertake landowners approval stage 2 |
19 September 2022 |
Service Improvement - Mobile and Access Service |
19 September 2022 |
Parks & Community Facilities: Tree Management Protocols – Tree Risk |
19 September 2022 |
Report back: additional information on known community lease portfolio costs and domestic and international community lease rent pricing models |
19 September 2022 |
Te Mahere Whanake Ōhanga: Economic Development Action Plan progress report 2022 |
5. The following workshops/briefings have taken place:
Date |
Subject |
Regional Parks Sustainable Public Transport |
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17 August 2022 |
Sport and Recreation Facilities Investment Fund 2022 – allocation |
24 August 2022 |
Golf Investment Plan |
31 August 2022 |
Future Management of Vehicles on Muriwai Beach |
6. These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz
· at the top of the left page, select meeting “Park, Arts, Community and Events Committee” from the drop-down tab and click ‘view’;
· under ‘attachments’, select either the HTML or PDF version of the document entitled ‘extra attachments’.
7. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.
Ngā tūtohunga
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report
b) whiwhi / receive the summary of Parks, Arts, Community and Events Committee Information memoranda, workshops and briefings – 11 August 2022.
Attachments
No. |
Title |
Page |
a⇩ |
Forward Work Programme |
15 |
b⇨ |
MEMO: Older Aucklanders a quality of life summary (Under Separate Cover) |
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c⇨ |
MEMO: Update on Te Kete Rukuruku regional parks naming programme (Under Separate Cover) |
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d⇨ |
MEMO: Colin Dale Park Development – undertake landowners approval stage 2 (Under Separate Cover) |
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e⇨ |
MEMO: Service Improvement - Mobile and Access Service (Under Separate Cover) |
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f⇨ |
MEMO: Parks & Community Facilities: Tree Management Protocols – Tree Risk (Under Separate Cover) |
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g⇨ |
MEMO: Report back: additional information on known community lease portfolio costs and domestic and international community lease rent pricing models (Under Separate Cover) |
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h⇨ |
MEMO: Te Mahere Whanake Ōhanga: Economic Development Action Plan progress report 2022 (Under Separate Cover) |
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i⇨ |
WORKSHOP: Regional Parks Sustainable Public Transport (Under Separate Cover) |
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j⇨ |
WORKSHOP: Sport and Recreation Facilities Investment Fund 2022 - allocation (Under Separate Cover) |
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k⇨ |
WORKSHOP: Golf Investment Plan (Under Separate Cover) |
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l⇨ |
WORKSHOP: Future Management of Vehicles on Muriwai Beach (Under Separate Cover) |
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Ngā kaihaina
Signatories
Author |
Maea Petherick - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor |
Authoriser |
Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
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Kōmiti Whakarite Parae, Mahi Toi, Hapori, Kaupapa / Parks,
Arts, Community and Events Committee This committee deals with the development and monitoring of strategic policies and action plans associated with regional parks, libraries, arts, communities and events. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference This committee meets bi-monthly commencing in February 2020 |
Area of work and Lead Department |
Reason for work |
Committee role (decision and/or direction) |
Expected timeframes Highlight the month(s) this is expected to come to committee in 2022 |
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Feb |
No meeting |
Apr |
No meeting |
Jun |
No meeting |
Aug |
Sep |
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The Demographic Advisory Panels
Democracy and Engagement |
The six demographic panels will engage and report to committee on a regular basis
Demographic advisory panels' achievements in the 2019-2022 term Sept 2022 |
Decision: Demographic advisory panels' achievements in the 2019-2022 term Co-chairs to present where possible
Progress to date: Demographic
Advisory Panels work programme |
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Golf Investment Plan Community and Social Policy |
Council’s strategic approach to outcomes, priorities and investment in golf. Draft plan for public and local board feedback during March-May 2022.
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Decision: agree preferred approach and key moves
Progress to date: Draft plan for public and local board feedback during March-May 2022. |
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Community Facilities: Tree Management Protocols – Tree Risk Community Facilities |
Report sets out specific practices and processes used by Community Facilities to manage risks from tree failures |
Inform: How risk is managed across the tree portfolio and demonstrate alignment with relevant legislation and best practice Update via memo |
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Māori Outcomes Framework
Nga Matarae |
Development of the Māori Outcomes Framework to guide council’s evolved approach to achieving outcomes for Māori
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Decision: July report on the final Measures for Kia Ora Tāmaki Makaurau – a Māori performance measurement framework
Progress to date: Māori outcomes framework – Kia ora Tāmaki Makaurau 20 August 2020 link to decision Seek approval of Kia Ora Tāmaki Makaurau – Māori outcomes performance measurement framework 8 July 2021 link to decision 11 November 2021 link to decision To provide an update on the first six
months of implementation of Kia Ora Tāmaki Makaurau – Māori
Outcomes Performance Measurement Framework and next steps identified in the
implementation. |
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Regional Parks Management Plan Review
Regional Service and Strategy |
Statutory review of the omnibus regional parks’ management plan
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Decision: approve the Regional Parks Management Plan
Progress to date: Public notification of discussion paper for consultation 20 August 2020 link to decision Information Memorandum – Regional Parks Management Plan 15 October 2020 link to memo Information Memorandum – Regional Parks Management Plan 11 March 2021 link to memo Approve public notification of the draft Regional Parks Management Plan 2 December 2021 link to decision |
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Te Kete Rukuruku site selection - Māori Naming of Regional Parks Regional Service and Strategy |
Māori naming of regional parks using Te Kete Rukuruku (TKR) process, a Māori naming and storytelling programme.
update via memo |
Progress to date confirm the scope, considerations and recommendations for Māori naming of regional parks confirm the intention to invite mana whenua to provide Māori names as dual names for six regional parks and a sole Māori name for Ōmana Regional Park 11 November 2021 link to decision |
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Community Facilities Network Plan and Action Plan
Regional Service and Strategy |
Community Facilities Network Plan Action Plan is reviewed and updated every 3 years |
Decision: approve revised Community Facilities Network Plan Action Plan
Progress to date report progress on implementation of the Community Facilities Network Plan Action Plan (2019). 15 October 2020 link to decision Report progress on implementation of the Community Facilities Network Plan Action Plan (2019) 11 November 2021 link to decision Whai/adopt the revised Community Facilities Networks Plan Action Plan (2022) that sets the priority actions for the next three years to deliver the Community Facilities Network Plan 11 August 2022 link to decision
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Future management of motorised vehicles driving on Muriwai Beach
Parks, Sports and Recreation |
To provide an update on management of motorised vehicles driving on Muriwai Beach
Update / next steps |
Decision:
Progress to date: Approve the implementation measures and control motorised
vehicles accessing Muriwai Beach To approve community engagement, outside of the annual budget process, on a fee-based permit for access to Te Oneone Rangatira / Muriwai Beach via Coast Road. To approve continued seasonal closures of vehicle access to Te Oneone Rangatira / Muriwai Beach. To provide an update of outcomes of management measures implemented over the 2021/2022 summer period. 9 June 2022 link to decision |
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ü |
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Reserve revocation part 27 George Street, Papatoetoe Eke Panuku |
Reserve revocation required to contribute to asset recycling target and development outcomes. |
Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation. The Finance and Performance Committee approved commencement of reserve revocation process on 21 October
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Mobile & access Services Review
Connected Communities |
Update and endorsement of the new approach for the Mobile and Access service as part of Auckland Libraries Service offering
No decision required – update via memo and media release
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Decision: endorsement of approach and potential changes to service will be required once review is completed and recommendations decided.
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Citizens Advice bureaux Update
Connected Communities |
To provide the committee with an update on the implementation of the regional network service provision framework No decision required – update via memo and media release
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Information and insights update. No decision required
11 August 2022 Update via memo link |
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Welcoming Communities Accreditation
Connected Communities
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Update on the “Welcoming Communities’ accreditation sought for Auckland Council
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Information and direction only |
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Regional Events Work Programme FY22 23
Regional Service and Strategy |
To present the regional events work programme for FY22 23 July 2021 The work programme will be provided as a memo.
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Update: Regional Events Work Programme FY22 23
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Facility Partnerships Policy Implementation Regional Service and Strategy |
Update and approval of facility partnership opportunities progressed through the application of the Facility Partnerships Policy (item will only be reported if there are partnership opportunities to progress) |
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As required |
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Safe Communities
Connected Communities |
In February 2019 the Community Development and Safety Committee endorsed the draft application (COM/2019/2), and Auckland became and accredited Safe Community in May 2019. This is now in operation through the Safety Collective Tamaki Makaurau I Auckland of which Auckland Council is a member. |
Decision: On strategic direction. The committee will be asked to consider and endorse the work of the Safety Collective since Safe Communities Accreditation was achieved in mid-2019. Consider: Committee-police regular engagement via this committee.
Progress to date: 20 August 2020 deferred to October 2020 Information Memorandum: The Safety Collective Public Input from the Safety Collective Tamaki Makaurau 15 October 2020 link to decision |
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Regional Funding and Grants |
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Regional Event Fund Grants Allocation
Regional Service and Strategy |
Regional Events grants Two grant allocation rounds per year enabling payments in financial year quarters one and three
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Decision: Funding allocations for the regional event fund 2019/2020 round two and 2020/2021 round one for approval. Progress to date: Grant allocations for 2019/2020 Regional Event Fund round two 13 February 2020 link to decision Report June 2020 – deferred to August Grant allocations for the 2020/2021 Regional Event Grant Programme 20 August 2020 link to decision Approve grant allocations for the 2021/2022 Regional Events Grants Programme 9 September 2021 link to decision Approve grant allocations for the 2021/2022 Regional
Event Grants Programme Round 2 10 February 2022 To approve grant allocations for 2022/2023 Regional Event Grants Programme Round 1 11 August 2022 link to decision |
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Regional Arts & Culture Grants
Regional Service and Strategy |
Regional Arts & Culture grants 2021/2022 Round 2 - April 2022 2022/2023 Round 1 - Sept 2022
2019/20 Round 2 2020/21 Round 1 Two rounds per year
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Decision: Funding allocations for the regional arts and culture fund 2021/2022 Round 2 April 2022 and 2022/2023 round one, 1 September 2022 for approval.
Progress to date: 2019/2020 Regional Arts and Culture grants programme 20 August 2020 link to decision 2020/2021 Regional Arts and Culture grants programme 10 December 2020 link to decision Information Memorandum – to provide and update on the outcomes achieved by the Regional Arts and Culture grants programme 2019/2020 13 May 2021 link to memo Presentation: an overview on outcomes of funding received through the Regional Arts and Culture grants programme round two 2019/2020 13 May 2021 link to decision 2021/2022 Round 2 Regional Arts and Culture grants programme 7 April 2022 link to decision |
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Regional Community Development Grants
Regional Service and Strategy |
Regional Community Development grants 2019/2020 – one round per year
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Decision: Funding allocations for the regional community development 2022/2023 fund for approval.
Progress to date: Allocations for the Regional Community Development grants 2019/2020 13 February 2020 link to decision Allocations for the Regional Community Development grants 2020/2021 10 December 2020 link to decision Approve allocations for the Regional Community
Development grants programme 2021/2022 |
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The Sport & Recreation Facility Investment Fund
Parks, Sports and Recreation |
Purpose of the fund is the allocate $120 million over ten years to support the development of regional and sub-regional sport and recreation facilities across Auckland. |
Decision: funding allocation approval for 2021/2022 and 2022/2023
Progress to date: allocate the 2021/2022 Sport and Recreation Facility Investment Fund, project delivery costs for the sports field investment programme, 2020/2021 Sport and Recreation Facility Investment Fund 11 November 2021 link to decision |
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Aktive and the Auckland Regional Sports Trusts
Parks, Sports and Recreation |
Approval of $552,000 strategic partnership grant to Aktive Auckland & Sport to deliver on agreed priority initiatives.
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Decision: allocation of strategic partnership grant funding Progress to date: approve an approach for investment for 2021/2022 of $552,00 allocated for sport and recreation outcomes, budgeted for in the Long-term plan 2021-2031 8 July 2021 link to decision To approve investment of $552,000 in 2022/2023 for sport and recreation outcomes, budgeted for in the Long-term Plan 2021-2031 11 August 2022 link to decision |
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Community Occupancy Guidelines: Leases pricing structure
Community & Social Policy |
As part of the programme of work to implement the recommendations from the Community Occupancy Guidelines 2018 review
Update via memo |
Decision: approve next steps
Progress to date:
seek approval to provide an in-depth information report on domestic and international community lease rent pricing options 10 February 2022 link to decision |
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Ngā Hapori Momoho -Thriving Communities Plan
Community & Social Policy |
Implementing council approved improvements to the Thriving Communities Strategy.
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Direction: approve draft strategy in February 2022 and Implementation Plan August 2022
Progress to date: tango/adopt the Ngā Hapori
Momoho/Thriving Communities Strategy 2022-2032
10 February 2022 tango/adopt the Ngā Hapori Momoho | Thriving Communities Implementation Plan 2022-2025 11 August 2022 link to decision
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Connected Communities |
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Fines Free Removal & Amnesty Campaign
Connected Communities |
To provide an overview and impact of the removal of library fines from overdue items at Auckland Libraries as part of the Long-Term Plan adopted in June 2021 |
Information and insights 11 August 2022 Update via memo link |
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Libraries Connected Communities |
Work around the integration with customer services |
Decision: on matters relating to regional aspects of the proposed integration (local boards will decide on local outcomes) |
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Investment and Annual Plan |
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Community Facilities Network Plan priorities for
Regional Service and Strategy |
Indicative business case for Albany Library timing to be confirmed |
Decision: on indicative business cases relating to CFNP priorities.
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Community Facilities Regional Work Programmes 2022-2025 |
To approve the 2022-2025 Community Facilities Regional Capital Work Programmes. |
Progress to date: 7 July 2022 Link to decision |
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Extraordinary July |
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Strategic acquisition issues and opportunities
Community Facilities |
Understanding current acquisition issues and options.
