Agenda of Waitākere Ranges Local Board - Thursday, 22 September 2022

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Saffron Toms	- Titirangi Community House – Secretary - Huia-Cornwallis Residents and Ratepayers Association – Committee Member
Ken Turner	- Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitakere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 25 August 2022, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Titirangi Community House - Activities update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Titirangi Community House.

Whakarāpopototanga matua

Executive summary

2. Andrey Ivanov and Bev Mossop, on behalf of the Titirangi Community House, will be attending to discuss the support and funding for the operation of the Titirangi Community House and to present an update on their Business Development Strategy Plan.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the presentation on the activities of the Titirangi Community House and thank Andrey Ivanov and Bev Mossop, on behalf of the Titirangi Community House, for their attendance.

8.2 Deputation: Anawhata Road Action Group - Activities update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Anawhata Road Action Group.

Whakarāpopototanga matua

Executive summary

2. Simon Smith, Juleen Tjauw and Paddy Compter, on behalf of the Anawhata Road Action Group, will be attending to discuss the condition of Anawhata Road and to present the results of a residents and property owners survey that was completed last month.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the presentation on the activities of the Anawhata Road Action Group and thank Simon Smith, Juleen Tjauw and Paddy Compter, on behalf of the Anawhata Road Action Group, for their attendance.

8.3 Deputation: Bethells Beach/Te Henga and Waitī Community Group - Activities update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Bethells Beach/Te Henga and Waitī Community Group.

Whakarāpopototanga matua

Executive summary

2. Lynx, Anna Bates, Sarah McIntyre and Scott Hindman, on behalf of the Bethells Beach/Te Henga and Waitī Community Group, will be attending to present their achievements and to thank the Board for its advocacy in those achievements. The Group will also present on the current issues at Bethells Beach/Te Henga and Waitī and is seeking the Board’s support in order to improve the experience for visitors and residents.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the presentation on the activities of the Bethells Beach/Te Henga and Waitī Community Group and thank Lynx, Anna Bates, Sarah McIntyre and Scott Hindman, on behalf of the Bethells Beach/Te Henga and Waitī Community Group, for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitākere Ranges Local Board

22 September 2022

Approval for a new private road name at 93A-97 Woodglen Road, Glen Eden

File No.: CP2022/12947

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitākere Ranges Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 93A-97 Woodglen Road, Glen Eden.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Zoomliving Woodglen Limited, agent Maggie Zhou of Ace Surveyor has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 93A-97 Woodglen Road are:

· Don Oliver Lane (applicant’s preference)

· Champion Lane (alternative)

· New Eden Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the name ‘Don Oliver Lane’ for the new private road created by way of subdivision undertaken by Zoomliving Woodglen Limited at 93A-97 Woodglen Road, Glen Eden, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313391 and SUB60313390).

Horopaki

Context

6. Resource consent reference BUN60313391 (subdivision ref; SUB60313390) was issued in December 2021 to create 61 residential lots and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, every public road and any private way, COAL or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical, and efficient street numbering.

9. The new COAL therefore requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names reflect historical linkage to the area, as well as an environmental / landscape link.

Proposed name	Meaning (as described by applicant)
Don Oliver Lane (applicant’s preference)	Commemorated from the departed first-generation New Zealand Olympic weightlifting Champion, who represented New Zealand at 3 Olympic games. The locality 93a-97 Woodglen Road is the old address where the Don Oliver family lived. The fitness center that he founded was also here. He is a very memorable figure for the local community and for New Zealand.
Champion Lane (alternative)	Also named after Don Oliver, the Olympic champion.
New Eden Lane (alternative)	Comes from the history of Glen Eden. It was renamed Glen Eden in 1921. This name was chosen because of the beautiful valleys and orchards in the district – and because the chairman of the Council came from Mount Eden. Hence, Glen Eden is the 'New Eden.’

