I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 24 November 2022

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

Cr Mike Lee

 

Cr Josephine Bartley

Cr Kerrin Leoni

 

Cr Angela Dalton

Cr Daniel Newman, JP

 

Cr Chris Darby

Cr Greg Sayers

 

Cr Julie Fairey

Cr Sharon Stewart, QSM

 

Cr Alf Filipaina, MNZM

Cr Ken Turner

 

Cr Christine Fletcher, QSO

Cr Wayne Walker

 

Cr Lotu Fuli

Cr John Watson

 

Cr Shane Henderson

Cr Maurice Williamson

 

Cr Richard Hills

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

 

21 November 2022

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Governing Body

24 November 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Ngā Tamōtanga | Apologies                                                   5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

4          Ngā Kōrero a te Marea | Public Input                 5

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input                                                            5

6          Ngā Pakihi Autaia | Extraordinary Business     5

7          Chief Executive, Group Chief Financial Officer and Council-controlled Organisations Update 7

8          Appointments toTūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority)                                                             11

9          Amendment to Elected Members Code of Conduct                                                               15

10        Governing Body Meeting Schedule January 2023 to Election 2025                                         19

11        Summary of Governing Body information memoranda and briefings - 24 November 2022                                                                              23

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Ngā Tamōtanga | Apologies

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

            Click the meeting date below to access the minutes.

  

That the Governing Body:

a)          whakaū / confirm the extraordinary minutes of its meetings, held on Friday,
28 October 2022 and reconvened on Tuesday 1 November 2022, Thursday,
10 November 2022 and Thursday, 17 November 2022, as a true and correct record.

 

 

4          Ngā Kōrero a te Marea | Public Input

 

4.1       Public Input:  Gael Baldock - Transparency

Gael Baldock will address the Governing Body.

No.

Title

Page

A

Bckground Information (Under Separate Cover)

 

 

 

4.2       Public Input:  Lisa Prager – The role of the public in the democratic process in Aucklnad

Lisa Prager will address the Governing Body.

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

 


Governing Body

24 November 2022

 

 

Chief Executive, Group Chief Financial Officer and Council-controlled Organisations Update

File No.: CP2022/15349

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a monthly update to the Governing Body on key matters from the Auckland Council Chief Executive and Group Chief Financial Officer, and to outline a reporting cycle for council-controlled organisations under the new committee structure.

Whakarāpopototanga matua

Executive summary

Chief Executive and Group Chief Financial Officer’s Update

2.       Jim Stabback, Chief Executive and Peter Gudsell, Group Chief Financial Officer will provide a summary of highlights and key activities against the following areas:

i)       government reform programme

ii)       financial and service performance

iii)      people and workforce

iv)      key economic/ market information.

Performance reporting

3.       Results for the Auckland Council Group for quarter one 2022/2023 (July-September):

i)       Capital investment: $543 million against a budget of $696 million – an underspend of $153 million

ii)       Direct revenue: $724 million against a budget of $715 million – higher by 2 per cent

iii)      Direct operating expenditure: $887 million against a budget of $881 million – higher by less than 1 per cent

iv)      Net debt: a $371 million increase to $11.5 billion below the year end budget of $12 billion.

4.       Results for Auckland Council for quarter one 2022/2023 (July-September):

i)       Capital expenditure: $79 million against a budget of $102 million – a variance of $23 million

ii)       Direct revenue: $197 million against a budget of $194 million – a variance of $3 million (favourable)

iii)      Direct operating expenditure: $414 million, $16 million below a budget of $431 million

iv)      Savings towards the council’s $90 million savings target for 2022/2023 to the end of September 2022: $57 million.

5.       Performance reports for October 2022 are attached to this report for the Auckland Council Group, Auckland Council and each of the group entities including the council-controlled organisations and Ports of Auckland Limited[1]. In the new year, these performance reports will be provided to the Governing Body each month in between the more fulsome quarterly performance report (QPR).

