Minutes of Rodney Local Board - Wednesday, 21 September 2022

Rodney Local Board

21 September 2022

1 Welcome

The chairperson opened the meeting and welcomed those in attendance.

The chairperson acknowledged the passing of Queen Elizabeth II and a minute of silence was observed.

2 Apologies

Resolution number RD/2022/116

MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) accept the apology from Member V Kenny for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2022/117

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 August 2022, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement of Queen Elizabeth II

Resolution number RD/2022/118

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) acknowledged the recent passing of Queen Elizabeth II and observed a minute of silence at the beginning of the meeting.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Kawau Island Resident and Ratepayers Association - Sandspit Carpark
	Sue-Ellen Craig from the Kawau Island Residents and Ratepayers Association was in attendance via Microsoft Teams address the meeting regarding Sandspit Carpark
	Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment
	Resolution number RD/2022/119 MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a) thank Ms Craig for her attendance. CARRIED
	Attachments a 21 September 2022 - Rodney Local Board, Item 9.1 - Letter from Kawau Island Residents and Ratepayers Association

9.2

Steven Law

Steven Law was in attendance to address the meeting on various matters.

Resolution number RD/2022/120

MOVED by Member S Garner, seconded by Member L Johnston:

That the Rodney Local Board:

a) thank Mr Law for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Grant a community lease to Warkworth Association Football and Sports Club Incorporated for land at Shoesmith Recreation Reserve, Shoesmith Street, Warkworth

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2022/121

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) grant Warkworth Association Football and Sports Club Incorporated, under section 54(1)(b) of the Reserves Act 1977, a new community lease for land comprising 260 square metres (more or less) located at Shoesmith Domain Recreation Reserve, Shoesmith Street, legally described as described as Lot 1 Deposited Plan 205450 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 21 September 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) an early termination clause for the benefit of the Warkworth Association Football and Sports Club Incorporated to provide council as landlord with 12 months written notice to allow for any future co-location to a multi-sports facility on Warkworth Showgrounds Reserve

iv) a community outcomes plan will be appended as a schedule to the lease agreement.

b) approve Warkworth Association Football and Sports Club Incorporated Community Outcomes Plan (Attachment B to the agenda report)

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Grant a community lease to West Coast Rangers Football and Sports Club Incorporated for land at Huapai Recreation Reserve, 2 Tapu Road, Huapai

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2022/122

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) grant West Coast Rangers Football and Sports Club Incorporated, under section 54(1)(b) of the Reserves Act 1977, a new community lease for land comprising 655 square metres (more or less) located at Huapai Recreation Reserve, 2 Tapu Road, Huapai legally described as described as Lot 1 Deposited Plan 54548 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 21 September 2022, with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) an early termination clause for the benefit of the West Coast Rangers Football and Sports Club Incorporated to provide council as landlord with 12 months written notice to allow for any future multi-sports co-location on the reserve

iv) a community outcomes plan will be appended as a schedule to the lease agreement

b) approve West Coast Rangers Football and Sports Club Incorporated Community Outcomes Plan (Attachment B to the agenda report).

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Grant a licence to occupy to Omaha Beach Community Incorporated (on behalf of The Omaha Beach Shorebird Protection Trust Board) for land at Omaha Spit, Omaha North, for the location of a storage shed

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2022/123

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:

That the Rodney Local Board:

a) grant Omaha Beach Community Incorporated, under section 61(2A)(a) of the Reserves Act 1977, a new licence to occupy for land comprising 2.7 square metres (more or less) at Omaha Spit, located off Ida Way, Omaha North, legally described as Lot 296 Deposited Plan 188414 (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 22 September 2022, with one five year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) a community outcomes plan will be appended as a schedule to the licence to occupy agreement

b) approve the Omaha Beach Community Incorporated community outcomes plan (Attachment B to the agenda report)

c) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Grant landowner approval and a licence to occupy to Mahurangi West Hall and Reserve Incorporated (on behalf of Mahurangi West Community Response Group) for land at Mahurangi West Reserve, for the location of a storage shed

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2022/124

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) grant landowner approval to Mahurangi West Hall and Reserve Incorporated for the new storage shed and related planting.

b) grant Mahurangi West Hall and Reserve Incorporated, under section 61(2A)(a) of the Reserves Act 1977, a new licence to occupy for land comprising 20 square metres (more or less) at Mahurangi West Reserve, 401 Mahurangi West Road, Mahurangi West and legally described as Section 40 Block XV Mahurangi Survey District (Attachment A to the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 22 September 2022, with one five year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) a community outcomes plan will be appended as a schedule to the licence to occupy agreement

c) approve the Mahurangi West Hall and Reserve Incorporated community outcomes plan (Attachment B to the agenda report)

d) note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Wellsford Centennial Park - approval of draft masterplan for public consultation

Shyrel Burt – Service and Asset Planning Specialist and Sheryne Lok – Service and Asset Planner were in attendance via Microsoft Teams for this item.

