Waitematā Local Board

 

Open Minutes

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 33 Federal Street, Auckland on Tuesday, 22 November 2022 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

 

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Anahera Rawiri

 

 

Sarah Trotman, (ONZM)

Until 6.18pm

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillors

Mike Lee

 

 

 

Julie Fairey

 

 

 

 

 

 

 

 

Waitematā Local Board

22 November 2022

 

 

 

1          Nau mai | Welcome

 

Chair Sage opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTM/2022/181

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          confirm the minutes of its inaugural meeting, held on Wednesday, 2 November 2022, as a true and correct record.

CARRIED

Note: Under Standing Order 3.15.5, Member S Trotman requested her dissenting vote be recorded.

 

 

Note: The Chair, with the consent of the meeting, accorded precedence to item 11 – Declaration by Local Board Member, at this time.

 

 

11

Declaration by Local Board Member

 

A copy of the declaration has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Member Anahera Rawiri made her declaration pursuant to Schedule 7, clause 14, of the Local Government Act 2002.

 

Attachments

a     20221122 Waitematā Local Board - Item 11: Declaration by Local Board Member - Signed Member Declaration for the 2022-2025 term

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

 

6          Te Mihi | Acknowledgements

 

 

6.1

Acknowledgement - Mark Franklin, Tātaki Auckland Unlimited

 

The Waitematā Local Board was saddened to learn of the passing of Tātaki Auckland Unlimited board chair Mark Franklin.

 

 

7          Ngā Petihana | Petitions

 

7.1

Petition - Jo Malcolm and Annie Coney

 

Jo Malcolm and Annie Coney presented a petition on behalf of Margaret Brough and 24,992 people related to the National Erebus Memorial site in Dove-Myer Robinson Park.

 

Petition text:

We ask that the location for the proposed Erebus memorial be re-thought for two reasons:

1. Mataharehare/Dove-Myer Robinson Park needs to be protected for its irreplaceable intrinsic value just as it is

2. The site does not meet the needs of the Erebus families

 

The online petition can be found at the following link: https://www.change.org/p/the-prime-minister-the-rt-hon-jacinda-ardern-protect-mataharehare?utm_content=cl_sharecopy_27761125_en-AU%3A7&recruiter=350474532&recruited_by_id=2ce46d50-33d0-11e5-be37-e39c548a7a35&utm_source=share_petition&utm_medium=copylink&utm_campaign=psf_combo_share_initial

 

A copy of the handwritten signatures collected has been placed on the official minutes and can be found on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2022/182

MOVED by Chairperson G Sage, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the tabled petition.

CARRIED

 

Attachments

a     20221122 Waitematā Local Board, Item 7.1 - Petition - Jo Malcolm, petition attachment

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Paul Gilberd and Kate Miles

 

Paul Gilberd and Kate Miles were in attendance to speak about the National Erebus Memorial in Dove-Myer Robinson Park. A presentation and a document were tabled in support of this item, and have been placed on the official minutes and can be found on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2022/183

MOVED by Chairperson G Sage, seconded by Member S Trotman:  

That the Waitematā Local Board:

a)      receive the tabled presentation and thank Paul Gilberd and Kate Miles for their presentation and attendance.

CARRIED

 

Attachments

a     20221122 Waitematā Local Board, Item 8.1 - Deputation - Paul Gilberd and Kate Miles, Presentation

b     20221122 Waitematā Local Board, Item 8.1 - Deputation - Paul Gilberd and Kate Miles, Tabled Document

 

 

8.2

Deputation - Gael Baldock

 

Gael Baldock was in attendance to speak about transparency and unfinished business.

 

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          receive the presentation and thank Gael Baldock for her presentation and attendance.

b)          request staff to provide an update on the implementation of the Western Springs pine removal resource consent and compliance with the consent

 

 

MOVED by Member S Trotman, seconded by Member A Matson:

Member S Trotman moved an amendment to the original motion as follows:

a)          request staff provide a report on the costs and the process for a review of the resolution

The amendment was put to the vote by a show of hands and declared CARRIED by  5 votes to 2.

CARRIED

 

The Chairperson put the substantive motion.