 

 

6.       Each quarter, the Governing Body will be provided with an update on the financial and non-financial performance against budget of the Auckland Council Group and Auckland Council through the QPR. This includes progress updates on the group’s strategic focus areas, key programmes of work, people reporting, and any performance risks and mitigations. Also included are the results of the long-term plan (LTP) performance measures; operating performance (revenue; operating expenses); capital performance (revenue; capital spend); and treasury updates (debt; interest rates and hedging; covenant compliance). The quarter one 2022/2023 QPR will be reported to the 15 December meeting of the Governing Body.

Economic/ market update

7.       Key economic/ market activity and updates are provided below:

i)       Annual inflation rate – Consumer Price Index (CPI) 7.2 per cent at end of September 2022 (updated quarterly).

ii)       Unemployment rate – 3.3 per cent to the end of September 2022 (updated quarterly).

iii)      Gross Domestic Product quarterly growth to the end of June 2022 was 1.7 per cent.

iv)      Auckland new dwellings consented numbers – 21,985 for the year ended September 2022 (11 per cent higher than the year ended September 2021).

v)      Debt issuance for October 2022 – Swiss Francs (CHF) 100 million in a 5 year transaction and CHF 100 million in a 10 year transaction. The New Zealand Dollar equivalents (NZD) of the CHF issues was NZD 358 million (NZD 179 million per transaction).

vi)      We will watch with interest the official cash rate (OCR) and the Monetary Policy Statement (published quarterly) to be published by the Reserve Bank on Wednesday 23 November and will provide a verbal update to the Governing Body at this meeting. Current OCR is 3.5 per cent.

Upcoming financial reporting and decisions

8.       Annual Budget 2023/2024 – the mayor will publicly release a ‘Mayoral Proposal’ setting out items for consultation including a budget package and mitigations. Local boards will have the opportunity to provide input and then the Governing Body will meet on 15 December 2022 to agree items to take forward to public consultation. If decisions relate to the consideration of options that require an LTP amendment an external audit will be required and will need to be supported by a detailed statement of proposal. Final budget decisions will be made following public consultation early next year and prior to adoption of the final annual budget by 30 June 2023.

Council-controlled Organisations Update

9.       Phil Wilson, Director of Governance and CCO Partnerships will provide an overview of

i)         progress against major deliverables and priorities

ii)        reporting cycle for CCOs under the new committee structure (including bringing any major variances to the Governing Body).


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note:

i)       the information provided in this report and verbally presented by the Chief Executive and Group Chief Financial Officer

ii)       the performance reports attached to this report (Attachment A) for the Auckland Council Group, Auckland Council and each of the group entities including the council-controlled organisations and Ports of Auckland Limited, to be provided monthly to the Governing Body from the new year (2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Council Group Monthly Performance Report October 2022 (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Authors

Peter Gudsell - Group Chief Financial Officer

Phil Wilson - Director, Governance & CCO Partnerships

Jim Stabback - Tumu Whakarae / Chief Executive

Authoriser

Jim Stabback - Tumu Whakarae / Chief Executive

 

 


Governing Body

24 November 2022

 

 

Appointments toTūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority)

File No.: CP2022/16097

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments to Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).

Whakarāpopototanga matua

Executive summary

2.       At the meeting on 17 November 2022, the Governing Body deferred the matter of appointments to Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) (GB/2022/113).

3.       The Tūpuna Maunga Authority is a co-governance board established by statute to manage 14 Tūpuna Maunga within Tāmaki Makaurau. Auckland Council appoints 6 members and mana whenua appoint 6 members. Since the Authority was established, Auckland Council has appointed three governing body members with a delegation given to eight local board chairs with maunga within their board areas to appoint three further members. The current council appointments expire on 6 December 2022.

4.       It is suggested that the following general criteria be considered when appointing or nominating members of co-governance and co-management entities:

a)    a strong interest in and commitment to the key principles that underpin the co-governance relationship, being a relationship of partnership with its foundations in Te Tiriti o Waitangi/the Treaty of Waitangi

b)    a track record or commitment to managing whenua consistent with mana whenua values

c)    a good understanding of the local communities surrounding the land managed through the entity

d)    a good understanding of tikanga Māori and traditions linked to the land managed through the entity

e)    promoting continuity in the boards of each entity.