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

17. Don Oliver’s family were also consulted. Steve Oliver (Don Oliver’s son) has confirmed that his family gives full consent for the use of Don Oliver’s name.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council-controlled Organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. On 25 July 2022 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

· Ngāti Te Ata Waiohua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Te Kawerau Ā Maki

· Te Rūnanga o Ngāti Whātua

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

23. By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

24. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the Council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	93A - 97 Woodglen Road Site Plan	17
b ⇩	93A - 97 Woodglen Road Location Map	19

Ngā kaihaina

Signatories

Author

Mira Narula - Planning Consultant, Align NZ

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

22 September 2022

Approval for a new public road name at 678 and 680 Swanson Road, Swanson

File No.: CP2022/13407

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitākere Ranges Local Board to name a new public road, created by way of a subdivision development at 678 and 680 Swanson Road, Swanson.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Gemscott Vines Limited, agent Kelsie Tuck of CKL Limited has proposed the names presented below for consideration by the local board.

5. The proposed names for the new public road at 678 and 680 Swanson Road (New Road – Lot 2000) are:

· Yozin Road (applicant’s preference)

· Tuawhenua Road (alternative)

· Uru Huarākau Road (alternative).

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the names ‘Yozin Road’ (Lot 2000) for the new public road created by way of subdivision undertaken by Gemscott Vines Limited at 678 and 680 Swanson Road, Swanson, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60393852 and SUB60393854).

Horopaki

Context

6. Resource consent reference BUN60393852 (subdivision ref; SUB60393854) was issued in July 2022 to create 1 residential lot, 5 vacant super lots, a pedestrian accessway and one public road.

7. Site and location plans of the development can be found in Attachment A and B.

9. The new public road therefore requires a road name. This can be seen in Attachment A, where the road that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names either reflect historical linkages to the area and site or particular features of the development/site i.e., particular landscape/environmental features characteristic of the area and site.

Proposed name	Meaning (as described by applicant)
Yozin Road (applicant’s preference)	Milan Yozin was the original owner of 678 & 680 Swanson Road, including the Yozin Winery Buildings and the historical family home.
Tuawhenua Road (alternative)	Meaning rustic in Māori. This reflects the rustic nature of the site which includes redwood trees which were previously located on the site.
Uru Huarākau Road (alternative)	Meaning orchard in Māori, this reflects the past use of the site and links to the Yozin Winery building façade which says “orchardist”.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Road’, is an acceptable road type for the new public road, suiting the form and layout of the road.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council-controlled Organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 27 July 2021 representatives of iwi groups with an interest in the general area were contacted by Kelsie Tuck of CKL Ltd on behalf of the applicant to seek feedback on the proposed development and input into road naming.

22. No responses were received in relation to road naming.

23. On 3 August 2022 mana whenua were also contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Te Ata Waiohua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau Ā Maki

· Te Rūnanga o Ngāti Whātua

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

24. By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	678 and 680 Swanson Road Site Plan	25
b ⇩	678 and 680 Swanson Road Location Map	27

Ngā kaihaina

Signatories

Author

Mira Narula - Planning Consultant, Align NZ

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

22 September 2022

Local Board Annual Report 2021/2022

File No.: CP2022/12699

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2021/2022 Annual Report for the Waitākere Ranges Local Board, prior to it being adopted by the Governing Body on 29 September 2022.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2021/2022 is being prepared and needs to be adopted by the Governing Body by 29 September 2022. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) adopt the draft 2021/2022 Waitākere Ranges Local Board Annual Report as set out in Attachment A of the agenda report

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 29 September 2022.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the local board chairperson before the report is submitted for adoption by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2021/2022.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2021/2022 Annual Report for the local board are:

· Audit NZ review during August and September 2022

· report to the Governing Body for adoption on 29 September 2022

· release to stock exchanges and publication online on 30 September 2022

· physical copies provided to local board offices, council service centres and libraries by the end of October 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft 2021/2022 Waitākere Ranges Local Board Annual Report	33

Ngā kaihaina

Signatories

Author

David Rose - Lead Financial Advisor

Authorisers

Mark Purdie - Manager Local Board Financial Advisory

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

22 September 2022

Local Board input on the National Policy Statement for Freshwater Management

File No.: CP2022/13509

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek high-level input from local boards on the National Policy Statement for Freshwater Management (NPS-FM) 2020. This includes:

· long-term visions for freshwater management

· the proposed Freshwater Management Units

· values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

2. This report also provides an overview of the feedback received through the first stage of the National Policy Statement-Freshwater Management 2020 public engagement that ran from 13 June to 17 July 2022.