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Inform:
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Economic Development |
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Community and Social Innovation update
Community and Social Innovation |
Provide an update on both The Southern Initiative and The Western Initiative approach, priorities and achievements.
Update will be provided by memo.
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Inform: Strategic direction regarding both the Southern Initiative and the Western Initiative approach to social and community innovation in South Auckland and West Auckland.
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OTHER |
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Convention on the Elimination of All Forms of Discrimination against Women.
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In early 2019, council affirmed its commitment to advancing the goals of the Convention on the Elimination of all forms of Discrimination against Women (CEDAW). |
Inform: |
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Completed
Area of work |
Committee role (decision and/or direction) |
Decision |
Youth Centres Review |
Decision: on review findings |
Council’s support to youth centres and non-council youth services 11 June 2020 - link to decision |
Public Art Policy |
Decision: approval of work programme |
To seek approval of the 2020/2021 Public Art Regional Work Programme from the PACE (Parks, Arts, Community and Events) Committee. 15 October 2020 - link to decision |
Decision: on review |
Form Citizens Advice Bureaux Service Framework Political Advisory Group 13 February 2020 - link to decision Update about development of the Citizens Advice Bureaux (CAB) regional service provision framework and CAB insights report 15 October 2020 - link to decision |
|
Community Access Scheme |
Decision: approve the extension of the current Community Access Scheme funding agreements for one year, from 1 July to 30 June 2021, while a review of the scheme continues. |
Extension of the current Community Access Scheme funding agreements for one year 20 August 2020 - link to decision Approve repurposing the existing Community Access Scheme to a contestable operational grant 10 December 2020 - link to decision |
Investigation in North-west Community Provision |
Decision: on investigation findings |
Business case for a destination aquatic facility with leisure components 10 December 2020 - link to decision |
Community Facilities Network Plan Sub Action: Central library strategic review |
Decision: consider the strategic review and decide on the direction of the plan, as well as receive the strategic review |
Approval to develop a indicative business case for the central library / Tāmaki Pātaka Kōreo 10 December 2020 - link to decision |
Governance of Colin Dale Park |
Decision: Agree whether or not Colin Dale Park should be regionally governed. |
Approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be allocated to the governing body according with section 17(2) of the Local Government Auckland Council Act and be added to Schedule 1 of the Auckland Council Long-term Plan. 11 March 2021 - link to decision |
Alcohol Strategy three yearly review |
Decision: approve refreshed alcohol strategy |
seek approval to improve the Auckland council whānau approach to minimising alcohol related harm in Auckland communities 13 May 2021 - Link to decision |
Options to expand revenue streams for sport facilities investment |
Decision or Update Direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan |
referred this to the LTP/Annual Plan process |
Decision: consider and approve for public release - timing to be confirmed |
No approval to start |
|
Auckland Paths |
Inform: note progress (workshop or memo) - Timing to be confirmed |
No update / this work is on going |
One Local Initiatives |
Inform: update on progress and implementation |
|
Investing in Aucklanders (Age Friendly City) |
Direction: on the approach to a friendly, inclusive, diverse city. |
Incorporated into WHO Age Friendly programme |
Decision: on audit results |
No scope approved |
|
Decision: Consider and decide whether Auckland should be a member of the network |
No scope approved |
|
Direction approve draft plan for public consultation |
Update elected members on key findings from community engagement we have undertaken to inform the refresh of the Thriving Communities Plan 8 July 2021 - link to memo |
|
Fines and Charges |
Decision: to move case forward for consideration |
information Memorandum – Proposal to remove Library Overdue Fines 11 March 2021 - link to memo Information Memorandum – Library Fines Removal Update 8 July 2021 - link to memo |
Reserve revocation 34R Blanes Road, Weymouth Eke Panuku |
Reserve revocation required to contribute to asset recycling target and development outcomes.
|
Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation approval to commence the reserve revocation process for 34R Blanes Road, Weymouth 8 July 2021 - link to decision
|
Regional Sport and Recreation Facilities Operational Grant |
Decision: Progress / Information |
Allocate the 2021/2022, 2022/2023 and 2023/2024 Regional Sport and Recreation Facilities Operating Grant 8 July 2021 - link to decision |
Direction: approve three-year status review |
provide an update and start the three yearly review of child and youth activity across the Auckland Council group, in accordance with the I Am Auckland implementation plan and evaluation framework. 9 September 2021 - link to decision |
|
Smokefree Update Report |
Decision: approve priorities for 2021/2022 |
progress update on the implementation of Auahi Kore Hapori Whānui as part of the Implementation Plan of the Council’s Smokefree Policy 2017 – 2025 and seek approval of the 2021/22 priorities. 9 Sept 2021 - link to decision |
/ Arts and Culture Strategic Action Plan Strategy? |
Decision: approve current state review and agree next steps |
present the findings of a current state analysis of Toi Whītiki, Auckland’s Arts and Culture Strategic Plan and seek approval to the redevelopment of Toi Whītiki as new collective impact framework for the creative sector 9 Sept 2021 – Link to decision |
WHO Age Friendly City |
Decision: on the Age-friendly plan to join the WHO Age-Friendly Cities and Communities Network |
adopt the Tāmaki Tauawhi Kaumātua- Age-friendly Tāmaki Makaurau / Auckland Action Plan 11 November 2021 - link to decision |
Mt Albert Pool Indicative Business Case |
Decision: approve preferred option |
To consider an indicative business case for the continued provision of aquatic services in the Albert-Eden Local Board area 11 November 2021 – link to decision |
Implementation of improvements resulting from the review of the Community Occupancy Guidelines 2012 |
Decision: current state review and agree next steps |
provide an update on the implementation of the recommendations from the Community Occupancy Guidelines 2012 review and seek approval of implementation priorities. 11 November 2021 - link to decision |
Homelessness |
Decision: on council commitment and implementation action. Information Memorandum: Snapshot Homelessness 22 December 2021 |
Endorsement of the Kia Whai Kāinga Tātou Katoa (Auckland’s regional cross-sectoral homelessness plan) Strategic Framework 20 August 2020 - link to decision Information Memorandum: Update on COVID19 and post-COVID19 support for people who are homeless 20 August 2020 - link to memo Information Memorandum: A Night Shelter in Auckland 15 October 2020 - link to memo Information Memorandum: Snapshot Homelessness Statistics 13 May 2021 - link to memo |
UNESCO Auckland City of Music Strategy |
Update: forward direction and share outcomes from the 2017-2020 report |
Update on the outcomes achieved under the UNESCO Auckland City of Music designation between 2017-2021 10 February 2022 - link to decision |
Sport and Recreation Strategic Action Plan and Parks and Open Spaces Strategic Action Plan |
Update: implementation and progress update with the Parks and Open Spaces Strategic Action Plan update |
implementation update from Parks, Sport and Recreation about the departments implementation of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) and Parks and Open Spaces Strategic Action Plan (POSSAP) 10 February 2022 - link to decision |
Reserve revocation 9Z St George Street, Papatoetoe |
Decision: Approve the recommendation of the revocation of reserve status to Department of Conservation |
Seek approval to submit a request to the Minister of Conservation to uplift the reserve status of the property 10 February 2022 - link to decision |
Tāmaki tauawhi kaumātua - Age-friendly Tāmaki Makaurau / Auckland Action Plan |
Decision: approve monitoring and evaluation plan |
To adopt the Tāmaki Tauawhi Kaumātua- Age-friendly Tāmaki Makaurau / Auckland Action Plan. Application to seek membership of the WHO Network of Age-Friendly Cities and Communities has been lodged 11 November 2021 - link to decision Memo to PACE committee - 16 March 2022 – Auckland confirmed as a member of the World Health Organisation Network of Age-friendly Cities and Communities 7 April 2022 – link to memo |
Consideration of the designation status for Chelsea Estate Heritage Park |
Decision: consider and approve preferred park designation. |
To consider a change in designation of Chelsea Estate Heritage Park and surrounding reserves at the request of the Kaipātiki Local Board 7 April 2022 - link to decision |
Rescinding of 2012 resolution in reference to Robinson Reserve |
Decision: As landowner and successor to Regional Development and Operations Committee |
To rescind the Regional Development and Operations Committee decision of 24 July 2012 (RDO/2012/152) to enter into a land exchange with the Ministry of Education for part of Robinson Reserve at 50-54 Smallfield Avenue, Three Kings 7 April 2022 - link to decision |
Kia Whai Kainga Tatou Katoa- Regional Cross Sector Homelessness Plan |
Decision: receive progress report on sector plan and agree council priorities (scope of update subject to homelessness sector response to COVID). |
Homelessness snapshot provided in December 2021 10 February 2022 - link to memo. To provide an update on the council’s homelessness work programme, the nature and scale of homelessness in Auckland and whakaae / approve implementation actions for 2022 / 2023 7 April 2022 - link to decision |
Auckland Foundation |
Update: Auckland Foundation funding |
To approve an interim funding agreement for Auckland Foundation to allow time for development of delivery targets to support consideration of a further agreement 7 April 2022 - link to decision |
Millwater and Silverdale community needs investigation Community and Social Policy |
Gap analysis for community facilities to meet future demand - action in the Community Facilities Network Plan Action Plan |
To tautoko / endorse the findings of the community provision investigation for Millwater and Silverdale 7 April 2022 - link to decision |
Monitoring and scoping a review of Parks and Open Space Strategic Action Plan Community and Social Policy |
Timely to review open space, sport, and recreation strategic documents. |
Decision: approve the scope for the review of our open space policy, sport and recreation framework. approval to a report back on options for the scope of a potential refresh of the wider open space policy framework, including engagement with key stakeholders 10 February 2022 - link to decision Report back on scope options in June 2022. - Update link to August decision
|
Green New Deal
Community and Social Innovation |
A portfolio of economic stimulus missions targeting south and west Auckland and Maori and Pasifika Note: this report will only proceed if external funding is received for the project |
Decision: execution proposal Note: bid to central government for the Eco Park was unsuccessful |
Cultural Initiatives Fund / Marae Programme Māori Outcomes |
Council partners with marae in a number of ways. A large part of the marae programme across council is in two parts - the Marae Infrastructure Programme, which seeks to deliver safe, healthy and warm marae, and the Cultural Initiatives Fund, which is a contestable grant open to marae and papakāinga. The interim guidelines for both programmes have been adopted by PACE. Both are due for review.
|
Decision: adopt revised/updated guidelines for Marae Infrastructure Programme and Cultural Initiatives Fund. Confirm the grants to be made to marae and papakāinga housing from the CIF contestable grant round for 2021/22 Marae Infrastructure Programme – Interim Funding Guideline 13 February 2020 - link to decision Cultural Initiatives Fund grants for marae papakāinga/ Māori housing 2020/2021 20 August 2020 - link to decision Revise out of date resolutions in relation to the development of a marae on Te Atatū Peninsula 15 October 2020 - link to decision To review and approve the Cultural Initiatives Funding grant for marae development and papakāinga/Maori housing for the 2021/2022 financial year 8 July 2021 - link to decision To review and approve Cultural Initiatives Funding grants for marae development and papakāinga/Māori housing for the 2022/2023 financial year 9 June 2022 - link to decision
|
Dedication of service lane on Bute Road Community Facilities |
Legalisation of service lane |
Decision: Landowner approval Deferred to new term 2022 - 2025 |
Regional Parks Management Plan Review
Regional Service and Strategy |
Reserve Act Classification update for Regional Parks
|
Decision: Reserves Act Classification classify land held under the
Local Government Act 2002, classify land held under the Reserves Act 1977,
approve public notification where required To make a decision on the reclassification of regional parks land under the Reserves Act 1977 9 June 2022 - link to decision |
Fines Free Removal & Amnesty Campaign Connected Communities |
To provide an overview and impact of the removal of library fines from overdue items at Auckland Libraries as part of the Long-Term Plan adopted in June 2021 |
Information and insights
|
Arts, Culture and Heritage Work Programme FY23 Regional Service and Strategy |
Arts, Culture and Heritage Work Programme FY23
|
Decision: approve Arts, Culture and Heritage Work Programme
Seek approval of the 2021/2022 Arts and Culture Regional Work Programme 8 July 2021 - link to decision To approve the 2022/2023 Arts, Culture and Heritage Regional Work Programme. 9 June 2022 - link to decision
|
Consideration of the designation status for Ngaroto Lakes Community and Social Policy |
In response to a request as part of the review of the regional parks management plan, to consider Ngaroto Lakes to be classified as regional park and form part of Te Arai |
Decision: consider and approve preferred park designation
|
Graffiti Prevention Action Plan
Community Facilities
|
A regional, integrated approach to preventing graffiti vandalism was confirmed through the 2012 Auckland Graffiti Vandalism Prevention Plan. This approach has been reviewed and was updated in 2019 by the then Arts, Community and Events Department, in the context of a refreshed approach to prevention and enforcement and an acknowledgment of the significant success of the rapid removal methodology. This item is complete as the Auckland Graffiti Vandalism Prevention Plan 2020 has been operational since January 2020 |
Decision: on the strategic direction
|
Regional Sport and Recreation grants programme
Parks, Sport and Recreation |
Review of previous grants allocation and recommendation for next round
|
Decision: funding allocation approval for 2022/2023 Allocate funding 2020/2021 and approve funding 2021/2022 opening and closing dates and funding budget of $508,000 20 August 2020 - link to decision allocate funding 2021/2022 and approve 2022/2023 opening and closing dates and funding budget of $508,000 8 July 2021 - link to decision allocate funding from the Regional Sport and Recreation Grants Programme 2022/2023. Approve the Regional Sport and Recreation Grants Programme 2023/2024 opening and closing dates and funding budget of $508,000 9 June 2022 - link to decision |
Re-imagined and redevelopment Community and Social Policy |
As part of the approved next steps to redevelop Toi Whitiki as collective impact framework
|
Decision: approve scope of redevelopment Review of current state complete. Redevelopment of Toi Whitiki approved in September 2021. Scoping of redevelopment with sector underway. To whakaae / approve the scope to reimagine Toi Whītiki as an arts and culture sector strategy, developed by council in collaboration with the creative community. 9 June 2022 - link to decision
|
Community Engagement Democracy Services & Communication and Engagement |
Community engagement, advance participatory democracy |
Inform: progress and issues associated with enhancing community engagement and participation (Significance and Engagement Policy) (workshop): Joint workshop with Finance and Performance |
Active Recreation Investment and Visitor Experience Community and Social Policy |
Councils strategic approach to outcome, priorities and investment for active walking, cycling, waterways and visitor experience on open space, parks, and regional parks |
Decision: on scope and phasing
|
Community Facilities Regional Work Programmes
Community Facilities |
Update on proposed growth funding allocation for 2021-2022 |
Decision: on growth funding allocation approve the 2022-2025 Community Facilities Regional Capital Work Programmes 7 July 2022 – link to decision |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Demographic Advisory Panels End of Term Report 2019 - 2022
File No.: CP2022/13615
Te take mō te pūrongo
Purpose of the report
1. To note the achievements and activities of the Demographic Advisory Panels for the 2019 - 2022 term.
Whakarāpopototanga matua
Executive summary
2. In the 2019-2022 term, the Demographic Advisory Panels (the panels) helped council engage with Tāmaki Makaurau’s diverse communities over the course of the COVID-19 pandemic.
