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Upper Harbour
Local Board
15 September
2022
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1 Welcome
2 Apologies
3 Declaration
of Interest
Chairperson L Whyte declared an interest
in item 13 – Upper Harbour Local Grants Round One and Multi-board Grants
Round One applications 2022/2023 application ID LG2317-118 from East Coast Bays
Association Football Club Incorporated as she is a patron of the East Coast
Bays Association Football Club Incorporated.
Deputy Chairperson M Miles declared an
interest in Item 13 - Upper Harbour Local Grants Round One and Multi-board
Grants Round One applications 2022/2023 application ID LG2317-109 from 2021
Softball Limited as she is a patron of the North Harbour Softball Association however
this was deemed not to be a conflict.
4 Confirmation
of Minutes
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An updated
map with the new housing for pitching machines and batting cages was provided
for this item. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minute attachment.
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Resolution
number UH/2022/101
MOVED by
Chairperson L Whyte, seconded by Deputy Chairperson M Miles:
That the Upper Harbour Local Board:
a)
confirm the
ordinary minutes of its meeting, held on Thursday, 18 August 2022, as a true
and correct record, subject to the following amendment to Item 13, Resolution
number UH/2022/87, clause b) as follows:
i)
grant landowner
approval to North Harbour Softball Association Incorporated for the new
housing for pitching machines and batting cages (Minute Attachment A, Item 4
Confirmation of minutes.)
CARRIED
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Attachments
a 15 September 2022, Upper Harbour Local Board:
Item 4 - Confirmation of Minutes - Rosedale sports stadium: Diamond 1 -
Proposed batting warm up enclosure map.
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5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Tauhinu Sea Scouts - Project Watershed
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The Chair of
the Tauhinu Sea Scouts Group, Katie Christofferson, was in attendance to support
the item.
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Resolution
number UH/2022/103
MOVED by Member N Mayne, seconded by Member A
Atkinson:
That the Upper Harbour Local Board:
a) receive
the deputation from Katie Christoffersen on behalf of the Tauhinu Sea Scouts
and thank her for her attendance and presentation.
CARRIED
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
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10.1
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Extraordinary Business - 30 Clark Road -
Pocket Park Development by Fletcher Residential Limited
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The Senior
Parks Planner, Sean Stirling, was in attendance to support the item.
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Resolution number UH/2022/104
MOVED by Chairperson L Whyte, seconded by
Member B Neeson:
That the Upper Harbour Local Board:
a)
consider an
extraordinary item regarding 30 Clark Road – Pocket Park Development by
Fletcher Residential Limited noting:
i)
the reason the
matter was not on the agenda is that the report was received after the agenda
was published
ii)
the reason for
urgency is that Fletcher Residential Limited are ready to progress the
project and that waiting until the first business meeting of the new term
will delay the project.
CARRIED
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11
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Minutes of the Upper Harbour Local Board
meeting held Thursday, 18 August 2022
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Resolution
number UH/2022/105
MOVED by Chairperson L Whyte, seconded by
Deputy Chairperson M Miles:
That the Upper Harbour Local Board:
a) note
that the open unconfirmed minutes of the Upper Harbour Local Board meeting
held on Thursday, 18 August 2022, are attached at item 11 of the agenda for
the information of the local board only and will be confirmed under item 4 of
the agenda.
CARRIED
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12
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Proposed new licence to occupy and community
lease to Sustainable Paremoremo Group at Sanders Reserve, R 142-179 Sanders
Road, Paremoremo
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The Senior
Community Lease Advisor, Jo Heaven, was in attendance to support the item.