Whakarāpopototanga matua

Executive summary

3. The National Policy Statement-Freshwater Management 2020 provides national direction for freshwater management under the Resource Management Act 1991. The fundamental concept of the National Policy Statement-Freshwater Management 2020 is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

· first, the health and wellbeing of water bodies and freshwater ecosystems

· second, the health needs to people (such as drinking water)

· third, the ability of people and communities to provide for the social, economic and cultural wellbeing.

4. Auckland Council is required to change the Auckland Unitary Plan to give full effect to Te Mana o te Wai, which must be reflected in all decisions made under the National Policy Statement -Freshwater Management 2020. Changes to the Auckland Unitary Plan must be notified by December 2024. Action plans must also be prepared and published as soon as practicable to achieve environmental outcomes and freshwater management objectives.

5. The National Policy Statement-Freshwater Management 2020 sets the National Objectives Framework and steps that every regional council or unitary authority must follow when implementing the National Policy Statement-Freshwater Management 2020. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland.

6. The first stage of National Policy Statement-Freshwater Management 2020 public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022. Feedback was sought on:

· the long-term visions for freshwater management

· the proposed Freshwater Management Units

· how people value and use freshwater bodies and the environmental outcomes people would like to see achieved for freshwater, either generally or for a specific water body.

7. Feedback from the first stage engagement will be used, along with existing information and further research and analysis, to develop freshwater management options that will be brought back for a second stage of engagement in the second half of 2023.

8. There were 626 pieces of feedback received through the engagement period.

9. Local boards are now invited to provide input to the National Policy Statement -Freshwater Management 2020. Local boards can view the feedback form provided during consultation to assist in preparation of feedback at Attachment A to this report.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) note the feedback received from communities through the first stage of public engagement with the National Policy Statement-Freshwater Management 2020, in Attachment D, Attachment E and Attachment F to this report.

b) provide feedback on the National Policy Statement-Freshwater Management 2020 values including the:

i) long-term visions for freshwater management

ii) proposed Freshwater Management Units

iii) values and use of freshwater and the environmental outcomes sought for freshwater, either generally or for a specific water body.

Horopaki

Context

10. The National Policy Statement-Freshwater Management 2020 (NPS-FM) is a mandatory national direction for freshwater management under the Resource Management Act 1991 (RMA). The Policy Statement applies to all freshwater (including groundwater) and, to the extent they are affected by freshwater, to receiving environments (which may include estuaries and the wider coastal marine area).

11. The fundamental concept of the NPS-FM is Te Mana o te Wai, which is a hierarchy of obligations that prioritises:

· first, the health and well-being of water bodies and freshwater ecosystems

· second, the health needs to people (such as drinking water)

· third, the ability of people and communities to provide for the social, economic and cultural wellbeing

12. Regional councils and unitary authorities are required to change regional policy statements and regional plans to give effect to the requirements of the NPS-FM, including Te Mana o te Wai.

13. Auckland Council is required to engage with communities and mana whenua to determine how Te Mana o te Wai applies to water bodies and freshwater ecosystems in Auckland. A plan change to the Auckland Unitary Plan (AUP) is required for the NPS-FM implementation. The AUP plan change must be notified by December 2024. The NPS-FM also requires the preparation of action plans to manage the effects of the use and development of land, freshwater and on receiving environments. Action plans must be prepared and published as soon as practicable.

14. Every council must develop long-term visions for freshwater in its region and include those long-term visions as objectives in its regional policy statement. Long-term visions:

a) may be set by Freshwater management Units (FMU), be part of a FMU, or at a catchment level; and

b) must set goals that are ambitious but reasonable (that is, difficult to achieve but not impossible); and

c) identify a timeframe to achieve those goals that is ambitious and reasonable (for example, 30 years after the commencement date).

