Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany, Auckland 0632, and via Microsoft Teams, on Thursday, 24 November 2022 at 9:35am.

Te Hunga kua Tae mai | present

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP
Members	Callum Blair
	John Mclean
	Kyle Parker
	Sylvia Yang  (via Microsoft Teams)

Upper Harbour Local Board 24 November 2022

1          Nau mai | Welcome

Chairperson A Atkinson opened the meeting with a Karakia.

2          Ngā Tamōtanga | Apologies

Resolution number UH/2022/125

MOVED by Chairperson A Atkinson, seconded by Member C Blair:

That the Upper Harbour Local Board:

a) approve the request for electronic attendance from Member S Yang to accommodate the member due to their physical presence at the meeting being impossible or impracticable.

CARRIED

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number UH/2022/126

MOVED by Chairperson A Atkinson, seconded by Member J Mclean:

That the Upper Harbour Local Board:

a) confirm the minutes of its inaugural meeting, held on Thursday, 3 November 2022, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

There were no acknowledgements.

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1

Upper Waitemata Ecology Network - Whenuapai at a crisis point.

Resolution number UH/2022/127 MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a)      receive the deputation from Charissa Snijders and Annette Mitchell on behalf of the Upper Waitemata Ecology Network and thank them for their attendance and presentation. b) request officer advice on the Upper Waitemata Ecology Network proposal to develop a blue-green spatial network plan for Whenuapai to be considered as part of the 2023/2024 work programme development workshop in March 2023. CARRIED

8.2

Brian Hedley and Nicky Shave - Stream water quality issues of local concern.

Resolution number UH/2022/128 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a)      receive the deputation from Brian Hedley and Nicky Shave and thank them for their attendance. b) request officer advice on development of an integrated water catchment area strategy to address water quality issues in the Oteha Stream and Upper Harbour area, to be considered as part of the 2023/2024 work programme development workshop in March 2023. CARRIED

9          Te Matapaki Tūmatanui  | Public Forum

9.1	Samantha Joyce - Greenhithe Action Against Barriers
	Resolution number UH/2022/129 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) extend the time for public forum item 9.1 Samantha Joyce – Greenhithe Action Against Barriers beyond 10.18am CARRIED
	Resolution number UH/2022/130 MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: b) receive the presentation from Samantha Joyce and Terry Randell and thank them for their attendance. CARRIED

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11

Consideration to deferred grant application LG2317-118 - East Coast Bays Association Football Club

The Senior Grants Advisor, James Boyd, and the Grants Advisor Amber Deng, were in attendance to support the item.

Resolution number UH/2022/131

MOVED by Chairperson A Atkinson, seconded by Member K Parker:

That the Upper Harbour Local Board

a)      agree to decline deferred application LG2317-118 due to the local board’s limited funding:

Application ID	Organisation	Main focus	Requesting funding for	Amount declined
LG2317-118	East Coast Bays Association Football Club Incorporated	Sport and recreation	Towards the clubroom redevelopment construction phase including upgrades to the changing room, gender neutral toilets, and modernising the facility	$100,000.00

c) note that the local board agree with the project and restate resolution number UH/2022/66.

Resolution number UH/2022/132

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a)      endorse the following applications to be considered for investment through the Sport and Recreation Facilities Investment Fund 2022:

i)       Auckland Rugby Union Inc

(on behalf of the) Wider Auckland Rugby Sports Field Project

Windsor Park.

$3,062,125 (across three locations).

ii)      East Coast Bays Association Football Club

ECBAFC Facilities Strategic Development

Bay City Park, 54 Anderson Road, Oteha.

$605,000.

iii)     Hobsonville Point Marine Sports Recreation Centre Charitable Trust

Upper Harbour Marine and Sports Centre

9 Boundary Road, Hobsonville

$3,000,000

iv)     North Shore Rowing Club Incorporated

Rame Road Boathouse Redevelopment

Rame Road, Greenhithe, Auckland

$100,000

b) provide local board views regarding applications to the Sport and Recreation Facilities Investment Fund 2022 received for the local board area as follows:

i) support the four projects in clause a) that fall within the local board area, noting that the application for Auckland Rugby Union Inc is a joint one that includes components outside of Upper Harbour.

ii) note that the four groups outlined in clause a) are very well known to the local board and highly valued for the great work they do delivering positive outcomes in our community, particularly for youth, both in participation terms and in providing pathways to elite sport.

iii) is of the view that with the support that has been applied for, the four groups outlined in clause a) will deliver on the projects outlined and extend the great work they do for Aucklanders.

CARRIED

12	Draft Upper Harbour Local Parks Management Plan - establishing the hearings panel
	The Service and Assets Planning Specialist, Jessica Morris, was in attendance to support the item.
	Resolution number UH/2022/133 MOVED by Member C Blair, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a)      appoint a hearings panel consisting of an independent hearings commissioner as chairperson, Member K Parker and local board Chairperson A Atkinson: i)       hear objections and submissions from submitters on the draft Upper Harbour Local Parks Management Plan ii)      make recommendations to the local board about: A)     amendments to the draft plan following the hearings process, and B)     the extent to which objections and submissions are allowed or accepted or disallowed or not accepted. b)      delegate to the local board chairperson and deputy chairperson the power to select an independent hearings commissioner. c)      note that the decision to approve the final Upper Harbour Local Parks Management Plan remains with the local board. CARRIED

13

Adoption of a business meeting schedule

The Democracy Advisor, Max Wilde, was in attendance to support the item.

