Agenda of Waiheke Local Board - Wednesday, 28 September 2022

Waiheke Local Board

28 September 2022

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Timothy Moon - Fort Stony Batter 80th Anniversary and events 6

9 Public Forum 6

10 Extraordinary Business 6

11 Councillor's Update 7

12 Chairperson's report 27

13 Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori 35

14 Local and Multiboard grant round one 2022/2023 grant allocations 43

15 Environmental grant round one 2022/2023 grant allocations 119

16 Local Board Annual Report 2021/2022 157

17 Council-controlled Organisations Quarterly Update: Quarter Four, 2021-22 173

18 2022 local government elections - meetings and decision-making until new local board members make their declarations 221

19 Valedictory reflections - Member Bob Upchurch 225

20 Community Forum record of proceedings 227

21 Waiheke Local Board Workshop record of proceedings 241

22 List of resource consent applications - 14 August to 3 September 2022 249

23 Consideration of Extraordinary Items

1 Welcome

The meeting will be lead by a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 24 August 2022, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

Acknowledgements will be considered at the board meeting.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Timothy Moon - Fort Stony Batter 80th Anniversary and events

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Timothy Moon, Archaeological Project Manager, Fort Stony Batter Heritage Park for his attendance and presentation regarding Fort Stony Batter 80th Anniversary and events.

Attachments

a Request for endorsement of Fort Stony Batter 80th anniversary and events........................................................................................................... 257

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Councillor Coom's update - September 2022	9

No.	Title	Page
a ⇩	Chair's Update - September 2022	29

Waiheke Local Board

28 September 2022

Local board feedback on Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori

File No.: CP2022/13300

Te take mō te pūrongo

Purpose of the report

1. To seek formal views from the local board on the Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project.

Whakarāpopototanga matua

Executive summary

2. Community Bike Hubs is a project to accelerate Auckland Transport’s commitment to providing better access to bikes through the establishment of Community Bike Hubs.

3. The project is funded through Auckland Council’s Ngā Tiriti Ngangahau - The Vibrant Streets (formerly Regional Streets for People) programme.

4. In the new Community Bike Hub model, Auckland Transport owns the Bike Hubs and takes responsibility for set-up costs while the community runs and operates the Bike Hubs.

5. This report is seeking views from the local board on:

· what is the local board’s interest and preferred level of engagement in Community Bike Hubs?

· does the local board support the Community Bike Hub approach?

· are there any specific Bike Hub sites in addition to the ones proposed in Attachment A that the local board wants investigated?

· does the local board have any community groups or individuals in particular they would like Auckland Transport to be engaging as part of this project?

6. Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm Community Bike Hub Operators and progress landowner approvals.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) provide their formal views on the Community Bike Hubs project

b) provide their preferred level of engagement in the Community Bike Hubs project

c) provide any additional sites for consideration for Community Bike Hubs

d) provide any community groups or individuals for Auckland Transport to engage with on Community Bike Hubs.

Horopaki

Context

7. The Community Bike Hubs - Te Poka Pū Paihikara i tēnei Hapori project is developing a new model of Bike Hubs that are owned by Auckland Transport and operated by the community.

8. The project seeks to promote the successes of community Bike Hubs by funding the establishment and ongoing operation of Bike Hubs while empowering local communities to run and operate the Bike Hub.

9. Bike Hubs, Bike Kitchens, Bike Spaces and Bike Boxes have been successful community initiatives in Auckland that improve access to bikes by fixing up and redistributing bikes as well as providing events, activations, information and education. These community initiatives are variously supported by Auckland Transport, other Council-Controlled Organisations (CCO), local boards, other agencies and commercial partners and have been shown to be highly successful at the different scales they target.

10. Bike Hubs were identified as the operating model best suited to growth, with strong organisational accountability, consistent hours, wide offerings and deep roots into the community.

11. The Community Bike Hubs project has identified the following locations as being a good fit for the new model:

· Papakura

· Grey Lynn

· Pakuranga

· Manukau

· Northcote

· Epsom

· Onehunga

· Devonport

12. The project also will scale up existing bike spaces in Mt Roskill and Waiheke into full Bike Hubs.

13. Despite their success and their intention to grow, key barriers to growth have been identified for Bike Hubs such as set-up costs and uncertainty of ongoing funding. Auckland Transport’s Sustainable Mobility team has been leading a programme of work to address these barriers and enable growth of the Bike Hub network.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The new Community Bike Hub model is an Auckland Transport-owned, community-run model in which Auckland Transport takes ownership of landowner permissions, consenting, set-up costs and all ongoing site requirements. Auckland Transport then partners with and initially funds community organisations to operate these Bike Hubs, employing locals and developing extensive volunteer networks.