15. The National Objectives Framework (NOF) is a core part of the NPS-FM, and includes a series of steps that every regional council or unitary authority must follow on implementation, including to:

· identify FMU in the region

· identify values for each FMU

· set environmental outcomes for each value and include them as objectives in regional plans

· identify attributes for each value and set a baseline for those attributes

· set target attribute states, environmental flows and levels, and other criteria to support the achievement of environmental outcomes

· set limits as rules and prepare action plans (as appropriate) to achieve environmental outcomes.

16. FMUs are essentially the spatial arrangements adopted by council for the management of freshwater. All fresh waterbodies and their related catchments must be within an FMU. While the NPS-FM is primarily concerned with the management of freshwater, it does also require an integrated management approach – ki uta ki tai – including consideration of the relationship of freshwater and its management to the coastal receiving environment.

17. A public engagement under the heading “Implementing the National Policy Statement for Freshwater Management 2020 (te Mana o te Wai) for Auckland” was undertaken from 13 June to 17 July 2022 through AK Have Your Say and other engagement activities including library events and online webinars. Feedback was sought on:

· the long-term visions for freshwater management

· the proposed Freshwater Management Units

· how people value freshwater in FMUs and environmental outcomes people would like to see achieved for these values.

18. The public engagement on AK Have Your Say comprised the following:

· the NPS-FM 2020

· an overview of the NPS-FM implementation programme

· NPS-FM implementation timeline

· the proposed Auckland FMU map

· the map of the Pukekohe specified vegetable growing area (when implementing the NPS-FM, the council must have regard to the importance of this area for domestic vegetables and food security, and may temporarily have a less stringent approach to water quality issues to ensure this is appropriately recognised)

· an online feedback form with consultation questions and opportunity to provide comments on the proposed FMUs (also translated into numerous languages)

· a social pinpoint map allowing people to provide feedback to a water body or within an area

· Ministry for the Environment factsheets, infographics, and videos on freshwater management

· access to freshwater planning enquiry service for questions and further information.

19. Two online webinars and six library drop-in events were undertaken through the engagement period. These engagement activities introduced Auckland Council’s NPS-FM implementation programme and provided opportunities to the public to ask questions and to provide feedback directly.

20. There were 626 pieces of feedback received through the consultation period, including:

· 128 online feedback forms

· 343 site-specific comments (from 84 submitters) via the Social Pinpoint mapping tool

· 12 hard copy feedback forms

· 23 emails

· 120 comments via library displays where feedback could be provided on post-it notes.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The NPS-FM has a focus on the identification and management of freshwater values. It includes four compulsory values (ecosystem health, human contact, threatened species, and mahinga kai) that must be applied and managed in each FMU. There are also other values that must be considered in managing freshwater if they are relevant to Auckland. The list of compulsory values and other values are provided in Attachment C to this report (and are identified as Appendices 1A and 1B of the NPS-FM). Additionally, the Council must identify any other relevant values (i.e. additional to those specifically identified in the NPS-FM) including any additional Māori Freshwater Values as identified by mana whenua.

22. Overall, submitters raised over 200 individual sites of value to them, while many talked more generally about particular types of, or all, freshwater bodies. The sites named were most commonly located in the Franklin, Rodney, Waitākere Ranges, and Waitematā local board areas.

23. The values most commonly raised in relation to how submitters use, and would like to use, those freshwater bodies related to:

· ecosystem health – including water quality and habitat (both generally and for threatened species) in particular

· natural form and character

· drinking water supply

· human contact (that is, for recreational purposes such as swimming, boating, or fishing).

24. Given the importance of the coastal environment in Auckland, and the impacts from key freshwater issues, such as sediment and E. coli, three FMUs have been proposed for freshwater management based on the three coastal receiving environments for catchments: the Kaipara Harbour, the Manukau Harbour and the Hauraki Gulf (map provided in Attachment B). This proposed approach provides the opportunity to both address the management of freshwater for its own sake, while also explicitly considering its relationship to the coastal environment.

25. While submitters were not asked directly whether they supported the Freshwater Management Units or not, comments were provided on a range of matters, including suggestions around amending the proposed boundaries, or rationale behind the boundaries, having more or less FMUs, more location specific detail, and having the Waitākere Ranges Heritage Area as a separate FMU.