3. The panels have helped council meet the opportunities and challenges of our region’s super diversity by:
· providing advice and feedback on council’s strategies, policies, plans, bylaws, and projects
· advising the council on ways to communicate and engage effectively with diverse communities
· bringing to the attention of the council any matters that the panels consider to be of importance for, or concern to, their communities.
4. The Demographic Advisory Panels provided advice and engagement through:
· open meetings and closed workshops
· cross panel working groups on topics of shared interest to the panels and to council
· Integrated all member cross panel workshops on topics of shared interest to the panels and to council
· integrated panel meetings with the Governing Body and the Executive Leadership team
· a regular panels co-chairs forum.
5. The panels also facilitated a range of community forums and open meetings that supported the council’s communications and engagement efforts with diverse communities in lockdown and during the global pandemic.
6. This report provides an overview of the work of the panels over the term. Each panel has prepared its own end of term report, which provides more detail (see Attachments A-F). Representatives from each of the panels will attend the meeting to present their reports.
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) tuhi ā-taipitopito / note the report on the demographic advisory panels for the 2019-2022 term.
Horopaki
Context
7. The Local Government (Auckland Council) Act 2009 S (9) specifies that one of the roles of the Mayor of Auckland is to ensure there is effective engagement between the Auckland Council and the people of Tāmaki Makaurau, including those too young to vote. The Mayor of Auckland has the power to establish processes and mechanisms for the council to engage with the people of Tāmaki Makaurau, whether generally or particularly (for example, the people of a cultural, ethnic, geographic, or other community of interest).
8. The panels are one of the ways council complies with this legislative requirement, and they help us understand and meet the opportunities and challenges of super diversity by:
· reviewing and commenting on the content of council’s strategies, policies, plans, bylaws, and projects
· advising council on ways to communicate and engage effectively with diverse communities
· bringing to the attention of council any matters that the panels consider to be of importance for, or concern to, their communities.
9. Auckland Council has six demographic advisory panels: Disability Advisory Panel, Ethnic Peoples Advisory Panel, Pacific Peoples Advisory Panel, Rainbow Communities Advisory Panel, Seniors Advisory Panel, and the Youth Advisory Panel.
10. The panels’ terms of reference define the objectives and scope of the panels’ work and are based on Governing Body resolutions.
11. At the conclusion of the advisory panel recruitment process, COVID-19 induced interruptions delayed the appointment of panel members until late August 2020.
12. The term of the six Demographic Advisory Panels ended on 8 September 2022.
Tātaritanga me ngā tohutohu
Analysis and advice
COVID-19 impacts on diverse communities
13. Over the course of the pandemic the panels engaged proactively and regularly with council on the impacts of COVID-19 on diverse communities. Panels received presentations from the Auckland Regional Leadership Group - the grouping of central and local government agencies meeting fortnightly - to understand, collaborate and address the far-reaching impacts and unforeseen consequences of COVID-19, and provided advice.
14. Panels provided timely input and feedback, for example from a disability perspective regarding access to emergency food parcels, access to vaccination centres or at-home vaccinations, and access to online information. The Rainbow Communities Advisory Panel were able to provide timely input about priorities within rainbow communities particularly for those most impacted by the pandemic, including those with concerns about insecure employment or housing, immigration status or isolation. All panels prioritised and contributed invaluable insights and connections during this period.
Panel priorities for the 2019 – 2022 term
15. In 2020 the panels developed their own work programmes with a focus on areas of importance to their respective communities. These work programmes were approved by the Parks, Arts, Community and Events Committee and provided a framework for the panels in determining which council areas of work to get more actively involved with.
16. Priorities included the COVID-19 response, Tāmaki Tauawhi Kaumātua / Age Friendly Auckland Action Plan, affordable accessible housing and homelessness, climate justice, public transport, diversity and inclusion, celebrating diversity, and community engagement.
Meetings and cross-panel collaboration
17. Following COVID-19-induced delays and the emergency budget, panels have met six-weekly in a combination of open meetings and closed workshops. Closed workshops allowed for informal discussion between panels and council staff in the early stages of policy and plan development.
18. The majority of panel meetings were held online, as well as a combination online/in person hybrid. The lack of in person meetings was challenging for panel members but was also noted to have significantly increased public attendance and participation in open panel meetings in some cases.
19. Panel members have provided advice to council through integrated panel meetings where all panel members were invited to come together to discuss key topics of common interest to panels and to council.
20. Integrated all panel member meetings have been held on:
· the Regional Land Transport Plan
· Ngā Hapori Momoho Thriving Communities Strategy 2022-2032
· Three Waters
· Auckland Council Engagement Guidelines
· Homelessness and housing affordability.
21. Two integrated panel meetings have been held with the Governing Body and the Executive Leadership team as a way of fostering more strategic connections between the panels and the council. Themes for the meetings have been identified in partnership with the panel co-chairs focused on housing, growth and transport, communities’ facilities and activities, climate change, the impact of COVID-19 and diversity and inclusion.
22. Panel members have also participated in cross-panel working groups on the 2022 local government elections, climate change, and Ngā Hapori Momoho Thriving Communities Strategy.
23. The Climate Change Working Group schedule was aligned to provide timely input to the Chief Sustainability Office and into Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, Climate Action Targeted Rate, and the Transport Emissions Reduction Pathway over eight workshops.
24. The Elections Working Group met nine times over the course of the term with five workshops in 2022 to provide timely input into the elections programme.
25. Since late 2021 the co-chairs forum has met bi-monthly to discuss issues of concern and interest to all the panels. The forums were an important relationship and engagement building mechanism between panel members, elected members and executive and senior management.
Highlights
26. Key highlights of the term for the panels include:
· The adoption of Tāmaki Tauawhi Kaumātua / Age Friendly Auckland Action Plan and membership of the World Health Organisation Global Network for Age-friendly Cities and Communities
· Consideration of and feedback on over 30 strategies, plans and frameworks ranging from the National Policy Statement - Urban Development to the Long-term Plan 2021-2031 and Annual Budget, from Ara Moana Pasifika Strategy to Auckland Council Engagement Guidelines, from Auckland Parking Strategy to the Future of Local Government Review
· Thought leadership into council’s Inclusive Auckland framework and advancement of ideas through the Executive Leadership team to increase workforce diversity
· Promoting a shift in focus to bring awareness of the strengths and rights of disabled people, and to celebrate disability in its diversity
· Ongoing monitoring and championing of the Disability Operational Action Plan
· The endorsement of the Ara Moana Strategy by council and activated through the Pacific People’s Advisory Panel as a foundational working document for Pacific communities’ voices and visibility
· Ongoing advocacy for rainbow competency training for frontline staff and improved engagement with members of rainbow communities, particularly Māori, Pacific peoples and Asian communities
· Advice provision to reframe from climate action to climate justice, emphasising the disproportionate impacts of climate change on diverse communities and the need to ensure any response is equitable
· I Am Auckland refresh to ensure the plan remains fit for purpose, is using engagement methods effective in reaching young people, and represents the needs of young people in Tāmaki Makaurau
· Dedicated climate justice workshop on Auckland Council’s Climate Action Targeted Rate.
Communication and engagement
27. The panels have been proactive in supporting the council in its communication and engagement with diverse communities and engaging with their communities by organising community forums or by inviting the public to attend open meetings. These are intended to better inform the council of current community voices and to facilitate discussion between the council and diverse communities. In the COVID-19 environment, the panels pivoted to host a number of these meetings online.
28. The panels organised a range of different types of events such as:
· The Disability Advisory Panel hosted an online public community forum Exploring Disability Leadership with MC and panel co-chair Jason Boberg, including presentations from Martine Abel-Williamson QSM (co-chair and President of the World Blind Union), Dan Buckingham (Chief Executive, Able) and Paula Tesoriero (the then New Zealand Disability Rights Commissioner, recently appointed as Chief Executive Whaikaha – Ministry of Disabled People). Attended by over 50 people, the purpose of the forum was to support and encourage Auckland Council to value and utilise the skills of disabled people and for participants to share experiences and learn from disabled leadership stories and each other.
· The Ethnic Peoples Advisory Panel held an open, in-person community meeting with Race Relations Commissioner Meng Foon, providing a platform to engage directly and hear from Auckland’s ethnic communities.
· Taking up the invitation of the Elections Team, the Pacific Peoples Advisory Panel invited all mayoral candidates and hosted a well-attended and engaging Meet the Candidates event for Pacific communities in September 2022.
· The Rainbow Communities Advisory Panel hosted the new Wellington Rainbow Advisory Panel to share experiences and expertise in how to best and effectively engage with councils. They also met with Rainbow Path to hear about the challenges rainbow refugees and asylum seekers face and the role that government can play to ensure existing laws, policies and practices acknowledge and uphold their human rights.
· The Seniors Advisory Panel hosted the Minister for Seniors, Hon Dr Ayesha Verrall detailing Auckland’s journey to an age-friendly city and discussing the opportunities and innovations in New Zealand’s largest and most ethnically and culturally diverse population of people aged over 65 and older.
· The Youth Advisory Panel held open meetings as a way of engaging with other youth in Auckland focused on the panel’s key priorities – particularly on topics not covered through other panel activities. The panel hosted open meetings on youth mental health, youth employability and climate justice.
Tauākī whakaaweawe āhuarangi
Climate impact statement
29. There are no impacts for climate change arising from the information contained in this report.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. There are no relevant council group impacts.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. While the panels have been set up to advise on regional strategies, plans and policies, panels involved local boards in community-based open meetings.
Tauākī whakaaweawe Māori
Māori impact statement
32. Each panel, except the Pacific Peoples Advisory Panel and Ethnic Peoples Advisory Panel, has at least one member with lived experience in Te Ao Māori and knowledge of the contemporary issues facing Māori communities.
33. The panels’ work programmes are aligned with the Auckland Plan that focuses on enabling Māori aspirations through recognition of Te Tiriti o Waitangi.
Ngā ritenga ā-pūtea
Financial implications
34. There are no financial implications arising from the information contained in this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
35. There are no risks associated with the information contained in this report.
Ngā koringa ā-muri
Next steps
36. The panels’ term ended on 8 September 2022, one month prior to the local government elections. Following consultation with the incoming mayor on their preferred process or mechanism to engage with the people of Tāmaki Makaurau, a report will be prepared for the incoming Governing Body with recommendations for the 2022-2025 term of council.
Attachments
No. |
Title |
Page |
a⇩ |
Youth Advisory Panel Report |
37 |
b⇩ |
Seniors Advisory Panel Report |
45 |
c⇩ |
Rainbow Communities Advisory Panel Report |
61 |
d⇩ |
Disability Advisory Panel Report |
71 |
e⇩ |
Pacific Peoples Advisory Panel Report |
77 |
f⇩ |
Ethnic Peoples Advisory Panel Report |
93 |
Ngā kaihaina
Signatories
Author |
Victoria Wicks-Brown - Principal Advisor Panels |
Authorisers |
Kenneth Aiolupotea - General Manager Democracy and Engagement Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Next steps for the draft golf investment plan
File No.: CP2022/13542
Te take mō te pūrongo
Purpose of the report
1. To seek a decision on a preferred next step regarding the draft golf investment plan titled Where all Aucklanders benefit from publicly owned golf land.
Whakarāpopototanga matua
Executive summary
3. Feedback on the draft plan varied markedly from support to opposition. There were conflicting views between the People’s Panel (survey results) and Have Your Say (online submissions) on the draft plan. Opinion also varied between local boards, mana whenua, leaseholders and the golf and sport and recreation sectors.
4. Concerns have been raised by some submitters about the consultation process and the validity of submissions based on purported incorrect, inaccurate, or misleading information.
5. Staff have identified three options based on feedback for a preferred next step:
· Option 1: No golf investment plan (status quo)
· Option 2: Consult further on changes to the draft golf investment plan (see Table 2)
· Option 3: Adopt an amended golf investment plan (based on changes in Table 2).
6. Staff recommend Option 2: Consult further on changes to the draft golf investment plan. This option reinforces further open, fair and representative public consultation be undertaken.
7. The concerns raised by some submitters are mitigated by staff recommended Option 2: Consult further on changes to the draft golf investment plan.
