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Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Tuesday, 22 November 2022 at 10:04am.
Te Hunga kua Tae mai | present
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Chairperson |
Gary Brown |
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Deputy Chairperson |
Julia Parfitt, JP |
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Members |
Jake Law |
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Sam Mills |
attending electronically |
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Alexis Poppelbaum, JP |
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Victoria Short |
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Gregg Walden |
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Leanne Willis |
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Hibiscus and Bays Local Board 22 November 2022 |
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The chairperson opened the meeting and Member V Short led the karakia.
2 Ngā Tamōtanga | Apologies
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Resolution number HB/2022/153 MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) approve the request for electronic attendance at the meeting from Member S Mills to accommodate the member attending as their physical presence is not possible. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number HB/2022/154 MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) confirm the extraordinary minutes of its inaugural meeting, held on Wednesday, 26 October 2022, as a true and correct record. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
There were no deputations.
9 Te Matapaki Tūmatanui | Public Forum
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9.1 |
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Miriam Cutforth addressed the local board regarding a request for basketball hoops in Gulf Harbour |
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9.2 |
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Lorraine Sampson addressed the local board on behalf of Silverdale Residents regarding road safety concerns. |
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MOVED by Chairperson G Brown, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) Thank Miriam Cutforth for attending the meeting and addressing the local board. b) Thank Lorraine Sampson for attending the meeting and addressing the local board. |
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10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Proposed licence to occupy for the Manly Sailing Club incorporated at Manly Park |
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Resolution number HB/2022/156 MOVED by Chairperson G Brown, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) grant a new community licence to the Manly Sailing Club Incorporated for an area comprising approximately 134m2 located at Manly Park, Whangaparāoa on the land legally described as Part Lot 37 DP 42779 (as per Attachment A – Site Plan outlined in yellow and labelled B), subject to the following terms and conditions: i) term – 10 years, commencing 1 December 2022, with one 10-year right of renewal ii) rent – $1.00 plus GST per annum if demanded b) note Manly Sailing Club and Manly Bowling Club’s arrangement of a sublease agreement (as per Attachment A-Site Plan outlined in red and labelled A). The sublease terms will fall within the parameters of the existing lease agreement between the bowling club and council c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977 |
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Local board appointments and delegations for the 2022-2025 electoral term |
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Resolution number HB/2022/157 MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) kopou / appoint the chairperson as nominated contact, and the deputy chairperson as an alternate, for staff consultations over landowner approval applications (excluding applications for filming and events) b) kopou / appoint the chairperson as nominated contact, and the deputy chairperson as an alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval c) kopou / appoint the chairperson as lead, and the deputy chairperson as an alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences d) kopou / appoint Member J Parfitt and Member S Mills as leads, and Member G Walden and Member J Law as alternates, on resource consent matters, and delegate authority to those members to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force e) kopou / appoint Member V Short as representative, and Member A Poppelbaum as an alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum f) tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all twenty-one local boards or from clusters of local boards. |
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Resolution number HB/2022/158 MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) kopou / appoint a representative and alternate to each of the following external organisations listed in Attachment A for the 2022-2025 triennium
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Resolution number HB/2022/159 MOVED by Member L Willis, seconded by Deputy Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) adopt the meeting schedule outlined below for the period February 2023 to December 2023
b) note that the dates and times for business meetings in 2023 to make decisions on local board plans and local board agreements are yet to be scheduled. |
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Resolution number HB/2022/160 MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet b) confirm that the local area manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board. |
16 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
10.40 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................