Papakura Local Board

OPEN MINUTES

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura and by video conference (Microsoft Teams) on Wednesday, 23 November 2022 at 4:00pm

Te Hunga kua Tae mai | present

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Councillor

Daniel Newman

(From 4:10pm)

He Hunga atu anō i Tae mai | IN ATTENDANCE

Papakura Local Board 23 November 2022

1          Nau mai | Welcome

The Chair opened the meeting and Member Auva’a led the meeting with a karakia.

2          Ngā Tamōtanga | Apologies

Resolution number PPK/2022/189

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) accept the apology from Member Webster for absence.

b) accept the apology from Councillor Dalton for absence.

CARRIED

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PPK/2022/190

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) confirm the minutes of its inaugural meeting, held on Wednesday, 26 October 2022, as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1	Acknowledgement - Papakura Women's Futsal Team
	Resolution number PPK/2022/191 MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole: That the Papakura Local Board: a) acknowledges the Papakura Women’s Futsal Team winning the National Futsal Competition against East Coast Bays. CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Mana Incorporated
	Kelly Peterson-Teariki was in attendance and spoke to this item. A video presentation was provided and will be made available on the Auckland Council website.
	Resolution number PPK/2022/192 MOVED by Chairperson B Catchpole, seconded by Member K Hieatt: That the Papakura Local Board: a)      thank Kelly Peterson-Teariki, from Mana Incorporated, for her attendance and presentation regarding their programme starting in Papakura at the end of this month aiming to transform the paths of young rangatahi involved in crime. CARRIED

8.2	Deputation - Papakura Town Centre
	Tracy Shackleton was in attendance and spoke to this item. A number of photos were given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PPK/2022/193 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a) thank Tracy Shackleton, Town Centre Manager for the Papakura Business Association, for her attendance and presentation regarding potential solutions for a number of town centre issues. b) refer the presentation to Auckland Transport and the Parks & Community Facilities Department for consideration, advice and report back. CARRIED
	Attachments a     Tabled Document - Photo's provided by Tracy Shackleton, Town Centre Manager 2022

9          Te Matapaki Tūmatanui  | Public Forum

9.1	Public Forum - Glenn Archibald
	Resolution number PPK/2022/194 MOVED by Chairperson B Catchpole, seconded by Member K Hieatt: That the Papakura Local Board: (a) thank Glenn Archibald for his presentation on wastewater connections, and walking and cycling links. CARRIED

10        Ngā Pakihi Autaia | Extraordinary Business

10.1

Extraordinary Business - Landowner approval for cricket nets at Ōpaheke Sports Park

Resolution number PPK/2022/195 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a) consider an extraordinary item regarding the landownder approval for cricket nets at Ōpaheke park at item 25.1 of this agenda: i) the reason the matter was not on the agenda is that the report was omitted from the agenda, and ii) the reason for urgency is that a decision is required as soon as possible to allow the project to proceed. CARRIED

11	Governing Body Member's Update
	Resolution number PPK/2022/196 MOVED by Chairperson B Catchpole, seconded by Member K Hieatt: That the Papakura Local Board: a)      receive Councillor Angela Dalton’s written report, and Councillor Daniel Newman’s verbal update. CARRIED
	Attachments a     Councillor Dalton's November 2022 Update for Papakura Local Board

12	Chairperson's Update
	Resolution number PPK/2022/197 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      receive the verbal report from the Papakura Local Board Chairperson. CARRIED

Note:   The chair accorded precedence to Item 15 Landowner approval and agreement to lease to Papakura Marae for a Whanau Ora Centre and Emergency Distribution Centre at Te Koiwi Reserve, Papakura at this time

15	Landowner approval and agreement to lease to Papakura Marae for a Whanau Ora Centre and Emergency Distribution Centre at Te Koiwi Reserve, Papakura
	Tony Kake, CEO of Papakura Marae, Hine Joyce and Anne Kelly, Papakura Marae Board Member were in attendance for this item.
	Resolution number PPK/2022/198 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)   grant landowner approval to the Papakura Marae Society Incorporated to construct a Whanau Ora Centre and Emergency Distribution Centre, with associated car parking, on Te Koiwi Park, Papakura, subject to the following conditions which will include (but not be limited to): further detailed design, landscaping plans and an arborist report being provided. b)   grant under the Local Government Act 2002 an agreement to lease to the Papakura Marae Society Incorporated for 11,575 square meters (more or less) of additional land at Te Koiwi Park, Papakura described as Part Allotment 61 Suburban Section 1 parish of Opaheke, (outlined in Red and marked B on Attachment A), on the following terms: i)          that funding be secured for the complete development on or before 1 December 2027 and prior to any works commencing ii)         the development works to commence within one (1) year from the date of satisfaction of condition b)i. c)   grant, under the Local Government Act 2002, a deed of additional premises to Papakura Marae at Te Koiwi Park comprised of approximately 11,575 square metres, shown (outlined in red and marked B on Attachment A) on the land described as Part Allotment 61 Suburban Section 1 parish of Ōpaheke subject to the following terms and conditions: i)           commencement date- the day following the date all conditions of the agreement to lease have been satisfied ii)          term – the period from the Commencement date and the expiry date of 28 February 2044. iii)         rent - $1.00 plus GST per annum if demanded iv)         note all other terms and conditions to accord with the original lease dated 13 October 2010 d)   note that public notification and iwi engagement for Auckland Council’s intention to grant a lease of additional premises to the Papakura Marae at Te Koiwi Park, Papakura has been undertaken. e)   note that no objections to the notified proposal of the new community lease area to the Papakura Marae at Te Koiwi Park were received. f)    note that Auckland Transport is supportive of the proposal in principle to relocate the existing marae vehicle entrance from Hunua Road to Parker Street. CARRIED

13	Ōpaheke Sports Park Water and Wastewater Connection
	Oliver Kunzendorff, Manager Area Operations Manurewa and Papakura, was present.
	Resolution number PPK/2022/199 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      approve the addition of a new project in the future work programme 2023/2024 - 2025/2026 and for inclusion in the 2023/2024 risk-adjusted programme (RAP) to enable the investigation and design for the water and wastewater connection to the public system at Ōpaheke Sports Park to proceed as part of the financial year 2023/2024 risk-adjusted programme (RAP), utilising $50,000 of the encumbrance release (Bellfield Road special housing area SHA) fund CARRIED

14

Ōpaheke Sports Park: User-group Expressions of Interest

Resolution number PPK/2022/200 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      receive findings of the Ōpaheke Sports Park Expression of Interest process b)      share a summary of findings and analysis with the 11 user-groups and thank them for their contribution to the process c)      share findings with council teams as detailed below: i)       Parks Maintenance team to determine logistics and requirements to cater for user-groups the local board wish to support in activating the park ii)      Visitor Experience (parks bookings) team ensuring there is a shared understanding of prioritised user-groups and a willingness to accommodate seasonal booking applications iii)     Parks and Community Facilities department to consider future planning and investment decisions in the Papakura Local Board area, and the implications for user groups from the Franklin Local Board area. CARRIED

Note:   The chair accorded precedence to Item 25.1 Extraordinary Business:  Landowner approval for cricket nets at Ōpaheke Sports Park at this time

25.1	Extraordinary Business - Landowner approval for cricket nets at Ōpaheke Sports Park
	The extraordinary item of business regarding the Landowner approval for the cricket nets at the Ōpaheke Sports Park was circulated to members separately.   A copy of the report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PPK/2022/201 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)      approve the landowner approval application from the United Cricket Club (Counties Manukau) Incorporated to construct cricket nets at location Option 1A (detailed in Figure 3 in the agenda report) within Ōpaheke Sports Park, 165 Ōpaheke Road, Drury. CARRIED
	Attachments a     Landowner approval for cricket nets at Ōpaheke Sports park report

Note:   Item 15 Landowner approval and agreement to lease to Papakura Marae for a Whanau Ora Centre and Emergency Distribution Centre at Te Koiwi Reserve, Papakura was considered prior to Item 13 Ōpaheke Sports Park Water and Wastewater Connection

16

Proposed Papakura to Clevedon Cycleway

Resolution number PPK/2022/202 MOVED by Chairperson B Catchpole, seconded by Member K Hieatt: That the Papakura Local Board: a)      receive the Papakura to Clevedon Cycleway recommendations report (Attachment A).  b)         agree to: i)       continue to advocate to Auckland Transport for prioritising cycle investment in Papakura ii)      continue to work with Auckland Transport and Waka Kotahi to develop a strategy for implementing short-term solutions which improve connectivity between the train station and Papakura town centre iii) continue to work with Auckland Transport, advocating for the findings from the feasibility study 2021 to be adopted and incorporated into the Future Connect programme. iv)      continue to identify and explore additional funding streams. c) note that the report is of limited value to the Papakura Local Board. CARRIED

17

Approval for one new public road name, two new private road names and the extension of an existing road name at 13 Aeronautic Road, Takaanini

Resolution number PPK/2022/203 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      approves the names Long Spear Lane (commonly owned access lots COAL 1) and Pupahi Court (COAL 2) for the new private roads created by way of subdivision at 13 Aeronautic Road, Takaanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103130, resource consent references BUN60377791 and SUB60377793). b)      approves the name Karikari Crescent (Road 1) for the new public road created by way of subdivision at 13 Aeronautic Road, Takaanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103130, resource consent references BUN60377791 and SUB60377793). c)      approves the extension of the existing road name Kapia Drive for the new road (Road 2) created by way of subdivision at 13 Aeronautic Road, Takaanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103130, resource consent references BUN60377791 and SUB60377793). CARRIED

18

Appointments to external organisations

Resolution number PPK/2022/204

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a)      kopou / appoint the following representative and alternate to each of the external organisations listed below for the 2022-2025 triennium:

External organisation	2022 Member appointed as the lead	2022 alternate
Auckland International Airport Ltd Aircraft Noise Community Consultative Group	Kelvin Hieatt	Andrew Webster
Ardmore Airport Noise Consultative Committee (AANCC)	Brent Catchpole	George Hawkins
Kohuora Auckland South Corrections Facility Community Impact Forum	Andrew Webster	Jan Robinson
Merton Trust	Felicity Auva’a	George Hawkins
Papakura Citizens Advice Bureau	Jan Robinson	Felicity Auva’a
Papakura Business Association Business Improvement District (BID)	Brent Catchpole	Jan Robinson
Papakura Youth Council	Andrew Webster	George Hawkins
Police Liaison	Brent Catchpole	Jan Robinson
Takanini Business Association	Jan Robinson	Kelvin Hieatt

b)      tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the Local Government New Zealand (LGNZ) National Council as soon as possible.

CARRIED

19

Local board appointments and delegations for the 2022-2025 electoral term

Resolution number PPK/2022/205

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:

That the Papakura Local Board:

a)      kopou / appoint Brent Catchpole (Chairperson) as the lead contact, and Kelvin Hieatt as alternate contact for staff consultations over landowner approval applications (excluding applications for filming and events)

b)      kopou / appoint Brent Catchpole (Chairperson) as the lead contact, and Kelvin Hieatt as alternate for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval

c)      kopou / appoint Brent Catchpole (Chairperson) as the lead, and Jan Robinson as alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

d)      kopou / appoint Brent Catchpole (Chairperson) as the lead, and Jan Robinson as  alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i)          provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)         prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)        provide the local board’s views on matters relating to or generated by the COVID-19 Recovery (Fast-track Consenting) Act 2020 while this legislation remains in force

e)      kopou / appoint Brent Catchpole (Chairperson) as the lead, and Jan Robinson as alternate, to meetings of the Local Government New Zealand (LGNZ) Auckland Zone and to take the lead on matters relating to this forum

f)       tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards

g)      kopou / appoint the Deputy Chairperson, Jan Robinson as the lead representative, and Kelvin Hieatt as the alternate to the Manukau Harbour Forum joint committee

h)      kopou / appoint Brent Catchpole (Chairperson) as the lead, and Jan Robinson (Deputy Chairperson) as alternate, to the Business Attraction Steering Group – Southern Corridor.

i)       kohuki / appoint the following a representatives and alternates to each of the following organisations for the 2022-2025 triennium:

Council Initiative	2022 Member appointed as lead	2022 alternate
The Southern Initiative Joint Steering Group (1 representative)	Felicity Auva’a
Pukekiwiriki Pā Joint Management Committee	Full board	N/A
Ara Kōtui (Māori input into local board decision-making) 1 representative	Brent Catchpole	Andrew Webster
Volunteer Awards	Full board
Youth Scholarships Panel	Full board

iv) kopou / appoint the following a representatives and alternates to each of the following stakeholder liaison roles for the 2022-2025 triennium:

Key Stakeholder Liaison Roles	2022 Members appointed as the lead	2022 alternate
Addison Residents Group	George Hawkins	Kelvin Hieatt
Coastguard Liaison	Brent Catchpole	Jan Robinson
Conifer Grove Residents Group	Jan Robinson	Brent Catchpole
Drury Community Group	Brent Catchpole	Felicity Auva’a / George Hawkins
Grey Power and Age Concern	Felicity Auva’a	No alternate
Karaka Harbourside Residents Group	Andrew Webster	Felicity Auva’a
Karaka Lakes Community Group	Andrew Webster	Felicity Auva’a
Kura Connect / Planet Youth Steering Group	Andrew Webster	Brent Catchpole
Massey Park Users Group	Kelvin Hieatt	Jan Robinson
McLennan Residents Group	Brent Catchpole	No alternate
Papakura Community Network	Felicity Auva’a	No alternate
Papakura Crime Watch Patrols	Jan Robinson	Kelvin Hieatt
Police Liaison	Brent Catchpole	Jan Robinson
Sikh Community	Andrew Webster / Jan Robinson / Brent Catchpole	No alternate
Takanini Residents Action Group (TRAG)	George Hawkins	Kelvin Hieatt

CARRIED

20	Arrangements for making urgent decisions
	Carol McKenzie-Rex, Local Area Manager, spoke to this item.
	Resolution number PPK/2022/206 MOVED by Chairperson B Catchpole, seconded by Member K Hieatt: That the Papakura Local Board: a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board. CARRIED

21

Adoption of a business meeting schedule

Resolution number PPK/2022/207 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)      adopt the following business meeting schedule for the period November 2022 to September 2025, noting business meetings will commence at 4pm and the venue will be Papakura Local Board Chambers, Level 1, 35 Coles Crescent Papakura: DATE Wednesday 15 February 2023 Wednesday 22 February 2023 Wednesday 22 March 2023 Wednesday 26 April 2023 Wednesday 24 May 2023 Wednesday 28 June 2023 Wednesday 26 July 2023 Wednesday 23 August 2023 Wednesday 27 September 2023 Wednesday 25 October 2023 Wednesday 22 November 2023 Wednesday 13 December 2023 Wednesday 28 February 2024 Wednesday 27 March 2024 Wednesday 24 April 2024 Wednesday 22 May 2024 Wednesday 26 June 2024 Wednesday 24 July 2024 Wednesday 28 August 2024 Wednesday 25 September 2024 Wednesday 23 October 2024 Wednesday 27 November 2024 Wednesday 11 December 2024 Wednesday 26 February 2025 Wednesday 26 March 2025 Wednesday 23 April 2025 Wednesday 28 May 2025 Wednesday 25 June 2025 Wednesday 23 July 2025 Wednesday 27 August 2025 Wednesday 24 September 2025 b)      note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled. CARRIED

22

Urgent Decision - Papakura Local Board - Additional Funding for 2022 Santa Parade

Resolution number PPK/2022/208 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      note the urgent decision dated 4 October 2022 of the Papakura Local Board to approve an additional grant of $5,200 to the Papakura Rotary Club to ensure the delivery of the 2022 Santa Parade as follows: That the Papakura Local Board: a)         approve an additional grant of up to $5,200 to the Papakura Rotary Club to enable the delivery of the 2022 Santa Parade from the 2022/2023 Customer and Community Services work programme line #363, noting the additional allocation will be reallocated from the $25,000 underspend with the New Zealand Rugby League (NZRL) secondary schools competition funds (work programme line #363) not being uplifted due to the event being held in Rotorua. CARRIED

23	Papakura Local Board Governance Forward Work Calendar - November 2022
	Resolution number PPK/2022/209 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      note the Governance Forward Work Calendar for November and December 2022. CARRIED

24	Papakura Local Board Workshop Records
	Resolution number PPK/2022/210 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      note the Papakura Local Board workshop records from: i)       14 September 2022 ii)      21 September 2022 iii)     28 September 2022 iv)     2 November 2022 v)      9 November 2022 CARRIED

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

Item 25.1 Extraordinary Business Landowner approval for cricket nets at Ōpaheke Sports Park  was considered prior to Item 16: Proposed Papakura to Clevedon Cycleway.

Member Auva’a closed the meeting with a karakia.

5.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................