15. Bike Hubs have historically been housed in two or three shipping containers and this is the model most appropriate to most locations. However, in some locations, CCO or other agency property, such as a town centre storefront or council facility, exists that could be used for a Bike Hub.

16. Auckland Transport will fully fund these Community Bike Hubs in their first year and will aim in subsequent years to reduce funding to a sustainable level while adding other funding sources such as koha, donated bike sales, other grants or funders and commercial partnerships. Further, Auckland Transport will fully support these Bike Hubs and other existing spaces with dedicated resources, guidance and advice, connections to other Bike Hubs and the wider network, training and upskilling and more.

17. This initiative supports Auckland Council’s strategic goals related to development of alternative modes of transport, especially cycling and its climate change goals. Most local board plans across the region prioritise responses to climate change, including the promotion of alternatives to travelling by car.

18. Auckland Transport recommends that local boards support this initiative. Auckland Transport is seeking feedback and more information on:

i. Interest – Does the local board support the Community Bike Hub project?

ii. Engagement level - Does the board wish to engage in this project. If so, would it like to:

A. Collaborate: fund or provide resources and participate as a partner with Auckland Transport (now or in the future)

B. Consult: engage actively, express its views and work with Auckland Transport

C. Be Informed: Auckland Transport will keep the local board informed about the project’s progress.

iii. Site selection – Are there Bike Hub sites beyond those proposed in Attachment A that the local board thinks would be worth investigating? Community members have helped identify possible locations in each local board area. This report is seeking local boards to provide specific sites they think would be especially appropriate or inappropriate for this project.

iv. Community groups – Are there any community groups or individiuals in particular the local board recommends Auckland Transport engage as part of this project?

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, Auckland’s Climate Action Plan and the council’s priorities.

20. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

21. The primary climate change benefit of this plan is that Bike Hubs encourage more people to cycle, reducing the number of car journeys and therefore carbon emissions.

22. The Community Bike Hubs project contributes to Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan as the hubs enable reduced emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. This project is engaging with Community Facilties, Parks Sports and Recreation, Eke Panuku and local boards in order to identify options for possible locations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. This report is seeking formal feedback from impacted local boards.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

26. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

27. The Community Bike Hubs project has te ao Māori woven throughout. The designs and marketing draw from Māori artists and designs, and the Bike Hub Operating Model explicitly calls out engaging with cultural groups and individuals.

28. There is opportunity for mana whenua to operate and be involved with these Bike Hubs.

Ngā ritenga ā-pūtea

Financial implications

29. Auckland Transport is fully funding the Bike Hubs for the first year of operation, and looking to slowly step down Auckland Transport funding to around 40 per cent of operating expenses in the long term. Auckland Transport expects the shortfall to be made up from sale of bikes, koha, other grants or funders and commercial partnerships.

30. This decision has no financial implications for Waiheke Local Board at this time as Auckland Transport is funding the bike hub for the first year. If the local board wishes to contribute financially in future the implications will be reported then.

31. Should the local board wish to contribute funding in the future, the project team would welcome a discussion on the matter. The outcome of that discussion would need to be recorded in a decision report, and that report would include detailed information about financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The proposed decision to proceed with the Community Bike Hub project does not put the Waiheke Local Board at financial or legal risk. The decision authorises feedback to an Auckland Transport process and that organisation carries the decision-making risk.

Ngā koringa ā-muri

Next steps

33. Auckland Transport will review the formal feedback from local boards. Auckland Transport will then evaluate and confirm community community bike hub operators.

