Kaipātiki Local Board
OPEN MINUTES
|
Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 16 November 2022 at 10.03am.
present
Chairperson |
John Gillon |
|
Deputy Chairperson |
Danielle Grant, JP |
|
Members |
Paula Gillon |
Via electronic attendance |
|
Erica Hannam |
|
|
Melanie Kenrick |
|
|
Tim Spring |
|
|
Dr Janet Tupou |
|
|
Adrian Tyler |
|
Kaipātiki Local Board 16 November 2022 |
|
The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.
1.1 |
|
|
Resolution number KT/2022/220 MOVED by Deputy Chairperson D Grant, seconded by Member J Tupou: That the Kaipātiki Local Board: a) approve the request for electronic attendance from Member Paula Gillon to accommodate the member representing council. |
There were no declarations of interest.
Resolution number KT/2022/221 MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) confirm the extraordinary minutes of its meeting, held on Wednesday, 26 October 2022, as true and correct. |
There were no
leaves of absence.
6.1 |
|
|
Resolution number KT/2022/222 MOVED by Deputy Chairperson D Grant, seconded by Member E Hannam: That the Kaipātiki Local Board: a) acknowledge the passing of David Innes and express its sincere condolences to the Innes family. |
6.2 |
|
|
Resolution number KT/2022/223 MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) acknowledge and congratulate Portia Woodman as a local Kaipātiki resident in the recent New Zealand women’s Black Ferns rugby world cup win. |
There were no petitions.
8.1 |
|
|
Lindsay Waugh, Elected Member of Northart, was in attendance to address the board on this item.
|
|
Resolution number KT/2022/224 MOVED by Member M Kenrick, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receive the deputation from Northart and thank Lindsay Waugh for her presentation. |
9.1 |
|
|
Mrs R Nevin from Grey Power was in attendance to address the board on this item.
|
|
Resolution number KT/2022/225 MOVED by Deputy Chairperson D Grant, seconded by Member T Spring: That the Kaipātiki Local Board: a) receive the public forum item from Grey Power and thank Mrs R Nevin for her presentation. |
There was no extraordinary business.
11 |
Local board appointments and delegations for the 2022-2025 electoral term |
|
A document titled ‘Auckland Zone/Local Government New Zealand additional information’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
|
|
Resolution number KT/2022/226 MOVED by Member J Tupou, seconded by Member A Tyler: That the Kaipātiki Local Board: a) appoint Chairperson John Gillon and Deputy Chairperson Danielle Grant as the nominated local board members for staff consultations over landowner approval applications, including applications for filming, events and other activities on local parks and local facilities that also require regulatory approval, and authorise them to: i) be the point of consultation for relevant council staff on all applications for landowner consent. ii) distribute to all local board members any materials, documentation and correspondence in relation to landowner consent applications, which will enable all members to have an opportunity to provide individual views and preferences. iii) receive staff notification on areas related to landowner consent applications that may involve reputational, financial, performance or political risk. iv) refer any application for landowner consent to the full local board for a decision under the following circumstances: A) if the landowner consent application is determined by the Chairperson, Deputy Chairperson or a majority of responding local board members, to be of significant public interest to merit consideration by the full local board for decision-making at a business meeting; B) if there is either disagreement between the Chairperson and Deputy Chairperson or amongst local board members, to the point where it is not possible to achieve a majority view of the local board; or C) at the discretion of the Chairperson or Deputy Chairperson. b) delegate to Chairperson John Gillon and Deputy Chairperson Danielle Grant, the authority to prepare and provide objections, if any, and local board views, and speak to those local board views at any hearings, on applications for liquor licences; and authorise them to: i) be the point of consultation with relevant council staff on all liquor licence applications. ii) distribute to all local board members any materials, documentation and correspondence in relation to liquor licence applications, which will enable all members to have an opportunity to provide individual views and preferences. iii) receive staff notification on areas related to liquor licence applications that may involve reputational, financial, performance or political risk. iv) refer any liquor licence application to the full local board for a decision on feedback under the following circumstances: A) if the liquor licence application is determined by the Chairperson, Deputy Chairperson or a majority of responding local