 

Resolution number WTM/2022/184

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)           receive the presentation and thank Gael Baldock for her presentation and attendance.

b)         request staff to provide an update on the implementation of the Western Springs pine removal resource consent and compliance with the consent

c)          request staff provide a report on the costs and the process for a review of the resolution

The substantive motion was declared.

CARRIED

 

 

8.3

Deputation - Dan Moloney and Sam Moloney

 

Dan Moloney and Sam Moloney were in attendance to speak about the National Erebus Memorial in Dove-Myer Robinson Park.

 

Resolution number WTM/2022/185

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      receive the presentation and thank Dan Moloney and Sam Moloney for their presentation and attendance.

CARRIED

 

 

8.4

Deputation - Lisa Prager

 

Lisa Prager was in attendance to speak about Auckland Transport; the use of glyphosate in daily spraying; and mature trees.

 

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:  

That the Waitematā Local Board:

a)      receive the tabled presentation and thank Lisa Prager for her presentation and attendance.

 

MOVED by Member S Trotman, seconded by Deputy Chairperson G Moyle:

Member S Trotman moved an amendment to the original motion by way of addition as follows:

b)          request advice on an updated planting plan for Western Springs forest that includes 2 metre natives.

c)          request an update on how Auckland Transport plans to better engage with our community on major projects.

The amendment was put and declared CARRIED.

CARRIED

 

The Chairperson put the substantive motion.

 

Resolution number WTM/2022/186

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:   

That the Waitematā Local Board:

a)          receive the tabled presentation and thank Lisa Prager for her presentation and attendance.

b)         request advice on an updated planting plan for Western Springs forest that includes 2 metre natives

c)          request an update on how Auckland Transport plans to better engage with our community on major projects

The substantive motion was declared.

 

CARRIED

 

Attachments

a     20221122 Waitematā Local Board, Item 8.4 - Deputation - Lisa Prager, Tabled Document

 

 

At this time the meeting accorded precedence to item 9.2 – Public Forum – Roger Hawkins.

 

9.2

Public Forum - Roger Hawkins

 

Roger Hawkins was in attendance to request new seating in Point Erin Park.

 

Resolution number WTM/2022/187

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)          thank Roger Hawkins for his presentation and attendance at the meeting.

CARRIED

 

 

 

8.5

Deputation - Laulu Mac Leauanae and Glenis Philip-Barbara, Ministry of Culture and Heritage

 

Laulu Mac Leauanae and Glenis Philip-Barbara from the Ministry of Culture and Heritage were in attendance to speak about the National Erebus Memorial in Dove-Myer Robinson Park.

 

Resolution number WTM/2022/188

MOVED by Chairperson G Sage, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the presentation and thank Laulu Mac Leauanae and Glenis Philip-Barbara for their presentation and attendance.

CARRIED

 

The meeting adjourned at 3.11pm and reconvened at 3.20pm.

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

The meeting accorded precedence to item 9.4 – Public Forum – Dame Rangimārie Naida Glavish at this time.

 

 

9.4

Public Forum - Dame Rangimārie Naida Glavish

 

Dame Rangimārie Naida Glavish was in attendance to speak about the National Erebus Memorial.

 

Resolution number WTM/2022/189

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      thank Dame Rangimārie Naida Glavish for her presentation and attendance at the meeting.

CARRIED

 

 

9.1

Public Forum - Jo Malcolm

 

Jo Malcolm was in attendance to give an update from Mataharehare.

 

Resolution number WTM/2022/190

MOVED by Chairperson G Sage, seconded by Member A Matson:  

That the Waitematā Local Board:

a)      thank Jo Malcolm for her presentation and attendance at the meeting.

CARRIED

 

 

Note: Item 9.2 - Public Forum - Roger Hawkins was taken before item 8.5 - Deputation - Laulu Mac Leauanae and Glenis Philip-Barbara, Ministry of Culture and Heritage.

 

The meeting accorded precedence to item 9.8 – Public Forum – Councillor Mike Lee at this time.

 

 

9.8

Public Forum - Councillor Mike Lee

 

Waitematā and Gulf Ward Councillor Mike Lee was in attendance to speak about the National Erebus Memorial.

 

Resolution number WTM/2022/191

MOVED by Chairperson G Sage, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      thank Councillor Mike Lee for his presentation and attendance at the meeting.

