Agenda of Franklin Local Board - Tuesday, 6 December 2022

1 Nau mai | Welcome

The Chair will open the meeting and welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Manukau Heads Lighthouse Trust

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Manukau Heads Lighthouse Trust will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. The Manukau Heads Lighthouse Trust will be providing an update to the board on projects, progress, and setbacks.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank the Manukau Heads Lighthouse Trust representatives for their attendance and presentation on trust projects.

8.2 Deputation - Manukau Beautification Trust

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Manukau Beautification Trust will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. The Manukau Beautification Trust would like to present to the local board on work over its last financial year.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank the Manukau Beautification Trust representatives for their attendance and presentation on the work of the trust in Franklin Local Board area.

8.3 Deputation - Bombay Community Group

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Bombay Community Group will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Nadia McFadden, a Trustee of the Bombay Community Group, has requested time for representatives to address the board on local issues.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank representatives from the Bombay Community Group for their attendance and presentation.

8.4 Deputation - Bombay Rugby Club

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Bombay Rugby Club will be in attendance.

Whakarāpopototanga matua

Executive summary

2. The Bombay Rugby Club has requested time for representatives to address the board on local issues.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank representatives from the Bombay Rugby Club for their attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

06 December 2022

Variation to 2023 - 2025 Customer and Community Services work programme

File No.: CP2022/16256

Te take mō te pūrongo

Purpose of the report

1. To seek approval for variations to the Franklin Local Board 2023 – 2025 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted its 2023 – 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92).

3. The adopted work programme contains a project ‘Franklin - refurbish toilet/amenity blocks’ (Project ID 25952). The project has allocated budget of $1,165,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

4. As projects progress through the consultation, investigation and design process, the specific work required, and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate final costs and updated timeframes for some projects.

6. Staff have received construction costs for the ‘Franklin - refurbish toilet/amenity blocks’ project through a closed tender to three suppliers. Due to an increase in material costs, a further $226,810 is now required in financial year 2022/2023 to deliver the three prioritised toilet sites for the project.

7. To fund the additional budget for the ‘Franklin - refurbish toilet/amenity blocks’ project, staff have identified the Bombay War Memorial Hall - renew roof, building exterior and interior’ project (Project ID 27771) on the current approved 2023 – 2025 Customer and Community Services work programme which requires less funding than the amount that was allocated in financial year 2022/2023.

8. The budget reduction for the identified project in the current financial year is proposed to be allocated in future years in consultation with the local board as part of the development of their next year’s work programme.

9. The identified realignment of the budget, as outlined in attachment A, will ensure that three public toilet facilities at Seddon Park, Samuel Miller, and Waiau Pa Beach Wharf Road (Clarks Beach) are renewed and will be delivered as part of the approved 2023 – 2025 Customer and Community Services work programme.

10. Staff have discussed the proposal and rationale for this change with the local board through a memo. The local board provided positive feedback and supported the proposal in principle.

11. The proposed variations are within the Franklin Local Board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

12. Subject to the local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $226,810 for project ID 25952 ‘Franklin - refurbish toilet/amenity blocks’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

ii) reduced budget allocation of $226,810 in the financial year 2023/2024 for project ID 27771 ‘Bombay War Memorial Hall - renew roof, building exterior’ and rephase this budget to financial year 2023/2024.

iii) rephase the remaining unspent budget of $78,348 to financial year 2024/2025 for project ID 27771 ‘Bombay War Memorial Hall - renew roof, building exterior’.

Horopaki

Context

13. Franklin Local Board approved the 2023 - 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92). The budget allocated for all projects on the work programme and the anticipated timelines were best estimates and are subject to change as projects progress through the design and delivery process.

14. Staff have identified two projects in the current approved 2023 - 2025 Customer and Community Services work programme where budget allocation needs to be realigned. Approved funding allocations for the identified projects are shown in the Table ‘1’ below:

Table 1: Approved funding allocation for the identified projects

Resolution Number

Project ID

Activity Name

Activity Description

Budget source

Total Budget Allocation

FR/2022/92

25952

Franklin - refurbish toilet/
amenity blocks

Refurbish the following toilet/amenity blocks: Centennial Park, Clarks Beach (Halls Beach), Grahams Beach Road Reserve, Heights Park Cemetery, Hunua Hall, Kawakawa Bay Boat Ramp, Kawakawa Bay Central, Orere Point Reserve, Pukekohe Town Centre, Sandspit Reserve, Seddon Park, Te Toro Recreation Reserve, Waiau Beach (wharf toilet) and Waiau Pa Domain.