5.       Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 transferred the ownership of 14 Tūpuna Maunga to Ngā Mana Whenua o Tāmaki Makaurau (Ngā Mana Whenua). The Act established the Tūpuna Maunga Authority as a bespoke co-governance entity to administer the Tūpuna Maunga. It is independent of Auckland Council. 

6.       The following table outlines the location of the Tūpuna Maunga administered by the Tūpuna Maunga Authority and notes the local board and ward area:

Tūpuna Maunga

Local board area

Ward area

·    Maungawhau / Mt. Eden

·    Ōwairaka / Te Ahi Kā a Rakataura / Mt. Albert

·    Te Kōpuke – Tītīkōpuke / Mt. St. John

Albert-Eden

Albert-Eden-Roskill

·    Pukewīwī – Puketāpapa/ Mt. Roskill

·    Te Tātua-a-Riukiuta / Big King

Puketāpapa

·    Maungauika / North Head

·    Takarunga / Mt. Victoria

Devonport-Takapuna

North Shore

·    Ōhuiarangi / Pigeon Mountain

Howick

Howick

·    Maungakiekie / One Tree Hill

·    Maungarei / Mt. Wellington

·    Ōtāhuhu / Mt. Richmond

Maungakiekie-Tāmaki

Maungakiekie-Tāmaki

·    Māngere Mountain / Te Pane o Mataoho / Te Ara Pueru /

Māngere-Ōtāhuhu

Manukau

·    Matukutūruru / Wiri Mountain

Manurewa

Manurewa-Papakura

·    Ōhinerau / Mt. Hobson

Ōrākei

Ōrākei

 

7.       The membership of the Tūpuna Maunga Authority consists of six members appointed by Ngā Mana Whenua and six members appointed by council. The term of membership of Tūpuna Maunga Authority members appointed by the council starts from 7 December 2022 and ends on the 59th day after the next council polling day (6 December 2022).

8.       The members appointed by Ngā Mana Whenua must appoint the chairperson and the members appointed by council must appoint the deputy chairperson.

9.       Since its establishment in 2014 the council appointees have consisted of three governing body and three local board members. This composition has proven to be a successful model and aims to:

a)      enable shared representation from the governing body and local boards that reflects council’s shared decision-making model

b)      allow for governing body members to account for the views from a regional perspective

c)      allow local board members to reflect views from a local perspective, whilst also being   responsible for taking a region-wide perspective in the administration of the maunga

d)      enables stronger links and information sharing between the Tūpuna Maunga Authority and local communities, many of whom take a very active interest in the stewardship of the maunga.

10.     At its meeting on 17 November 2022, the Governing Body gave Local Boards the delegation to appoint three members to the Tūpuna Maunga Authority on behalf of the council (GB/2022/113).

11.     These appointments need to be made immediately due to upcoming meetings.  The Tūpuna Maunga Authority will likely hold its first meetings of the term in early 2023.

12.     Staff will enact any appointment in terms of the governing legislation.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      kopou / appoint three members to the Tūpuna Maunga Authority.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Dominic Wilson - Head of Co-governance

Authoriser

Jim Stabback - Tumu Whakarae / Chief Executive

 

 


Governing Body

24 November 2022

 

 

Amendment to Elected Members Code of Conduct

File No.: CP2022/14961

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make a minor amendment to the Code of Conduct: Conflict of Interest Policy to bring it into line with amendments made to the Local Government Act 2002 by the Local Government (Pecuniary Interests Register) Amendment Act 2022.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Pecuniary Interests Register) Amendment Act 2022 comes into force on 20 November 2022.  It amends the Local Government Act 2002 (the Act) to require each local authority to maintain a register of members’ pecuniary interests.  Previously there has not been a legal requirement to maintain such a register.

3.       The Auckland Council Conflict of Interest Policy that is attached to the Auckland Council Elected Members’ Code of Conduct (the Code) also requires a register of interests.

4.       The only incompatibility between the current council policy and the amended legislation is with the timing requirements for making declarations.  The council’s policy requires declarations to be made within two months of an election and then by 31 July each year.  The new legislation requires a declaration to be made by 120 days after coming into office (about mid-February) then by the end of February each year after that.