34. An estimate timeline of actions is provided in Table One below.

Table One – Estimated Timeline

Date	Action
September 2022	Auckland Transport will continue to work on site development and procurement of the physical assets such as containers, tools and fit-out, etc. Local boards provide their formal views on potential sites by report.
October 2022	Auckland Transport evaluates and confirms Bike Hub Operators for Stage 1 Bike Hubs. There is targeted community engagement and hub operator training in the locations selected for Stage 1 Bike Hubs.
November 2022	Stage 1 Community Bike Hubs open. Stage 1 include Bike Hubs already identified as quick turnaround because of strong existing community support and reduced landowner permissions and consenting requirements.
November - March 2023	There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 2 Community Bike Hub delivery.
April 2023	Stage 2 Community Bike Hubs open. These include Bike Hubs with less active support or with consent or permission required.
March - July 2023	There is targeted community engagement and Bike Hub operator training in the locations selected for Stage 3 Community Bike Hub delivery.
August 2023	Stage 3 Community Bike Hubs open. These include Bike Hubs where a greater level of engagement or site permissions or consents are needed.
July 2024	Project funding ends and Community Bike Hubs are supported through standard Sustainable Mobility funding and other funding sources.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locations and proposed sites	41

Ngā kaihaina

Signatories

Authors

Ben Mansfield - Auckland Transport - Community Bike Hubs Manager

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

Local and Multiboard grant round one 2022/2023 grant allocations

File No.: CP2022/13681

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Local Board for the Local and Multiboard grant round one 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the Grants Programme 2022/2023 on 25 May 2022 (Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

3. The local board has set a total community grants budget of $89,601 for the 2022/2023 financial year.

4. Eleven applications were received for consideration by the Waiheke Local Board for the Local and Multiboard grant round one 2022/2023, requesting a total of $37,246.62.

5. This report presents applications received in Local and Multiboard grant round one 2022/2023 (attachment B and C).

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application listed below:

Local Grant funding applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2318-101	Pouteria Charitable Trust	Environment	Towards contractor services at Te Matuku Bay from 7 October 2022 to 1 September 2023	$4,000.00	Eligible
LG2318-102	Waiheke Community Art Gallery	Arts and culture	Towards costs for 2023 art map at Waiheke Community Art Gallery from 1 December 2022 to 31 October 2023	$4,000.00	Eligible
LG2318-103	Waiheke Community Cinema Trust	Arts and culture	Towards wages, screening fees and advertising at Artworks Complex including Artworks Courtyard and Waiheke Community Cinema from 19 November 2022 to 27 November 2022	$2,000.00	Eligible
LG2318-104	Youthline Auckland Charitable Trust	Community	Towards operational costs for Youthline from 1 October 2022 to 30 June 2023	$2,000.00	Eligible
LG2318-105	Lasavia Publishing Limited	Arts and culture	Towards editing and design of Waiheke Stories: Recollections of a Rough and Ready Waihekean	$4,000.00	Eligible
LG2318-107	Waiheke United Association Football Club	Sport and recreation	Towards sports equipment for Waiheke United Association Football Club from 1 January 2023 to 31 December 2023	$4,000.00	Eligible
LG2318-108	Mass Sport Trust	Sport and recreation	Towards transport, equipment, wages and advertising at Onetangi Sports Park on 11 February 2023	$4,000.00	Eligible
LG2318-109	Mountains to Sea Conservation Trust - EMR	Community	Towards the costs of two snorkel events, one paddle event and at location from 30 October 2022 to 30 April 2023	$4,000.00	Eligible
LG2318-110	Waiheke Playgroup	Community	Towards petrol vouchers, replacement toys and craft supplies at Old Blackpool School Hall from 31 October 2022 to 30 October 2023	$3,246.62	Eligible
Total				$31,246.62

Multiboard grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-115	African Film Festival New Zealand Trust	Arts and culture	Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket (September 2022 - December 2022)	$2,000.00	Eligible
MB2223-129	Habitat for Humanity Northern Region Limited	Community	Towards costs to deliver the Healthy Home Intervention Programme in ReStore Otara (November 2022 - June 2023)	$4,000.00	Eligible
Total				$6,000.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme

15. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

Tauākī whakaaweawe Māori

Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Nga Mātārae has provided input and support towards the development of the community grant processes

Ngā ritenga ā-pūtea

Financial implications

17. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

18. The local board has set a total community grants budget of $89,601 for the 2022/2023 financial year.

19. Eleven applications were received for consideration by the Waiheke Local Board for the Local and Multiboard grant round one 2022/2023, requesting a total of $37,246.62.