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MOVED by
Chairperson L Whyte, seconded by Member U Casuri Balouch:
That the Upper Harbour Local Board:
a) receive
the Hearings panel report held on 28 July 2022 as set out in Attachment A.
b) grant a new licence to occupy to the Sustainable Paremoremo Group for an area comprising approximately 14,357m2 on part of
Sanders Reserve located at R 142-179 Sanders Road,
Paremoremo on the land legally described as Part Lot 5 DP 193647 and Lot 3 DP 193647(as
per Attachment B) subject to the following terms and conditions:
i) term – one, commencing 15 October
2022 expiring 28 February 2025, with one five (5)
year right of renewal with final expiry 28 February 2030
ii) rent – $1.00 plus GST per annum if
demanded
iii) any form of agrichemical spraying and pest control to be in line
with council contractor’s policy
iv) Community
Outcomes Plan - to be appended to the lease as a schedule of the lease
agreement.
c) grant a new community lease to occupy to the Sustainable
Paremoremo Group for an area comprising approximately 215m2 on part of
Sanders Reserve located at R 142-179 Sanders Road, Paremoremo on the land
legally described as Part Lot 5 DP 193647 (as per Attachment B) subject to
the following terms and conditions:
i) term – one, commencing 15 October 2022 expiring 28 February
2025, with one five (5) year right of renewal with final expiry 28 February
2030
ii) rent – $1.00 plus GST per annum if demanded
iii) Community
Outcomes Plan - to be appended to the lease as a schedule of the lease
agreement
d) approve all other terms and conditions in accordance with the
Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act
1977.
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MOVED by Deputy Chairperson M Miles,
seconded by Member N Mayne an amendment by way of replacement to clauses b)
i) and c) i):
That the
Upper Harbour Local Board:
b)
grant a new licence to occupy to the Sustainable Paremoremo Group for an area comprising approximately 14,357m2 on part of
Sanders Reserve located at R 142-179 Sanders Road,
Paremoremo on the land legally described as Part Lot 5 DP 193647 and Lot 3 DP 193647(as
per Attachment B) subject to the following terms and conditions:
i) term – one, commencing 17 October
2022 expiring 28 February 2025, with one five (5)
year right of renewal with final expiry 28 February 2030
c)
grant a new community lease to occupy to the
Sustainable Paremoremo Group for an area comprising approximately 215m2 on
part of Sanders Reserve located at R 142-179 Sanders Road, Paremoremo on the
land legally described as Part Lot 5 DP 193647 (as per Attachment B) subject
to the following terms and conditions:
i) term – one, commencing 17 October 2022 expiring 28 February
2025, with one five (5) year right of renewal with final expiry 28 February
2030
A division
was called for, voting on which was as follows:
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For
Member N Mayne
Deputy Chairperson M Miles
Member B Neeson
Chairperson L Whyte
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Against
Member A Atkinson
Member U Casuri Balouch
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Abstained
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The motion was
declared carried by 4
votes to 2.
CARRIED
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The
substantive motion was put.
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Resolution
number UH/2022/106
MOVED by Chairperson L Whyte, seconded by
Member U Casuri Balouch:
That the Upper Harbour Local Board:
a)
receive the
Hearings panel report held on 28 July 2022 as set out in Attachment A of the
agenda report.
b)
grant a new licence
to occupy to the Sustainable Paremoremo Group for an area comprising approximately 14,357m2 on part of Sanders Reserve located at R 142-179 Sanders Road, Paremoremo on the land legally described as Part Lot 5 DP 193647 and Lot 3 DP 193647(as per Attachment B of the agenda report)
subject to the following terms and conditions:
i)
term – one,
commencing 17 October 2022
expiring 28 February 2025,
with one five (5) year right of renewal with final expiry 28 February 2030
ii) rent – $1.00 plus GST per annum if demanded
iii) any form of agrichemical spraying and pest
control to be in line with council contractor’s policy
iv) Community
Outcomes Plan - to be appended to the lease as a schedule of the lease
agreement.
c)
grant a new
community lease to occupy to the Sustainable Paremoremo Group for an area
comprising approximately 214m2 on part of Sanders Reserve located at R
142-179 Sanders Road, Paremoremo on the land legally described as Part Lot 5
DP 193647 (as per Attachment B of the agenda report) subject to the following
terms and conditions:
i)
term – one,
commencing 17 October 2022 expiring 28 February 2025, with one five (5) year
right of renewal with final expiry 28 February 2030
ii) rent – $1.00 plus GST per annum if demanded
iii) Community Outcomes Plan - to be appended to
the lease as a schedule of the lease agreement.
d)
approve all other terms and conditions in accordance
with the Auckland Council Community Occupancy Guidelines 2012 and the
Reserves Act 1977.