26. Other submitters commented on non-FMU specific matters including wetlands, the need for more transparency and action, concern about water quality, the need to prioritise ecosystem health, farming/vegetable growing, and flooding.

27. The NPS-FM provides for a specified vegetable growing area in Pukekohe that sits within the Manukau FMU. Some comments related to the provision for horticultural land use in Pukekohe.

· 3 supported the provision for continued horticultural use, including irrigation.

· 3 expressed concerns about the impact of horticultural activities on water quality (streams, and aquifers) particularly from fertiliser and nitrates.

28. Demographic information from those submitters who provided it is detailed in Attachment D to this report.

29. Data tables naming sites, and their number of mentions by local board area is provided in Attachment E. A full Summary of Feedback report is provided in Attachment F to this report.

30. Staff are currently undertaking data analysis and a summary report of feedback will be published on AK Have Your Say.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The fundamental concept of the NPS-FM Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. This concept is in line with the natural environment priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which sets the goal:

“Oranga taiao, oranga tāngata: a healthy and connected natural environment supports healthy and connected Aucklanders. The mauri (life essence) of Tāmaki Makaurau is restored”.

32. The NPS-FM includes the following policy direction in response to climate change:

Policy 4: Freshwater is managed as part of New Zealand’s integrated response to climate change.

33. Every council must have regard to the foreseeable impact of climate change in following areas:

· when setting limits on resource use, every regional council must:

3.14(2)(a)(ii) have regard to the foreseeable impacts of climate change

· when setting environmental flows and levels, every regional council must:

3.16(4)(a)(ii) have regard to the foreseeable impacts of climate change

· when assessing and reporting, as part of each review required by section 35(2A) of the RMA, every regional council must prepare and publish:

3.30(2)(g) predictions of changes, including the foreseeable effects of climate change, that are likely to affect water bodies and freshwater ecosystems in the region.

34. The implementation of the NPS-FM will help to promote the resilience of freshwater ecosystems to the effects of climate change. The development of freshwater action plans will require sustainable land and water management practices to enhance the mauri and health of waterways, which is in line with actions prioritised in the Auckland Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The NPS-FM is relevant to all of the Council’s functions. All relevant council departments and Council Controlled Organisations (CCOs) are involved in the NPS-FM implementation, including participation in a Steering Committee overseeing the development and implementation of the programme. This includes having an ongoing role in supporting the NPS-FM engagement, and providing input and review of responses developed to give effect to the NPS-FM.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Under the Local Government Act 2002, local boards are responsible for identifying and communicating to Auckland Council the interests and preferences of the people in its local board area in relation to the content of council’s strategies, policies, plans, and bylaws. Local boards have a detailed understanding of their areas including freshwater values and issues and are in a position to provide important input to the development of NPS-FM responses, including in relation to the matters covered by this round of public engagement.

37. Prior to the public engagement a memo titled “Implementing the National Policy Statement for Freshwater Management 2020 for Auckland” was provided to all local boards on 26 May 2022. The memo advised the key principles, consultation and timeframe requirements of implementing the NPS-FM, and the opportunities for local board input through the process (attached in Attachment G to this report).

38. A webinar presentation titled “National Policy Statement for Freshwater Management 2020” was also presented to local boards in the meeting on 3 June 2022. In response to feedback from elected members, the period for providing input had been extended for local boards to September 2022 to allow local boards time to provide feedback following the close of public engagement.

Tauākī whakaaweawe Māori

Māori impact statement

39. The NPS-FM says the Council must “actively involve tangata whenua (to the extent they wish to be involved) in freshwater management” including in identifying Māori values and decision-making processes relating to Māori freshwater values.

40. Engagement with mana whenua in Auckland is being undertaken through an on-going process, directly with mana whenua entities throughout the preparation of a plan change and development of action plans.

41. Engagement with the mana whenua of Tāmaki Makaurau about the NPS-FM has also been undertaken in the broader context of Three Waters Reform and the development and implementation of the Council’s Water Strategy, to enable mana whenua to provide a more holistic consideration of the management of water.