8. If this option is approved, staff will establish a joint political working group in the new council term to provide input on changes prior to undertaking further public consultation on the changes to the draft golf plan in 2023.
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) whakaae / agree to changes as outlined in Table 2 of the agenda report to the draft golf investment plan titled Where all Aucklanders benefit from publicly owned golf land and progress the changes through Option 2: where further open, fair and representative public consultation will be undertaken on the amended golf plan.
b) whakaae / approve the establishment of a joint political working group following the local body elections comprised of two Governing Body representatives, two local board representatives and one Independent Māori Statutory Board representative, to input on changes to the draft golf investment plan for further public consultation as outlined in (a) above.
Horopaki
Context
9. There are 13 golf courses operating on 535 hectares of council-owned or managed land. This publicly owned land had an estimated value of $2.9 billion in 2018.[1]
10. Public access to this land, other than to play golf, is limited.
11. There are competing demands and financial constraints to provide open space and community facilities, and a need to increase access and benefit from existing public land.
12. Eight of the current golf course leases end before 2028. This presents an opportunity to take a new approach.
A draft plan proposed changes so that all Aucklanders could benefit
13. Staff developed a draft golf investment plan in order to make publicly owned golf land accessible to all Aucklanders and to increase public benefits (see Attachment A).
14. It proposed three policy objectives:
· increased equity, sport and recreation by opening up publicly owned golf land to all Aucklanders
· increased equity and participation by providing a broad range of golf experiences that attract and retain participants and services targeted at low participation groups
· best practice in ecosystem management and biodiversity conservation of publicly owned golf land.
15. The proposed outcome-focused investment approach, with a clear decision-making framework, also sought to increase public accountability and transparency.
The draft plan sought to increase public value
16. The draft plan took a public value approach. It aimed to increase benefits to all Aucklanders.
17. Public value is a widely accepted approach. It focuses decision-making on how best to manage public assets to benefit all members of a society.
18. The draft plan set out a decision-making framework, based on indicative business cases, to guide future decisions, with clear expectations about the public benefits sought.
19. Alternate approaches, where council does not consider public versus private benefits of allocating publicly owned land to golf and the costs and benefits of such an investment, were discounted. These factors could not be overlooked when there are competing community needs and land supply constraints.
Public consultation on the draft plan was undertaken between March and June 2022
20. Consultation on the draft plan took place from March to June 2022.
21. The purpose of consultation was to:
· seek the community’s views on the draft plan
· identify any relevant questions, concerns or additional information in order to strengthen or modify the draft plan.
22. Our engagement approach (see Section 2 of Attachment B) was tailored to reach all Aucklanders that may have an interest in the draft plan or could be affected by it.
23. We used online submissions and a People’s Panel survey to reach Aucklanders. We also met with local boards, mana whenua, and key stakeholders and encouraged them to make submissions.
Tātaritanga me ngā tohutohu
Analysis and advice
The consultation process allowed for robust debate by Aucklanders
24. The consultation process supported robust debate and generated 2203 pieces of feedback.
25. Early in the process, Golf New Zealand, with the endorsement of Auckland Golf and North Golf, requested the withdrawal and correction of the draft plan citing:
· several factual errors and misleading generalisations
· submissions based on incorrect, inaccurate or misleading information may be invalid
· the draft plan was biased against golf
· they were not properly consulted.
26. Staff continued to invite feedback so that the full range of public views could be heard.
27. The consultation process also helped to identify questions or concerns and to gather information to improve the draft plan.
The views of Aucklanders varied markedly
28. Public feedback on the draft plan varied markedly from support to opposition.
29. Figure 1 presents a high-level summary of feedback from the different groups that we engaged with. It illustrates where these groups generally sat along a continuum.
Figure 1: Feedback continuum
30. Section 4 of Attachment B provides a detailed summary of the feedback received. Public submissions are available on the Have Your Say project page: https://akhaveyoursay.aucklandcouncil.govt.nz/draft-golf-investment-plan
32. People’s Panel respondents supported the draft plan, its policy objectives and key shifts.
33. Have Your Say respondents opposed the draft plan and Key Shift 2 (sport and recreation for all Aucklanders). However, there was support for Policy Objective 3 (ecosystem management and biodiversity) and positive feedback on Key Shift 4 (sustainable environmental practices).
34. Most respondent groups also supported best practice environmental management and biodiversity conservation on publicly owned golf land.
35. This was the one aspect of the draft plan where there appeared to be consensus.
36. There was also general support for a golf plan of some description, with debate over its form and content.
37. Opinion varied on most other aspects of the plan.
There was support for the draft plan from some local boards and areas of concern
38. All 21 local boards passed resolutions (refer Attachment B, Appendix C) about the draft plan.
39. Eleven local boards supported, in principle, the policy objectives in the draft plan.
40. Twelve local boards raised concerns about the data and information in the draft plan.
41. A number of local boards had concerns about funding and the costs of implementation of the draft plan. They also were concerned about erosion of their allocated decision-making.
Mana whenua offered general support, but for some the draft plan did not go far enough
42. In May 2022, mana whenua were invited to provide feedback on the draft plan.
43. Responses were received from four iwi. Of this group two expressed partial support for the draft plan and support or partial support for the policy objectives.
44. The iwi submissions also called for:
· greater emphasis on social and cultural values
· protection of significant natural environments and cultural heritage from further loss
· the land to be used for open space, or to respond to their broader land use aspirations, including building diverse and resilient communities
· mana whenua involvement as partners/co-governors in decisions over the use of publicly owned golf land
· publicly owned golf land to be part of Treaty of Waitangi settlements with the Crown.
Leaseholders generally did not support the draft plan
45. Staff met with leaseholders and received written submissions from all of them.
46. Most leaseholders did not support the draft plan. They stated that they were already doing many of the things outlined in the plan, including growing participation among young people and women, broadening their golf service offering and increasing environmental benefits. They also raised concerns about the data and information in the draft plan.
47. Two leaseholders (out of 14) supported the draft plan, in particular broadening the golf service offering. Three others expressed partial support for the draft plan.
The golf sector did not support the draft plan
48. Meetings were held with golf sector organisations and nine submissions were received.
49. They did not support the draft plan. The golf sector supported the development of a plan but opposed it in its current form.
50. Golf sector submissions reiterated the concerns outlined in paragraph 25 (above) and expressed concerns that the draft plan does not accurately reflect the current situation.
51. They also suggested that further investment in golf will be required to meet future demand.
The views of the sport and recreation sector were more supportive
52. Staff met with the sport and recreation sector and received nine submissions.
53. Three organisations supported and two others partially supported the draft plan. Five supported and two partially supported Policy Objective 1 (increased equity, sport and recreation). Most supported the proposed investment approach and environmental aspects of the plan.
54. Two organisations, including Sport New Zealand, did not support the draft plan in its current form and proposed the development of provision guidelines for golf.
Following public feedback staff identified strengths and weaknesses with the draft plan
55. Staff have identified strengths and weaknesses to the 2022 draft plan following feedback.
56. A strength was how it built on public engagement in 2016. The majority of public respondents to a 2016 council discussion document sought increased access to publicly owned golf land. They supported walking, running and cycling trails. They also supported use of an environmental auditing tool.
57. Another strength was that it was underpinned by research. A range of research was undertaken to support the development of a draft plan, including an analysis of the value of golf to Auckland’s economy and benchmarking to assess the environmental performance of golf courses on publicly owned land.
58. Cost-benefit analyses of the 13 golf courses were undertaken. A tool was also developed to assess the costs and benefits of different forms of sport and recreation investment.
59. The draft plan was consistent with council policy and is aligned with the Auckland and Māori plans.
60. The main weakness was the reliance on publicly available golf participation data. Staff drew upon golf membership data from 2007 to 2020 and 23 years of survey data (1997-2020).
61. Golf New Zealand subsequently provided data for the last two years, which shows increases in participation.
Based on feedback staff are seeking agreement on the next step for the draft plan
62. Staff have identified three options from feedback for a preferred next step on the draft plan.
|
|
|
Option 1: No golf investment plan (status quo) |
Option 2: Consult further on changes to the draft golf investment plan |
Option 3: Adopt an amended golf investment plan |
A decision is made to stop work on developing a golf investment plan All future decisions over publicly owned golf land are made in accordance with legislative requirements and existing policy |
A decision is made to undertake further open, fair, representative consultation in 2023 on changes proposed to the draft plan in Table 2 of the agenda report. A joint working group of councillors, IMSB and local board members would provide input on proposed changes to the draft plan |
A decision is made to adopt an amended draft plan that responds to consultation feedback and changes in Table 2 of the agenda report. The Chairperson, Deputy Chairperson and an IMSB member would approve the final plan |
Three options have been assessed against criteria
63. Staff have assessed the three options against criteria to enable objective comparison.
64. Four unweighted criteria were used to assess the extent to which each option:
· reinforces open and collaborative public consultation
· ensures a consistent approach to future decision-making
· supports outcome focused investment
· helps mitigate risks to council.
65. A summary of this assessment is presented in Table 1 below.
66. A detailed discussion of the options and our assessment is in Section 6 of Attachment B.
Table 1: Options assessment summary
Supports outcome focused investment |
Helps mitigate risks to council |
|||
Option 1: No golf investment plan (status quo) |
þ |
þ |
þ |
þþ |
Option 2: Consult further on changes to the draft golf investment plan |
þþþ |
þþ |
þþþ |
þþþ |
Option 3: Adopt an amended golf investment plan |
þ |
þþ |
þþþ |
þ |
Staff recommend that we consult on the changes to the draft plan (Option 2)
67. Staff recommend Option 2: Consult further on changes. The changes are outlined in Table 2. The council would undertake further open, fair and representative consultation in 2023 on changes to the draft plan and establish a joint political working group to oversee the changes. This option best meets the assessment criteria.
68. It is also recommended because it provides an opportunity to fairly test the proposed changes to the draft plan with local boards, mana whenua, stakeholders, and a representative sample of Aucklanders. This reinforces further open, fair and representative public consultation.
69. This option maintains the policy intent through the objectives of a golf investment plan.
70. Having a plan provides certainty as to what council would invest in and transparency over future decision-making processes.
71. Option 2: Consult further on changes mitigates some submitters concerns about the process used to develop and consult on the draft plan.
72. The key trade-off between Option 2: Consult further on changes and the other options is the time that it will take to make the changes and to consult with Aucklanders.
73. It could mean delaying decisions regarding publicly owned golf land at Chamberlain Park, Clarks Beach, Great Barrier, Waiheke and Waiuku until the final plan is adopted.
74. These golf courses would continue per agreements with council. Agreement to start the indicative business case process before final decision-making on the golf investment plan would reduce further delay.
We have identified changes to the draft plan that respond to the consultation feedback
75. Staff have identified changes to the draft plan that effectively respond to the feedback from the consultation process.
76. Most of the concerns raised by Aucklanders and the different groups who provided feedback were focused on certain parts of the draft plan, or particular words used.
77. The following table presents a summary of the proposed changes. A more detailed discussion of how we propose to respond to the feedback is presented in Section 5 of Attachment B.
Table 2: Proposed changes to the draft plan (for Option 2 and Option 3) · Amend the heading on page 2 to “Ensuring all Aucklanders Benefit.” · Remove course classifications from Figure 1 (page 3). · Amend references to golf participation rates (pages 3, 6, 9, 12 and 15) to acknowledge changes in some statistics and that time-bound data will change over time. · Remove the environmental audit scores (page 19) as this time-bound data will change over the life-term of the plan. · Remove, replace or qualify the following terms: ‘exclusive use’, ‘ad hoc’, ‘private golf courses.’ · Clearly state council’s current parks and open space provision approach on pages 14 and 15. · Update “What is happening now?” on pages 14, 15 and 18 to reflect steps taken by leaseholders and the golf sector to increase participation (for example, the She Loves Golf programme) and environmental benefits. · Amend the implementation and decision-making section (pages 21, including the diagram, and 22) to: – recognise the investment by leaseholders and note that community needs, cultural values, natural environments and sites of significance will be considered as part of the indicative business cases – note that service level agreements, with agreed participation and environmental targets, will form part of any new leases – propose consultation with the Crown and iwi for any publicly owned golf land managed by council under the Reserves Act 1977 that might be subject to Treaty of Waitangi settlements – clarify allocated decision-making and policy effect of the plan across the Governing Body and local boards. · Add a review date of 2030 for the plan (page 24). |
78. The most substantive changes are to the “What is happening now?” sections.
79. Engagement with leaseholders enriched our understanding of the work they have undertaken to increase participation by target population groups and to broaden the golf experiences they provide.
80. A number of leaseholders also reported that they had taken significant steps to increase natural and environmental benefits that were not picked up by, or were implemented after, the 2021 environmental audit.
81. Consultation in 2023, as proposed under Option 2: Consult further on changes, would allow us to test any of the proposed changes.
82. A number of changes are proposed to the implementation and decision-making section. This is in response to concerns from local boards about the decision-making process. This is expected to be a key focus of the political working group proposed under Option 2: Consult further on changes.
83. Changes are also proposed to the diagram on page 21 of the draft plan in response to feedback from mana whenua, leaseholders and other stakeholders.
Tauākī whakaaweawe āhuarangi
Climate impact statement
The draft plan aligns with Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan
84. Getting better environmental outcomes from the 535 hectares of open space currently allocated to golf is important to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan.
85. The draft plan proposed a kaitiakitanga framework to ensure golf courses employ best practice in ecosystem management and biodiversity conservation.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
86. If a golf plan is adopted, all future staff advice and decision-making will need to be made in accordance with the plan as well as legislative requirements and existing policy.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
87. Local board views on the draft plan varied (see paragraphs 38 to 41 above) with support for the draft plan from some local boards and areas of concern, including costs and impacts on allocated decision-making.
88. Any costs associated with implementation of a final golf investment plan will be considered aside other funding priorities in future Annual or Long-term Plans.