CARRIED
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Note: the
licence to occupy noted in clause b) is for the orchard and will occupy
approximately 14,357m2.
Note: the community lease in clause c) is for a
nursery, shed, water tank and portable toilet, and will occupy approximately
214sqm.
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Note: The chairperson accorded precedence to Item 24
– Consideration of Extraordinary Items – Extraordinary
Business - 30 Clark Road – Pocket Park Development by Fletcher
Residential Limited at this time.
24 Consideration
of Extraordinary Items
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24.1
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Extraordinary Business - 30 Clark Road - Pocket Park
Development by Fletcher Residential Limited
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A report was
tabled. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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The Senior
Parks Planner, Sean Stirling, was in attendance to support the item.
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Resolution number UH/2022/107
MOVED by Member N Mayne, seconded by Member A
Atkinson:
That the Upper Harbour Local Board:
a)
approve Auckland
Council entering into an infrastructure funding agreement for the pocket park
development.
b)
delegate to the
General Manager, Parks and Community Facilities authority to negotiate the
infrastructure funding agreement on terms acceptable to Auckland
Council’s infrastructure funding team.
c)
approve the concept
plan (Attachment A of the report) and subsequent construction of the reserve
at 30 Clark Road by the consent holder with the assets to be vested to
Auckland Council at practical completion.
d)
delegate to the
General Manager, Parks and Community Facilities authority to approve detailed
design drawings.
CARRIED
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Attachments
a 15 September 2022, Upper Harbour Local Board: Item 24.1 -
Extraordinary Business - 30 Clark Road - Pocket Park Development by Fletcher Residential
Limited, Pocket Park Development by Fletcher Residential Limited.
b 15 September 2022, Upper Harbour Local Board: Item 24.1 -
Extraordinary Business - 30 Clark Road - Pocket Park Development by Fletcher
Residential Limited - (Attachment A) Landscape Concept Plan.
c 15 September 2022, Upper Harbour Local Board: Item 24.1 -
Extraordinary Business - 30 Clark Road - Pocket Park Development by Fletcher
Residential Limited - (Attachment B) Cultural Design Considerations.
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13
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Upper Harbour Local Grants Round One and
Multi-board Grants Round One applications 2022/2023.
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The Grants
Advisor, Ann Kuruvilla, was in attendance to support the item.
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Note: Chairperson L Whyte had declared an interest in
this item, in particular, application ID
LG2317-118 from East Coast Bays Association Football Club Incorporated as she
is a patron of the East Coast Bays Association Football Club Incorporated.
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Resolution
number UH/2022/108
MOVED by Chairperson L Whyte, seconded by
Deputy Chairperson M Miles:
That the Upper Harbour Local Board:
a) agree
to fund, part-fund, or decline each application in the Upper Harbour Local
Board Boards Local Grants Round One applications 2022/2023, listed below:
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Application
ID
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Organisation
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Main focus
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Requesting
funding for
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Amount
approved
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LG2317-101
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Pickleball
Albany NZ Limited
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Sport and recreation
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Towards
venue hire, masking tape, sport equipment of paddles and nets to run
Pickleball sessions from 1st October 2022 till 1st October 2023.
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$3,200.00
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LG2317-102
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Kanuka Yoga
Space Limited
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Community
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Towards
student fees for subsidized classes.
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$0.00
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LG2317-103
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Immerse
Charitable Trust
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Community
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Towards
laptops and laptop bags for the youth in the programme.
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$0.00
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LG2317-104
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Waitemata
Synchronised Swimming Club Incorporated
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Sport and
recreation
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Towards
organizing the water performance in December 2022.