5.       This report recommends bringing the timing requirements in the policy into line with the Act to avoid having multiple times for lodging declarations of interest.   A resolution of the Governing Body is required to amend the Code so that it aligns with the new legislation and requires a 75 per cent majority.

6.       The recommendations made by this report are formalities – there are no substantive changes being proposed at this time.

7.       There are some differences between the contents of the pecuniary interest return required by the Act and as set out in the Code. These will be accommodated in the declaration form.

8.       The other differences do not create incompatibility because they simply create a higher standard in the Conflict of Interest Policy than the legal standard. An example is the requirement to declare gifts.  The new legislation requires declaration of gifts over $500 whereas the council’s policy sets the threshold at $100.

9.       When the Code of Conduct was adopted in May 2021 the Governing Body resolved to recommend to the incoming Governing Body that it assess the operation of the Code of Conduct.  If the Governing Body wishes to proceed with that assessment there will be an opportunity to consider other changes at that time. 

10.     The Act requires the appointment of a ‘registrar’ to be responsible for maintaining the register and for providing advice.  This function is currently carried out by the manager: governance services and can continue under the general chief executive delegations.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tapi / amend the Auckland Council Elected Members Code of Conduct by changing the timing requirements in the Conflict of Interests Policy for making declarations of interest so that they align with the requirements in the Local Government Act 2002

b)      kopou / appoint the chief executive or their delegate to undertake the responsibilities of the Registrar as set out in the Act.

 

Horopaki

Context

11.     In May 2021, the Governing Body adopted the revised Auckland Council Elected Members Code of Conduct (the Code).  The Code comprises two documents.  The first document sets out the key principles of trust and respect, a definition of materiality and the process for handling complaints.  The second document consists of a number of attachments to the Code which are policies, protocols and guidance that are relevant to elected members’ conduct.

12.     Among the attached documents is the council’s Conflict of Interest Policy.  That policy includes, in section 4, requirements for a register of members’ interests.

13.     Earlier this year Parliament enacted the Local Government (Pecuniary Interests Register) Amendment Act 2022 which comes into force on 20 November 2022.  That Act amends the Local Government Act 2002 and requires each local authority to keep a register of members pecuniary interests.

14.     As of 20 November 2022 it will be a legal requirement for members to declare their interests on this register and an offence is committed under s 235 of the Local Government Act 2002 if a member does not do this. A member convicted of an offence may be fined up to $5,000.

15.     For reference, the Local Government (Pecuniary Interests Register) Amendment Act 2022 is attached in full as Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     There are some differences between the requirements in the new legislation and the requirements in Auckland Council’s current Conflict of Interest Policy.  However, the only incompatibility is with the timing requirements for making declarations.  The council’s policy requires declarations to be made within two months of an election and then by 31 July each year.  The new legislation requires a declaration to be made within 120 days after coming into office (about mid-February) then by the end of February each year after that until the next triennial election.

17.     There are some differences between the contents of the pecuniary interest return required by the new Act and as set out in the Code. These will be accommodated in the declaration form.

18.     The other differences do not create incompatibility because they simply create a higher standard in the Conflict of Interest Policy than the legal standard. An example is the requirement to declare gifts.  The new legislation requires declaration of gifts over $500 whereas the council’s policy sets the threshold at $100. Members declaring gifts over $100 will comply with the legislative requirement to declare gifts over $500. 


 

 

19.     To avoid having two different timing requirements the policy needs to be changed to align with the new legal requirement.

20.     Section 54G of the legislation now requires the appointment of a “registrar”:

“(1)            A local authority must appoint a Registrar to—

(a)     compile and maintain the register of members’ pecuniary interests; and

(b)     provide advice and guidance to members in connection with their obligations under this subpart.”

21.     The function of the registrar is currently undertaken by the manager: governance services and staff recommend that this continues under delegation from the chief executive.

22.     When the Governing Body adopted the revised Code in May 2021 it also resolved to recommend to the incoming Governing Body that it assess the operation of the Code. If the Governing Body wishes to proceed with that assessment, there will be an opportunity for any agreed changes to be made.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The proposed change to the Code does not have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The Code applies only to elected members acting in their capacity as members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The Code also applies to local board members.  Any recommendations to make substantive changes to the Code would be reported to local boards for their feedback prior to being reported to the Governing Body.