FY21/22-FY25/26 - investigation and physical works

Risk Adjusted Programme (RAP) project.

ABS Local Renewal

$1,165,000

FR/2022/92

27771

Bombay War Memorial Hall - renew roof, building exterior and interior

Renew roof, undertake structural repairs (including piles), and refurbish the exterior and interior of the Bombay War Memorial Hall.

FY21/22 - investigation and design

FY22/23 - physical works

Risk Adjusted Programme (RAP) project.

ABS Local Renewal

$480,000

Project ID 25952 Franklin - refurbish toilet/amenity blocks

15. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew toilet/amenities blocks within the Franklin area. The project has total funding of $1,165,000, allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

16. Parks and Community Facilities (PCF) staff have received tender costs through a closed tender to three suppliers to deliver the full scope of the project. Due to an increase in the cost of materials, further funding of $226,810 is now required in financial year 2022/2023 to undertake the required work.

Project ID 27771 Bombay War Memorial Hall – renew roof, building exterior

17. A project to renew the roof, building exterior and interior of the Bombay War Memorial Hall was approved by the local board as part of 2023 – 2025 Customer and Community Services work programme.

18. PCF staff have identified this project for budget realignment. The project is currently in the planning phase. The local board and the Bombay War Memorial Hall club are working together to understand the strategic view for the local community to decide the future of the asset.

19. This requires additional time; therefore, less funding is required for financial year 2022/2023. Staff recommend reallocating $226,810 from financial year 2022/2023 to the project ID 25952 Franklin - refurbish toilet/amenity blocks. This change will then leave $78,348 unallocated within the financial year 2022/2023 renewals programme. Staff will work with the Local board to allocate these remaining funds to other priority projects within this financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Proposed variations and how they will affect the current 2023 – 2025 Customer and Community Services work programme are shown in Attachment A and noted in Table 2 below:

Table 2: Description of the proposed variations to the 2023 - 2025 Customer and Community Services work programme

Project ID

Activity Name

Budget variations

FY2021-2022

Details

25952

Franklin - refurbish toilet/amenity blocks

Additional budget of $226,810 is required for the work to deliver three new public toilet facilities at Seddon Park, Samuel Miller, and Waiau Pa Beach Wharf Road (Clarks Beach) in Franklin area.

Approved FY21/22 budget $156,901

No change

Approved FY22/23 budget $392,879

Revised FY22/23 budget $619,689 (increase of $226,810)

Approved FY23/24 budget $200,315

No change

Approved FY24/25+ budget $414,905

No change

Proposed increase in budget will ensure that three public toilet facilities at Seddon Park, Samuel Miller, and Waiau Pa Beach Wharf Road (Clarks Beach) in Franklin area are delivered to meet the service levels.

27771

Bombay War Memorial Hall - renew roof, building exterior and interior

Budget is required for:

· Project management costs

· Consultation fee

· Asset assessment

Approved FY21/22 budget $31,260

No Change

Approved FY22/23 budget $358,740

Revised FY22/23 budget $53,551

Approved FY23/24 budget $90,000

Revised FY23/24 $395,189

Request for reduction in funding in financial year 2022/2023 is due to additional time required to understand the strategic view for the future of the asset providing a service for local community.

21. The proposed variations are within the local board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

22. All future budget allocations to deliver the full scope of work for each project will be discussed with the local board as part of the development of their next year’s work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

24. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

25. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the projects. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the proposed budget changes to deliver three public toilets within the Franklin area to meet the service level requirements for the local community.

27. The overall 2023 - 2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

28. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

30. The proposed variations to the approved work programme as outlined in this report were discussed with the local board at a workshop. The local board provided positive feedback and indicated support for the proposal in principle.

