Tira Kāwana / Governing Body
OPEN MINUTES
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Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 17 November 2022 at 10.05am.
Te Hunga kua Tae mai | present
Mayor |
Wayne Brown |
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Deputy Mayor |
Cr Desley Simpson, JP |
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Councillors |
Cr Andrew Baker |
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Cr Josephine Bartley |
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Cr Angela Dalton |
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Cr Chris Darby |
From 10.22am, Item 6 |
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Cr Julie Fairey |
Via electronic link |
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Cr Alf Filipaina, MNZM |
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Cr Christine Fletcher, QSO |
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Cr Lotu Fuli |
Until 1.45pm, Item 12 |
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Cr Shane Henderson |
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Cr Richard Hills |
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Cr Mike Lee |
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Cr Kerrin Leoni |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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Cr Ken Turner |
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Cr Wayne Walker |
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Cr John Watson |
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Cr Maurice Williamson |
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Governing Body 17 November 2022 |
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Resolution number GB/2022/109 MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson: That the Governing Body: a) accept the apologies frm: Lateness Cr C Darby |
Electronic Attendance |
Resolution number GB/2022/110 MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni: That the Governing Body: a) approve electronic attendance under Standing Order 3.3.3 for: · Cr Julie Fairey (SO 3.3.3 b)) |
Te Mihi | Acknowledgement
The Governing Body acknowledged the recent passing of Mark Franklin, Chair Tātaki Auckland Unlimited.
On behalf of the elected members and staff of Auckland Council group, His Worship the Mayor expressed appreciation of the contribution Mark has made to Auckland’s success and his strong commitment to public service.
A minutes silence was observed in remembrance of Mark.
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Cr Julie Fairey declared and interest in Item 12 - Auckland Council Sponsors for Auckland Light Rail programme and advised that she would leave the table during that item.
3 Ngā Kōrero a te Marea | Public Input
There was no public input section.
4 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local board input section.
5 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
6 |
Establishment of committees and appointments of chairpersons |
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An updated Attachment A and full list of councillor roles had been circulated prior to the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachments. |
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Note: changes were made to the original recommendation, amending clause a), as part of the chairperson’s recommendation. |
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Cr C Darby entered the meeting at 10.22am. |
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Resolution number GB/2022/111 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) note the decisions of the Mayor on the committees of the governing body and the appointment of chairpersons, liaison councillors and portfolio leads as presented in amended Attachment A b) appoint Mike Lee and Andy Baker as directors of Auckland Transport. |
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Note: Under Standing Order 1.8.6, Cr Darby requested his dissenting vote against the size of the Planning, Environment and Parks Committee. |
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a 17 November 2022, Governing Body: Item 6 - Establishment of committees and appointments of chairpersons, Updated Attachment A b 17 November 2022, Governing Body: Item 6 - Establishment of committees and appointments of chairpersons, Full list of councillor roles |
7 |
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Note: changes were made to the original recommendation, adding new clause c). |
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Resolution number GB/2022/112 MOVED by Cr D Newman, seconded by Cr W Walker: That the Governing Body: a) whai / adopt the Terms of Reference in Attachment A of the agenda report and delegate those powers and responsibilities as listed. b) whakaae / approve the purpose and responsibilities of the Lead Councillor CCO roles, as included in the Terms of Reference.
c) amend the Terms of Reference to include the words: i) ‘and other entities’ under item 2 of the Performance and Appointment Committee responsibilities ii) 'acquisition and disposal of property relating to the committees responsibilities in accordance with the LTP' to the terms of reference list for the Transport and Infrastructure Committee d) whakaae / approve the purpose and role of the Chief Liaison Councillor Advisory Panels and Liaison Councillors Advisory Panels, as included in the Terms of Reference. e) whakamana / authorise the Deputy Mayor, Director of Governance & CCO Partnerships and Chief of Strategy to amend the Terms of Reference by reflecting additional decisions of the Mayor and Governing Body that relate to membership, advisory panels and other minor amendments required to ensure completeness. |
8 |
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Cr A Filipaina left the meeting at 11.48am. Cr A Filipaina returned to the meeting at 12.02pm. Cr C Darby left the meeting at 12.44pm. Cr C Darby returned to the meeting at 12.46pm.
The meeting adjourned at 12.46pm and reconvened at 1.30pm.