CARRIED

 

 

 

9.3

Public Forum - Roger Burton

 

Roger Burton was not in attendance. Member Trotman read a submission from Roger Burton about Community Led Local Decisions with the Erebus Memorial as an example.

 

A document was tabled in support of this item. A copy has been placed on the official minutes and can be found on the Auckland Council website as a minutes attachment.

 

Attachments

a     20221122 Waitematā Local Board, Item 9.3 - Public Forum - Roger Burton, Tabled Document

 

 

Item - 9.4 Public Forum - Dame Rangimārie Naida Glavish – was taken before item 9.1 – Public Forum – Jo Malcolm.

 

 

9.5

Public Forum - Adrienne Collins

 

Adrienne Collins was in attendance to speak about the National Erebus Memorial on behalf of over 16 direct family members/members of Operation Overdue.

 

Resolution number WTM/2022/192

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:  

That the Waitematā Local Board:

a)      thank Adrienne Collins for her presentation and attendance at the meeting.

CARRIED

 

 

9.6

Public Forum - Hugh Morrison

 

Hugh Morrison was in attendance to speak on behalf of Sarah Myles about the National Erebus Memorial.

 

Resolution number WTM/2022/193

MOVED by Chairperson G Sage, seconded by Member A Matson:  

That the Waitematā Local Board:

a)      thank Hugh Morrison for his presentation and attendance at the meeting.

CARRIED

 

 

Extension of Public Forum Time

Resolution number WTM/2022/194

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)         agree to an extension of time for Public Forum item 9.7 to be completed.

CARRIED

 

 

 

9.7

Public Forum - Samuel Skinner

 

Samuel Skinner was in attendance to speak about the National Erebus Memorial.

 

Resolution number WTM/2022/195

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      thank Samuel Skinner for his presentation and attendance at the meeting.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: Item - 11. Declaration by Local Board Member – was taken prior to item 5 – Leave of Absence.

 

The meeting was adjourned at 4.23pm and reconvened at 4.31pm.

 

 

12

Extension of time request for the landowner approval for the National Erebus Memorial at Dove-Myer Robinson Park

 

Mace Ward, Executive Manager - Strategic Programmes and Relationships; David Barker, Parks and Places Team Leader; and Darren Cunningham, Senior Land Use Advisor, were in attendance to speak to this report.

 

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          defer a decision on the Manatū Taonga Ministry for Culture and Heritage’s (MCH) request for an extension to the National Erebus Memorial landowner approval, for an initial period of three months, until the local board obtains further information, and has a reasonable opportunity to consider that information, including:

i)           confirmation from MCH’s Chief Executive on whether, having accepted the Ombudsman’s recommendation, MCH considers it has taken reasonable steps to resolve the sense of grievance that the failure to consult more widely created and whether it intends to recommence construction;

ii)          any amended design plans, method statements, tikanga at the site and/or project changes in response to consultation from MCH;

iii)         information from MCH on the options selected to address cultural issues and the future management of the site with respect to the care of the notable pōhutukawa and memorial;

iv)         the Ombudsman's final report in response to complaints into the process undertaken by Auckland Council; and

v)          updated legal and other advice regarding the options available to the local board in light of the above.

b)          note that the main contract is currently under suspension until 6th December 2022 and that any construction works from 7th December 2022 would be in breach of condition 23 of the landowner approval pending a decision on the extension request 

c)          request staff inform MCH that no works can be undertaken before a decision is made on whether to extend the time for landowner approval

d)          request that MCH remove all fencing and other equipment from the site by midnight on 7th December 2022 until such time that a decision on the extension has been made

e)          note that staff will update MCH within two weeks of the Ombudsman’s final report being received of the expected timeframe for MCH’s extension application being considered.

 

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

Deputy Chairperson G Moyle moved an amendment by way of replacement to the original motion as follows:

a)          defer consideration of whether or not to extend the Landowner approval for the Erebus memorial until after receipt of the Ombudsman’s Report into the Auckland Council / Waitamata Local Board or 1st June 2023 (whichever is first) after which it will be make a decision in its discretion reasonably exercised taking into account relevant considerations and excluding irrelevant considerations, on the following terms and conditions:

i)           that by midnight on 7th December 2022 (time being of the essence) MCH entirely remove from the Park and surrounds, any fencing and other equipment, restore the ground and mow the grass.  Failure to meet this condition has the consequence that the Landowner Approval is revoked from that time.

ii)          should MCH and/or contractors or agents make any attempt to bring onto the site, the Park or surrounds, any fencing, equipment, or Erebus Memorial infrastructure, or attempt to start works anywhere on or near those places, prior to receipt and review by the Board of the Ombudsman’s report, the 2020 landowner Approval is hereby revoked as of the moment of such attempt(s) with no further formality.

iii)         should MCH and/or contractors or agents make any one or more attempts as in clause ii) above, prior to the MCH taking reasonable steps to address the grievances described by the Ombudsman in his report concerning MCH, the 2020 Landowner Approval is hereby revoked as of the moment of such attempt(s).  For clarity, ‘reasonable steps to address the grievances’ includes mediation with the complainants as recommended by the Ombudsman unless waived by complainants.

 

The amendment was put to the vote by show of hands and was declared LOST by 3 votes to 4.

 

Note: Changes were made to the original motion, substituting ‘recommence construction in clause a) i) with ‘proceed with the memorial’, with the agreement of the meeting.

 

The Chair put the substantive motion.

 

Resolution number WTM/2022/196

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          defer a decision on the Manatū Taonga Ministry for Culture and Heritage’s (MCH) request for an extension to the National Erebus Memorial landowner approval, for an initial period of three months, until the local board obtains further information, and has a reasonable opportunity to consider that information, including:

i)           confirmation from MCH’s Chief Executive on whether, having accepted the Ombudsman’s recommendation, MCH considers it has taken reasonable steps to resolve the sense of grievance that the failure to consult more widely created and whether it intends to proceed with the memorial;

ii)         any amended design plans, method statements, tikanga at the site and/or project changes in response to consultation from MCH;

iii)        information from MCH on the options selected to address cultural issues and the future management of the site with respect to the care of the notable pōhutukawa and memorial;

iv)        the Ombudsman's final report in response to complaints into the process undertaken by Auckland Council; and

v)         updated legal and other advice regarding the options available to the local board in light of the above.

b)         note that the main contract is currently under suspension until 6th December 2022 and that any construction works from 7th December 2022 would be in breach of condition 23 of the landowner approval pending a decision on the extension request 

c)          request staff inform MCH that no works can be undertaken before a decision is made on whether to extend the time for landowner approval

d)         request that MCH remove all fencing and other equipment from the site as soon as practicable, and no later than midnight on 7th December 2022 until such time that a decision on the extension has been made

e)          note that staff will update MCH within two weeks of the Ombudsman’s final report being received of the expected timeframe for MCH’s extension application being considered.

 

A division was called for, voting on which was as follows:

For

Member A Bonham

Member A Matson

Deputy Chairperson G Moyle

Member R Northey

Member A Rawiri

Chairperson G Sage

Against

Member S Trotman

Abstained

 

The motion was declared carried by 6 votes to 1.

CARRIED

 

 

The meeting was adjourned at 5.38 and reconvened at 5.46pm.

 

 

 

 

 

13

Local board appointments and delegations for the 2022-2025 electoral term

 

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)          kopou / appoint Member Allan Matson as the nominated contact, and Chair Genevieve Sage as the alternate, for staff consultations over landowner approval applications (excluding applications for filming and events)

b)          kopou / appoint Member Greg Moyle as the nominated contact, and Chair Genevieve Sage as the alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval;

c)          tuhi ā-taipiopito / note that Screen Auckland will be consulting the nominated contact only on high or major impact film shoot permit applications and/or which have been specified by the local board in its August 2022 resolutions (WTM/2022/147)

d)          kopou / appoint Member Greg Moyle as the lead, and Member Anahera Rawiri as the alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

e)          kopou / appoint Member Alexandra Bonham as the lead, and Member Allan Matson as the alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i)           provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)          prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)         provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

f)           kopou / appoint Member Richard Northey as the representative, and Chair Genevieve Sage as the alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum

g)          kopou / appoint Member Sarah Trotman as the deputy chair, and Chair Genevieve Sage and Member Alexandra Bonham as the Waitematā Local Board appointees to the Auckland Domain Committee

h)          tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards.

 

MOVED by Member A Matson, seconded by Member S Trotman:

Member A Matson moved an amendment to clause e) of the original motion as follows:

e)          kopou / appoint Member Allan Matson as the lead, and Member Alexandra Bonham as the alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

The motion was put to the vote and was declared LOST.

LOST

 

Resolution number WTM/2022/197

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)          kopou / appoint Member Allan Matson as the nominated contact, and Chair Genevieve Sage as the alternate, for staff consultations over landowner approval applications (excluding applications for filming and events).

b)         kopou / appoint Member Greg Moyle as the nominated contact, and Chair Genevieve Sage as the alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval.

c)          tuhi ā-taipiopito / note that Screen Auckland will be consulting the nominated contact only on high or major impact film shoot permit applications and/or which have been specified by the local board in its August 2022 resolutions (WTM/2022/147).

d)         kopou / appoint Member Greg Moyle as the lead, and Member Anahera Rawiri as the alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences.

e)          kopou / appoint Member Alexandra Bonham as the lead, and Member Allan Matson as the alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i)           provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)         prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)        provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

f)           kopou / appoint Member Richard Northey as the representative, and Chair Genevieve Sage as the alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum.

g)         kopou / appoint Member Sarah Trotman as the deputy chair, and Chair Genevieve Sage and Member Alexandra Bonham as the Waitematā Local Board appointees to the Auckland Domain Committee.

h)         tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards.

The motion was put to the vote by a show of hands and was declared CARRIED by 4 votes to 3.

CARRIED

 

 

14

Appointments to external organisations

 

Resolution number WTM/2022/198

MOVED by Chairperson G Sage, seconded by Member A Rawiri:  

That the Waitematā Local Board:

a)          kopou / appoint a representative and alternate to each of the external organisations listed in the tables below for the 2022-2025 triennium:

                    

Business Associations

 Lead

Alternate

Heart of the City

Greg Moyle

Anahera Rawiri

Newmarket Business Association

Anahera Rawiri

Genevieve Sage

Parnell Business Association

Genevieve Sage

Anahera Rawiri

Ponsonby Business Association

Alexandra Bonham

Genevieve Sage

K Road Business Association

Allan Matson

Richard Northey

Uptown Business Association

Sarah Trotman

Allan Matson

Grey Lynn Business Association

Alexandra Bonham

Greg Moyle

                    

 Residents Associations

Lead

Auckland City Centre Residents Group

Richard Northey/Anahera Rawiri

Parnell Community Committee

Sarah Trotman

St Mary’s Bay Residents Association

Greg Moyle/Allan Matson

Grafton Residents Association

Allan Matson

Herne Bay Residents Association

Greg Moyle/Alexandra Bonham

Freemans Bay Residents Association

Allan Matson/Greg Moyle

Grey Lynn Residents Association

Alexandra Bonham

 

Other

 Lead

Alternate

Ponsonby Community Centre Board

Richard Northey

Sarah Trotman

Grey Lynn Community Centre Committee

Greg Moyle

Sarah Trotman

Village Square Trust

Genevieve Sage

Alexandra Bonham

Auckland Central CAB and Ponsonby/Grey Lynn CAB

Richard Northey

Genevieve Sage

CRL Waitematā Station (Britomart) Community Liaison Group

Anahera Rawiri

Richard Northey

CRL Te Waihorotiu Station (Aotea) Community Liaison Group

Genevieve Sage

Richard Northey

CRL Karang-a-hape Station (Karangahape) Community Liaison Group

Allan Matson

Alexandra Bonham

CRL Maungawhau/Mt Eden Station Community Liaison Group

Richard Northey

Alexandra Bonham

Ports of Auckland Community Reference Group

Sarah Trotman

Anahera Rawiri

Central City Community Safety Taskforce

Genevieve Sage

 

Greg Moyle

 

b)      if the local boards representative has not been selected at a meeting of the Auckland Zone of Local Government New Zealand, tautapa / delegate authority to the chairperson to work with other local board chairpersons to appoint or to form a selection panel to appoint a local board representative to the LGNZ National Council as soon as possible.

