Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura, 35 Coles Crescent, Papakura and via video conference (Microsoft Teams) on Wednesday, 28 September 2022 at 4.30pm.
present
Chairperson |
Brent Catchpole |
Deputy Chairperson |
Jan Robinson |
Members |
Felicity Auva'a |
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George Hawkins |
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Keven Mealamu |
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Sue Smurthwaite |
ALSO PRESENT
Councillor |
Daniel Newman, JP |
Papakura Local Board 28 September 2022 |
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Board member Keven Mealamu led the meeting in prayer.
There were no declarations of interest.
Resolution number PPK/2022/156 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 August 2022, as true and correct. |
There were no requests for leave of absence.
6.1 |
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The local board members, staff and members of the public stood and observed a minute of silence. |
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Resolution number PPK/2022/157 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) express its sadness regarding the passing of Queen Elizabeth II. Her grace, dignity and steadfast leadership of the Commonwealth will be sadly missed. |
There were no petitions.
There were no deputations.
9.1 |
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Wyn Osborne was in attendance to speak to the board about developing a business hub in Papakura. |
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Resolution number PPK/2022/158 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) thank Wyn Osborne for his attendance and presentation on the Ministry of Business Innovation and Employment (MBIE) regional business partner network and hub concept b) refer Mr Osborne’s request to Corporate Property and Eke Panuku for consideration and report back to the local board. |
9.2 |
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Robert Robinson was in attendance to speak to the board about the condition of arterial roads in Papakura. |
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Resolution number PPK/2022/159 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) thank Robert Robinson for his attendance and presentation on arterial roads b) refer Mr Robinson’s issues to Auckland Transport for consideration and report back to the local board. |
There was no extraordinary business.
11 |
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Resolution number PPK/2022/160 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) receive Councillor Daniel Newman’s verbal update. |
12 |
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Resolution number PPK/2022/161 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) receive the verbal report from the Papakura Local Board Chairperson. |
13 |
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Resolution number PPK/2022/162 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) continue to progress the following projects this financial year: i) Settlement/Marne roads intersection improvement ii) Bus shelters iii) Roundabout improvements (Manuroa/Porchester roads) iv) Opaheke/Boundary roads intersection v) Smiths Avenue crossing vi) Old Wairoa Road signage and line marking vii) Clevedon Road/Robb Street pedestrian safety b) place the following on hold until budget becomes available: i) driver feedback signs c) request Auckland Transport remove the Riverton / Porchester corner improvements from the Papakura Local Board Local Board Transport Capital Fund project list, as this project is located in the Manurewa Local Board area, and noting this will be referred to the Manurewa Local Board in the new electoral term d) request Auckland Transport to undertake further investigations on the Settlement Road overbridge crash barrier system upgrade and advise the board on solutions for the issue in the new electoral term. |
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Resolution number PPK/2022/163 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) receive the Waiata Shores Shared Path Bridge Feasibility Study (Attachment A) and commend it to the incoming local board for consideration. |
15 |
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Resolution number PPK/2022/164 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) provide the following feedback on the proposed changes to the rail level crossings in Takanini: i) The board is supportive of the proposed changes to rail level crossings in Takanini. ii) The sequencing of the works will be important to minimise the impact on the wider roading network. iii) Congestion builds from 7am – 10am in the morning and from 2pm onwards in the afternoon between Manurewa and Papakura. iv) The board believes the work should be sequenced as follows: 1) Manuia Road crossing should be the first crossing built 2) Taka Street second 3) Walters Road third 4) The closing of Spartan and Manuroa Roads should be the last part of the work. b) request Kiwirail to fund Auckland Transport to undertake an assessment to gain base data of numbers of vehicles in 2023 to inform the best outcomes for the transport management plan. c) request the appropriate authorities undertake an extensive information campaign in all local languages about track safety and risks of crossing rail lines. d) request Kiwirail undertake an audit of fencing and barriers along the rail corridor to ensure that residents are not accessing the rail corridor. |
16 |
Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori |
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Resolution number PPK/2022/165 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) provide the following views on the Community Bike Hubs project: i) The board is excited to hear of this opportunity and investment coming to the area. ii) It is wonderful that Auckland Transport has been working with iwi and community groups including Ngāti Tamaoho to scope this project. iii) The board acknowledges Auckland Transport investment in the operational setup costs and ongoing support for sustainability. b) provide the following preferred level of engagement in the Community Bike Hubs project: i) The local board would like to be consulted as the Community Bike Hubs project progresses. c) provide the following additional sites for consideration for Community Bike Hubs: i) The board supports progressing the interest indicated by Ngāti Tamaoho in this project. ii) There is a possible location near the end of the southern motorway path by McDonalds at Karaka. d) provide the following community groups or individuals for Auckland Transport to engage with on Community Bike Hubs: i) The board supports progressing the interest indicated by Ngāti Tamaoho in this project. ii) The Papakura Local Board would be proud to have an iwi-led bike hub in Papakura to benefit the community. |