89. The proposed joint political working group can work through how the Governing Body and local boards can work together to implement the draft plan in accordance with their allocated decision-making and the governance framework review.
Tauākī whakaaweawe Māori
Māori impact statement
90. The draft plan aligns with the five key directions that reflect the overarching goals or aspirations of mana whenua and mataawaka as set-out in the Māori Plan.
91. In May, staff invited feedback from mana whenua on the draft plan. Responses were received from:
· Ngāi Tai Ki Tāmaki
· Ngāti Paoa Iwi Trust
· Ngāti Te Ata Waiohua
· Waikato-Tainui.
92. These submissions offered general support for the draft plan, but for some it did not go far enough (see paragraphs 43 and 44 above).
93. Proposed changes to the implementation and decision-making section (see Table 2) directly respond to the iwi submissions.
94. Co-governance of golf land was signaled by mana whenua and can be considered by elected decision makers.
Ngā ritenga ā-pūtea
Financial implications
95. The costs of supporting the political working group and undertaking further open, fair and representative public consultation on the changes to the draft plan (Option 2 - Consult further on changes) can be met within existing budgets.
96. Progressing Options 1 (No golf investment plan) and 3 (Adopt an amended golf investment plan) can be met within existing budgets.
97. Any costs associated with implementation of any final golf investment plan will be identified through indicative business cases. Future funding proposals will need to be considered through Annual or Long-term Plan decision-making processes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
98. Concerns have been raised by some submitters about the consultation process and the validity of submissions based on purported incorrect, inaccurate or misleading information.
99. These concerns are mitigated by Option 2: Consult further on changes to the draft golf investment plan.
100. Another round of engagement in 2023 would allow the council to fairly test any of the proposed changes to the draft plan with local boards, mana whenua, stakeholders and a representative sample of Aucklanders.
101. The following risk should be noted regarding staff recommended Option 2: Consult further on changes to the draft golf investment plan:
If… |
Then… |
Risk level |
Possible mitigation… |
Engagement and changes to the draft plan takes too much additional time |
Decisions regarding publicly owned golf land at Chamberlain Park, Clarks Beach, Great Barrier, Waiheke and Waiuku are delayed until the final plan is adopted This creates uncertainty for leaseholders who may seek to challenge any delays in decisions over publicly owned golf land |
Low risk |
Leaseholders continue to operate until a final plan is adopted and indicative business cases have been developed. Agreement to progress business cases early will also mitigate this risk The draft plan clearly signals that increased equity, participation and environmental outcomes will be a key consideration of these indicative business cases This provides some certainty to leaseholders as to the basis for future decisions over publicly owned golf land |
Ngā koringa ā-muri
Next steps
102. If staff recommended Option 2: Consult further on changes (refer Table 2) is approved, staff will establish a joint political working group in the new council term to provide input on changes to the draft plan. Approval to an amended plan will be sought prior to undertaking further open, fair and representative public consultation in 2023.
103. If Option 1 (No golf investment plan) is approved no further action is required apart from communicating the decision through the feedback document. If Option 3 (Adopt an amended golf investment plan) is approved an amended golf investment plan will be finalised and progressed per resolved delegation. The decision will be communicated through the feedback document.
Attachments
No. |
Title |
Page |
a⇩ |
Where all Aucklanders benefit from publicly owned land |
113 |
b⇩ |
Feedback Analysis Report |
139 |
Ngā kaihaina
Signatories
Author |
Aubrey Bloomfield - Senior Policy Advisor |
Authorisers |
Kataraina Maki - General Manager - Community and Social Policy Megan Tyler - Chief of Strategy Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Retrospective approval of Auckland Council’s Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill submission
File No.: CP2022/13551
Te take mō te pūrongo
Purpose of the report
Whakarāpopototanga matua
Executive summary
2. To help achieve its smokefree 2025 goal the government developed the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (the Bill).
3. There are three proposals in the Bill (refer Attachment A):
· Proposal One – reduce smoked tobacco supply
· Proposal Two – prohibiting the sale of tobacco products to anyone born on or after 1 January 2009
· Proposal Three – nicotine removal in smoked tobacco.
4. An Auckland Council submission (refer Attachment B) on the Bill was lodged with the Health Select Committee on the due date of 24 August 2022. Retrospective Committee approval is now sought.
5. The draft submission was circulated to members of the Parks, Arts, Community and Events Committee, the Independent Māori Statutory Board, and local boards.
6. Feedback received on the draft submission generally expressed:
· strong support for the Bill and its three proposals
· concern about vaping and the regulation of vaping, which are outside the scope of the Bill and are already regulated, though not effectively enforced, through regulations that came into full effect on 11 August 2022.
7. The Chair, Deputy Chair and an Independent Māori Statutory Board member of the Parks, Arts, Community and Events Committee approved the submission.
8. The council supported all three proposals contained in the Bill, and recommended more effective monitoring, enforcement, and evaluation.
9. Overall, the council submission endorsed that the Bill would make a valuable contribution to New Zealand being smokefree by 2025.
Recommendation/s
That the Parks, Arts, Community and Events Committee:
Attachments
No. |
Title |
Page |
a⇩ |
Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill |
283 |
b⇩ |
Auckland Council Submission on the Smokefree Environments and Regulated Products ( Smoked Tobacco) Amendment Bill |
327 |
Ngā kaihaina
Signatories
Authors |
Ben Brooks - Senior Policy Manager, Social Wellbeing Policy Victor Faletutulu - Policy Advisor |
Authorisers |
Kataraina Maki - General Manager - Community and Social Policy Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Kia Ora Tāmaki Makaurau Performance and Implementation Update
File No.: CP2022/12556
Te take mō te pūrongo
Purpose of the report
1. To provide an update on the Q3-4 FY22 six-month progress report on the implementation of Kia Ora Tāmaki Makaurau – Māori Outcomes Performance Measurement Framework.
Whakarāpopototanga matua
Executive summary
2. This report provides a Q3-Q4 progress update on the Kia Ora Tāmaki Makaurau – Māori outcomes performance measurement framework (KOTM). This is the second measures report for the framework with the first 6-monthly report being completed in April this year.
3. In addition to this 6-monthly KOTM measures report is the annual Māori outcomes report ‘Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022. The annual report identifies progress, highlights and challenges across the 10 priority Māori outcomes, and provides details on the Māori Outcomes Fund spend for the financial year.
4. The Q3-Q4 KOTM report captured progress on several of the Māori outcomes but also identified significant gaps and issues related to the KOTM measures and the reporting process. Improvements across the KOTM measures framework are needed and will be lead through the newly completed Kia Ora Tāmaki Makaurau Implementation Strategy.
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) receive the ‘Kia Ora Tāmaki Makaurau – Māori Outcomes Performance and Implementation Update’ report.
Horopaki
Context
6. The report provides a six-monthly progress update on the KOTM measures. This follows on from the Q1-2 progress update report received by the Parks, Arts, Community and Events Committee in April 2022, and approval of Kia Ora Tāmaki Makaurau – Māori outcomes performance measurement framework by the committee in July 2021.
7. The framework sets out 10 Māori outcome priorities for the Auckland Council group and corresponding measures to identify progress by the council group on delivering outcomes for and with Māori. There is a commitment to report on the framework measures on a 6-monthly basis.
8. The Q1-Q2 measures report received by the Committee in April identified positive progress in delivering outcomes for several of the KOTM Māori outcome priority areas including:
Kia Ora Te Kāinga
§ Issuing of consents that support Māori housing, papakāinga and marae infrastructure.
§ Regular wānanga with key agencies including Te Puni Kōkiri ki Tāmaki and Eke Panuku to champion Māori housing outcomes in Tāmaki.
§ Council’s Māori housing unit providing direct support and advice to Māori looking to develop papakāinga/Māori housing.
Kia Ora Te Marae
§ Rollout of the Marae Infrastructure Programme and the Cultural Initiatives Funding grant continues to support several marae in Tāmaki Makaurau.
Kia Ora Te Umanga
§ Increase in the number of Māori businesses registered with the Amotai programme.
§ Slight improvement in the Council’s Sustainable Procurement Framework target to 1.27% against an end of year target of 5%.
9. The Q3-Q4 report builds on the previous KOTM reporting and with the annual Māori outcomes report ‘Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Maori 2021-2022’, provides a 12-month view of council group progress against the KOTM measures and priority Māori outcomes.
10. In addition to the meeting reporting requirements, initiating the 6 monthly KOTM reporting also served to test key aspects of the reporting approach including:
a. the appropriateness and effectiveness of the measures themselves;
b. the quality of the reporting data received;
c. identifying ongoing issues and gaps;
d. identifying opportunities to align Māori outcomes reporting with wider council group reporting requirements; and
e. collating feedback from the council group Māori outcome leads.
11. The reporting process highlighted several areas for improvement and will inform an improved approach for the KOTM reporting going forward.
Te Matatini Festival Update
12. Tātaki Auckland Unlimited have the lead role in coordinating council group support for Te Matatini and have provided the following update.
13. Te Matatini is the country’s pinnacle national event for Māori performing arts. Historically the Festival can attract 20,000 people a day over the four days of the festival, providing a major boost to the local economy.
14. Watched by a global audience, it also provides an opportunity to promote Māori business, tourism and kai, as well as the cultural and positive lifestyle benefits kapa haka brings.
15. For Auckland Council group, supporting the festival contributes to strategic Māori outcomes priorities as well as creating a positive experience for Aucklanders and manuhiri.
16. Through the Māori Outcomes Steering Group funding, Tātaki Auckland Unlimited working in partnership with Ngā Mātārae and other council whānau are supporting the successful delivery of the festival through:
a. Sponsorship towards event delivery costs - $600k
b. $60k towards the volunteer programme, run by Tāmaki Makaurau Senior Kapa Haka Society (TMSKHS)
c. $500k for a regional activation programme that includes:
§ A marketing campaign to raise awareness of the festival and council whānau events and activities, create a positive vibe and spirit of manaakitanga for manuhiri and visitors ($300k)
§ A curated web hub hosted on Aucklandnz.com ($50k)
§ Contribution to Te Matatini Herenga Waka, Herenga Tangata brand work ($35k)
d. Funding a coordinator to provide coordination and communication across Council whānau and between council whānau, TMSKHS and Te Matatini Inc.
Tātaritanga me ngā tohutohu
Analysis and advice
17. The second six months of implementation of KOTM saw good progress in delivering against some of the Māori outcomes despite challenges from the COVID-19 lockdown and subsequent COVID restrictions (see Attachment A).
18. Highlights for the Q3-Q4 period include:
§ Increase in the number of Māori businesses in Tāmaki Makaurau registered with the Amotai programme which connects Māori and Pasifika businesses with tendering opportunities;
§ Ongoing progress with the Marae Infrastructure Programme despite challenges presented by the COVID-19 lockdown and limited building supplies and contractor availability;
§ Reactivating Tāmaki Makaurau package exceeding the 10% goal of funding going to Māori-led organisations;
§ Progress on a number of mana whenua led and co-designed environmental projects.
19. This reporting period also highlighted ongoing issues and gaps within the KOTM reporting approach such as:
§ Lack of data available for measures and identifying what data was to be reported on;
§ Challenges with collating data across the council group;
§ Poor wording of the measures themselves;
§ Lack of integration between Māori outcomes reporting with existing council group reporting processes;
§ Criticism of whether the measures were clearly aligned to the Mana Outcomes in KOTM; and
§ Timing of changes to people in lead reporting roles, and gaps in recruitment for these roles, leading to several outcomes not being reported on.
20. Improvements to the current reporting will be primarily addressed through the KOTM Implementation Strategy which was recently completed. The strategy focuses on:
§ Directing council group resource and effort into prioritised groups of Mana Outcomes for investment
§ Setting foundations in place through the development of logical frameworks and work programmes that identify what and how council gives effect to each Mana Outcome
§ Identifying a series of recommendations for improvements to KOTM including the framework, and individual Mana Outcomes
§ Developing a roadmap for the implementation approach required to give effect to the strategy, aligned to the Long-term Plan (LTP) cycle.
21. The strategy sets out a roadmap for development of priority outcome work programmes and a 3-year Māori outcomes investment plan. The strategy also introduces a refined Māori outcomes governance structure with improved delivery accountability a key focus and replaces the existing Māori Outcomes Steering Group.
22. Critically for the KOTM reporting, the strategy will inform an improved approach to Māori outcomes reporting, better alignment to wider council reporting requirements, and a review of the current measures. Council’s Risk and Assurance team have an audit programme underway on the Māori outcome measures and will be supplemented with input from Māori outcome leads and council group SMEs on performance measures indicators.
Tauākī whakaaweawe āhuarangi
Climate impact statement
23. Climate change has a significant impact across several of the Māori Outcome Strategic Priorities including Kia Ora Te Taiao and Kia Ora Te Marae. Feedback from the Tāmaki Makaurau Mana Whenua Forum and internal discussions have highlighted the need to have a stronger focus on climate change within the Framework.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. KOTM provides direction to the council group on the delivery of Māori outcomes and enable the monitoring and measurement of the council group’s contribution towards these outcomes.
25. Monitoring and reporting of outcomes delivery sits across the council group, and discussions with the respective CCO Māori outcome leads will continue as the Framework, work programmes and performance measures are reviewed.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. The Framework provides direction on the council group commitment to the Māori outcome priorities and will assist local boards with their own planning and activities to support Māori outcomes.
27. Further work is underway to embed KOTM into local board planning.
Tauākī whakaaweawe Māori
Māori impact statement
28. Ongoing and regular reporting on the KOTM framework and ensuring measures are reflective of the Mana Outcomes will improve and inform the council group delivery of Māori outcomes with and for Māori in Tāmaki Makaurau.