Ngā ritenga ā-pūtea

Financial implications

42. The first stage of the NPS-FM engagement was undertaken within the business-as-usual planning budget. This budget covers primarily staff time and the public engagement.

43. The budget required for NPS-FM engagement in 2023, and for implementation of the project through to 2026 is presently under discussion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The government has set a deadline of December 2024 for the Council to publicly notify the AUP plan change in response to the provisions of the NPS-UD. Given the scale and complexity of the work, and limited resources, there is a risk that the Council may not receive sufficient quality feedback from a wide range of interests. There is also a risk that Aucklanders and key stakeholders are unclear about the mandatory requirements of the NPS-FM and how the NPS-FM engagement links to previous water related engagements, for example the Auckland Water Strategy engagement and the Three Waters Reform engagement.

45. These risks have been mitigated to date by communicating communications with communities and stakeholders during the engagement period, through meetings, emails, and online Question & Answer sessions. There will be further and ongoing communication to obtain quality engagement results to progress the NPS-FM implementation.

Ngā koringa ā-muri

Next steps

46. The feedback received from the first stage engagement on the values and the environmental outcomes sought, together with the NPS-FM requirements, will inform the development of objectives and proposed management options to achieve the objectives.

47. A second phase of public engagement will be undertaken to seek feedback on the proposed objectives and management approaches for FMUs and water bodies. This will be undertaken in the second half of 2023 to provide opportunity for communities and stakeholders, and local boards for further involvement.

48. The feedback received from the second phase of engagement will further inform the development of a proposed plan change to the Auckland Unitary Plan and the development of action plans.

49. Elected representatives will have opportunities to review the proposed plan change and action plans as they evolve, and before the plan change is approved for public notification in the second half of 2024 to meet the NPS-FM deadline of notification before December 2024.

50. Submissions to the plan change will be heard by an independent Freshwater Hearing Panel who will make recommendations back to council by 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Feedback Form	55
b ⇩	Map of Proposed Freshwater Management Units	63
c ⇩	National Policy Statement-Freshwater Management: Freshwater Values	65
d ⇩	Who we heard from	67
e ⇩	Local Board breakdowns	69
f ⇩	Summary of Feedback Report	79
g ⇩	Memo to local boards on 26 May 2022: Implementing the National Policy Statement for Freshwater Management 2020 for Auckland	109

Ngā kaihaina

Signatories

Authors

Monica Xu - Senior Policy Planner, Regional Planning, Plans and Places

Jenny Fuller - Team Leader Planning

Authorisers

Warren Maclennan - Manager - Planning, Regional, North, West & Islands

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Acting General Manager, Local Board Services

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

22 September 2022

Council-controlled Organisations Quarterly Update: Quarter Four, 2021/2022

File No.: CP2022/13479

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitākere Ranges Local Board with an update on Council-controlled Organisation work programme items in its area, along with updates to the Waitākere Ranges Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were agreed in 2022.

3. Updates will be provided to local boards each quarter to show both changes to the plan itself, and to provide updates on the work programme items included in the attachments to the plan.

4. An updated version of the engagement plan is provided as Appendix A.

5. Work programme updates from Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Appendix B-E.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the Council-controlled Organisations Quarterly Update for Quarter Four 2021/2022.

b) receive updates to the Joint Council-controlled Organisations Engagement Plan 2022/2023.

Horopaki

Context guidance

6. Each local board has agreed an engagement approach with the four CCOs for the 2022/2023 local work programme.

7. While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8. Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9. This update may include the following types of changes:

· Additional work programme items, and proposed engagement level

· Proposed changes to the engagement approach with the local board

· Proposed changes to the extent of community engagement.

10. In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

Tātaritanga me ngā tohutohu

Analysis and advice guidance

Auckland Transport

11. Auckland Transport’s work programme updates for Quarter Four of 2021/2022 are provided as Appendix B.

Updates to the Auckland Transport work programme

Deferred, completed or removed

12. These activities were included in the engagement plan but have been deferred.

· Glen Eden Town Centre parking review

· Candia Road, Swanson / Henderson Valley (Part 1) – pedestrian safety (LBCTF)

· Candia Road, Swanson / Henderson Valley (Part 2) – parking restrictions outside Henderson Valley Scenic Reserve (LBCTF)

· Titirangi / South Titirangi Road intersection pedestrian safety improvements (LBCTF).

