Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 15 November 2022 at 10.00am.

 

present

 

Chairperson

Toni van Tonder

 

Deputy Chairperson

Terence Harpur

 

Members

Peter Allen

 

 

Gavin Busch

 

 

Melissa Powell

 

 

George Wood, CNZM

 

 

ALSO PRESENT

 

 

Councilor Shane Henderson

 

 

Councilor Richard Hills

 

 

 

 

 

Devonport-Takapuna Local Board

15 November 2022

 

 

 

1          Welcome

 

The meeting was opened with a karakia.      

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member Peter Allen declared an interest in Item 11 due to financial conflict and took no part in discussion or voting on this matter.

 

4          Confirmation of Minutes

 

Resolution number DT/2022/152

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)         confirm the extraordinary minutes of its meeting, held on Thursday, 27 October 2022, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Jan O'Connor QSM

 

Resolution number DT/2022/153

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      acknowledges former member Jan O’Connor QSM for her many years of service in local government, and to her community.

 

CARRIED

 

6.2

Eric Perry, Local Area Manager

 

 

 

Resolution number DT/2022/154

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)    acknowledges Eric Perry and thank him for his years of service to the Devonport-Takapuna Local Board

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Max Whitehead - Parking on public land in Forest Hill

 

Resolution number DT/2022/155

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Max Whitehead and thank him for his attendance.

 

CARRIED

 

9.2

Ian Revell - Castor Bay Camping Issue

 

Resolution number DT/2022/156

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Ian Revell and thank him for his attendance.

 

CARRIED

 

9.3

Bill Rayner – Grey Power North Shore

 

Resolution number DT/2022/157

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)         receive the presentation from Bill Rayner and thank him for his attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Approval for a change of purpose to a local grant for LG2102-213

 

Member Peter Allen declared an interest in Item 11 due to financial conflict, leaving the room at 10:34am and took no part in discussion or voting on this matter.

 

 

Resolution number DT/2022/158

MOVED by Chairperson T van Tonder, seconded by Member G Busch:   

That the Devonport-Takapuna Local Board:

a)       Declines the proposal by Seven Events Ltd to repurpose the funds from Local Grant application LG2102-213, towards stage, sound, lighting, production, and equipment for the Milford Christmas Festival

b)Notes that the original grant allocation from May 2021 was for the delivery of Christmas by the Lake, an iconic Christmas event for the community and the quantum of funding reflected the size, scale and cost of that event.

c)       Notes that the grant funding cannot be deferred for an additional year to deliver Christmas by the Lake and that a new application will need to be made.

d)       Notes that the Milford Business Association is already funded by the Devonport-Takapuna Local Board to deliver an event in Milford Town Centre on the 26th November 2022, as per their funding agreement with the board.

 

CARRIED

 

Member Peter Allen returned to the meeting at 10:41am.

 

 

12

Adoption of a meeting schedule

 

Resolution number DT/2022/159

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)      adopt the meeting schedule outlined in Attachment A of the agenda report, for the 2022-2025 electoral term, subject to;

i.  amending the 19 December 2023 meeting to be held on 12 December 2023

b)      note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

c)      agree to two workshops per month to be held on the first and second Tuesday of each month, commencing at 10.00am.

d)      agree to two recess weeks a year on the following dates to accommodate for school holidays, noting all impacted workshops will be rescheduled to the 4th week of the month:

i.    11 April 2023 and 3 October 2023; and

ii.   9 July 2024 and 1 October 2024.

e)      note that the fourth week of the month has been left free of business, and additional workshops can be scheduled on these days should they be required.

 

CARRIED

 

 

13

Local board appointments and delegations for the 2022-2025 electoral term

 

Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2022/160

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      kopou / appoint Member Peter Allen and Members Gavin Busch for staff consultations over landowner approval applications (excluding applications for filming and events)

b)      kopou / appoint Member Terence Harpur and Member George Wood, for staff consultation on applications for filming activities on local parks and local facilities that require regulatory approval;

c)      kopou / appoint Member Gavin Busch and Member Toni van Tonder, for staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval;

d)      kopou / appoint Member Melissa Powell and Member George Wood, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

e)      kopou / appoint Member Toni van Tonder and Member Melissa Powell on resource consent matters and delegate authority to that member, including any alternate, to:

i)    provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)   prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)  provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

f)       kopou / appoint Member George Wood as representative, and Member Melissa Powell as an alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum

g)      tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards

 

CARRIED

 

Attachments

a     15 November 2022 - Devonport-Takapuna Local Board Meeting - Item 13 Local board appointments and delegations for the 2022-2025 electoral term

 

 

14

Appointments to external organisations

 

Resolution number DT/2022/161

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

b)        kopou / appoint representatives to each of the external organisations as outlined in the table below for the 2022-2025 triennium.