29. The transition from Māori responsiveness to Māori outcomes has already led to a shift in mindset within the council group to deliver initiatives with outcomes that matter most for Māori in Tāmaki. This approach is strongly supported and reinforced through Directorate and CCO Achieving Māori Outcome plans (AMO) and business plans.
30. Along with AMO and business plans, the 6-monthly KOTM measures reports are a critical tool for driving the change management needed to embed Māori outcomes into BAU activity and budgets across the council group business. Regular and improved reporting provides a clear overview of what progress is being made, addressing issues and challenges, and supporting continued improvement for Māori outcomes.
Ngā ritenga ā-pūtea
Financial implications
31. The LTP 2021-2031 has identified a Māori Outcomes fund of $150m over a 10-year period and is a key enabler for the council group to deliver on KOTM. In addition to the fund, the Māori outcomes portfolio includes council and CCO baseline budgets used towards programmes and projects specifically targeted at delivering outcomes for Māori.
32. The Implementation strategy for KOTM will drive LTP bids for funding to deliver outcomes and identify opportunities for existing budgets to be reviewed and aligned to Māori outcome work programmes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
33. Māori outcomes is included on the council top risk register and is reported on regularly to the Audit and Risk Committee.
34. Key risks include the council group being able to meet its responsibilities to Māori due to inadequate investment, poor engagement, lack of leadership and de-priortising. Ngā Mātārae will continue to work with the Risk and Assurance team to identify risks and mitigations.
Ngā koringa ā-muri
Next steps
35. Reporting on KOTM will continue with a parallel process underway to improve the current reporting measures and approach.
Attachments
No. |
Title |
Page |
a⇩ |
Kia Ora Tāmaki Makaurau Q3-Q4 FY22 Measures Reporting |
339 |
Ngā kaihaina
Signatories
Author |
Lou-Ann Ballantyne - Head of Māori Strategic Outcomes |
Authorisers |
Herewini Te Koha - Director Māori Outcomes Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022: Auckland Council Group Māori Outcomes Report 2021-2022
File No.: CP2022/13229
Te take mō te pūrongo
Purpose of the report
1. To present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.
Whakarāpopototanga matua
Executive summary
2. The Auckland Council Group Māori Outcomes Report 2021-2022 shows how the council group is contributing to the 10 mana outcomes of Kia Ora Tāmaki Makaurau and the 10-year Budget priorities.
3. Highlights for the 2021-2022 year include:
· Elevation of the council’s senior Māori leadership role, Director Ngā Mātārae and Māori Outcomes, to the Executive Leadership team.
· Māori Outcomes Fund support enabled our procurement diversity partner, Amotai, to work across 126 procurement opportunities worth a total of $150 million in value and connected 240 Māori and Māori/Pasifika owned businesses for these opportunities.
· Investment through the Marae Infrastructure Programme resulted in major upgrades being completed at six marae, with a further nine formally engaged at various stages.
· Continuing success of Toi Tū Toi Ora – A year-long programme of work in support of last year’s hugely successful Toi Tū Toi Ora exhibition.
· Support for Māori led COVID-19 initiatives focussing on whānau wellbeing through the Manaaki Fund which saw a total of $297,570 granted.
4. Delivery challenges faced by some of our partners lead to underspending of the Māori Outcomes Fund, with $14.3 million of its $18.7 million budget spent.
5. The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2022-2023 will be publicly published with copies distributed to key partners including mana whenua iwi and mataawaka entities.
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) whiwhi / receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.
Horopaki
Context
6. The council group published its first Māori Outcomes Report in 2019. This fourth edition flows on from earlier reports and provides information on our performance and showcases what has been achieved. Each report aims to provide a comprehensive picture of annual progress to Māori partners, elected members, leaders in governance, decision-makers across the council group and whānau Māori.
7. Māori identity and wellbeing is one of six key outcomes outlined in the Auckland Plan 2050. To advance this outcome, 10 strategic priorities are set in the councils 10-year Budget with $150 million allocated specifically for supporting delivery of Māori outcome initiatives in addition to baseline budgets.
8.
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Figure 1. Kia Ora Tāmaki Makaurau Mana Outcomes
9. Kia Ora Tāmaki Makaurau provides clear direction for the council group by identifying focus areas to best influence and channel resources.
10. The Auckland Council group has been supporting a ‘for Māori, by Māori’ response to, and recovery from, the pandemic’s impacts. While COVID-19 has disproportionately impacted Māori, it has also provided the council group with an opportunity to collaborate more closely with Māori entities through two iterations of the council’s Manaaki Fund.
Tātaritanga me ngā tohutohu
Analysis and advice
Governance and Structure
11. In October 2021, Ngā Mātārae (Māori Outcomes) became its own directorate at Auckland Council, with the milestone appointment of its first Tumuaki Huanga Māori/ Director of Ngā Mātārae Māori Outcomes, which replaced the previous General Manager role.
12. Following recommendations from the Independent Māori Statutory Board’s ‘Māori outcomes expenditure review’, work is well underway to improve the governance structure of the Māori outcomes portfolio. This includes the replacement of the Māori Outcomes Steering Group with new Enablement and Delivery boards. The boards have distinct functions focused on Māori outcome work programme delivery and performance of the council group across Māori outcomes.
Māori Outcomes Fund and delivery
14. This financial year $18.7 million of the fund was budgeted to be spent. Due to several delivery challenges faced by projects, the fund was underspent by $3.5 million.
15. Significant amounts that were delayed include $1 million worth of investment in the Marae Infrastructure Programme and $1.2 million allocated to the Te Matatini kapa haka festival which was postponed due to COVID-19.
16. A decision was taken to postpone a rollout of $3 million of funding for Māori-led initiatives until financial year 2022/2023 to ensure the funding can be properly targeted.
Kia Ora Tāmaki Makaurau: Māori Outcomes Performance Measurement Framework
17. Auckland Council Group uses the mana outcomes and strategic priorities set out in Kia Ora Tāmaki Makaurau to guide our progress. Three outcomes are highlighted below. See Attachment A for the full report.
Kia Ora te Umanga – Māori business, tourism and employment
18. Council partners with Amotai to help promote supplier diversity. Businesses registering with Amotai must be at least 50 per cent owned by someone who has affiliates to an iwi and/or Pacific nation. There are currently 377 verified Māori and Māori/Pasifika owned businesses in Amotai’s network in Tāmaki Makaurau.
19. Māori Outcomes Fund support enabled Amotai to work across 126 procurement opportunities worth a total of $150 million. This work connected 240 Māori and Māori/Pasifika owned businesses to these opportunities.
Kia Ora te Ahurea – Māori identity and culture
20. Last year’s Toi Tū Toi Ora: Contemporary Māori Art was the largest exhibition in Toi o Tāmaki/ Auckland Art Gallery’s 134-year history. A year-long programme of post-exhibition work resulted in new career pathways, publication of a companion book, community wānanga (seminars) on toi Māori and a permanent whānau Māori art trail.
21. With the support of the Auckland Council Māori Outcomes Fund, the Toi Māori pukapuka (book) has been distributed to every high school and kura in Aotearoa and to every school in Tāmaki Makaurau. Auckland Art Gallery Toi o Tāmaki has also extended the learning with resources based on the key themes of Toi Tū Toi Ora on its website.
Kia Ora te Marae – Māori identity and culture
22. Marae have either worked tirelessly through the pandemic as wellbeing centres, or they have had to shut for long periods of time. Both circumstances have taken their toll. At the same time, there have been marae rebuilds taking place that give a sense of new beginnings.
23. Significant council investment through the Marae Infrastructure Programme (MIP) over the last year has resulted in major upgrades being progressed at:
· Rereteewhioi Marae
· Hoani Waititi Marae
· Papatūānuku Marae
· Ngā Hau e Wha Marae
· Te Aroha Pa Marae
· Motairehe Marae
24. A further nine marae are formally engaged in the MIP at various stages. The number of marae supported by the programme each year has grown steadily since it began in 2018.
Kia Ora Tāmaki Makaurau Implementation Plan
25. The Māori Outcomes Expenditure Review, commissioned by the Independent Māori Statutory Board in 2021 recommended development of a strategy to support the implementation of Kia Ora Tāmaki Makaurau.
26. Workshops for each of the 10 mana outcomes were undertaken by Ngā Mātārae and subject matter experts from across council. Findings from these workshops were used to develop an implementation roadmap and work is underway on an investment plan. This plan will prioritise and focus our actions on a rolling three-year basis.
27. The Kia Ora Tāmaki Makaurau measures are currently output focused but through the implementation strategy work and ongoing review we will shift these to become outcome focused.
COVID-19 response and recovery
28. Since COVID-19 first arrived in Aotearoa in 2020, Auckland Council Group has been supporting a ‘for Māori, by Māori’ response to, and recovery from, the pandemic’s impacts. One key initiative from this approach in 2021 was the Manaaki Fund, a one-off recovery and resilience grant that supported Auckland Council’s Māori partners as they responded to, aided recovery from, and built resilience from the impacts of COVID-19.
29. Ngā Mātārae re-instated the Manaaki Fund following the August 2021 lockdown. The purpose of the Manaaki Fund in 2021 was to support Māori-led active responders in Tāmaki Makaurau who were predominately supporting whānau Māori with hauora (wellbeing) services during COVID-19 Alert Levels 4 and 3.
30. The fund allowed a maximum grant of $10,000 and all 30 groups that applied were successful. In total $297,570 was distributed.
31. Continued learnings from these collaborations have proven valuable as, over the long term, we aim to move to a Māori-led funding approach by partnering with Māori organisations with similar aspirations.
32. A report was commissioned by Ngā Mātārae to better understand the impacts of COVID-19 on Māori in Tāmaki Makaurau. The report, Impact of COVID-19 on Māori in Auckland – Summarised Research, found Māori community leadership is critical to a coordinated approach and proved more effective in delivering for Māori than responses led by central government.
Tauākī whakaaweawe āhuarangi
Climate impact statement
33. Climate change has a significant impact across several of the Māori Outcome Strategic Priorities including Kia Ora te Taiao and Kia Ora te Marae. Feedback from the Tāmaki Makaurau Mana Whenua Forum and internal discussions have highlighted the need to have a stronger focus on climate change within the framework. Further work to strengthen the framework’s focus on climate change impacts will be identified through the Implementation Strategy.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
34. Kia Ora Tāmaki Makaurau provides direction to the council group on the delivery of Māori outcomes and enable the monitoring and measurement of the council group’s contribution towards these outcomes.
35. Monitoring and reporting of outcomes delivery sits across the council group, and discussions with the respective CCO Māori outcome leads will continue as the framework, work programmes and performance measures are reviewed.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
36. Local boards will receive the 2021-2022 Māori Outcomes Annual Report.
37. Further engagement will occur with the local boards to embed Kia Ora Tāmaki Makaurau into local board planning ahead of the new term.
38. There are opportunities to continue working closely with local boards to support Māori-led initiatives through the Māori outcomes portfolio.
Tauākī whakaaweawe Māori
Māori impact statement
39. The foundation for Kia Ora Tāmaki Makaurau is to ensure the Auckland Council Group is focused on and delivering positive outcomes for Māori in Tāmaki Makaurau. The Annual Māori outcomes report is a key tool and resource to ensure the impact of council group activity is having the intended impact for Māori. This approach will continue to be improved and develop as Kia Ora Tāmaki Makaurau continues to be embedded across the organisation and business as usual.
Ngā ritenga ā-pūtea
Financial implications
40. The 10-year budget includes a Māori Outcomes Fund of $150m over a 10-year period and is a key enabler for the council group to deliver on Kia Ora Tāmaki Makaurau. In addition to the fund, the Māori outcomes portfolio includes council and CCO baseline budgets used towards programmes and projects specifically targeted at delivering outcomes for Māori.
41. The recently completed implementation strategy for Kia Ora Tāmaki Makaurau will drive Long-term Plan bids for funding to deliver outcomes and identify opportunities for existing budgets to be reviewed and aligned to outcome work programmes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
42. There is a risk the council group may be unable to meet its responsibilities to Māori, resulting in a range of significant impacts and consequences including social inequality, breach of statutory obligations and a loss of trust and confidence in council by Māori.
43. As part of the mitigation approach, Māori outcomes is included in council’s top risk register and is reported on regularly.
44. Work underway to improve the governance structure for Māori outcomes, and subsequent improvements to reporting and monitoring will reduce the risk.
Ngā koringa ā-muri
Next steps
45. The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022 will be published and distributed to mana whenua iwi, mataawaka entities, elected members, senior leadership across the council group and key partners.
Attachments
No. |
Title |
Page |
a⇩ |
Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022 |
359 |
Ngā kaihaina
Signatories
Author |
Sam Bunge - Senior Advisor - Maori Outcomes |
Authorisers |
Herewini Te Koha - Director Māori Outcomes Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Allocation of the Sport and Recreation Facilities Investment Fund 2022/2023
File No.: CP2022/13425
Te take mō te pūrongo
Purpose of the report
1. To allocate the Sport and Recreation Facilities Investment Fund 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The Sport and Recreation Facilities Investment Fund is a contestable fund which will invest up to $150 million over the Long-term Plan 2021-2031 to support development of sport and recreation facilities in the Auckland region.
3. There is $15,368,800 available in the current funding round.
4. The two-stage application process began in November 2021 (expression of interest) with detailed applications invited in February 2022.
5. 36 Stage-2 applications were received in April 2022, processed and presented before local boards and mana whenua before consideration by an independent assessment panel in July 2022.
6. The independent assessment panel recommendations were workshopped with the Parks, Arts, Community and Events (PACE) Committee in August 2022.
7. 24 applicants are now recommended to receive grants out of 103 expressions of interest. This includes 1 council-led project ($545,000) and 7 projects related to the FIFA Women’s World Cup 2023 ($2.7M).