Resolution number RD/2022/125

MOVED by Member C Smith, seconded by Member D Hancock:

That the Rodney Local Board:

a) approve the draft Wellsford Centennial Park masterplan (Attachment A to the agenda report) for public consultation in November 2022.

CARRIED

Development of Reserve within Stage 4, Milldale subdivision

Sean Sterling – Senior Parks Planner was in attendance for this item.

Resolution number RD/2022/126

MOVED by Member L Johnston, seconded by Member S Garner:

That the Rodney Local Board:

a) approve Auckland Council entering into an infrastructure funding agreement for the Stage 4 reserve development, Milldale

b) delegate to the General Manager, Parks and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to council’s infrastructure funding team

c) approve the concept plan (Attachment A to the agenda report) and subsequent construction of the reserve at 61 Maryvale Road, Pine Valley by the consent holder with the asset to be vested in council at practical completion

d) delegate to the General Manager, Parks and Community Facilities authority to approve detailed design drawings.

CARRIED

Auckland Transport update on the Local Board Transport Capital Fund

Emma Petrenas – Elected Member Relationship Partner was in attendance for this item.

Resolution number RD/2022/127

MOVED by Chairperson P Pirrie, seconded by Member C Smith:

That the Rodney Local Board:

a) progress the following projects from the Local Board Transport Capital Fund:

i) Matua Road/Tapu Road intersection

ii) Mansel Drive raised pedestrian crossing

iii) Warkworth Primary School raised crossing

iv) Coatesville Riverhead Highway pedestrian crossing (outside shops)

v) Taupaki Road pedestrian crossing outside Harry James Reserve

vi) Coast Road safety improvements investigation (investigation complete)

vii) Point Wells Village traffic calming measures

viii) Motutara Road driver feedback signs

ix) Puhoi Village Red Carpet

b) defer the following projects from the Local Board Transport Capital Fund until the next 2023/2024 financial year or until budget becomes available:

i) Rodney Street raised zebra crossing

ii) Leigh School crossing/school zone signage

c) cancel the Kaipara Coast Highway, Kaukapakapa pedestrian crossing project from the Local Board Transport Capital Fund as Kaukapakapa pedestrian crossings will be delivered under the footpath projects from the Rodney Local Board Transport Targeted Rate programme.

CARRIED

Auckland Transport update on the Rodney Local Board Transport Targeted Rate - September 2022

Jeremy Pellow - Programme Director – Rodney Transport Programme was in attendance for this item.

Resolution number RD/2022/128

MOVED by Member C Smith, seconded by Member D Hancock:

That the Rodney Local Board:

a) receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate – September 2022

b) note the status and progress of the delivery of the projects being funded under the Rodney Local Board Transport Targeted Rate

c) approve the addition of the Leigh School crossing/school zone signage project to be delivered as part of the Leigh footpath projects in the Rodney Local Board Transport Targeted Rate programme

d) approve the addition of the Rodney Street raised zebra crossing to be delivered as part of the Rodney footpath projects in the Rodney Local Board Transport Targeted Rate programme

e) approve the deferral of the following footpath projects from the Rodney Local Board Transport Targeted Rate programme:

i) Waimauku Station Road, Waimauku

ii) Newton Road, Riverhead

iii) Cambridge Road and Queens Street, Riverhead

iv) Duke Street, Riverhead

v) Falls Road, Warkworth.

CARRIED

Auckland Transport update on the Rodney Local Board Transport Targeted Rate Bus Services - September 2022

Dave Hilson - Senior Service Network Planner and Jeremy Pallow - Programme Director – Rodney Transport Programme were in attendance for this item.