Tātaki Auckland Unlimited

13. Tātaki Auckland Unlimited’s work programme updates for Quarter Four of 2021/2022 are provided as Appendix C.

Updates to the Tātaki Auckland Unlimited work programme

14. No updates have been made.

Eke Panuku Development Auckland

15. Eke Panuku’s work programme updates for Quarter Four of 2021/2022 are provided as Appendix D.

Updates to the Eke Panuku work programme

16. No updates have been made.

Watercare

17. Watercare’s work programme updates for Quarter Four of 2021/2022 are provided as Appendix E.

Updates to the Watercare work programme

18. No updates have been made.

Tauākī whakaaweawe āhuarangi

Climate impact statement guidance

19. Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

20. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views guidance

21. Quarterly reporting on CCO work programme activity, as part of the Joint CCO Engagement Plan (2021/2022), is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

22. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views guidance

23. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

24. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement guidance

25. Quarterly reporting on CCO work programme activity as part of the Joint CCO Engagement Plan (2021/2022) may have a positive impact on local engagement with mana whenua and mataawaka.

26. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications guidance

27. The adoption of the Joint CCO Engagement Plan 2021/2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

28. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations guidance

29. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps guidance

30. The local board will receive the next quarterly update for Quarter One in late 2022.

31. A workshop will be held in early 2023 to begin development of a new engagement plan for 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Joint CCO Engagement Plan 2022-2023	121
b ⇩	Auckland Transport’s work programme updates for Quarter Four (2021-2022)	127
c ⇩	Tātaki Auckland Unlimited’s work programme updates for Quarter Four (2021-2022)	131
d ⇩	Eke Panuku’s work programme updates for Quarter Four (2021-2022)	137
e ⇩	Watercare’s work programme updates for Quarter Four (2021-2022)	139

Ngā kaihaina

Signatories

Author	Brett Lane - Local Board Advisor
Authoriser	Adam Milina - Local Area Manager

Waitākere Ranges Local Board

22 September 2022

2022 local government elections - meetings and decision-making until new local board members make their declarations

File No.: CP2022/12700

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new local board.

Whakarāpopototanga matua

Executive summary

2. The last meeting of the Waitākere Ranges Local Board in this current term is scheduled for 22 September 2022. Between that meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. As for each of the previous terms, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of the current local board members ends the day following the official declaration of election results. Following the declaration, which is expected to be Friday 14 October 2022, the term of office for members elected to the local board will commence.

4. For the period from the commencement of their term of office until their inaugural meeting where members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under existing delegations.

5. The existing local boards delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. Staff also seek confirmation of arrangements for making decisions at the local board level in the period between the final local board meeting and the official end of term. The urgent decision delegations and process that is already in place adequately caters for this scenario.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (22 September 2022) and the end of term (15 October 2022).

b) note that from the commencement of the term of office of new members until the inaugural meeting of the incoming local board (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 14 October 2022, with the term of office of current members ending and the term of office of new members commencing on 15 October 2022.

8. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Following the last local board meeting of the current electoral term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected around 14 October 2022, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and information and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2022.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2022.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

No.	Title	Page
a ⇨	Waitākere Ranges Local Board Workshop Record 4 August 2022 (Under Separate Cover)
b ⇨	Waitākere Ranges Local Board Workshop Record 11 August 2022 (Under Separate Cover)
c ⇨	Waitākere Ranges Local Board Workshop Record 18 August 2022 (Under Separate Cover)
d ⇨	Waitākere Ranges Local Board Workshop Record 25 August 2022 (Under Separate Cover)

Chairperson	Saffron Toms
Deputy Chairperson	Greg Presland
Members	Mark Allen
	Michelle Clayton
	Sandra Coney, QSO
	Ken Turner

Author	Nataly Anchicoque - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager