Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 16 November 2022 at 10.03am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

Via electronic attendance

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Janet Tupou

 

 

Adrian Tyler

 

 


Kaipātiki Local Board

16 November 2022

 

 

 

1          Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

 

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1.1

Electronic Attendance

 

Resolution number KT/2022/220

MOVED by Deputy Chairperson D Grant, seconded by Member J Tupou:  

That the Kaipātiki Local Board:

a)          approve the request for electronic attendance from Member Paula Gillon to accommodate the member representing council.

CARRIED

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number KT/2022/221

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          confirm the extraordinary minutes of its meeting, held on Wednesday, 26 October 2022, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

David Innes

 

Resolution number KT/2022/222

MOVED by Deputy Chairperson D Grant, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          acknowledge the passing of David Innes and express its sincere condolences to the Innes family.

CARRIED

 

6.2

Portia Woodman

 

Resolution number KT/2022/223

MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          acknowledge and congratulate Portia Woodman as a local Kaipātiki resident in the recent New Zealand women’s Black Ferns rugby world cup win.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Northart

 

Lindsay Waugh, Elected Member of Northart, was in attendance to address the board on this item.

 

 

Resolution number KT/2022/224

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive the deputation from Northart and thank Lindsay Waugh for her presentation.

CARRIED

 

 

9          Public Forum

 

9.1

Grey Power

 

Mrs R Nevin from Grey Power was in attendance to address the board on this item.

 

 

Resolution number KT/2022/225

MOVED by Deputy Chairperson D Grant, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          receive the public forum item from Grey Power and thank Mrs R Nevin for her presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local board appointments and delegations for the 2022-2025 electoral term

 

A document titled ‘Auckland Zone/Local Government New Zealand additional information’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/226

MOVED by Member J Tupou, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          appoint Chairperson John Gillon and Deputy Chairperson Danielle Grant as the nominated local board members for staff consultations over landowner approval applications, including applications for filming, events and other activities on local parks and local facilities that also require regulatory approval, and authorise them to:

i)           be the point of consultation for relevant council staff on all applications for landowner consent.

ii)         distribute to all local board members any materials, documentation and correspondence in relation to landowner consent applications, which will enable all members to have an opportunity to provide individual views and preferences.

iii)        receive staff notification on areas related to landowner consent applications that may involve reputational, financial, performance or political risk.

iv)        refer any application for landowner consent to the full local board for a decision under the following circumstances:

A)         if the landowner consent application is determined by the Chairperson, Deputy Chairperson or a majority of responding local board members, to be of significant public interest to merit consideration by the full local board for decision-making at a business meeting;

B)         if there is either disagreement between the Chairperson and Deputy Chairperson or amongst local board members, to the point where it is not possible to achieve a majority view of the local board; or

C)         at the discretion of the Chairperson or Deputy Chairperson.

b)         delegate to Chairperson John Gillon and Deputy Chairperson Danielle Grant, the authority to prepare and provide objections, if any, and local board views, and speak to those local board views at any hearings, on applications for liquor licences; and authorise them to:

i)           be the point of consultation with relevant council staff on all liquor licence applications.

ii)         distribute to all local board members any materials, documentation and correspondence in relation to liquor licence applications, which will enable all members to have an opportunity to provide individual views and preferences.

iii)        receive staff notification on areas related to liquor licence applications that may involve reputational, financial, performance or political risk.

iv)        refer any liquor licence application to the full local board for a decision on feedback under the following circumstances:

A)         if the liquor licence application is determined by the Chairperson, Deputy Chairperson or a majority of responding local board members, to be of significant public interest to merit consideration by the full local board for decision-making at a business meeting;

B)         if there is either disagreement between the Chairperson and Deputy Chairperson or amongst local board members, to the point where it is not possible to achieve a majority view of the local board; or

C)         at the discretion of the Chairperson or Deputy Chairperson.

c)          delegate authority regarding resource consent matters to members Melanie Kenrick and Chairperson John Gillon as the leads and member Erica Hannam as the alternate, to:

i)           provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)         prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)        provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force.

d)         appoint member Paula Gillon, and member Melanie Kenrick as alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum.

e)          request that appointments and delegations in clauses a), b), c) and d) are reviewed at the 20 March 2024 business meeting.

f)           delegate authority to the Chairperson to work with other Local Board Chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards.

