Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 24 November 2022 at 10.03am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Julie Fairey

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

 

 

Cr Shane Henderson

From 10.17am, Item 4.1

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 


Governing Body

24 November 2022

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2022/119

MOVED by Mayor W Brown, seconded by Cr W Walker:  

That the Governing Body:

a)         whakaae / accept the apologies from:

Lateness

Cr S Henderson

Early Departure

Cr J Bartley

CARRIED

Note:   Subsequently, Cr J Bartley did not depart early.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2022/120

MOVED by Cr L Fuli, seconded by Cr G Sayers:  

That the Governing Body:

a)         confirm the extraordinary minutes of its meetings, held on Friday, 28 October 2022, Thursday, 10 November 2022 and Thursday, 17 November 2022, as a true and correct record.

CARRIED

 

 

 

4          Ngā Kōrero a te Marea | Public Input

 

4.1

Public Input:  Gael Baldock - Transparency

 

Cr S Henderson joined the meeting at 10.17am.

 

Resolution number GB/2022/121

MOVED by Cr C Fletcher, seconded by Cr J Watson:  

That the Governing Body:

a)      whiwhi / receive the public input from Gael Baldock regarding transparency and whakamihi / thank her for attending the meeting.

CARRIED

 

 

 

4.2

Public Input:  Lisa Prager - The roll of the public in the democratic process in Auckland

 

A document was tabled in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2022/122

MOVED by Mayor W Brown, seconded by Cr C Fletcher:  

That the Governing Body:

a)      whiwhi / receive the public input from Lisa Prager regarding the roll of the public in the democratic process in Auckland and whakamihi / thank her for attending the meeting.

CARRIED

 

Attachments

a     24 November 2022, Governing Body,  Item 4.2 Public Input: Lisa Prager - The roll of the public in the democratic process in Auckland, tabled document

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

7

Chief Executive, Group Chief Financial Officer and Council-controlled Organisations Update

 

 

 

The meeting adjourned at 11.32am and reconvened at 11.43am.

Cr C Darby was not present.

 

Discussion on the item continued.

 

Cr C Darby returned to the meeting at 11.49am.

 

Resolution number GB/2022/123

MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:  

That the Governing Body:

a)      tuhi ā-taipitopito / note:

i)       the information provided in this report and verbally presented by the Chief Executive and Group Chief Financial Officer.

ii)      the performance reports attached to this report for the Auckland Council Group, Auckland Council and each of the group entities including the council-controlled organisations and Ports of Auckland Limited, to be provided monthly to the Governing Body from the new year (2023).

CARRIED

 

 

 

8

Appointments to Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority)

 

Note:   changes were made to the original recommendation, amending clause a) as a chairperson’ recommendation.

 

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)         kopou / appoint the following governing body members to the Tūpuna Maunga Authority:

i)          Cr Christine Fletcher

ii)         Cr Kerrin Leoni

iii)        Cr Ken Turner

 

MOVED by Cr A Filipaina, seconded by Cr L Fuli an amendment by way of replacement

That the Governing Body:

a)       kopou / appoint the following governing body members to the Tūpuna Maunga Authority:

iii)           Cr Alf Filipaina

 

A division was called for, voting on which was as follows:

For

Cr A Baker

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr A Filipaina

Cr L Fuli

Against

Mayor W Brown

Cr C Fletcher

Cr R Hills

Cr M Lee

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr K Turner

Cr W Walker

Cr J Watson

Cr M Williamson

Abstained

Cr J Fairey

Cr S Henderson

Cr K Leoni

 

The motion was declared lost by 6 votes to 12.

 

 

The substantive motion was put.

 

 

Resolution number GB/2022/124

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

a)      kopou / appoint the following governing body members to the Tūpuna Maunga Authority:

i)          Cr Christine Fletcher

ii)      Cr Kerrin Leoni

iii)     Cr Ken Turner

CARRIED

 


 

 

 

 

 

9

Amendment to Elected Members Code of Conduct

 

Note:   changes were made to the original recommendation, amending clause a) as a chairperson’ recommendation.

 

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tapi / amend the Auckland Council Elected Members Code of Conduct by changing the timing requirements in the Conflict of Interests Policy for making declarations of interest so that they align with the requirements in the Local Government Act 2002

b)      kopou / appoint the chief executive or their delegate to undertake the responsibilities of the Registrar as set out in the Act.

 

 

Resolution number GB/2022/125

MOVED by Cr M Williamson, seconded by Cr S Henderson, an amendment by way of addition:  

That the Governing Body:

c)         tapi / amend the elected members code of conduct by increasing the members gift declaration threshold in the conflicts of interests policy from $100 to $500 consistent with the new legislative requirements

CARRIED

 

 

 

The substantive motion was put.

 

Resolution number GB/2022/126

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tapi / amend the Auckland Council Elected Members Code of Conduct by changing the timing requirements in the Conflict of Interests Policy for making declarations of interest so that they align with the requirements in the Local Government Act 2002

b)      kopou / appoint the chief executive or their delegate to undertake the responsibilities of the Registrar as set out in the Act.

c)      tapi / amend the elected members code of conduct by increasing the members gift declaration threshold in the conflicts of interests policy from $100 to $500 consistent with the new legislative requirements

 

The motion was put to the vote by a show of hands and was declared

CARRIED UNANIMOUSLY

 


 

 

 

10

Governing Body Meeting Schedule January 2023 to Election 2025

 

Resolution number GB/2022/127

MOVED by Cr A Filipaina, seconded by Cr A Dalton:  

That the Governing Body:

a)      whai / adopt the meeting schedule for January 2023 through to the local body election in October 2025, appended as Attachment A of the agenda report with meeting and workshop scheduled between 10.00am and 5.00pm

b)      whakamana / authorise the General Manager Democracy and Engagement to amend the schedule if required, in consultation with the chair of the relevant committee, and subject to the Mayor’s or Deputy Mayor’s approval if a formal meeting or workshop has to be held on a Monday or Friday.

CARRIED

 

 

 

11

Summary of Governing Body information memoranda and briefings - 24 November 2022

 

Resolution number GB/2022/128

MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher:  

That the Governing Body:

a)      receive the Summary of Governing Body and other committee information memoranda and briefings – 24 November 2022.

CARRIED

 

 

 

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12.28 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................