Recommendation/s
That the Parks, Arts, Community and Events Committee:
a) approve the allocation of $12,123,800 from the Sport and Recreation Facilities Investment Fund 2022/2023 as grants to the following recipients:
Recipient |
Project |
Funding allocation |
Auckland Badminton Association Inc |
Gillies Ave redevelopment |
$150,000 |
Auckland Hockey Association Inc |
Colin Maiden Park hockey and multi-use turf development |
$4,500,000 |
Auckland Rugby Union Inc |
Wider Auckland Rugby sports field project |
$350,000 |
Auckland United Football Club Inc |
Keith Hay Park re-develop old clubrooms for indoor sports |
$30,000 |
Eastern Suburbs Gymnastics Club Inc |
Liston Park Gymsports development |
$2,500,000 |
Henderson Valley Pony Club Inc |
Sand arena rebuild |
$65,000 |
Hobsonville Point Marine Sports and Recreation Centre Charitable Trust |
Upper Harbour Marine Sports Centre |
$120,000 |
Icon Trampoline Club Inc |
Replacement of gymnasium sub-floor |
$154,000 |
Kolmar Charitable Trust |
Gymcity Papatoetoe relocation |
$400,000 |
Netball Rodney Centre Inc |
Court redevelopment |
$100,000 |
North Shore Rowing Club Inc |
Rame Road boathouse redevelopment |
$50,000 |
One Tree Hill College |
Outdoor sports canopy |
$1,280,000 |
The Bruce Pulman Park Trust |
Walk/cycle/skate pathways |
$849,800 |
The Mahurangi-St Columbia Presbyterian Church Trust |
Completion of indoor court facility |
$65,000 |
Waiuku Netball Centre Inc |
Facilities upgrade |
$230,000 |
West Auckland Riding for Disabled Association Inc |
Covered riding arena
|
$1,280,000 |
b) approve the allocation of $2,700,000 from the Sport and Recreation Facilities Investment Fund 2022/2023 for upgrades including gender neutral toilet and changing facilities, and legacy benefit to community sport, at the following training sites for the FIFA Women’s World Cup 2023:
Recipient |
Funding allocation |
Bay Olympic Soccer & Sports Association Inc |
$300,000 |
Birkenhead United Association Football Club Inc |
$450,000 |
East Coast Bays Association Football Club Inc |
$400,000 |
Ellerslie Sports Club Inc |
$350,000 |
Māngere Centre Park Sports Association Inc |
$400,000 |
Papakura City Football Club Inc |
$500,000 |
Western Springs Association Football Club Inc |
$300,000 |
c) approve that the seven grant allocations related to FIFA Women’s World Cup 2023 be deployed via Auckland Council orTātaki Auckland Unlimited.
d) Approve the allocation of $545,000 from the Sport and Recreation Facilities Investment Fund 2022/2023 to the following council-led facility project:
Council-led |
|
|
David Lange Park |
Māngere Otāhuhu Netball Centre court rubberisation |
$545,000 |
e) delegate authority through the Chief Executives of Auckland Council or Tātaki Auckland Unlimited to prepare and execute funding agreements for recipients related to the FIFA Women’s World Cup 2023.
f) delegate authority through the Chief Executive to the General Manager Active Communities to prepare and execute funding agreements for all other grant recipients.
g) delegate authority through the Chief Executive to the General Manager Parks and Community Facilities to deliver outdoor courts upgrades at Māngere-Otāhuhu Netball Centre, David Lange Park, Māngere.
h) Endorse the request that the Finance & Performance Committee approve the change in budget to convert $545,000 operational budget to capital budget to properly account for the council-led project.
i) delegate authority through the Chief Executive to the General Manager Active Communities to make minor amendments to the text and design of the Sport and Recreation Facilities Investment Fund Guidelines for the FY24 funding round.
Horopaki
Context
Sport and Recreation Facilities Investment Fund
8. The Sport and Recreation Facilities Investment Fund was established in 2018 to support development of sport and recreation facilities in the Auckland region.
9. The fund will invest up to $150 million over the Long-term Plan 2021-2031 (LTP) to:
· Address sport and recreation infrastructure shortfalls
· Respond to changing participation preferences
· Deliver value-for-money by leveraging third party investment
· Get more Aucklanders more active more often
10. There is $15,368,800 available in the current funding round.
11. Total value of applications in this funding round was over $70,000,000.
12. The fund is contestable. Applications are sought from organisations for significant facility development proposals to enable increased participation in sport and recreation.
13. Grants made through the fund will deliver value for money by leveraging external investment into these non-council facilities.
14. Non-council owned facilities are crucial to Auckland’s sport and recreation facility network and meeting the evolving demand for sporting opportunities.
15. In exceptional circumstances the fund may be invested into council owned facilities.
16. By supporting non-council facilities, the fund aligns with key shifts in the LTP, which identify a need for council to find alternative approaches to facility provision such as partnerships and grants.
17. The four key shifts of the LTP also identify the need to consider communities of greatest need. Assessment criteria for the fund have been revised to prioritise projects that serve these communities.
18. Detailed information on the fund is contained in the Sport and Recreation Facilities Investment Fund Guidelines (Attachment A).
Previous funding rounds
19. The Sport and Recreation Facilities Investment Fund has been allocated in two previous funding rounds in FY19 and FY20.
20. Allocated funds are drawn down by recipients when the conditions of their funding agreements are met.
21. Approximately 61% of the total FY19 and FY20 grants allocation has been paid out. Unpaid funds are primarily associated with five projects that have encountered delays. Staff are working with stalled projects and will report back to PACE on any undue delays.
Recipient |
Grant |
Paid |
% progress |
Waitematā Table Tennis Association |
540,000 |
540,000 |
100% |
Three Kings Football Club |
992,000 |
992,000 |
100% |
Waitākere Regional Hockey Turf Trust |
200,000 |
200,000 |
100% |
Manukau Taniwha BMX Club |
203,000 |
- |
- |
Mahurangi-St Columbia Presbyterian Church |
785,000 |
- |
- |
Counties Manukau Off-road racing |
380,000 |
380,000 |
100% |
Papakura Netball Centre |
900,000 |
900,000 |
100% |
North Harbour Hockey Association |
1,000,000 |
1,000,000 |
100% |
ASB Tennis Centre |
2,000,000 |
2,000,000 |
100% |
Mahurangi Community Sport and Recreation Collective |
2,250,000 |
- |
- |
Auckland Netball Centre |
190,000 |
180,000 |
95% |
Kolmar Charitable Trust |
80,000 |
80,000 |
100% |
North Shore Rowing Club |
32,500 |
15,600 |
48% |
Auckland Rugby Union (3 clubs) |
150,000 |
150,000 |
100% |
Matakana Coast Trail Trust |
500,000 |
197,483 |
39% |
Howick Bowling Club |
350,000 |
- |
- |
Woodhill Sands Trust |
372,000 |
122,166 |
33% |
Pohutukawa Coast MTB Club |
109,440 |
109,440 |
100% |
Auckland Downhill Club |
150,000 |
50,000 |
33% |
Westcoast Riders Club |
50,000 |
- |
- |
TOTAL |
$10,783.940 |
$6,916,689 |
64% |
22. The spread of existing investment across local boards is illustrated in Figure 1.
Figure 1: SRFIF existing funding allocation by local board
23. Allocation of $6,000,000 from the Sport and Recreation Facilities Investment Fund towards upgrade of council-owned sports fields (PAC/2020/56, PAC/2021/59) is progressing as follows:
Project |
Progress |
Status |
Māngere Centre Park |
80% |
On-track |
Papatoetoe Recreation Grounds |
80% |
On-track |
Manurewa War Memorial Park |
30% |
On-track |
Mountfort Park |
30% |
On-track |
2022/2023 funding round
24. $15,368,800 is available in the current funding round for the Sport and Recreation Facilities Investment Fund. This is comprised of FY22 and FY23 budget combined into one round. An overview of the application process is shown in Figure 2.
Figure 2: Overview of SRFIF 22/23 application process
25. 103 expressions of interest were received in December 2021 for a total value over $70 million. There was a good variety and geographic spread of applications at this stage as shown in Figure 3.
Figure 3: SRFIF EOI applications by local board
26. 45 applicants were selected against the funding criteria to progress to Stage 2 applications in February 2022.
27. 36 Stage 2 applications were received in April 2022.
28. These applications were processed and presented for engagement with ngā mana whenua and local boards.
29. An independent assessment panel considered the Stage 2 applications in July 2022. Panel members were selected for knowledge and experience and experience in sport and recreation, grant making and Māori outcomes.
SRFIF 2022/2023 Independent Assessment Panel: |
|
Jennifer Gill ONZM |
Independent
|
Jo Wiggins |
Spaces & Places Consultant Sport NZ |
Simon Tattersfield |
Spaces & Places Manager Aktive |
Merilee Andrews |
Māori Participation & Partnership Manager Auckland Council |
Leigh Redshaw |
PSR Investment Specialist Auckland Council |
30. The panel developed funding recommendations which are the basis for this report. Staff proposed minor adjustments to the panel’s recommendations. A full table of applications and recommendations is at Attachment B.
31. In a workshop on 17 August 2022 the PACE Committee provided direction to staff of its preference to progress with allocation Option 2 as set out below.
Tātaritanga me ngā tohutohu
Analysis and advice
32. Three options are presented for consideration by the PACE Committee for allocation of the Sport and Recreation Facilities Investment Fund 2022/2023:
Options for allocation of the Sport and Recreation Facilities Investment Fund 2022/2023 |
Option 1: Independent assessment panel recommendations |
Accept recommendations of the panel. |
Option 2: Adjusted independent assessment panel recommendations |
Staff propose minor adjustments to panel recommendations based on spread of investment, knowledge of applications, priority criteria, and risk assessment. Recommended. |
Option 3: Do not allocate the fund in FY23 |
Not recommended because it will not achieve the outcomes intended. |
33. A full table of applications and allocation options table is presented in Attachment B.
34. The adjustments proposed in Option 2 affect $800,000 out of the $15.3M fund. The adjustments are detailed below:
Applicant |
Funding Sought |
Option 1: IAP |
Option 2: Adjusted IAP |
Auckland Hockey Association |
$5,000,000 |
$4,800,000 |
$4,500,000 Reduced funding still a significant and effective contribution to project. |
Eastern Suburbs Gymnastics Club |
$3,000,000 |
$3,000,000 |
$2,500,000 Reduced funding still a significant and effective contribution to project. |
Henderson Valley Pony Club |
$65,000 |
$0 |
$65,000 Low-cost achievable project with immediate impact. Supports West Auckland Riding for Disabled Association project. |
Hobsonville Point Marine Sports Recreation Centre |
$3,000,000 |
$141,000 |
$121,000 Not ready for construction. $121,000 sufficient to meet Gateway 2 costs. |
Netball Rodney Centre |
$112,000 |
$0 |
$100,000 Not considered by IAP on a technicality subsequently resolved. Courts in critical condition and urgent work required to plan and implement renewal. |
The Bruce Pulman Park Trust |
$1,680,544 |
$500,000 |
$849,800 Additional funding to support pathway development in a community of need. |
The Mahurangi-St Columbia Presbyterian Church Trust |
$65,000 |
$0 |
$65,000 Existing SRFIF recipient with construction underway offering increased community access in return for additional funding to complete sprung sports flooring. |
West Auckland Riding for Disabled Association |
$3,258,280 |
$1,000,000 |
$1,280,000 Partial funding OK for staged project. Additional funding would support WARDA to complete to phase 4 of 5 – functional facility. |
Analysis of allocation options
Confirmed funds
35. Option 2 allocates $68,800 more than Option 1; the difference is due to rounding in instructions to the Independent Assessment Panel. In preparing advice to the PACE Committee, staff confirmed the greater figure and included it for allocation in Option 2.
Two large grants
36. Options 1 and 2 are both characterised by large investments in two particular projects (Auckland Hockey Association and Eastern Suburbs Gymnastics Club) that were considered to align strongly with the fund’s priority criteria. Both projects have been planned for a number of years and have reached a level of readiness where council’s investment was considered to be justified.
37. When viewed in the wider context of council’s investment in sport and recreation over time, the grants can be seen as contributing to Auckland’s network of fit-for-purpose communities in a manner consistent with earlier investments (e.g.: Kolmar, Bruce Pulman Park), and balancing against council’s investment in core provision such as sports fields.
38. A good spread of expressions of interest was received from around the region, as shown in Figure 3. It is the nature of contestable funding that the investor can only respond to the applications it receives and must treat all applications in a fair and consistent manner.
39. Staff consider that the recommended allocation in FY22/23 will contribute to the long-term equity outcomes achieved by the fund across its ten-year programme.
FIFA Women’s World Cup 2023
40. Options 1 and 2 also both recommend allocations totalling $2.7M towards seven Auckland football clubs involved in hosting the FIFA Women’s World Cup 2023 (FIFA WWC 2023).
41. A decision was made during the funding round to treat these applications as a group to recognise the unique opportunity and responsibility of hosting this international tournament, apply a consistent lens (despite the varied applications) as to the legacy benefits the fund would support.
42. Tātaki Auckland Unlimited is coordinating delivery of the tournament on behalf of the Auckland Council family. Staff engaged with Tātaki Auckland Unlimited to understand where the fund would add value to the tournament and leave a legacy benefit for community sport.
43. The focus of the recommended investment into the FIFA WWC 2023 is gender-neutral toilet and changing facilities to support and encourage ongoing growth in female participation.
44. Three of the FIFA WWC 2023 associated sites are to be used for the Play-Off Tournament in February 2023, while the main tournament will take place in July-August 2023 which leaves a very short window in which to undertake the proposed works. Tātaki Auckland Unlimited is coordinating a work programme across all clubs to deliver upgrades on time.
45. Due to the tight timelines for tournament preparations, it is proposed that the $2.7million recommended allocation to the FIFA WWC 2023 be deployed directly via Tātaki Auckland Unlimited where appropriate and incorporated within processes and agreements with the recipient clubs to enable the fast and efficient rollout of the investment.