Resolution number RD/2022/129

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:

That the Rodney Local Board:

a) agree to allocate $2,550,000 ($850,000 per year) from the Warkworth subdivision portion of the Rodney Local Board Transport Targeted Rate to fund an on-demand bus service linking Warkworth, Leigh and Sandspit for three years

b) agree that the new service would include and on-demand service for Warkworth, and a fixed-route, fixed timetable shuttle for travel to Leigh and Sandspit

c) agree that the service would likely require two vehicles: one of these vehicles would always be available to complete on-demand trips within Warkworth, while the second vehicle would be used to operate shuttle runs to Leigh (seven days per week) and Sandspit (Friday-Sunday), and to cover for the first vehicle during driver breaks; this will maintain continuous on-demand service in Warkworth

d) request that Auckland Transport provides regular updates to the local board on the service and its performance

e) agree that there would be an annual review of the service to assess effectiveness, uptake of the services and any issues, and that the local board could agree to terminate the service if it fails to meet passenger demand expectations

f) note that Auckland Transport confirms funding for the continuation of the 128-bus service from September 2022 to June 2024 through the Climate Action Targeted Rate funding; the Climate Action Targeted Rate will be provided on the basis that the Rodney Local Board approve funding through the Rodney Local Board Transport Targeted Rate for the new Warkworth on-demand services linking Warkworth, Leigh and Sandspit for a period of three years so there is no loss of Climate Action Targeted Rate money

g) agree to cease funding the 128-bus Service from Helensville to Hibiscus Coast Station through the Rodney Local Board Transport Targeted Rate on the 30September 2022.

Moved by by Member S Garner, seconded by Member C Smith: an amendment to clause e) of the original motion:

That the Rodney Local Board:

A division was called for, voting on which was as follows:

For

Member S Garner

Member T Holdgate

Member C Smith

Against

Member B Bailey

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Chairperson P Pirrie

Abstained

The motion was declared lost by 3 votes to 5.

The substantive motion was put.

Resolution number RD/2022/130

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:

That the Rodney Local Board:

b) agree that the new service would include and on-demand service for Warkworth, and a fixed-route, fixed timetable shuttle for travel to Leigh and Sandspit

d) request that Auckland Transport provides regular updates to the local board on the service and its performance

g) agree to cease funding the 128-bus Service from Helensville to Hibiscus Coast Station through the Rodney Local Board Transport Targeted Rate on the 30September 2022.

CARRIED

Local Board Annual Report 2021/2022

Mark Purdie – Manager Local Board Financial Advisors was in attendance for this item.

Resolution number RD/2022/131

MOVED by Chairperson P Pirrie, seconded by Member C Smith:

That the Rodney Local Board:

a) adopt the draft 2021/2022 Rodney Local Board Annual Report as set out in Attachment A of the agenda report

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

CARRIED

Reallocation of 2022/2023 Rodney Local Board Customer and Community Services work programme - Civic Events

Resolution number RD/2022/132

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:

That the Rodney Local Board:

a) approve the reallocation of $10,000 from the Local Civic Events Fund (Line item 395) to enhancing engagement with the community on the Rodney Local Board Plan 2023.

CARRIED

New private road name at 289 Sharp Road, Sandspit

Resolution number RD/2022/133

MOVED by Chairperson P Pirrie, seconded by Member S Garner:

That the Rodney Local Board:

a) approve the name ‘Ridgewater Lane’ for the new private road created by way of subdivision undertaken by Jasco Properties Limited at 289 Sharp Road, Sandspit, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313419 and SUB60313430-A).

CARRIED

New private road names and a road name extension at 217 Matua Road and 46 Gilbransen Road, Huapai

Resolution number RD/2022/134

MOVED by Member S Garner, seconded by Member B Bailey:

That the Rodney Local Board:

a) approve the names ‘Karepe Lane’ (Road 1) and ‘Tereina Lane’ (Road 2) for the two new private roads and ‘Mcindoe Road’ (Lot 207) for the extension of the same road for the subdivision undertaken by C & R Property Development Limited, at 217 Matua Road and 46 Gilbransen Road, Huapai, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60348979 and SUB60349119).

CARRIED

Council-controlled Organisations quarterly update: quarter four 2021-2022

Resolution number RD/2022/135

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:

That the Rodney Local Board:

a) receive the council-controlled organisations quarterly update for quarter four 2021/2022

b) request council-controlled organisation staff attend Rodney Local Board business meetings to respond to questions relating to quarterly updates in the new electoral term 2022-2025.