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$0.00
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LG2317-105
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Herald
Island Community Wharf Trust
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Community
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Towards
annual charges of insurance, council consent costs and minor maintenance
costs.
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$1,257.00
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LG2317-106
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Greenhithe
Tennis Club Incorporated
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Sport and recreation
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Towards
costs of install new fencing gates.
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$3,000.00
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LG2317-109
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2021
Softball Limited
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Sport and
recreation
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Towards
softball kits and bus trips for schools in local board area.
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$4,000.00
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LG2317-111
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Youthline
Auckland Charitable Trust
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Community
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Towards
administrative costs of counsellors and supervision support for volunteers.
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$0.00
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LG2317-112
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Blue Light
Ventured Incorporated
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Community
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Towards
printing and production costs of Street Smart Handbook.
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$0.00
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LG2317-113
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Greenhithe
Football Club Incorporated
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Sport and
recreation
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Towards
costs of goal posts and goal nets.
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$3,525.00
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LG2317-114
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Marist North
Harbour Rugby and Sports Club Incorporated
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Sport and
recreation
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Towards the
wages of the Club Administrator, the waste-water and water bill costs of
the club.
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$2,500.00
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LG2317-115
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Harbour
Hospice Trust
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Community
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Towards
costs of catering, event promotion, stationery, billboards, online
advertising, decorations, gifts, auction items, hospitality services and
hire of equipment for the 'Rock the ‘Hithe' concert on the 30th
October 2022.
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$0.00
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LG2317-118
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East Coast
Bays Association Football Club Incorporated
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Sport and
recreation
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Towards the
club room redevelopment construction phase of the facility.
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Deferred
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LG2317-120
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Camp Maynard
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Community
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Towards
costs of chairs and rolling trolleys.
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$5,500.00
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LG2317-121
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Herald
Island Residents` and Ratepayers Association Incorporated
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Community
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Towards
costs of one hundred and twenty five Chairs for the fire-station and hall.
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$12,937.50
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Total
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$35,919.50
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b)
agree to fund,
part-fund, or decline each application in the Upper Harbour Local Board
Boards Multi-board grants Round One applications 2022/2023, listed below:
App
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Application
ID
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Organisation
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Main focus
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Requesting
funding for
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Amount
requested
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MB2223-102
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Badminton
North Harbour
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Sport and
recreation
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Towards the
upgrade of CCTV equipment at Badminton North Harbour (October 2022 –
November 2022)
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$3,500.00
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MB2223-107
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Kaipātiki
Project Incorporated
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Events
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Towards
costs to run EcoFest North 2023 in North Auckland local board areas
(November 2022 – June 2023)
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$0.00
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MB2223-111
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The
Re-Creators Charitable Trust
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Community
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Towards free
or subsidised classes of Community Upcycling DIY Workshops in various
locations in Auckland from October 2022 to May 2023.
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$0.00
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MB2223-114
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Auckland
Events Company T/A Food Truck Collective
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Events
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Towards live
music, face painting, and waste collection for the Food Truck Collective
– Street Food Summer Series all over Auckland (October 2022 –
May 2023)
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$0.00
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MB2223-115
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African Film
Festival New Zealand Trust
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Arts and
culture
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Towards film
rights, website, and marketing of the African Film Festival online and in
Rialto Cinemas Newmarket (September 2022 – December 2022)
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$0.00
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MB2223-134
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North Shore
CMA
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Community
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Towards
operational costs to run eight Companionship and Morning Activities for
Seniors in various venues in the north local boards (January 2023 -
December 2023)
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$2,500.00
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MB2223-135
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The Helping
Paws Charitable Trust
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Environment
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Towards
installation of isolation cages in new Little Blue Penguin Wing at
Pebblebrooke Road Mangawhai (October 2022 - September 2024)
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$0.00
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MB2223-136
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CNSST
Foundation
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Community
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Towards
costs for coordination and implementation of five social work counselling
cases, five social media publishing, three community workshops, and 10
community cultural days at the Community Cultural Education and Meadowood
Community House (November 2022 - June 2023)
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$0.00
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MB2223-139
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Japanese
Society of Auckland Inc.
