Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Tuesday, 22 November 2022 at 10:04am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP

 

Members

Jake Law

 

 

Sam Mills

attending electronically

 

Alexis Poppelbaum, JP

 

 

Victoria Short

 

 

Gregg Walden

 

 

Leanne Willis

 

 


Hibiscus and Bays Local Board

22 November 2022

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and Member V Short led the karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number HB/2022/153

MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)         approve the request for electronic attendance at the meeting from Member S Mills to accommodate the member attending as their physical presence is not possible.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2022/154

MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         confirm the extraordinary minutes of its inaugural meeting, held on Wednesday, 26 October 2022, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Basketball Hoops: Gulf Harbour

 

 

Miriam Cutforth addressed the local board regarding a request for basketball hoops in Gulf Harbour

 

9.2

Silverdale Residents Road Safety Concerns

 

 

Lorraine Sampson addressed the local board on behalf of Silverdale Residents  regarding road safety concerns.

 

 

 

 

Resolution number HB/2022/155

MOVED by Chairperson G Brown, seconded by Member V Short:   

That the Hibiscus and Bays Local Board:

a)         Thank Miriam Cutforth for attending the meeting and addressing the local board.

b)        Thank Lorraine Sampson for attending the meeting and addressing the local board.

CARRIED

 

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Proposed licence to occupy for the Manly Sailing Club incorporated at Manly Park

 

Resolution number HB/2022/156

MOVED by Chairperson G Brown, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      grant a new community licence to the Manly Sailing Club Incorporated for an area comprising approximately 134m2 located at Manly Park, Whangaparāoa on the land legally described as Part Lot 37 DP 42779 (as per Attachment A – Site Plan outlined in yellow and labelled B), subject to the following terms and conditions:

i)    term – 10 years, commencing 1 December 2022, with one 10-year right of renewal

ii)   rent – $1.00 plus GST per annum if demanded

b)      note Manly Sailing Club and Manly Bowling Club’s arrangement of a sublease agreement (as per Attachment A-Site Plan outlined in red and labelled A). The sublease terms will fall within the parameters of the existing lease agreement between the bowling club and council

c)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

CARRIED

 

 

12

Local board appointments and delegations for the 2022-2025 electoral term

 

Resolution number HB/2022/157

MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      kopou / appoint the chairperson as nominated contact, and the deputy chairperson as an alternate, for staff consultations over landowner approval applications (excluding applications for filming and events)

b)      kopou / appoint the chairperson as nominated contact, and the deputy chairperson as an alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval

c)      kopou / appoint the chairperson as  lead, and the deputy chairperson as an alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

d)      kopou / appoint Member J Parfitt and Member S Mills as leads, and Member G Walden and Member J Law as alternates, on resource consent matters,  and delegate authority to those members to:

i)    provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)   prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)  provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

e)      kopou / appoint Member V Short  as representative, and Member A Poppelbaum as an alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum

f)       tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all twenty-one local boards or from clusters of local boards.

CARRIED

 

 

13

Appointments to external organisations

 

Resolution number HB/2022/158

MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)         kopou / appoint a representative and alternate to each of the following external organisations listed in Attachment A for the 2022-2025 triennium

 

External Organisation

Local board member

Alternate

The Sir Peter Blake Marine Education and Recreation Centre Board (MERC)

Alexis Poppelbaum

 

Victor Eaves Reserve Management Trust

Sam Mills

Destination Orewa Beach

Jake Law

Leanne Willis

Torbay Business Association

Victoria Short

Julia Parfitt

Browns Bay Business Association

Gregg Walden

Alexis Poppelbaum

Mairangi Bay Business Association

Julia Parfitt

Victoria Short

Silverdale Business Association

Gary Brown

Leanne Willis

Business Whangaparāoa

Sam Mills

Jake Law

CARRIED

 

14

Adoption of a business meeting schedule

 

Resolution number HB/2022/159

MOVED by Member L Willis, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      adopt the meeting schedule outlined below for the period February 2023 to December 2023

Year

Date

Time

Venue

2023

Tuesday 15 February

10am

Council Chamber, Orewa Service Centre

50 Centreway Road, Orewa

Tuesday 15 March

10am

To be confirmed

Tuesday 19 April

10am

To be confirmed

Tuesday 17 May

10am

To be confirmed

Tuesday 17 June

10am

To be confirmed

Tuesday 19 July

10am

To be confirmed

Tuesday 16 August

10am

To be confirmed

Tuesday 20 September

10am

To be confirmed

Tuesday 18 October

10am

To be confirmed

Tuesday 15 November

10am

To be confirmed

Tuesday 13 December

10am

To be confirmed

 

b)      note that the dates and times for business meetings in 2023 to make decisions on local board plans and local board agreements are yet to be scheduled.

ARRIED

 

15

Arrangements for making urgent decisions

 

Resolution number HB/2022/160

MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the local area manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

 

 

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

10.40 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................