26.     This intention of this report is to make a technical adjustment in order to align the Conflict of Interest Policy with the new legal requirements.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The change being proposed in this report does not impact on the Māori community.

Ngā ritenga ā-pūtea

Financial implications

28.     There are no financial implications with making the changes recommended by this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     The recommendations in this report will reduce any risk of confusion that might arise from having a policy that has timing requirements that are different to the timing requirements contained in the Local Government Act 2002.


 

 

 

Ngā koringa ā-muri

Next steps

30.     Following the amendment to the Code, members will be provided with advice on how to fulfil the requirements in the Conflict of Interest Policy and the new legislation in relation to making declarations of interest that will be contained in the register.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Government (Pecuniary Interests Register) Amendment Act 2022 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Phil Wilson - Director, Governance & CCO Partnerships

Jim Stabback - Chief Executive

 

 


Governing Body

24 November 2022

 

 

Governing Body Meeting Schedule January 2023 to Election 2025

File No.: CP2022/16094

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To whai / adopt a schedule of meeting dates and times for the governing body and its committees from January 2023 until the 2025 local body election.

Whakarāpopototanga matua

Executive summary

2.       The Governing Body is required to adopt a meeting schedule and give advance notice to members and to the public of when it will meet. 

3.       A schedule of meetings has now been created for the period from January 2023 through to the election in October 2025.  Meetings and workshops will be scheduled between 10.00am and 5.00pm.  The schedule is appended as Attachment A.

4.       The requirements to give notice of meetings to members are contained in the Local Government Act 2002.  Notice must not be less than 14 days prior to the meeting, or if a schedule is adopted, not less than 14 days prior to the first meeting on the schedule.  Where this notice cannot be given, meetings are called under the provisions for extraordinary meetings.

5.       The requirements around giving notice of a meeting to the public are contained in the Local Government Official Information and Meetings Act 1987 (LGOIMA).  A schedule of meetings to be held in a month may be notified not more than 14 days and not less than five days before the end of the prior month.  Alternatively, a meeting falling on or after the 21st of a month may be notified not more than 10 working days and not less than five working days prior to the meeting. 

Meeting Schedule

6.       The frequency of committee meetings has already been agreed and is outlined in the Governing Body Terms of Reference.

7.       To ensure the most workable meeting schedule given the number and frequency of meetings required, we have scheduled:

i)       smaller committees on Tuesdays

ii)       four, 90 minute workshop sessions on Wednesdays )

iii)      Governing Body, Committee’s of the Whole and Council-controlled Organisations Direction and Oversight Committee on Thursdays

8.       Dates for joint quarterly meetings of the Governing Body and the Independent Māori Statutory Board (which take place under the Local Government (Auckland Council) Act 2009, sections 84(2) and 88(3)).  Hauraki Gulf Forum meetings dates for 2023 have been agreed and are included in the schedule.

9.       Some meetings have yet to be included in the schedule, such as the Auckland Domain Committee and Joint Governance Working Party.  This is because the membership is yet to be confirmed.  Demographic and Sector Advisory Panel meetings will also be added once confirmed.


 

 

10.     Other meetings scheduled include the Annual Budget consultation and decision-making events throughout the first half of 2023.   Meeting dates later in 2023 for the 10-year Budget will be included at a later date.  These dates are subject to change depending on future decisions on the consultation process.

11.     The proposed schedule does not clash with forward planned CCO board meetings, and the calendar has been designed to minimise as much conflict with other meetings as possible. However, not all potential clashes with other meetings or events are predictable or avoidable.

Workshops

12.     Workshops are informal meetings that support decision-making by:

·    providing a mechanism for staff to seek informal guidance from elected members and improve advice requiring a future decision

·    enabling elected members to seek further clarification on major issues/items prior to making a formal decision at some point in the future.

13.     Workshop days will be scheduled every Wednesday, starting in February 2023.  The day will be divided into four 90-minute sessions.  It is expected that workshops be  clearly structured with guidance around the expectations, purpose and outcomes provided by governance staff, in order to improve the efficiency of the sessions.  These will generally be held online, however may be held in person if the content requires in person attendance.  This is generally a matter for the chair and deputy chair to discuss in agreement with staff.

Meeting Recess Weeks

14.     Meeting recess weeks are difficult during April/May and October because of the Annual Budget and 10-year Budget (Long-term Plan) consultation.  July is the natural hiatus during the year.

15.     Staff consider that a longer recess in July and at the end/beginning of the year is the best fit for providing breaks, and the one that can most easily accommodate the work constraints related to the annual and long-term plans. The schedule has therefore been developed using this option.

16.     Also of note, around some public holidays on Fridays, there are no meetings scheduled for the Thursday immediately before to ensure no clashes with other events or absences that may ordinarily occur.

17.     The Council’s Controlled Organisations Directions and Oversight Committee will hear from CCOs on a formal basis throughout the year.  The dates of each CCO board meeting have been included in the schedule as CCO liaison councillors will attend them.

General

18.     There is an operational budget to conduct political meetings covering security, catering and a very small printing budget.  Any additional meetings will require an adjustment of that budget.

19.     Past experience has shown that amendments to the meeting schedule are inevitable.  The Governing Body is therefore asked to authorise the General Manager Democracy and Engagement to amend the schedule, in consultation with the chair or any affected committee, and subject to the Mayor’s or Deputy Mayor’s approval if any formal meeting or workshop has to be held on a Monday or Friday.

20.     Some meetings in the schedule are not council committee meetings, but are included because they involve councillors or other committee members.


 

 

21.     A three-year schedule means that the Mayor, councillors and public have some certainty around meeting dates and have a long-term view of the meeting calendar.

22.     The Mayor has signalled that the committee structure will be reviewed in 6 - 12 months.  This may mean some adjustments will need to be made to the meeting schedule.

23.     If major changes are necessary, a new meeting schedule will be submitted to the Governing Body for approval.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

b)      whai / adopt the meeting schedule for January 2023 through to the local body election in October 2025, appended as Attachment A of the agenda report with meeting and workshop scheduled between 10.00am and 5.00pm

a)      whakamana / authorise the General Manager Democracy and Engagement to amend the schedule if required, in consultation with the chair of the relevant committee, and subject to the Mayor’s or Deputy Mayor’s approval if a formal meeting or workshop has to be held on a Monday or Friday

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed  Meeting Schedule January 2023 - Election 2025 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Steve van Kampen - Governance Support Manager

Authoriser

Jim Stabback - Tumu Whakarae / Chief Executive

 

 


Governing Body

24 November 2022

 

 

Summary of Governing Body information memoranda and briefings - 24 November 2022

File No.: CP2022/15577

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to the Governing Body or its committees.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility and openness and transparency of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

3.       The following memos were circulated to members of the Governing Body:

Date

Subject

8.11.22

Council controlled Organisations Annual Reports (2021-2022)

Watercare 2022 Annual Report, Auckland Transport Annual Report 2022, Contemporary Art Foundation, COMET, Haumaru Housing, Manukau Beautification Charitable Trust

18.11.22

Memo - Three Waters reform: report of the select committee inquiry on the Water Services Entities Bill

 

4.       The following workshops/briefings have taken place for the Governing Body:

Date

Subject

10.11.22

Workshop: Annual Budget 2023/2024

16.11.22

CONFIDENTIAL Workshop: Annual Budget 2023/2024 – no attachment

16.11.22 and 17.11.22

CONFIDENTIAL Workshop: Annual Budget 2023/2024 – no attachment

 

5.       This document can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      receive the Summary of Governing Body and other committee information memoranda and briefings – 24 November 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Notes:  Annual Budget 2023/2024, 10 November 2022 (Under Separate Cover)

 

b

Memo: Three Waters reform: report of the select committee inquiry on the Water Services Entities Bill (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Tumu Whakarae / Chief Executive

 



[1] Financials have been prepared on a provisional basis -will be finalised for quarterly reporting.