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Community
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Towards
venire hire of Trust Arena for Japan Day 2022 (November 2022)
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$0.00
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Total
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$6,000.00
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l
c)
defer consideration
of application LG2317-118 East Coast Bays Association Football Club
Incorporated to the November 2022 business meeting pending outcome of the
regional sport and recreation facilities investment fund in September 2022.
CARRIED
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14
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Local Board Annual Report 2021/2022
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The Manager
Local Board Financial Advisors, Mark Purdie and the Senior Local Board
Advisor, Heather Skinner, were in attendance to support the item.
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Resolution
number UH/2022/109
MOVED by Chairperson L Whyte, seconded by
Member U Casuri Balouch:
That the Upper Harbour Local Board:
a) adopt
the draft 2021/2022 Upper Harbour Local Board Annual Report as set out in
Attachment A of the agenda report
b) note
that any proposed changes after the adoption will be clearly communicated and
agreed with the chairperson before the report is submitted for adoption by
the Governing Body on 29 September 2022.
CARRIED
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15
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Approval for a new private road name at 245
Hobsonville Point Road, Hobsonville.
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Resolution
number UH/2022/110
MOVED by Deputy Chairperson M Miles, seconded
by Member A Atkinson:
That the Upper Harbour Local Board:
a) approve
the name ‘Karoro Court’ for the new private road created by way
of subdivision undertaken by Ngai Tahu Property Development Holdings Limited
at 245 Hobsonville Point Road, Hobsonville, in accordance with section
319(1)(j) of the Local Government Act 1974 (resource consent references
BUN60340132 and SUB60340134).
CARRIED
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16
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Upper Harbour Joint Council-Controlled
Organisations work programme 2021/2022 quarter four update and proposed
amendments to Upper Harbour Joint Council-Controlled Organisations Local
Board Engagements Plan 2022/2023
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Note: Following initial discussion, the chairperson
deferred the item to be considered later in the meeting.
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17
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2022 local government elections - meetings
and decision-making until new local board members make their declarations
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The Senior Local Board Advisor, Heather
Skinner, was in attendance to support the item.
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Resolution
number UH/2022/111
MOVED by Deputy Chairperson M Miles, seconded
by Member A Atkinson:
That the Upper Harbour Local Board:
a) confirm that the local board’s existing
urgent decisions delegations process will be utilised where decisions are
required from the local board between the final local board business meeting
(15 September 2022) and the end of term
(15 October 2022).
b) note that from the commencement of the term of
office of new members until the inaugural meeting (3 November 2022) of the
incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current
delegations.
c) note that the Chief Executive will not be
required to comply with consultation requirements in the local boards’
delegation protocols when making decisions during the interregnum.
d) request that the Chief Executive exercise
restraint when making decisions during the interregnum and to consider
referring significant decisions to the first meeting of the incoming local
board.
CARRIED
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Note: Item 18 - Retiring
Upper Harbour Local Board members valedictory reflections was considered after Item 23 - Local
Board Members' Reports - September 2022.
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19
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Upper Harbour Local Board feedback for
inclusion in Auckland Council's submission on the Ministry of Transports
Reshaping Streets regulatory package
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The Senior
Local Board Advisor, Heather Skinner, was in attendance to support the item.
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Resolution
number UH/2022/112
MOVED by Chairperson L Whyte, seconded by
Member N Mayne:
That the Upper Harbour Local Board:
a) receive
the Upper Harbour Local Board’s feedback for inclusion in Auckland
Council’s submission on the Ministry of Transports Reshaping Streets
regulatory package, as set out in Attachment A.
CARRIED
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The meeting adjourned at 11.12am and
reconvened at 11.26am.
Note: Consideration of Item 16
was continued at this point.