Resolution number UH/2022/134

MOVED by Member C Blair, seconded by Deputy Chairperson U Casuri Balouch:

That the Upper Harbour Local Board:

a)      adopt the business meeting schedule outlined below for the period 1 February 2023 to 30 September 2025.

YEAR	DAY	DATE	START TIME	VENUE
2023	Thursday	23 February	9:30am	Upper Harbour Local Board office
	Thursday	23 March
	Thursday	27 April
	Thursday	25 May
	Thursday	22 June
	Thursday	27 July
	Thursday	24 August
	Thursday	28 September
	Thursday	26 October
	Thursday	23 November
	Thursday	7 December
2024	Thursday	22 February
	Thursday	28 March
	Thursday	18 April
	Thursday	23 May
	Thursday	27 June
	Thursday	25 July
	Thursday	22 August
	Thursday	26 September
	Thursday	24 October
	Thursday	28 November
	Thursday	5 December
2025	Thursday	27 February
	Thursday	27 March
	Thursday	24 April
	Thursday	22 May
	Thursday	26 June
	Thursday	24 July
	Thursday	28 August
	Thursday	25 September

b)      note that the business meeting scheduled for Thursday 18 April 2024 occurs in the third week of the month to avoid a clash with ANZAC day on Thursday 25 April 2024.

c)      adopt two recess weeks a year on the following dates:

i)       10 - 14 April 2023 and 2 - 6 October 2023

ii)      22 – 26 April 2024 and 30 September 2024 – 4 October 2024

iii)     14 – 18 April 2025 and 29 September 2025 – 3 October 2025.

d)      delegate to the chairperson to make changes to the approved recess weeks where required, in consultation with the local board.

e)      note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

CARRIED

14	Local board appointments and delegations for the 2022-2025 electoral term
	The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.
	Resolution number UH/2022/135 MOVED by Deputy Chairperson UC Balouch, seconded by Member J Mclean: That the Upper Harbour Local Board: a)      kopou / appoint Member J Mclean as lead and Chairperson A Atkinson as an alternate, for staff consultations over landowner approval applications (excluding applications for filming and events). b)      kopou / appoint Deputy Chairperson U Casuri Balouch as lead and Member S Yang as an alternate, for staff consultation on applications for filming on local parks and local facilities that also require regulatory approval. c)      tuhi ā-taipiopito / note that Screen Auckland will be consulting the nominated contact on high impact film shoot permit applications only as agreed by the local board at the August 2022 business meeting (resolution number UH/2022/88). d)      kopou / appoint Deputy Chairperson U Casuri Balouch as lead and Member S Yang as an alternate, for staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval. e)      kopou / appoint Member J Mclean as lead, and Member C Blair as an alternate, on resource consent matters and delegate authority to that member, including any alternate, to: i)       provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii)      prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii)     provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force. f)       kopou / appoint Member K Parker as representative and Member J Mclean as an alternate, to meetings of the Local Government New Zealand Auckland Zone and to take the lead on matters relating to this forum. g)      tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards. CARRIED

15	Appointments to external organisations
	The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.
	Resolution number UH/2022/136 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a)      kopou / appoint  Chairperson A Atkinson as representative and Member K Parker as alternate to Rosedale Park Sports Charitable Trust for the 2022-2025 triennium. b)      tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the Local Government New Zealand National Council as soon as possible. CARRIED

16	Arrangements for making urgent decisions
	The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.
	Resolution number UH/2022/137 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet. b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing. c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board. CARRIED

17	Hōtaka Kaupapa / Governance forward work calendar
	The Democracy Advisor, Max Wilde, was in attendance to support the item.
	Resolution number UH/2022/138 MOVED by Member J Mclean, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a)      receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for November 2022 – January 2023. CARRIED

18	Workshop records
	The Democracy Advisor, Max Wilde, was in attendance to support the item.
	Resolution number UH/2022/139 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a)      receive the record of the Upper Harbour Local Board workshop held on Thursday 8 September 2022 (refer to attachment A). CARRIED

19	Local Board Members' Reports - November 2022
	Member J Mclean tabled a plan of a proposed traffic integration measure for the corner of Sunset Road and The Ramp. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number UH/2022/140 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a)      receive the verbal local board members reports. CARRIED
	Attachments a     24 November 2022, Upper Harbour Local Board: Item 19 - Local Board Members' Reports - November 2022, Member J Mclean's plan of a proposed traffic integration measure for the corner of Sunset Road and The Ramp.

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.29 am                                            The Chairperson thanked Members for their attendance and attention to business and closed the meeting with a Karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................