Leverage on council investment
46. Both Options 1 and 2 offer similar potential leverage on council investment at a ratio of approximately 2:1.
47. Allocation of $14.5 million from the Sport and Recreation Facilities Investment Fund 2022/2023 to support construction-ready projects worth a total of $40.8 million presents potential leverage of $26.2 million (Figure 4).
48. Potential leverage is calculated on construction-ready projects where costs are more easily and reliably determined. Realisation of leverage is dependent on applicants securing remaining funds and completing their projects.
Figure 4: SRFIF potential leverage on investment
49. Option 2 (recommended) supports the significant projects backed by the panel; offers a slightly wider geographic and demographic spread of investment; develops the project pipeline by increasing gateway 1 and 2 numbers; supports low-cost, achievable projects for immediate impact.
Tauākī whakaaweawe āhuarangi
Climate impact statement
50. Stage 2 applicants were asked about what steps they have planned to mitigate environmental impact of their facility development projects. Responses indicated many applicants held sustainable design as a consideration in their projects. Common references included rain-water capture, natural and solar lighting, building insulation, air conditioning and building material choice.
51. While many projects will be community-led, funding agreements will specifically ask groups (at the appropriate stage of project development) to employ sustainable design as part of a good-practice approach.
52. Projects that are council-led will consider sustainable design as part of the project development and design process. An example of this is the upgrade of the sports field at Keith Hay Park ahead of the FIFA WWC 2023. The proposed irrigation design at this venue will see six new 30,000 litre water tanks installed to capture rainwater from the clubroom and the weekly discharge (of 40,000 litres/week) from Cameron Pool and Leisure Centre. Chlorinated water will be blended with rainwater and has been tested to ensure appropriate use for field irrigation. The capacity of the tanks will not only reduce the use of town water supply, but it will also reduce the risk of flooding as the drain that the pool connects to can experience multiple flooding events each year. A moisture sensor will also be installed in-ground to more accurately determine when water is required. Planting will ensure water tanks are blended into the park environment.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
53. The Parks and Community Facilities’ Manager Area Operations for Māngere Otāhuhu, and the Regional Sports Facilities Manager are supportive of the recommended allocation to Māngere Otāhuhu Netball Centre, noting that the community have been asking for court rubberisation for some years and it would be beneficial to the area. The conversion of $545,000 operational budget to capital budget to properly account for the council-led project is supported by Parks and Community Facilities.
54. Parks and Community Facilities staff noted that there is subsidence affecting the courts following a Watercare project. The subsidence will need to be addressed as a prerequisite to rubberisation. The allocation of $545,000 from the Sport and Recreation Facilities Investment Fund will cover the rubberisation costs but will not cover the cost of correcting the subsidence.
55. Tātaki Auckland Unlimited has provided the following views:
· The funding recommendations contained within this report will help to deliver a community sport legacy beyond the FIFA WWC 2023 particularly in respect to the provision of fit-for-purpose gender neutral facilities.
· The FIFA WWC 2023 creates an unusual and significant time pressure on these community-led facility upgrades and significant funding has already been leveraged from Government and other sources. The Sport and Recreation Facilities Investment Fund is the final key funding source for these clubs.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
56. Views were sought from the local boards with Stage 2 applicants based in their areas.
57. All applicable local boards endorsed applications from within their areas to be considered for investment through the Sport and Recreation Facilities Investment Fund. All local board resolutions are compiled in Attachment C.
Tauākī whakaaweawe Māori
Māori impact statement
58. Stage 2 applicants were asked about their level of engagement with Māori and whether their proposed projects will meaningfully improve sport and recreation opportunities for Māori. Engagement with Māori was mixed. The main theme of responses highlighted the generic benefit that sport and recreation facilities deliver to communities, including Māori.
59. The Sport and Recreation Facilities Investment Fund 2022 was presented to Parks and Recreation Mana Whenua forums in Oct 2021 (during development of the guidelines and before the fund opened) and June 2022 (after Stage 2 applications were received).
60. Mana whenua interest related primarily to improving the funding criteria and questions around Māori outcomes. Staff will pursue this issue before preparing guidelines for the next funding round.
61. Ngaati Te Ata Waiohua submitted application-specific feedback (Attachment D).
Ngā ritenga ā-pūtea
Financial implications
Overview
62. The fund is a regional budget allocated through the LTP.
63. There is $15,368,800 available in the current funding round. This figure includes $5,206,060 carried forward from FY22 and an FY23 budget of $10,162,740. The combined FY22 and FY23 funding round is a response to Covid-19 budget impacts between 2020 – 2022.
64. The fund is budgeted as follows for the next three years:
· $13.4 million in 2023/2024
· $13.6 million in 2024/2025
· $13.8 million in 2025/2026
65. 1.5 per cent of the total fund budget is allocated to management of the fund and to undertake additional work that may arise to maintain project momentum.
66. The fund can be invested into community-owned or council-owned assets. It may also be invested into school or religious-owned assets if the outcome achieved is for a clear community sport benefit.
67. In approving grants to organisations for planning, investigation and design it needs to be acknowledged that this work may not result in a viable project; it is effectively ‘sunk money’.
68. Similarly, if council-funded planning and investigation work supports the business case for a facility to proceed, there is a high probability that further funding applications will be received to support the capital development aspect of the project.
Allocation via Tātaki Auckland Unlimited
69. The budget for the $2.7 million allocation to FIFA WWC 2023 training sites will be transferred to Tātaki Auckland Unlimited, where appropriate.
70. Tātaki Auckland Unlimited will administer the funds as grants to recipient clubs using a council approved funding agreement template.
Consequential opex
71. The Sport and Recreation Facility Investment Fund is normally grant funded to other organisations to invest in facilities that are not owned by council, and for which council does not have ongoing operational or renewal cost obligations.
72. The application from Māngere Otāhuhu Netball Centre relates to installing a rubberised surface on council owned netball courts. Due to the location in a community of high need, and the equity outcomes which can be achieved, it was considered sufficiently high priority to justify investment into a council-owned asset.
73. The LTP includes provision for additional operational costs arising from investment in new or expanded assets (i.e. consequential opex). The amount of additional opex provided for in the LTP includes provision for costs arising from both council’s annual capex investment and an assumption from assets that are delivered by third parties and vested to council.
74. Use of the fund to deliver council owned assets means that the normal consequential opex provision for council capex investment does not apply. However, staff have estimated that the consequential opex costs arising from the proposed investment are minimal as it is an improvement in assets rather than a new asset. These increased marginal costs can be met from the opex provisions in the LTP.
Cashflow versus allocation of funding
75. The nature of these projects is that council often plays the role of ‘cornerstone funder’, which projects rely on as a catalyst to approach other funders for backing and support.
76. Although there are budget allocations for each year, the drawdown of cash may not occur until several years later when conditions attached to the grants have been satisfied (e.g. all consents in place, all funds raised to enable the facility to be completed).
77. The funding agreements used by council typically allow a three-year window for organisations to complete all the work necessary, including fundraising, to enable a project to commence construction.
78. There can be up to a three- or four-year difference between the allocation of funds and the actual drawdown of cash. Sunset clauses in the agreements enable council to reassess and reconfirm its commitment to the project, or to terminate the arrangement.
79. Any funds granted to an organisation are released on a progressive drawdown basis, according to the terms of the funding agreement.
80. The development of large regional and sub-regional facilities will lead to an increased number of requests for significant capital development funding in future funding rounds. The scale of investment may require multi-year funding.
81. Budget flexibility is important to take advantage of partner funding opportunities and timelines as they arise.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
83. Firstly, the deliverability of projects is a key weighting of the criteria used to determine funding recommendations. This includes:
· having an achievable funding plan in place
· having the necessary skills and expertise (in-house or procured) to deliver the project
· completion of relevant project milestones such as securing site tenure, consents, etc.
84. Secondly, staff meet regularly with other sport sector funding organisations to discuss funding availability and grant round timing. Whilst each funder has their own funding priorities and decision-making processes to follow, recommendations are aligned where possible.
85. Staff note the highest risk is Auckland Hockey Association project which has a large capital amount to raise. Council traditionally plays the role of cornerstone funder in projects like this and have confidence in the funding plan put forward.
86. Some groups who expressed an interest in the fund but were not a high funding priority (based on grant criteria), were redirected to local board community grants or other sport sector grant opportunities. Other groups may have been asked to refine their proposals before applying again in the 2023/2024 funding round.
87. If funding for the FIFA WWC 2023 training sites is not approved or to the level recommended then there is a risk that the venues will not be tournament compliant.
Ngā koringa ā-muri
Next steps
88. Following a resolution by the Parks Arts Community and Events Committee to allocate the Sport and Recreation Facilities Investment Fund 2022/2023, staff will prepare and execute funding agreements for each successful grant recipient.
89. Grant payments will proceed pursuant to the signed funding agreements. Any significant or unexpected delay in commencement will be reported to the Parks Arts Community and Events Committee.
90. Indicatively, the next funding round (FY24) will begin in October/November 2022 with an allocation decision in August/September 2023.
91. Promotion of the funding round and engagement with potential applicants will continue.
Attachments
No. |
Title |
Page |
a⇩ |
Sport and Recreation Facilities Investment Fund Guidelines November 2021 |
421 |
b⇩ |
SRFIF 22/23 Applications and funding recommendations |
439 |
c⇩ |
SRFIF22/23 Local Board views |
443 |
d⇩ |
SRFIF 22/23 Ngaati Te Ata Waiohua views |
463 |
Ngā kaihaina
Signatories
Author |
Nick Harris - Sport & Recreation Team Lead |
Authorisers |
Rebecca McKeown - Manager Operational Support Claudia Wyss - Director Customer and Community Services |
Parks, Arts, Community and Events Committee 22 September 2022 |
|
Regional Community Development grants programme:alignment with Ngā Hapori Momoho | Thriving Communities Strategy Implementation Plan 2022-2025
File No.: CP2022/13394
Te take mō te pūrongo
Purpose of the report
1. To approve updating the Regional Community Development grants programme 2022-2025 with a new name and objectives, to align with Ngā Hapori Momoho | Thriving Communities Implementation Plan 2022- 2025.
Whakarāpopototanga matua
Executive summary
2. In February 2022, the Parks, Arts, Community and Events (PACE) Committee adopted the refreshed Ngā Hapori Momoho | Thriving Communities 2022-2032 strategy (PAC/2022/11). This strategy sets out a vision for a fairer, more sustainable Tāmaki Makaurau where every Aucklander belongs.
3. In August 2022, the PACE Committee approved the Implementation Plan that outlines how the council group will deliver this strategy over the next three years (PAC/2022/67).
4. To align with this strategy and implementation plan, staff recommend the Regional Community Development grants programme be renamed Ngā Hapori Momoho | Thriving Communities grants.
5. Staff also recommend a focus on the following three objectives from the strategy for the grants programme for 2022-2025:
· Increase whānau and community financial security so more Aucklanders can live well
· Improve health outcomes so more Aucklanders are happy and healthy
· Grow community and intercultural connection so all Aucklanders feel as though they belong.
6. If approved, staff will redevelop the current Regional Community Development grant priorities and assessment criteria to fully reflect Ngā Hapori Momoho | Thriving Communities strategy. A funding round with the amended criteria and priorities will be opened later this year for decisions after February 2023.
7. The proposed changes will not impact community access to this contestable fund. They will clearly communicate funding priorities for 2022-2025, enhancing the quality of applications received and improving the grant process for community organisations.
Recommendation/s
That the Parks, Arts, Community and Events Committee
a) whakaae / approve the Regional Community Development grants be renamed Ngā Hapori Momoho | Thriving Communities grants; and
b) whakaae / approve the objectives of the grants programme for 2022-2025 as follows:
i) increase whānau and community financial security
ii) improve health outcomes
iii) grow community and intercultural connection.
Horopaki
Context
8. The Regional Community Development grants programme has been developed in accordance with council’s Community Grants policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).
9. At the time of adoption, the Regional Community Development grants programme supported the implementation of Thriving Communities: Social and Community Development Action Plan.
10. In 2022, the Parks, Arts, Community and Events Committee adopted the refreshed Ngā Hapori Momoho | Thriving Communities 2022-2032 strategy, replacing the Thriving Communities: Social and Community Development Action Plan.
Tātaritanga me ngā tohutohu
Analysis and advice
11. The Community Grants policy sets out the policy framework for local board, multi-board and regional grants programmes.
12. The purpose of the Regional Community Development grants programme has been to support the implementation of the Thriving Communities: Social and Community Development Strategic Action Plan and the Empowered Communities Approach by directly supporting community-led projects that have regional impact.
13. The contestable Regional Community Development Grants has a budget of $295,000 for 2022/2023. This fund is generally allocated in one annual funding round.
14. In 2021, the Regional Community Development Grants received fewer applications than the previous years and the PACE Committee allocated $200,312 to eight applications that aligned with the criteria.
15. The remaining funds were delegated to the Community Impact unit in Connected Communities to allocate to organisations as a ‘Rapid Response COVID-19 Recovery Grant’. The intent was to help organisations recover from the impacts of ongoing lockdowns and COVID-19.
16. The Community Grants policy allows for the Governing Body to review funding priorities from time to time, in accordance with reviewed policy and strategies. This includes reflecting updated strategies in the objectives of grant programmes.
17. Ngā Hapori Momoho | Thriving Communities Implementation Plan 2022-2025 is focused on supporting the council group to align existing and future activity to the strategy. Realigning the Regional Community Development grant programme fits this aim.
Investment principles
18. To make the biggest impact for the people who need it the most, the strategy outlines an approach to invest our limited resource effectively. The investment principles include:
· Invest to improve the wellbeing of people and planet
· Invest based on evidence of need and the voices of Aucklanders