31. The identified projects in this report are part of the approved 2023 - 2025 Customer and Community Services work programme and align with the following Franklin Local Board Plan 2020 outcomes and objectives:

Table 3: Franklin Local Board Plan 2020 outcomes and objectives

Outcome	Objective / Initiative
Outcome 3: Fit for purpose places and facilities	We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.
Outcome 6: A sense of belonging and strong community participation	We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

Tauākī whakaaweawe Māori

Māori impact statement

32. The project proposal discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

33. The local board plays a vital role in representing the interests of their communities and are committed to the Treaty-based obligations and to Māori participation and development.

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

35. The budgets associated with the work programme are estimates. Costs are subject to change and may need to be refined as the projects progress through the delivery process. The changes and budgets included above includes a ten percent of contingency to enable any unforeseen cost escalations.

36. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

37. The outer years’ work programme will be over programmed, and through the development of the next three-year programme, a reprioritisation exercise will be required if Bombay remains in the programme.

38. Details of proposed variations are outlined in Table 2 and the recommended changes as shown in attachment A have been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Amendments to the projects as outlined in Table 2 are essential to deliver the three prioritised toilet sites for the projects. If the local board does not approve the change, there is a risk that the identified projects will remain incomplete and may not meet community expectations.

40. The three toilet blocks are unfunctional and are closed. There are port aloo’s commissioned on the sites to be used in the interim to meet the service levels.

41. The shortage of labour and delay in supply of materials could have a further negative impact on the delivery of the work programme. 

Ngā koringa ā-muri

Next steps

42. Subject to the local board’s decision on the proposal outlined in this report, the local board’s 2023 – 2025 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

43. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2023 - 2025 Customer Community Services Work Programme December Report	17

Ngā kaihaina

Signatories

Author

Moushmi Sharan - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

06 December 2022

Temporary changes to landowner approval process for filming activities

File No.: CP2022/16138

Te take mō te pūrongo

Purpose of the report

1. To adopt a 9-month pilot programme where landowner approvals for filming permits with low and medium impacts (as described on page 14 of the 2019 Auckland Film Protocol) are assessed by staff, without the need for consultation with the local board.

2. This 9-month programme would align with the reporting timings of three other local boards which opted to join the programme four months ago, as a 12-month pilot programme. Franklin local board can choose to extend their participation duration from a 9-month pilot programme to a 12-month pilot programme, if they so desire.

Whakarāpopototanga matua

Executive summary

3. Screen Auckland, part of Tātaki Auckland Unlimited, is the film office responsible for attracting, advocating for, and facilitating filming activities across the Tāmaki Makaurau Auckland region. The approval process for filming permits is guided by the:

· Auckland Film Protocol (2019) (Attachment A)

· Public Trading, Events and Filming Bylaw 2022

· Local Board General Delegation to the Chief Executive and Delegation Protocols (2013).

4. As local boards are responsible for activities that take place on parks and other local facilities, they have a limited involvement in the film permitting process through the landowner approval process.

5. All 21 local boards have delegated the responsibility for making landowner approval decisions to Auckland Council staff. This delegation is subject to a requirement for consultation that means that for every landowner approval application – except for low and medium impact event applications – staff must consult the local board’s dedicated lead when making landowner approval decisions. In addition, the local board can “call in” a landowner approval delegation if it wishes to make that decision itself.

6. Due to an increase in permit applications, Screen Auckland is also seeking this process change to support Auckland’s economic recovery from COVID 19, by enabling a smoother permitting process which will attract more international screen production business, and also improve Auckland’s ‘film friendliness’. This streamlined process will also reduce workloads and increase wellbeing for staff at the frontline of the permit application process.

7. The risk of a change in the quality of permit application decisions is low, as staff already rigorously apply the requirements of the Auckland Film Protocol and the Public Trading, Events and Filming Bylaw 2022.

8. This proposal was initially put forward to Franklin local board’s business meeting on 23 August 2022, where the board resolved to defer making a decision on the proposal until the next business meeting (6 December 2022). In the interests of aligning reporting, the revised proposal is for a 9-month pilot programme – with the option of extending to 12 months if Franklin Local Board so wishes.