CARRIED

 

 

15

Local board governance work management for the 2022-2025 triennium

 

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2022-2025 triennium:

i)       maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

ii)       appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

iii)      appoint nominated local board members to external organisations.

b)      note that portfolios are an optional mechanism that can play a part of sharing the workload across board members, that leads should act as a champion with the local board on specific topic areas, focus on work programme activities/ projects within their topic areas and understand relevant community needs and preferences enabling other members to focus their time on other parts of the local board’s workload.

c)       appoint members to the below portfolios as outlined in option 3 based on the proposed Local Board Plan 2023 outcomes/themes:

 

 

 

Local Board Portfolio Areas 

Description 

Portfolio holder 

Alternate 

People and Diversity 

·            Māori  

·            Children and young people 

·            Older people 

·            Communities of greatest need 

·            Arts 

·            Rainbow Community 

·            Community engagement

Alexandra Bonham

Sarah Trotman

Natural Environment 

·            Environment 

·            Urban Ngahere 

·            Water quality 

·            Climate Action 

Alexandra Bonham

Genevieve Sage

Community – Participation (with services and facilities) 

·            Services and Facilities – libraries, leisure centres, pools, community centres 

·            Sports and recreation 

·            Civil defence and Emergency 

More focus on “Delivering differently for our communities” 

Richard Northey

 

 

 

Greg Moyle

Community – Parks and Open Spaces 

·            Park development plans 

·            Omnibus Local Parks Management Plan (beginning 2023) 

·            Park renewals and assets 

Genevieve Sage

Greg Moyle

Places – Planning and Development 

·            Resource consents 

·            Town centre and spatial plans 

·            NPS-UD 

·            Heritage 

Allan Matson

Alexandra Bonham

Places – Transport and Connectivity 

·            Auckland Transport 

·            Local Board Transport Capital Fund 

·            Public Transport and Active Modes 

·            Greenways 

·            Wayfinding 

Greg Moyle

Sarah Trotman

Local Economy 

·            Tataki Auckland Unlimited 

·            External Partnerships team 

·            Event permits, Film permits 

·            Placemaking and activations 

Anahera Rawiri

Sarah Trotman

 

 

 

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

Deputy Chairperson G Moyle moved an amendment to clause c) of the original recommendation as follows:

c)           appoint members to the below portfolios as outlined in option 3 based on the proposed Local Board Plan 2023 outcomes/themes:

Local Board Portfolio Areas 

Description 

Portfolio holder 

Alternate 

Community – Participation (with services and facilities) 

·            Services and Facilities – libraries, leisure centres, pools, community centres 

·            Sports and recreation 

·            Civil defence and Emergency 

More focus on “Delivering differently for our communities” 

Greg Moyle

 

 

 

 

Anahera Rawiri

 

The motion was put to the vote and was declared LOST.

 

Member S Trotman left the meeting at 6.18pm.

 

Note: A change was made to the original motion with the agreement of the meeting, adding a clause d).

 

The Chair put the substantive motion.

 

Resolution number WTM/2022/199

MOVED by Chairperson G Sage, seconded by Member R Northey:   

That the Waitematā Local Board:

a)      endorse the following approach to effectively and efficiently manage the governance work of the local board for the 2022-2025 triennium:

i)       maintain a key focus on annual work programmes and their implementation through quarterly reporting and regular workshops with the whole local board, with decisions made at business meetings

ii)      appoint nominated local board members who will be consulted on landowner consents and events, and who will provide feedback on liquor licences and resource consents

iii)     appoint nominated local board members to external organisations.

b)      note that portfolios are an optional mechanism that can play a part of sharing the workload across board members, that leads should act as a champion with the local board on specific topic areas, focus on work programme activities/ projects within their topic areas and understand relevant community needs and preferences enabling other members to focus their time on other parts of the local board’s workload.

c)      appoint members to the below portfolios as outlined in option 3 based on the proposed Local Board Plan 2023 outcomes/themes:

 

Local Board Portfolio Areas 

Description 

Portfolio holder 

Alternate 

People and Diversity 

·            Māori  

·            Children and young people 

·            Older people 

·            Communities of greatest need 

·            Arts 

·            Rainbow Community 

·            Community engagement

Alexandra Bonham

Sarah Trotman

Natural Environment 

·            Environment 

·            Urban Ngahere 

·            Water quality 

·            Climate Action 

Alexandra Bonham

Genevieve Sage

Community – Participation (with services and facilities) 