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Amendment to the Papakura Local Board 2022/2023 – 2024/2025 Customer and Community Services Work Programme: Parks and Community Facilities Department (old courthouse / Walter Strevens playground) |
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Resolution number PPK/2022/166 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a) approve the following changes to the adopted 2022/2023 – 2024/2025 Customer and Community Services Work Programme: i) a variation of renewal project ID 26080 “Central Park - renew old courthouse roof, exterior and interior”, an increase of $122,119 ii) cancellation of project ID 28582 “Walter Strevens Reserve - renew playground and park furniture”, noting that the strategic planning process will be delivered under “Brylee Drive Reserve - renew playground and park furniture” project ID 28553 iii) reallocation of funding of $122,119 from ID 28582 “Walter Strevens Reserve” to project ID 26080, Central Park - renew old courthouse roof, exterior and interior b) approve project ID 26080 “Central Park - renew old courthouse roof, exterior and interior” for inclusion in the 2022/2023 financial year Risk-Adjusted Programme (RAP), within the Customer and Community Services Work Programme 2023-2025, to enable works to proceed this financial year 2022/2023 c) amend the activity name and activity description of “Brylee Drive Reserve - renew playground and park furniture project ID 28553” to specifically include “development of the concept plan for the playground upgrade at Walter Strevens Reserve” |
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Resolution number PPK/2022/167 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) approve the concept plan (Appendix A) with the toilet block and subsequent construction of the open space shown on the Waiata Shores Masterplan prepared by Wāhi Wairua and Fletcher Living, and approve that the assets be vested in the council upon practical completion. b) approve that the assets are taken on by the council upon completion and conclusion of agreed maintenance periods being: i) Maintenance up until the end of 2025, but will develop the entire playground at a capex value of $1.3 million. c) delegate to the General Manager, Parks and Community Facilities, authority to negotiate the Infrastructure Funding Agreement on terms acceptable to council’s Infrastructure Funding team, including maintenance periods. d) delegate to the General Manager, Parks and Community Facilities, authority to assess and approve engineering detail for the open space development. e) request officers investigate the installation of a toilet at the Waituarua Reserve playground with a view to Fletchers funding the installation and initial opex for a report back for the new board to consider in late 2022. |
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Resolution number PPK/2022/168 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) agree to fund, part-fund or decline the following Papakura Local Grants Round One applications:
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Resolution number PPK/2022/169 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) to fund, part-fund, or decline applications received to the 2022/2023 Papakura Youth Scholarship.
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Resolution number PPK/2022/170 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) adopt the draft 2021/2022 Papakura Local Board Annual Report as set out in Attachment A of the agenda report b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022. |
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Approval for a new private road name at 13A & 13B Cliff Road, Papakura |
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Resolution number PPK/2022/171 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a) approve the name Whangamaru Way for the new private road created by way of subdivision at 13A & 13B Cliff Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90102200, resource consent references BUN60375433 and SUB60375435). |
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Approval for six new public road names at 279 Park Estate Road, Hingaia |
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Resolution number PPK/2022/172 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) approve the names Whatakai Crescent for ROAD 2, Ahipūmau Road for ROAD 3, Onepango Esplanade for ROAD 4, Kaitītiko Road for ROAD 5, Taipahitini Road for ROAD 6, and Wāhipaka Road for ROAD 7 created by way of subdivision at 279 Park Estate Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099000, resource consent reference SUB60339951 of BUN60339950). |
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Approval for two new private roads at 122-130 Cosgrave Road, Ardmore |
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Resolution number PPK/2022/173 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) approve the name Waotāpuke Place for a private road (Road 5), created by way of subdivision at 122-130 Cosgrave Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099447, resource consent reference SUB60365916 of BUN60365914) b) approve the name Tūkauri Place for a private road (Road 6), created by way of subdivision at 122-130 Cosgrave Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90099447, resource consent reference SUB60365916 of BUN60365914). |
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Council-Controlled Organisations Quarterly Update: Quarter Four, 2021/2022 |
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Resolution number PPK/2022/174 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a) receive the Council-controlled Organisations (CCO) Quarter Four 2021/2022 update b) approve amendments to the Joint CCO Engagement Plan 2022/2023. |
26 |
Update on the progress and achievements of Ara Kōtui (formerly the Improving Māori input into local board decision-making) |
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Resolution number PPK/2022/175 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: (a) receive the report on progress and achievements of the Ara Kōtui programme.