9. If approved, the pilot programme would begin Monday 19 December 2022, and staff would report to the local board quarterly on permit and revenue numbers.

10. After nine months (with an option of extending to 12 months), Screen Auckland will work collaboratively with local boards and Parks & Community Facilities staff to identify potential improvements to the pilot programme and assess a desire to continue.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to waive the requirement (in the Local Board Delegation Protocols) for staff consultation with the local board on landowner approvals, for low and medium impact film shoot permit applications, for a 9-month period (with the option of extending to 12 months).

b) agree that Screen Auckland notify the local board film lead of all low and medium impact film permits granted in local parks and facilities, ahead of these activities taking place.

c) agree that Screen Auckland continues to work with Parks & Community Facilities staff in assessing and determining conditions for the use of local parks and facilities, where appropriate, for all film shoot permit applications.

d) agree to provide a list of sensitive locations with particular escalation points that might elevate an application out of the minor category, or require further discussion, to Screen Auckland before 19 December 2022. Please note, this list of specific locations with potential issues will continue to be assessed during the pilot, and only a priority list rather than a definitive list is required by this date. Fatigued locations and particular escalation points can be updated over the course of the pilot programme.

Horopaki

Context

Permit approval process

11. Screen Auckland, part of Tātaki Auckland Unlimited, is the film office for Tāmaki Makaurau Auckland and is responsible for:

· Attraction – Developing Tāmaki Makaurau Auckland as a film-friendly region and attracting international productions, stimulating regional economies, employment and cultural life

· Advocacy – Supporting local screen businesses to grow and develop in the region while supporting decision makers to protect the interests and safety of mana whenua businesses, residents and the environment

· Facilitation – Streamlining the permit process for filming activities in open public spaces such as parks, beaches and reserves.

12. The process for film approvals is currently controlled by:

Local Board Delegation to the Chief Executive (2013)

· Must receive landowner approval when filming is on a park or in a local facility

· Must consult with local boards where landowner approval is required

· Must refer the landowner consent decision to the local board where required

· That land owner approvals for film permits can be administered by Community Facilities staff without the requirement to consult with local board film representatives

Auckland Film Protocol (2019)

· Film facilitator issues the Application Summary document, summarising the information supplied by the filmmaker to the appropriate council local board(s) and external stakeholders for consideration.

Public Trading, Events and Filming Bylaw (2022)

· Minimises public safety risks, nuisance and misuse of council-controlled public places by enabling council to prescribe conditions and requirements in relation to all filming.

13. Screen Auckland follows a rigorous process when reviewing applications and considers all applicable national and local legislation. It also liaises directly with the wider Auckland Council family and other decision makers, in the approval process – such as: mana whenua groups, Tūpuna Maunga Authority, Auckland Transport, Environment and Biodiversity, Regional Parks, Sports Parks, Closed Landfills and Heritage.

Pressure due to film sector growth

14. A record-breaking number of film permit applications received by Screen Auckland is putting pressure on workloads and the tight turnaround requirements of the screen sector.

15. The projected increase in application numbers will require efficiencies to be implemented in the application process, to support reducing workloads and time pressures while maintaining ‘film friendliness’.

Auckland Council’s commitment to film friendliness (ratified by the Environment and Community committee as ENV/2019/152) was instituted to improve positive experiences in terms of administration and bureaucracy for film permit applications, to help retain screen productions in Tāmaki Makaurau Auckland instead of them choosing to shoot in other parts of the country, or even the world. Screen Auckland would like to build on our reputation of ‘film friendliness’ to future proof these production pipelines

16. There is an urgent need to help revitalise Auckland’s economy due to the impacts of COVID-19, through supporting good experiences within, and return business from the screen sector, which contributes significant value to Auckland’s economy.

Different categories of film applications

17. The impacts table for the different film permit categories can be found on page 14 of the Auckland Film Protocol 2019 document in the supplied attachments.

18. To encourage economic activity, the Auckland Film Protocol and the Public Trading Events and Filming Bylaw 2022, provide detailed guidance and purposefully seek to enable filming where there is negligible impact on public facilities – i.e. low and medium impact categories, also known as Minor Categories. Being able to reflect this ‘film-friendly’ intention in our administration processes, supports the intention of this regional policy.