board members, to be of significant public interest to merit consideration by the full local board for decision-making at a business meeting; B) if there is either disagreement between the Chairperson and Deputy Chairperson or amongst local board members, to the point where it is not possible to achieve a majority view of the local board; or C) at the discretion of the Chairperson or Deputy Chairperson. c) delegate authority regarding resource consent matters to members Melanie Kenrick and Chairperson John Gillon as the leads and member Erica Hannam as the alternate, to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force. d) appoint member Paula Gillon, and member Melanie Kenrick as alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum. e) request that appointments and delegations in clauses a), b), c) and d) are reviewed at the 20 March 2024 business meeting. f) delegate authority to the Chairperson to work with other Local Board Chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards. |
|
a 16 November 2022 - Kaipātiki Local Board Business Meeting - Auckland Zone/Local Government New Zealand additional information |
12 |
|
|
Resolution number KT/2022/227 MOVED by Member T Spring, seconded by Member A Tyler: That the Kaipātiki Local Board: a) delegate authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet. b) confirm that the Local Area Manager, Chairperson, and Deputy Chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing. c) note that all urgent decisions made, including written advice which supported such decisions, will be included on the agenda of the next ordinary meeting of the local board. |
13 |
|
|
The Chairperson provided a verbal update regarding a couple of tracks at Eskdale Reserve network being closed for repairs over next three to four weeks for drainage and resurfacing. The Chairperson also provided an update on the work to desilt the Onepoto Domain ponds.
|
|
Resolution number KT/2022/228 MOVED by Chairperson J Gillon, seconded by Member E Hannam: That the Kaipātiki Local Board: a) note the chairperson’s verbal report. |
14 |
|
|
Resolution number KT/2022/229 MOVED by Member M Kenrick, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the written report from Member Melanie Kenrick. |
14.1 |
|
|
Member A Tyler provided a verbal update regarding Birkenhead Town Centre Assocation receiving some communication on future play units at Nell Fisher Play Space, and how this may compromose their ability to use that space/book the space so has asked for clarification. Member A Tyler also provided an update that there has been more damage in Kauri Point and has requested clarification about possible contractor involvement. Member A Tyler extended thanks to Sarah Jones for her communication in these matters.
|
|
Resolution number KT/2022/230 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the verbal report from member Adrian Tyler. |
14.2 |
|
|
Deputy Chairperson D Grant provided a verbal update on Tigers League Club in Birkenhead War Memorial Park regarding a building consent for a relocatable building to move onto the carpark area where the grandstand was removed from. The League Club have had a meeting with staff onsite and are working through this process.
|
|
Resolution number KT/2022/231 MOVED by Deputy Chairperson D Grant, seconded by Member E Hannam: That the Kaipātiki Local Board: a) note the verbal report from Deputy Chairperson Danielle Grant. |
14.3 |
|
|
Member E Hannam provided a verbal update regarding her involvement with the Heritage Society for the Heritage trail which is contracted through Auckland Council. Member E Hannam provided an update in order to be transparent and clear on the meetings she has attended which include the meeting on 4 November, 11 November meeting on progress of the trail, attended a Birkenhead Heritage Society members meeting on Saturday 12 November and had an executive meeting on Monday 14 November. Member E Hannam mentioned she wants to be very clear with anything that she is involved with regarding the Heritage Society and the heritage trail.
|
|
Resolution number KT/2022/232 MOVED by Member E Hannam, seconded by Member J Tupou: That the Kaipātiki Local Board: a) note the verbal report from member Erica Hannan. |
15 |
Governing Body and Independent Māori Statutory Board Members' Update |
|
16 |
|
|
A document titled ‘Updated Hōtaka Kaupapa – Policy Schedule’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
|
|
Resolution number KT/2022/233 MOVED by Member A Tyler, seconded by Member T Spring: That the Kaipātiki Local Board: a) note the tabled Kaipātiki Local Board December 2022 Hōtaka Kaupapa – Policy Schedule and November – December 2022 workshop forward work plan. |
|
a 16 November 2022 - Kaipātiki Local Board Business Meeting - Updated Hōtaka Kaupapa – Policy Schedule |
17 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.06am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................