20. Appropriate financial officers have been consulted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22. Following the Waiheke Local Board allocating funding for the round, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Programme 2022 2023	49
b ⇩	Waiheke Local Grants 2022 2023 Application Summary	57
c ⇩	Waiheke Multiboard Grants 2022 2023 Application Summary	109

Ngā kaihaina

Signatories

Author

James Boyd – Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

Environmental grant round one 2022/2023 grant allocations

File No.: CP2022/13720

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Local Board for the Environmental grant round one 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the Grants Programme 2022/2023 on 25 May 2022 (Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

3. The local board has set a total Environmental grants budget of $30,000 for the 2022/2023 financial year.

4. Six applications were received for consideration requesting a total of $35,923.20.

5. This report presents applications received in the Environmental grant round one 2022/2023 (attachment B).

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
WE2223-110	Onetangi Beach Ratepayers Association Incorporated	Environment	Towards rat bait at Onetangi Beach	$2,200.00	Eligible
WE2223-109	the Waiheke Resource Trust	Environment	Towards GIS Servics at Waiheke Sustainability Centre from 10 October 2022 to 8 October 2023	$9,360.00	Eligible
WE2223-105	Newton Reserve Group	Environment	Towards woodchipper purchase and pest plant removal team hire at Newton Reserve	$6,895.00	Eligible
WE2223-104	Sally Horwood	Environment	Towards wages for the Wildlife at Waiheke project from 7 October 2022 to 7 October 2023	$10,000.00	Eligible
WE2223-102	Omiha Welfare and Recreation Society inc	Environment	Towards bait, baiting stations, mobile phone, catering and administration costs at Omiha and Rocky Bay from 1 February 2023 to 1 March 2024	$5,000.00	Eligible
WE2223-101	Lisa West on behalf of Rakino Snorkel Group	Environment	Towards camera purchase and training at Rakino Island from 22 October 2022 to 23 February 2023	$2,468.20	Eligible
Total				$35,923.20

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

Tātaritanga me ngā tohutohu

Analysis and advice

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Tauākī whakaaweawe Māori

Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Nga Matarae has provided input and support towards the development of the community grant processes

Ngā ritenga ā-pūtea

Financial implications

17. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

18. The local board has set a total Environmental grants budget of $30,000 for the 2022/2023 financial year.

19. Six applications were received for consideration requesting a total of $35,923.20.

20. This report presents applications received in the Environmental grant round one 2022/2023 (attachment B).

21. Appropriate financial officers have been consulted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Waiheke Local Board allocating funding for the round, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Programme 2022 2023	123
b ⇩	Waiheke environmental grant application summary 2022 2023	131

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

Local Board Annual Report 2021/2022

File No.: CP2022/12772

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2021/2022 Annual Report for the Waiheke Local Board, prior to it being adopted by the Governing Body on 29 September 2022.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) adopt the draft 2021/2022 Waiheke Local Board Annual Report as set out in Attachment A of the agenda report

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2021/2022 Annual Report for the local board are:

· Audit NZ review during August and September 2022

· report to the Governing Body for adoption on 29 September 2022

· release to stock exchanges and publication online on 30 September 2022

· physical copies provided to local board offices, council service centres and libraries by the end of October 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2021/2022 Waiheke Local Board Annual Report	161

Ngā kaihaina

Signatories

Authors

Mark Purdie – Manager Local Board Financial Advisory

Janine Geddes - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

Council-controlled Organisations Quarterly Update: Quarter Four, 2021-22

File No.: CP2022/13742

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with an update on Council-controlled Organisation work programme items in its area, along with updates to the Waiheke Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2. The 2022-23 CCO Local Board Joint Engagement Plans were agreed in 2022. However, this quarter four update is for the 2021-2022 CCO Engagement Plan.

3. Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.

4. The 2022-2023 Joint Engagement Plan is provided as Appendix A as a reference.

5. Quarter four work programme updates for 2021-2022 from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Appendix B-E.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the Council-controlled Organisation Quarterly Update for Quarter Four 2021-22.

b) receive updates to the Joint CCO Engagement Plan 2022-2023.

Horopaki

Context

6. Each local board has agreed an engagement approach with the four CCOs for the 2022-2023 local work programme.

7. While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8. Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9. This update may include the following types of changes:

i) Additional work programme items, and proposed engagement level

ii) Proposed changes to the engagement approach with the local board

iii) Proposed changes to the extent of community engagement

10. In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Updates have been made where there have been staff changes within Local Board Services or CCOs.