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Local Board input on the National Policy Statement for Freshwater Management |
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Resolution number PPK/2022/176 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement - Freshwater Management 2020, in Attachment D, Attachment E and Attachment F b) provide the following feedback on the implementation of the National Policy Statement - Freshwater Management 2020 for Auckland: Proposed freshwater management units i) The board generally agrees with the three proposed freshwater management units (FMUs) for the region, being: the Hauraki FMU, the Kaipara FMU, and the Manukau FMU. ii) The board is concerned that the Hauraki freshwater management unit (FMU) bounding the Manukau Harbour may cause a disjointed approach to the Manukau FMU. Values and environment outcomes for water bodies or areas iii) The board is a strong advocate for improving the water quality of tributaries to the receiving environment of the Manukau Harbour. iv) The Papakura Local Board Plan 2020 has a number of initiatives supporting the improvement of water quality in the Papakura Stream and ultimately the Manukau Harbour. v) The Papakura Local Board has worked with Franklin and Manurewa Local Boards to increase riparian planting with a view to improving the water quality of the Papakura Stream. vi) It should be noted that there are many other tributaries to the Manukau Harbour flowing through the Papakura Local Board area of equal importance, such as but not limited to: Hingaia Stream, Otūwairoa Stream (Slippery Creek), Hays Creek and Ngakoroa Stream. vii) There is significant development signalled in the Papakura / Hingaia / Drury areas which will potentially impact on the waterways and catchments. viii) The board believes it is important to treasure aquifers which are impacted by land use. ix) With more impervious surfaces as a result of growth, there is a potential impact on replenishing aquifer levels. x) The board feels it is important to have more green space in new intensified developments to aid with managing and filtering stormwater run-off. xi) The board believes a monitoring system for aquifer water levels and water quality is required, particularly in a dry season. xii) The board feels Papakura is positioned quite well in terms of water supply, however, the board does have a concern about there being enough water to accommodate growth. xiii) Consideration needs to be given to encourage alternative water systems to ease pressure of an increasing population, such as, rainwater harvesting for non-drinking purposes e.g.: watering gardens and flushing toilets. xiv) The board expressed concern about leachate from old rubbish dumps. In particular, in the Pahurehure area which is has an old rubbish dump adjacent to the inlet. xv) As part of development, consideration should be given to how the development is impacting the carbon footprint and whether the development is disturbing natural carbon sinks. xvi) The board expressed concern about nitrate run-off impacting freshwater catchments. xvii) The board is also concerned about the impacts on the receiving environment with run-off from people washing cars on the road or driveways. In the new intensified developments with limited or no off-road parking it is difficult to find a grassed area to wash a car. Specified vegetable growing area at Pukekohe xviii) The board is supportive of maintaining food security by providing for a specified in-soil fruit and vegetable growing area at Pukekohe and request that staff work with the providers to meet the bottom-line water requirements set by the National Policy Statement – Freshwater Management by 2030. |
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Amendment to the Tūpuna Maunga Authority Integrated Management Plan |
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Resolution number PPK/2022/177 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) defer to the local boards in which the relevant maunga are located for feedback on the proposed amendment to the Tūpuna Maunga Authority Integrated Management Plan. |
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2022 local government elections - meetings and decision-making until new local board members make their declarations |
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Resolution number PPK/2022/178 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (27 September 2022) and the end of term (15 October 2022) b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board. |
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Papakura Local Board Governance Forward Work Calendar - September 2022 |
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Resolution number PPK/2022/179 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a) note the Governance Forward Work Calendar for September 2022. |
31 |
Papakura Local Board Achievements Register 2019-2022 Political Term |
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Resolution number PPK/2022/180 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) note the Papakura Local Board Achievements Register for the 2019 - 2022 political term.
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Resolution number PPK/2022/181 MOVED by Chairperson B Catchpole, seconded by Member K Mealamu: That the Papakura Local Board: a) note the Papakura Local Board workshop records from: i) 17 August 2022 ii) 24 August 2022 iii) 31 August 2022 iv) 7 September 2022. |
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Closing the Papakura Local Board's electoral term and valedictory reflections |
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Resolution number PPK/2022/182 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) temporarily suspend Standing Orders to undertake a programme of whakawātea led by iwi Māori and inclusive of staff to acknowledge the local board and to close the electoral term b) receive, as part of the programme, a valedictory reflection from member Sue Smurthwaite who is retiring from political life as elected member of Auckland Council. |
34 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Kaumatua Ted Ngataki of Ngāti Tamaoho, closed the meeting with a karakia
6.52pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
In accordance with Clause 8.1.4 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Papakura Local Board, held on Wednesday 28 September 2022, prior to the next Auckland Council election.
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CHAIRPERSON:........................................................
CHIEF EXECUTIVE AND/OR NOMINEE:
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