Name of Entity

Appointed Representative

Michael King Writers’ Centre Trust

Gavin Busch

Devonport Business Association

Toni van Tonder

Milford Business Association

Toni van Tonder

Takapuna Beach Business Association

Peter Allen

Takapuna North Community Trust

Melissa Powell

Devonport Peninsula Trust

Melissa Powell

 

c)         note that the appointed representative to Michael King Writers’ Centre Trust is not a trustee role, is a liaison role only, and does not hold voting rights

d)        note that in the event an appointed member cannot attend an engagement of their appointed organisation, another member must be approached in conjunction with the Chair to attend on their behalf

e)         tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the LGNZ National Council as soon as possible.

 

CARRIED

 

 

15

Arrangements for making urgent decisions

 

Resolution number DT/2022/162

MOVED by Member G Wood, seconded by Chairperson T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)      confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)      note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

 

CARRIED

 

 

16

Resolutions Pending Action report

 

Resolution number DT/2022/163

MOVED by Chairperson T van Tonder, seconded by Member G Wood:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Resolutions Pending Action report as at 15 November 2022.

 

CARRIED

 

 

17

Chairpersons' Report

 

Resolution number DT/2022/164

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson van Tonder for her report.

 

CARRIED

 

 

18

Elected Members' Reports

 

Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Ngā tūtohunga

Recommendation/s

 

Resolution number DT/2022/165

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

a)         receive and thank member Gavin Busch for his written report.

CARRIED

 

Resolution number DT/2022/166

MOVED by Chairperson T van Tonder, seconded by Member M Powell:  

That the Devonport-Takapuna Local Board:

b)         receive and thank member Terence Harpur for his written report.

 

CARRIED

 

Resolution number DT/2022/167

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

c)         receive and thank member Melissa Powell for her written report.

 

CARRIED

 

Resolution number DT/2022/168

MOVED by Chairperson T van Tonder, seconded by Member P Allen:  

That the Devonport-Takapuna Local Board:

d)         receive and thank member George Wood for his written report.

 

CARRIED

 

Resolution number DT/2022/169

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:  

That the Devonport-Takapuna Local Board:

e)         receive and thank Councilor Richard Hills for his verbal report.

 

CARRIED

 

Attachments

a     15 November 2022 - Devonport-Takapuna Local Board Business Meeting - Item 18: Elected Members Reports - George Wood Member Report November 2022 Attachment 1: Terms of Reference for the Defence Policy Review Ministerial Advisory Panel

b     15 November 2022 - Devonport-Takapuna Local Board Business Meeting - Item 18: Elected Members Reports - George Wood Member Report November 2022 Attachment 2: Lease and Land Owner Approval for Takapuna Beach Holiday Park

 

 

19

Hōtaka Kaupapa - Policy Schedule

 

Resolution number DT/2022/170

MOVED by Chairperson T van Tonder, seconded by Member G Busch:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for November 2022 as set out in Attachment A of this agenda report.

 

CARRIED

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

The meeting was closed with a karakia.

 

Unuhia, unuhia

Unuhia mai te urutapu nui

Kia wātea, kia māmā,

te ngākau te tinana, te hinengaro

i te ara takatū

Koia rā e Rongo

e whakairia ake ki runga

Kia tina! Haumi e!

Hui e! Tāiki e!

Draw on, draw on

Draw on the supreme sacredness

To clear and to set free

the heart, the body and the inner essence

In preparation for our pathways

Let peace and humility

 be raised above all

Manifest this! Realise this!

Bind together! Affirm!

 

 

 

 

 

 

 

 

 

 

 

 

 

11.40 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................