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Note: changes were made to the original recommendation, amending clauses a) - d), as a Chairperson’s recommendation. Note: After discussion, further amendments were incorporated in clause d) and adding new clause e), with the agreement of the meeting. |
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Resolution number GB/2022/113 MOVED by Cr A Filipaina, seconded by Cr C Darby: That the Governing Body: a) nominate the following two members for appointment to the Mutukaroa (Hamlins Hill) Management Trust i) Cr Kerrin Leoni ii) One member of the Maungakiekie-Tāmaki Local Board b) kopou / appoint the following three members to the Ngāti Whātua Ōrākei Reserves Board for a term of three years: i) Cr Desley Simpson (Deputy Chairperson) ii) Cr Angela Dalton iii) One member of the Orakei Local Board c) kopou / appoint the following members to Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) for a term of three years: i) Cr Greg Sayers ii) two appointments made by the Rodney Local Board
d) whakaae / agree to progress appointment of three local board members determined by the chairs of local board with maunga in their local board area to the Tūpuna Maunga Authority e) whakatārewa / defer the appointments of three governing body members to the Tūpuna Maunga Authority for consideration of Governing Body at its meeting on 24 November 2022. |
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Note: changes were made to the original recommendation, amending clauses a) - d), as a Chairperson’s recommendation. |
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Resolution number GB/2022/114 MOVED by Cr S Henderson, seconded by Cr L Fuli: That the Governing Body: a) whakaae / approve the appointment of Councillor Alf Filipaina to the Airport Noise Community Consultative Group and delegate to the Mayor to agree the appointment of the independent chair with Auckland International Airport Limited (AIAL) b) whakaae / approve the appointment of Councillor Desley Simpson to the Auckland Town Hall Organ Trust board c) whakaae / approve the appointment of Councillor Christine Fletcher to the Friends of the Botanic Gardens Society Incorporated and delegate the appointment of one member to the Manurewa Local Board. d) whakaae / approve the appointment of the following two members to the Kaipara Moana Remediation Joint Committee i) Cr Greg Sayers ii) Cr Kerrin Leoni ii) one member of the Rodney Local Board e) tautapa / delegate the power to make appointments to the following entities: i) Mount Albert Grammar School Swimming Pool Trust to Albert-Eden Local Board ii) Te Puru Community Charitable Trust to Franklin Local Board iii) Māngere Mountain Education Trust to Māngere-Ōtāhuhu Local Board iv) Te Uru Waitākere Contemporary Gallery Incorporated to Waitākere Ranges Local Board. |
10 |
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The remuneration table contained in the chairperson’s recommendation had been circulated to members prior to the meeting. |
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Note: changes were made to the original recommendation, amending clause a), as a Chairperson’s recommendation. |
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Resolution number GB/2022/115 MOVED by Cr C Fletcher, seconded by Cr J Bartley: That the Governing Body: a) whakaae / approve the following allocation of the Auckland Council governance remuneration pool:
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11 |
Recruitment process for District Licensing Committee members 2023-2026 |
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Note: changes were made to the original recommendation, amending clauses a) and b), as a Chairperson’s recommendation. Note: recommendation clause c) as circulated in the agenda report was removed. |
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Resolution number GB/2022/116 MOVED by Cr J Bartley, seconded by Cr L Fuli: That the Governing Body: a) whakaae / approve the recommended process for recruiting approximately 12 to 15 District Licensing Committee chairs and members by 30 June 2023, including using a selection panel to shortlist and interview candidates and make recommendations to the Regulatory and Safety Committee for final appointments b) kopou / appoint a District Licensing Committee selection panel comprising: i) Councillor Alf Filipaina ii) Councillor Ken Turner (alternate) iii) an Independent Māori Statutory Board member iv) the Hearings Manager Democracy and Engagement v) the Manager Public Law, and vi) a District Licensing Committee chair from another council to assist when interviewing an elected member |
12 |
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Cr Julie Fairey had declared an interest in this item and left the table at 1.45pm. Cr L Fuli left the meeting at 1.46pm. |
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Note: changes were made to the original recommendation, amending clause a), as a Chairperson’s recommendation. |
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Resolution number GB/2022/117 MOVED by Deputy Mayor D Simpson, seconded by Cr A Baker: That the Governing Body: a) kopou / appoint the following Governing Body members as Auckland Council’s Sponsors for the Auckland Light Rail project: i) Mayor Wayne Brown (will select an alternate if unable to attend) ii) Councillor Chris Darby |
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Resolution number GB/2022/118 MOVED by Cr R Hills, seconded by Cr A Dalton: That the Governing Body: a) whai / adopt the schedule of meetings for the governing body and its committees for December 2022 b) tuhi ā-taipitopito / note that a three year schedule of meetings will be considered as part of the governing body meeting on 24 November 2022. |
14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
1.54 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................