Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 17 November 2022 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillors

Christine Fletcher (with apology)

 

 

Julie Fairey (with apology)

 

 

 

 

 

 


Puketāpapa Local Board

17 November 2022

 

 

 

1          Nau mai | Welcome

 

            Chairperson Ella Kumar delivered the welcome message.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2022/151

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         confirm the minutes of the inaugural meeting, held on Thursday, 27 October 2022, as a true and correct subject to the following amendment for Item 7 Election of Deputy Chairperson resolution no: PKTPP2/2022147 clause a) the correction of Deputy Chairperson F Lai’s surname. 

That the Puketāpapa Local board

a)       elect F Lai as deputy chairperson for the 2022-2025 political term.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 


 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

11

Arrangements for making urgent decisions

 

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

 

Resolution number PKTPP/2022/152

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

d)      thank Mary Hay for her attendance.

CARRIED

 

 

12

Local board appointments and delegations for the 2022-2025 electoral term

 

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

 

Resolution number PKTPP/2022/153

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      kopou / appoint Chair E Kumar as a nominated contact, and Member J Turner as an alternate, for staff consultations over landowner approval applications (excluding applications for filming and events)

b)      kopou / appoint Chair E Kumar as a nominated contact, and Member J Turner as an alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval;

c)      kopou / appoint Deputy Chair F Lai as lead, and Member B Shen as alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

d)      kopou / appoint Member B Shen as lead, and Deputy Chair F Lai as an alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i)    provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)   prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)  provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

e)      kopou / appoint Chairperson as a representative, and Deputy Chairperson as an  alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum

f)       tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards

g)      kopou / appoint Member J Turner as a representative, and Member M Pervan as an alternate, to the Manukau Harbour Forum joint committee

h)      kohuki / consider any other appointments and delegations that may be appropriate, to manage the workload and responsibilities of the local board.

i)       note that the above delegations be reconfirmed April 2024.

 

CARRIED

The Chairperson adjourned the meeting at 10.13am and reconvened at 10.16am.

 

13

Appointments to external organisations

 

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

 

Resolution number PKTPP/2022/154

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      kopou / appoint a representative and an alternate to each of the external organisations listed in the table below for the 2022-2025 triennium.

External Organisation

Type of appointment

Lead

Alternate

James Wallace Arts Centre Liaison Group (Pah Homestead Joint Liaison Body

Liaison role

Chairperson E Kumar

Member R Hay

Aircraft Noise

Community consultative group Member.  (The local board has the right to appoint a member).

Member F Lai

Member B Shen

 

b)        tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the LGNZ National Council as soon as possible.

c)         thank Mary Hay for her attendance.

CARRIED

 

14

Adoption of a business meeting schedule

 

Resolution number PKTPP/2022/155

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      adopt the meeting schedule outlined below for the period 2022-22025 period.

DATE

TIME

VENUE

Business Meeting

Thursday, 16 February 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 16 March 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Recess week Monday, 10 April – 14 April  2023

Business Meeting

Thursday, 20 April 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 18 May 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 15 June 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Recess week Monday, 10 July – 14 July 2023

Business Meeting

Thursday, 20 July 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 17 August 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 21 September 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 19 October 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 16 November 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 07 December 2023

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 01 February 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 21 March 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 18 April 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Recess week Monday, 22 April – 26 April

Business Meeting

Thursday, 16 May 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

 

Business Meeting

Thursday, 20 June 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Recess week Monday, 08 July – 12 July 2024

Business Meeting

Thursday, 18 July 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 15 August 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 19 September 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 17 October 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 21 November 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 05 December 2024

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 20 February 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 20 March 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 17 April 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Recess week Monday, 21 April – 25 April 2025

Business Meeting

Thursday, 15 May 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

Business Meeting

Thursday, 19 June 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Recess week Monday, 30 June – 04 July 2025

10.00am

Business Meeting

Thursday, 17 July 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 21 August 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

Business Meeting

Thursday, 18 September 2025

10.00am

Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

 

 

b)      note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

 

CARRIED

 

 

15

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2022/156

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      receive the Hōtaka Kaupapa/Governance Forward work programme calendar for November 2022.

 

CARRIED

 

 

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

10.26am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................