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16
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Upper Harbour Joint Council-Controlled Organisations
work programme 2021/2022 quarter four update and proposed amendments to Upper
Harbour Joint Council-Controlled Organisations Local Board Engagement Plan
2022/2023, continued
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The Senior
Local Board Advisor, Heather Skinner, was in attendance to support the item.
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Resolution
number UH/2022/116
MOVED by Chairperson L Whyte, seconded by
Deputy Chairperson M Miles:
That the Upper Harbour Local Board:
a) receive Upper Harbour Joint Council-Controlled
Organisation’s work programme 2021/2022 quarter four update.
b) approve amendments to the Upper Harbour Joint
Council-Controlled Organisation’s Local Board Engagement Plan 2022/2023
as follows:
i) inclusion of “Bend Treatment package: Package 2 Site 2.4,
121-129 The Avenue, Albany, Package 2 Site 2.6, 63 Gills Road, Albany
Heights” in the Auckland Transport work programme engagement level
inform
ii) removal of “Gills Road Footpath
Extension project” from the Auckland Transport work programme as the
project has been completed
iii) inclusion of “Whenuapai and Redhill new
gravity tunnel” in the Watercare work programme with the engagement
level inform.
c)
note the Active Modes (Minor Cycling and Micro
Mobility)’ programme in the Auckland Transport work programme will
remain at the engagement level of consult per the Auckland Transport decision
in the Upper Harbour Joint Council-Controlled Organisation’s Local
Board Engagement Plan 2022-2023, despite the local Board requesting the
highest level of engagement of collaborate as outlined in resolution number
UH/2022/68 b) i).
d)
restate resolution
number UH/2022/68 clause b) i) as follows:
inclusion of “Active Modes (Minor Cycling and Micro
Mobility)” programme in the Auckland Transport work programme with the
engagement level “collaboration” and request early proactive
engagement on specific projects within the local board area within this
programme.
e)
note the Rosedale Wastewater Treatment Plant
project in the Watercare work programme will remain at the engagement level
of inform in the Upper Harbour Joint Council-Controlled Organisation’s
Local Board Engagement Plan 2022-2023.
CARRIED
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18
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Retiring Upper Harbour Local Board members valedictory
reflections
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Chairperson L
Whyte and Deputy Chairperson M Miles tabled their valedictory reflections. A
transcription was made of Member B Neeson’s valedictory reflections. Copies
have been placed on the official minutes and are
available on the Auckland Council website as a minutes attachment.
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Resolution
number UH/2022/118
MOVED by Member U Casuri Balouch, seconded by
Member N Mayne:
That the Upper Harbour Local Board:
a) receive
valedictory reflections from retiring members.
CARRIED
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Attachments
a 15 September 2022, Upper Harbour Local Board:
Item 18 - Retiring Upper Harbour Local Board members valedictory reflections
- Chairperson L Whyte valedictory reflections.
b 15 September 2022, Upper Harbour Local Board:
Item 18 - Retiring Upper Harbour Local Board members valedictory reflections
- Deputy Chairperson M Miles valedictory reflections.
c 15 September 2022, Upper Harbour Local Board:
Item 18 - Retiring Upper Harbour Local Board members valedictory reflections
- Member B Neeson valedictory reflections.
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Note: Item 24 – Consideration of Extraordinary
Items - Extraordinary Business – 30 Clark Road – Pocket Park Development
by Fletcher Residential Limited, was taken before item 13 - Upper Harbour
Local Grants Round One and Multi-board Grants Round One applications 2022/2023.
12.02 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
In accordance with Clause 8.1.4 of the Upper Harbour Local Board
Standing Orders, we hereby confirm the correctness of the minutes of the last
meeting of the Upper Harbour Local Board held on 15 September 2022, prior to
the next Auckland Council election.
DATE:.........................................................................
CHAIRPERSON:.......................................................
CHIEF EXECUTIVE AND / OR NOMINEE
………………………………………………………….
