Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 17 November 2022 at 10.05am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.22am, Item 6

 

Cr Julie Fairey

Via electronic link

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

Until 1.45pm, Item 12

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 


Governing Body

17 November 2022

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2022/109

MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson:   

That the Governing Body:

a)         accept the apologies frm:

Lateness

Cr C Darby

CARRIED

Electronic Attendance

Resolution number GB/2022/110

MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:  

That the Governing Body:

a)         approve electronic attendance under Standing Order 3.3.3 for:

·         Cr Julie Fairey (SO 3.3.3 b))

CARRIED

 

 

 

 

 

Te Mihi | Acknowledgement

 

The Governing Body acknowledged the recent passing of Mark Franklin, Chair Tātaki Auckland Unlimited.

 

On behalf of the elected members and staff of Auckland Council group, His Worship the Mayor expressed appreciation of the contribution Mark has made to Auckland’s success and his strong commitment to public service.

 

A minutes silence was observed in remembrance of Mark.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Cr Julie Fairey declared and interest in Item 12 - Auckland Council Sponsors for Auckland Light Rail programme and advised that she would leave the table during that item.

 

 

 

3          Ngā Kōrero a te Marea | Public Input

 

There was no public input section.

 

 

 

 

 

 

4          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input section.

 

 

 

5          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

6

Establishment of committees and appointments of chairpersons

 

An updated Attachment A and full list of councillor roles had been circulated prior to the meeting.  Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachments.

 

Note:   changes were made to the original recommendation, amending clause a), as part of the chairperson’s recommendation.

 

Cr C Darby entered the meeting at 10.22am.

 

Resolution number GB/2022/111

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      note the decisions of the Mayor on the committees of the governing body and the appointment of chairpersons, liaison councillors and portfolio leads as presented in amended Attachment A

b)      appoint Mike Lee and Andy Baker as directors of Auckland Transport.

CARRIED

 

Note:   Under Standing Order 1.8.6, Cr Darby requested his dissenting vote against the size of the Planning, Environment and Parks Committee.

 

Attachments

a     17 November 2022, Governing Body:  Item 6 - Establishment of committees and appointments of chairpersons, Updated Attachment A

b     17 November 2022, Governing Body:  Item 6 - Establishment of committees and appointments of chairpersons, Full list of councillor roles

 

 

7

Terms of Reference for committees

 

Note:   changes were made to the original recommendation, adding new clause c).

 

 

 

Resolution number GB/2022/112

MOVED by Cr D Newman, seconded by Cr W Walker:  

That the Governing Body:

a)      whai / adopt the Terms of Reference in Attachment A of the agenda report and delegate those powers and responsibilities as listed.

b)      whakaae / approve the purpose and responsibilities of the Lead Councillor CCO roles, as included in the Terms of Reference.

 

c)      amend the Terms of Reference to include the words:

i)     ‘and other entities’ under item 2 of the Performance and Appointment Committee responsibilities

ii)    'acquisition and disposal of property relating to the committees responsibilities in accordance with the LTP' to the terms of reference list for the Transport and Infrastructure Committee

d)      whakaae / approve the purpose and role of the Chief Liaison Councillor Advisory Panels and Liaison Councillors Advisory Panels, as included in the Terms of Reference.

e)      whakamana / authorise the Deputy Mayor, Director of Governance & CCO Partnerships and Chief of Strategy to amend the Terms of Reference by reflecting additional decisions of the Mayor and Governing Body that relate to membership, advisory panels and other minor amendments required to ensure completeness.

CARRIED

 

 

8

Appointments to co-governance and co-management entities

 

Cr A Filipaina left the meeting at 11.48am.

Cr A Filipaina returned to the meeting at 12.02pm.

Cr C Darby left the meeting at 12.44pm.

Cr C Darby returned to the meeting at 12.46pm.

 

 

The meeting adjourned at 12.46pm and reconvened at 1.30pm.

 

 

Note:   changes were made to the original recommendation, amending clauses a) - d), as a Chairperson’s recommendation.

Note:   After discussion, further amendments were incorporated in clause d) and adding new clause e), with the agreement of the meeting.

 

Resolution number GB/2022/113

MOVED by Cr A Filipaina, seconded by Cr C Darby:  

That the Governing Body:

a)            nominate the following two members for appointment to the Mutukaroa (Hamlins Hill) Management Trust

i)          Cr Kerrin Leoni

ii)         One member of the Maungakiekie-Tāmaki Local Board

b)            kopou / appoint the following three members to the Ngāti Whātua Ōrākei Reserves Board for a term of three years:

i)             Cr Desley Simpson (Deputy Chairperson)

ii)            Cr Angela Dalton

iii)           One member of the Orakei Local Board

c)            kopou / appoint the following members to Te Poari o Kaipātiki ki Kaipara (the Parakai Recreation Reserve Board) for a term of three years:

i)          Cr Greg Sayers

ii)         two appointments made by the Rodney Local Board

 

d)            whakaae / agree to progress appointment of three local board members determined by the chairs of local board with maunga in their local board area to the Tūpuna Maunga Authority

e)             whakatārewa / defer the appointments of three governing body members to the Tūpuna Maunga Authority for consideration of Governing Body at its meeting on 24 November 2022.