·            Services and Facilities – libraries, leisure centres, pools, community centres 

·            Sports and recreation 

·            Civil defence and Emergency 

More focus on “Delivering differently for our communities” 

Richard Northey

Greg Moyle

Community – Parks and Open Spaces 

·            Park development plans 

·            Omnibus Local Parks Management Plan (beginning 2023) 

·            Park renewals and assets 

Genevieve Sage

Greg Moyle

Places – Planning and Development 

·            Resource consents 

·            Town centre and spatial plans 

·            NPS-UD 

·            Heritage 

Allan Matson

Alexandra Bonham

Places – Transport and Connectivity 

·            Auckland Transport 

·            Local Board Transport Capital Fund 

·            Public Transport and Active Modes 

·            Greenways 

·            Wayfinding 

Greg Moyle

Sarah Trotman

Local Economy 

·            Tataki Auckland Unlimited 

·            External Partnerships team 

·            Event permits, Film permits 

·            Placemaking and activations 

Anahera Rawiri

Sarah Trotman

 

d)         review these portfolios in June 2023.

 

The substantive motion was put, and declared CARRIED.

CARRIED

 

 

16

Arrangements for making urgent decisions

 

Resolution number WTM/2022/200

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)          delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)         confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c)          note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

d)         ensure the whole board is informed with regard urgent decisions and given 24 hours to input before the decision is made.

CARRIED

 

 

17

Adoption of a business meeting schedule

 

Resolution number WTM/2022/201

MOVED by Chairperson G Sage, seconded by Member R Northey:  

That the Waitematā Local Board:

a)      adopt the meeting schedule outlined below for the 2022-2025 electoral term:

DATE

TIME

VENUE

Tuesday 22 November 2022

1pm

Waitematā Local Board Office

Tuesday 6 December 2022

1pm

Waitematā Local Board Office

Tuesday 14 February 2023

1pm

Waitematā Local Board Office

Tuesday 21 March 2023

1pm

Waitematā Local Board Office

Tuesday 18 April 2023

1pm

Waitematā Local Board Office

Tuesday 16 May 2023

1pm

Waitematā Local Board Office

Tuesday 20 June 2023

1pm

Waitematā Local Board Office

Tuesday 18 July 2023

1pm

Waitematā Local Board Office

Tuesday 15 August 2023

1pm

Waitematā Local Board Office

Tuesday 19 September 2023

1pm

Waitematā Local Board Office

Tuesday 17 October 2023

1pm

Waitematā Local Board Office

Tuesday 21 November 2023

1pm

Waitematā Local Board Office

Tuesday 12 December 2023

1pm

Waitematā Local Board Office

Tuesday 20 February 2024

1pm

Waitematā Local Board Office

Tuesday 19 March 2024

1pm

Waitematā Local Board Office

Tuesday 16 April 2024

1pm

Waitematā Local Board Office

Tuesday 21 May 2024

1pm

Waitematā Local Board Office

Tuesday 18 June 2024

1pm

Waitematā Local Board Office

Tuesday 23 July 2024

1pm

Waitematā Local Board Office

Tuesday 20 August 2024

1pm

Waitematā Local Board Office

Tuesday 17 September 2024

1pm

Waitematā Local Board Office

Tuesday 15 October 2024

1pm

Waitematā Local Board Office

Tuesday 19 November 2024

1pm

Waitematā Local Board Office

Tuesday 10 December 2024

1pm

Waitematā Local Board Office

Tuesday 18 February 2025

1pm

Waitematā Local Board Office

Tuesday 18 March 2025

1pm

Waitematā Local Board Office

Tuesday 15 April 2025

1pm

Waitematā Local Board Office

Tuesday 20 May 2025

1pm

Waitematā Local Board Office

Tuesday 17 June 2025

1pm

Waitematā Local Board Office

Tuesday 15 July 2025

1pm

Waitematā Local Board Office

Tuesday 19 August 2025

1pm

Waitematā Local Board Office

Tuesday 16 September 2025

1pm

Waitematā Local Board Office

 

b)      note the dates and times for business meetings to make decisions on local board plans and the Annual Budget are yet to be scheduled.

CARRIED

 

 

 

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

6.23 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................