Minutes of Puketāpapa Local Board - Thursday, 17 November 2022

Puketāpapa Local Board

17 November 2022

1 Nau mai | Welcome

Chairperson Ella Kumar delivered the welcome message.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PKTPP/2022/151

MOVED by Chairperson E Kumar, seconded by Member J Turner:

That the Puketāpapa Local Board:

a) confirm the minutes of the inaugural meeting, held on Thursday, 27 October 2022, as a true and correct subject to the following amendment for Item 7 Election of Deputy Chairperson resolution no: PKTPP2/2022147 clause a) the correction of Deputy Chairperson F Lai’s surname.

That the Puketāpapa Local board

a) elect F Lai as deputy chairperson for the 2022-2025 political term.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Arrangements for making urgent decisions

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

Resolution number PKTPP/2022/152

MOVED by Chairperson E Kumar, seconded by Member M Pervan:

That the Puketāpapa Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

d) thank Mary Hay for her attendance.

CARRIED

Local board appointments and delegations for the 2022-2025 electoral term

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

Resolution number PKTPP/2022/153

MOVED by Chairperson E Kumar, seconded by Member B Shen:

That the Puketāpapa Local Board:

a) kopou / appoint Chair E Kumar as a nominated contact, and Member J Turner as an alternate, for staff consultations over landowner approval applications (excluding applications for filming and events)

b) kopou / appoint Chair E Kumar as a nominated contact, and Member J Turner as an alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval;

c) kopou / appoint Deputy Chair F Lai as lead, and Member B Shen as alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

d) kopou / appoint Member B Shen as lead, and Deputy Chair F Lai as an alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

e) kopou / appoint Chairperson as a representative, and Deputy Chairperson as an alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum

f) tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards

g) kopou / appoint Member J Turner as a representative, and Member M Pervan as an alternate, to the Manukau Harbour Forum joint committee

h) kohuki / consider any other appointments and delegations that may be appropriate, to manage the workload and responsibilities of the local board.

i) note that the above delegations be reconfirmed April 2024.

CARRIED

The Chairperson adjourned the meeting at 10.13am and reconvened at 10.16am.

Appointments to external organisations

Mary Hay, Senior Local Board Advisor attended in person to speak to this report.

Resolution number PKTPP/2022/154

MOVED by Chairperson E Kumar, seconded by Member R Hay:

That the Puketāpapa Local Board:

a) kopou / appoint a representative and an alternate to each of the external organisations listed in the table below for the 2022-2025 triennium.

External Organisation	Type of appointment	Lead	Alternate
James Wallace Arts Centre Liaison Group (Pah Homestead Joint Liaison Body	Liaison role	Chairperson E Kumar	Member R Hay
Aircraft Noise	Community consultative group Member. (The local board has the right to appoint a member).	Member F Lai	Member B Shen

b) tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the LGNZ National Council as soon as possible.

c) thank Mary Hay for her attendance.

CARRIED

Adoption of a business meeting schedule

Resolution number PKTPP/2022/155

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:

That the Puketāpapa Local Board:

a) adopt the meeting schedule outlined below for the period 2022-22025 period.

DATE	TIME	VENUE
Business Meeting Thursday, 16 February 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 16 March 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 10 April – 14 April 2023
Business Meeting Thursday, 20 April 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 18 May 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 15 June 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 10 July – 14 July 2023
Business Meeting Thursday, 20 July 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 17 August 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 21 September 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 19 October 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 16 November 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 07 December 2023	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 01 February 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 21 March 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 18 April 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 22 April – 26 April
Business Meeting Thursday, 16 May 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 20 June 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 08 July – 12 July 2024
Business Meeting Thursday, 18 July 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 15 August 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 19 September 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 17 October 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 21 November 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 05 December 2024	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 20 February 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 20 March 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 17 April 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 21 April – 25 April 2025
Business Meeting Thursday, 15 May 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 19 June 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Recess week Monday, 30 June – 04 July 2025 10.00am
Business Meeting Thursday, 17 July 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 21 August 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.
Business Meeting Thursday, 18 September 2025	10.00am	Puketāpapa Local Board, 560 Mt Albert Road, Three Kings.

b) note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number PKTPP/2022/156

MOVED by Chairperson E Kumar, seconded by Member M Pervan:

That the Puketāpapa Local Board:

a) receive the Hōtaka Kaupapa/Governance Forward work programme calendar for November 2022.

CARRIED

16 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.26am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner

Councillors	Christine Fletcher (with apology)
	Julie Fairey (with apology)