CARRIED

 

 

9

Appointments to other entities

 

Note:   changes were made to the original recommendation, amending clauses a) - d), as a Chairperson’s recommendation.

 

 

 

Resolution number GB/2022/114

MOVED by Cr S Henderson, seconded by Cr L Fuli:  

That the Governing Body:

a)        whakaae / approve the appointment of Councillor Alf Filipaina to the Airport Noise Community Consultative Group and delegate to the Mayor to agree the appointment of the independent chair with Auckland International Airport Limited (AIAL)

b)        whakaae / approve the appointment of Councillor Desley Simpson to the Auckland Town Hall Organ Trust board

c)        whakaae / approve the appointment of Councillor Christine Fletcher to the Friends of the Botanic Gardens Society Incorporated and delegate the appointment of one member to the Manurewa Local Board.

d)        whakaae / approve the appointment of the following two members to the Kaipara Moana Remediation Joint Committee

i)          Cr Greg Sayers

ii)         Cr Kerrin Leoni

ii)      one member of the Rodney Local Board

e)      tautapa / delegate the power to make appointments to the following entities:

i)       Mount Albert Grammar School Swimming Pool Trust to Albert-Eden Local Board

ii)      Te Puru Community Charitable Trust to Franklin Local Board

iii)     Māngere Mountain Education Trust to Māngere-Ōtāhuhu Local Board

iv)     Te Uru Waitākere Contemporary Gallery Incorporated to Waitākere Ranges Local Board.

ARRIED

 


 

 

10

Local Government Members (2022/2023) Determination 2022

 

The remuneration table contained in the chairperson’s recommendation had been circulated to members prior to the meeting.

 

Note:   changes were made to the original recommendation, amending clause a), as a Chairperson’s recommendation.

 

 

 

Resolution number GB/2022/115

MOVED by Cr C Fletcher, seconded by Cr J Bartley:  

That the Governing Body:

a)      whakaae / approve the following allocation of the Auckland Council governance remuneration pool:

 

Role

Additional

Total

Deputy Mayor

55,000

162,794

Chair, Committee of the Whole

31,694

139,488

Deputy Chair, Committee of the Whole

23,000

130,794

Chair, Decision-making Committee

23,000

130,794

Deputy Chair, Decision-making Committee

22,000

129,794

Chair, Other Committee

22,000

129,794

Deputy Chair, Other Committee

20,000

127,794

Chief Liaison Councillor (Advisory Panels)

20,000

127,794

Portfolio Lead

10,001

117,795

Councillor appointed as director of Auckland Transport

0

107,794

 

CARRIED

 

 

11

Recruitment process for District Licensing Committee members 2023-2026

 

Note:   changes were made to the original recommendation, amending clauses a) and b), as a Chairperson’s recommendation.

Note:   recommendation clause c) as circulated in the agenda report was removed.

 

Resolution number GB/2022/116

MOVED by Cr J Bartley, seconded by Cr L Fuli:  

That the Governing Body:

a)      whakaae / approve the recommended process for recruiting approximately 12 to 15 District Licensing Committee chairs and members by 30 June 2023, including using a selection panel to shortlist and interview candidates and make recommendations to the Regulatory and Safety Committee for final appointments

b)      kopou / appoint a District Licensing Committee selection panel comprising:

i)       Councillor Alf Filipaina

ii)      Councillor Ken Turner (alternate)

iii)     an Independent Māori Statutory Board member

iv)     the Hearings Manager Democracy and Engagement

v)      the Manager Public Law, and

vi)     a District Licensing Committee chair from another council to assist when interviewing an elected member

CARRIED

 

 

12

Auckland Council Sponsors for Auckland Light Rail programme

 

Cr Julie Fairey had declared an interest in this item and left the table at 1.45pm.

Cr L Fuli left the meeting at 1.46pm.

 

Note:   changes were made to the original recommendation, amending clause a), as a Chairperson’s recommendation.

 

Resolution number GB/2022/117

MOVED by Deputy Mayor D Simpson, seconded by Cr A Baker:  

That the Governing Body:

a)      kopou / appoint the following Governing Body members as Auckland Council’s Sponsors for the Auckland Light Rail project:

i)          Mayor Wayne Brown (will select an alternate if unable to attend)

ii)         Councillor Chris Darby

CARRIED

 

 

13

Governing Body Meeting Schedule for December 2022

 

 

 

Resolution number GB/2022/118

MOVED by Cr R Hills, seconded by Cr A Dalton:  

That the Governing Body:

a)      whai / adopt the schedule of meetings for the governing body and its committees for December 2022

b)      tuhi ā-taipitopito / note that a three year schedule of meetings will be considered as part of the governing body meeting on 24 November 2022.

CARRIED

 

 


 

 

 

14        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

1.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................