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Tira Kāwana / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing
Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street,
Auckland on Thursday, 24 November 2022 at 10.03am.
Te Hunga kua
Tae mai | present
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Mayor
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Wayne Brown
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Deputy
Mayor
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Cr Desley
Simpson, JP
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Councillors
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Cr Andrew
Baker
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Cr Josephine
Bartley
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Cr Angela
Dalton
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Cr Chris Darby
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Cr Julie
Fairey
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Cr Alf
Filipaina, MNZM
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Cr Christine
Fletcher, QSO
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Cr Lotu Fuli
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Cr Shane
Henderson
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From 10.17am,
Item 4.1
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Cr Richard
Hills
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Cr Mike Lee
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Cr Kerrin
Leoni
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Cr Daniel
Newman, JP
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Cr Greg Sayers
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Cr Sharon
Stewart, QSM
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Cr Ken Turner
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Cr Wayne
Walker
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Cr John Watson
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Cr Maurice
Williamson
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Governing Body
24 November
2022
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1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public Input
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4.1
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Public Input: Gael Baldock -
Transparency
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Cr S
Henderson joined the meeting at 10.17am.
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Resolution
number GB/2022/121
MOVED by Cr C Fletcher, seconded by Cr J Watson:
That
the Governing Body:
a) whiwhi
/ receive the public input from Gael Baldock regarding transparency and
whakamihi / thank her for attending the meeting.
CARRIED
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4.2
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Public Input: Lisa Prager - The roll
of the public in the democratic process in Auckland
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A document
was tabled in support of the item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number GB/2022/122
MOVED by Mayor W Brown, seconded by Cr C Fletcher:
That
the Governing Body:
a) whiwhi
/ receive the public input from Lisa Prager regarding the roll of the public
in the democratic process in Auckland and whakamihi / thank her for attending
the meeting.
CARRIED
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Attachments
a 24 November 2022, Governing Body, Item 4.2 Public
Input: Lisa Prager - The roll of the public in the democratic process in
Auckland, tabled document
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5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi Autaia | Extraordinary Business
There was no
extraordinary business.
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7
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Chief Executive, Group Chief Financial
Officer and Council-controlled Organisations Update
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The meeting
adjourned at 11.32am and reconvened at 11.43am.
Cr C Darby
was not present.
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Discussion on
the item continued.
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Cr C Darby returned to the
meeting at 11.49am.
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Resolution
number GB/2022/123
MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:
That
the Governing Body:
a) tuhi ā-taipitopito / note:
i) the
information provided in this report and verbally presented by the Chief
Executive and Group Chief Financial Officer.
ii) the
performance reports attached to this report for the Auckland Council Group,
Auckland Council and each of the group entities including the
council-controlled organisations and Ports of Auckland Limited, to be
provided monthly to the Governing Body from the new year (2023).
CARRIED
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8
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Appointments to Tūpuna Maunga o
Tāmaki Makaurau Authority (Tūpuna Maunga Authority)
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Note: changes
were made to the original recommendation, amending clause a) as a
chairperson’ recommendation.
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MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a)
kopou / appoint the following governing body members to the
Tūpuna Maunga Authority:
i)
Cr Christine Fletcher
ii)
Cr Kerrin Leoni
iii)
Cr Ken Turner
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MOVED by Cr A Filipaina, seconded by Cr L Fuli
an amendment by way of replacement
That the Governing Body:
a) kopou
/ appoint the following governing body members to the Tūpuna Maunga Authority:
iii) Cr
Alf Filipaina
A division was called for, voting on which was as
follows:
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For
Cr A Baker
Cr J Bartley
Cr A Dalton
Cr C Darby
Cr A Filipaina
Cr L Fuli
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Against
Mayor W Brown
Cr C Fletcher
Cr R Hills
Cr M Lee
Cr D Newman
Cr G Sayers
Deputy Mayor D Simpson
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
Cr M Williamson
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Abstained
Cr J Fairey
Cr S Henderson
Cr K Leoni
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The motion was declared lost by 6 votes to 12.
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The substantive motion was put.
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Resolution
number GB/2022/124
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
a) kopou
/ appoint the following
governing body members to the Tūpuna Maunga Authority:
i)
Cr Christine
Fletcher
ii) Cr
Kerrin Leoni
iii) Cr
Ken Turner
CARRIED
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9
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Amendment to Elected Members Code of Conduct
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Note: changes
were made to the original recommendation, amending clause a) as a
chairperson’ recommendation.
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MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) tapi
/ amend the Auckland Council Elected Members Code of Conduct by changing the
timing requirements in the Conflict of Interests Policy for making
declarations of interest so that they align with the requirements in the
Local Government Act 2002
b) kopou
/ appoint the chief executive or their delegate to undertake the
responsibilities of the Registrar as set out in the Act.
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Resolution
number GB/2022/125
MOVED by Cr M Williamson, seconded by Cr S
Henderson, an amendment by way of addition:
That the Governing Body:
c)
tapi / amend the elected
members code of conduct by increasing the members gift declaration threshold
in the conflicts of interests policy from $100 to $500 consistent with the
new legislative requirements
CARRIED
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The substantive motion was
put.
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Resolution
number GB/2022/126
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) tapi
/ amend the Auckland Council Elected Members Code of Conduct by changing the
timing requirements in the Conflict of Interests Policy for making
declarations of interest so that they align with the requirements in the
Local Government Act 2002
b) kopou
/ appoint the chief executive or their delegate to undertake the
responsibilities of the Registrar as set out in the Act.
c) tapi
/ amend the elected members code
of conduct by increasing the members gift declaration threshold in the
conflicts of interests policy from $100 to $500 consistent with the new
legislative requirements
The
motion was put to the vote by a show of hands and was declared
CARRIED UNANIMOUSLY
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10
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Governing Body Meeting Schedule January 2023
to Election 2025
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Resolution
number GB/2022/127
MOVED by Cr A Filipaina, seconded by Cr A Dalton:
That
the Governing Body:
a) whai
/ adopt the meeting schedule for January 2023 through to the local body
election in October 2025, appended as Attachment A of the agenda report with
meeting and workshop scheduled between 10.00am and 5.00pm
b) whakamana
/ authorise the General Manager Democracy and Engagement to amend the
schedule if required, in consultation with the chair of the relevant
committee, and subject to the Mayor’s or Deputy Mayor’s approval
if a formal meeting or workshop has to be held on a Monday or Friday.
CARRIED
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12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
12.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