CARRIED

Local Board input on the National Policy Statement for Freshwater Management

Resolution number RD/2022/136

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement -Freshwater Management 2020, in Attachment D, Attachment E and Attachment F to the agenda report

b) provide the following feedback on the National Policy Statement -Freshwater Management 2020 values:

i) support Auckland Council including all freshwater systems in the management of freshwater resources including watercourses that have been piped in part or in full

ii) support the establishment of Freshwater Management Units across Auckland

iii) support setting freshwater values associated with ecosystem health, natural form and character, drinking water supply, human contact opportunities, and receiving environment value

iv) support the review of Technical Publication 108 “Guidelines for stormwater runoff modelling in the Auckland Region” to incorporate the latest climate modelling data

v) support the review of Technical Publication 10 “Stormwater management devices: Design guidelines manual” to incorporate the latest climate change and stormwater management research

vi) support the continual review of the Stormwater Code of Practice as a section of the Auckland Design Manual to incorporate the latest climate change and stormwater management research

vii) acknowledge that water take regulation and water take limits need to consider the potential future scarcity of water for stock management and enable the continuation of stock farming while adjusting to the effects of climate change

viii) support increased resources being allocated to compliance of stormwater management, stormwater discharge and diversion, damming and diversion of watercourses, and water take consent conditions including all consents already in place

ix) acknowledge that a range of current waterway protection funds may need to be reconsidered under the implementation of the National Policy Statement and subsequent regulations so as to not fund activities that are required to be implemented by law

x) seek a balanced view between urban land use activities and rural land activities that affect freshwater quality to ensure urban areas also undertake water quality improvements and changes in activities to be resilient to climate change, equivalent to the effect they have on the environment.

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Chairperson P Pirrie

Against

Member C Smith

Abstained

Member T Holdgate

The motion was declared carried by 6 votes to 1.

CARRIED

2022 local government elections - meetings and decision-making until new local board members make their declarations

Resolution number RD/2022/137

MOVED by Chairperson P Pirrie, seconded by Member S Garner:

That the Rodney Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (21 September 2022) and the end of term (15 October 2022)

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the chief executive under current delegations

c) note that the chief executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d) request that the chief executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

CARRIED

Project Leads update

Resolution number RD/2022/138

MOVED by Member D Hancock, seconded by Member L Johnston:

That the Rodney Local Board:

a) receive the local board project lead updates for September 2022.

CARRIED

Rodney Ward Councillor update

Resolution number RD/2022/139

MOVED by Member C Smith, seconded by Chairperson P Pirrie:

That the Rodney Local Board:

a) receive Councillor Sayers’ update on the activities of the Governing Body.

CARRIED

Rodney Local Board workshop records

Resolution number RD/2022/140

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member C Smith:

That the Rodney Local Board:

a) note the workshop records for 7 and 14 September 2022.

CARRIED

30	Valedictory reflections: end of term address
	Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment
	Resolution number RD/2022/141 MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a) receive valedictory reflections from chairperson Phelan Pirrie. CARRIED
	Attachments a 21 September 2022 - Rodney Local Board, Item 30 - Chairperson P Pirrie valedictory speech

31 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

32 Procedural motion to exclude the public

Resolution number RD/2022/142

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:

That the Rodney Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Karen Walby – Community Lease Specialist and Phil Wilson – Director, Governance and CCO Partnerships be permitted to remain for Confidential Item C1 Sandpit Carpark – options to provide an improved parking service after the public has been excluded because of their knowledge of matters which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Sandspit Carpark - options to provide an improved parking service

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information around a third-party procurement process.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.40pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.59pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Sandspit Carpark - options to provide an improved parking service

Resolution number RD/2022/143

MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke:

f) confirm that the agenda report and decisions remain in confidential until all contractual negotiations have been completed.

5.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

IN ACCORDANCE WITH CLAUSE 8.1.4 OF AUCKLAND COUNCIL LOCAL BOARD STANDING ORDERS, WE HEREBY CONFIRM THE CORRECTNESS OF THE MINUTES OF THE LAST RODNEY LOCAL BOARD MEETING, HELD 21 SEPTEMBER 2022 PRIOR TO THE AUCKLAND COUNCIL ELECTIONS.

DATE:.........................................................................

CHAIRPERSON:.......................................................

CHIEF EXECUTIVE AND/OR NOMINEE

………………………………………………

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Colin Smith