CARRIED

 

Attachments

a     16 November 2022 - Kaipātiki Local Board Business Meeting - Auckland Zone/Local Government New Zealand additional information


 

 

12

Arrangements for making urgent decisions

 

Resolution number KT/2022/227

MOVED by Member T Spring, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          delegate authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b)         confirm that the Local Area Manager, Chairperson, and Deputy Chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c)          note that all urgent decisions made, including written advice which supported such decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

 

 

13

Kaipātiki Local Board Chairperson's Report

 

The Chairperson provided a verbal update regarding a couple of tracks at Eskdale Reserve network being closed for repairs over next three to four weeks for drainage and resurfacing. The Chairperson also provided an update on the work to desilt the Onepoto Domain ponds.

 

 

Resolution number KT/2022/228

MOVED by Chairperson J Gillon, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          note the chairperson’s verbal report.

CARRIED

 

 

14

Members' Reports

 

Resolution number KT/2022/229

MOVED by Member M Kenrick, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          note the written report from Member Melanie Kenrick.

CARRIED

 

 

14.1

Member report - Adrian Tyler

 

Member A Tyler provided a verbal update regarding Birkenhead Town Centre Assocation receiving some communication on future play units at Nell Fisher Play Space, and how this may compromose their ability to use that space/book the space so has asked for clarification. Member A Tyler also provided an update that there has been more damage in Kauri Point and has requested clarification about possible contractor involvement. Member A Tyler extended thanks to Sarah Jones for her communication in these matters.

 

 

Resolution number KT/2022/230

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          note the verbal report from member Adrian Tyler.

CARRIED

 

 

14.2

Member report - Deputy Chairperson Danielle Grant

 

Deputy Chairperson D Grant provided a verbal update on Tigers League Club in Birkenhead War Memorial Park regarding a building consent for a relocatable building to move onto the carpark area where the grandstand was removed from. The League Club have had a meeting  with staff onsite and are working through this process.

 

 

Resolution number KT/2022/231

MOVED by Deputy Chairperson D Grant, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          note the verbal report from Deputy Chairperson Danielle Grant.

CARRIED

 

 

14.3

Member report - Erica Hannam

 

Member E Hannam provided a verbal update regarding her involvement with the Heritage Society for the Heritage trail which is contracted through Auckland Council. Member E Hannam provided an update in order to be transparent and clear on the meetings she has attended which include the meeting on 4 November, 11 November meeting on progress of the trail, attended a Birkenhead Heritage Society members meeting on Saturday 12 November and had an executive meeting on Monday 14 November. Member E Hannam mentioned she wants to be very clear with anything that she is involved with regarding the Heritage Society and the heritage trail.

 

 

Resolution number KT/2022/232

MOVED by Member E Hannam, seconded by Member J Tupou:  

That the Kaipātiki Local Board:

a)          note the verbal report from member Erica Hannan.

CARRIED

 

 

15

Governing Body and Independent Māori Statutory Board Members' Update

 

There were no updates provided at this time.


 

 

16

Hōtaka Kaupapa – Policy Schedule

 

A document titled ‘Updated Hōtaka Kaupapa – Policy Schedulewas tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2022/233

MOVED by Member A Tyler, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          note the tabled Kaipātiki Local Board December 2022 Hōtaka Kaupapa – Policy Schedule and November – December 2022 workshop forward work plan.

CARRIED

 

Attachments

a     16 November 2022 - Kaipātiki Local Board Business Meeting - Updated Hōtaka Kaupapa – Policy Schedule

 

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

11.06am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................