12. These changes are reflected in Appendix A in the agenda report – Waiheke Local Board Joint CCO Engagement Plan 2022-2023.

Auckland Transport

13. Auckland Transport’s work programme updates for Quarter Four are provided as Appendix B in the agenda report.

Updates to the Auckland Transport work programme

14. The following activities have had updates within Quarter Four:

i. Matiatia directional signage – Completed

ii. Waiheke Island Local Climate Action Plan – Completed

iii. Owhanake carpark time regulation – Completed

iv. Moa Rd / Ocean View Rd intersection upgrade – Postponed

v. Donald Bruce Rd – bus stop upgrades - Completed

vi. Rakino Wharf upgrade - Completed

vii. Orapiu Wharf upgrade – Completed

viii. Resurfacing Programme – Completed

ix. Intersection upgrade – Donald Bruce / Causeway / Allison Rd – Completed

x. Street trading - Postponed

xi. Landowner approvals – Postponed

Tātaki Auckland Unlimited

15. Tātaki Auckland Unlimited’s work programme updates for Quarter Four are provided as Appendix C in the agenda report.

Updates to the Tātaki Auckland Unlimited work programme

16. The following activities have had updates within Quarter Four:

· Updates to regional activities and milestones.

· Destination Management Plan milestone.

Eke Panuku Development Auckland

17. Eke Panuku’s work programme updates for Quarter Four are provided as Appendix D in the agenda report.

Updates to the Eke Panuku work programme

18. No updates have been made.

Watercare

19. Watercare’s work programme updates for Quarter Four are provided as Appendix E.

Updates to the Watercare work programme

20. No updates have been made.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Updates on the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

22. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Receiving the Quarter Four updates for the CCO Engagement Plan addresses key elements of recommendations made by the CCO Review, including ensuring the communication of clear, up to date information from CCOs to local boards on projects in their area.

24. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

26. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

27. Receiving the Quarter Four updates for the Joint CCO Engagement Plan may have a positive impact on local engagement with mana whenua and mataawaka.

28. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

29. Receiving the Quarter Four updates for the CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

30. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

32. The local board will receive the next quarterly update for Quarter One in late 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Joint Engagement Plan 2022-2023	177
b ⇩	Auckland Transport Q4 21/22 Update	207
c ⇩	Tātaki Auckland Unlimited Q4 21/22 Update	211
d ⇩	Eke Panuku Q4 21/22 Update	217
e ⇩	Watercare Q4 21/22 Update	219

Ngā kaihaina

Signatories

Author

Janine Geddes - Senior Local Board Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

2022 local government elections - meetings and decision-making until new local board members make their declarations

File No.: CP2022/12770

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.

Whakarāpopototanga matua

Executive summary

2. The last meeting of the Waiheke Local Board in this current term is scheduled for 28 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.

4. For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.

5. The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting 28 September 2022 and the end of term (15 October 2022).

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.

8. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

i. making urgent decisions before the end of term

ii. making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy – Local Board Services

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

28 September 2022

Waiheke Local Board Workshop record of proceedings

File No.: CP2022/12768

Te take mō te pūrongo

Purpose of the report

1. To note the Waiheke Local Board proceedings taken at the workshops 17 and 31 August and 7 September 2022.

Whakarāpopototanga matua

Executive summary

2. Under section 12.1 of the current Standing Orders of the Waiheke Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3. The purpose of the local board’s workshops is for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.

4. The record of proceedings for the local board’s workshops held on 17 and 31 August and 7 September 2022 are appended to the report.

5. These can also be viewed, together with workshop agendas, at this link https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/waiheke-local-board/Pages/waiheke-local-board-public-and-business-meetings.aspx

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) note the record of proceedings for the local board workshops held on 17 and 31 August and 7 September 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Workshop Proceedings - 17 August 2022	243
b ⇩	Waiheke Local Board Workshop Proceedings - 31 August 2022	245
c ⇩	Waiheke Local Board Workshop Proceedings - 7 September 2022	247

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Chairperson	Cath Handley
Deputy Chairperson	Kylee Matthews
Members	Robin Tucker
	Bob Upchurch
	Paul Walden