19. In addition to considerations on impact scale, local boards can also advise Screen Auckland of any specific location-based areas that staff should consider when processing permit applications, such as ecologically sensitive areas. These are added to Screen Auckland’s film permit processing software system, FilmApp, for the future reference of Screen Auckland facilitators.

Consistency with approach to other permits

20. This pilot programme will be consistent with other land-owner approval processes for regulatory activities. For example, in the permitting process for events, local board protocols do not require consultation with the local board for minor category events.

21. Events and filming are both regulated under the Public Trading, Events and Filming Bylaw 2022. By providing an approval process for film permits that is consistent with events, it allows Council to be more efficient and enabling in these customer-facing processes.

Tātaritanga me ngā tohutohu

Analysis and advice

Pilot to provide efficient process

22. To create a more efficient permit process, Screen Auckland recommends a 9-month pilot programme (with the option of extending to 12 months) where landowner approvals for filming permits with low and medium impacts are decided by staff as per their existing delegation, without the need for consultation with the local board.

23. This pilot will involve four local boards (including Franklin). The intention is to demonstrate that efficiencies can be gained from delegating these low-risk activities, without compromising the protection of parks and facilities.

24. As efficiencies are demonstrated over the pilot period, other local boards will be invited to join this streamlined process.

25. If the pilot proves to be efficient and without significant detriment to mana whenua, local boards, businesses, residents or the environment, then Screen Auckland will seek the endorsement of participating local boards, to institute this as a permanent process.

26. There is also the added benefit that removing the consultation requirement will reduce the time and resource involved with local board members monitoring delegated approvals.

Details of the pilot programme

27. Landowner approvals for high and major impact film shoots will still go to local board film representatives for consultation. Local boards will be notified of all applications in advance so that they are aware of activities happening in the facilities that they govern.

28. The measurements for success would include:

· an increased number of same-day-turnaround film applications

· positive feedback from the screen sector if it is enjoying the streamlined approach

· no significant rise in complaints or negative feedback from mana whenua, businesses, residents or environmental groups

· local board film representatives describing a lighter workload following the establishment of the new process.

29. More details of the pilot programme can be found in the attached PowerPoint document.

Review of the pilot programme

30. Screen Auckland will assess the pilot programme collaboratively with Community Facilities staff and local board film leads. It will review comments and complaints as well as positive feedback from mana whenua, businesses, residents, screen sector applicants and local groups. Screen Auckland will provide this feedback to each local board every three months. Data will be kept on the number of permits applied for and issued in the local board area. This data will be compiled and presented for review after 9 months (with the option of extending to 12 months) from the date of the first implementation.

31. If the review of the streamlined process is favourable, Screen Auckland will recommend that the process be instituted across all local boards permanently, to ensure consistency in the way that Screen Auckland handles minor category film applications.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. As this is a change in internal delegation processes, there are no impacts on the climate, however the screen sector does take improving climate impacts and sustainability seriously. Screen Auckland is working with the screen sector to identify ways it can help contribute to a more sustainable Aotearoa. The New Zealand Screen Sector Emissions Study, produced by Screen Auckland in partnership with Arup, seeks to understand the climate impacts of the sector so together, we can map out a transition to sustainability.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Screen Auckland, part of Tātaki Auckland Unlimited, is proposing the pilot programme as it:

· reduces the administration time and workload involved in processing and approving film permit applications.

34. Increases Auckland’s ‘film friendliness’ in line with the Auckland Film Protocol 2019, endorsed by Auckland Council’s Environment and Community Committee ENV/2019/152.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Screen Auckland workshopped streamlining the facilitation process for film applications in the minor categories (Attachment B) with the local board on Tuesday, 26 July 2022.

36. At the workshop, the Franklin Local Board signalled general support for the pilot programme.

37. Concerns from the Franklin Local Board included the ability to identify early any popular or overly used filming spots. The Auckland Film Protocol does note that filming is typically restricted to weekdays in high use parks and reserves. Staff will ensure these situations can be better managed by noting which parks and reserves have high demand at certain times of the year into the Screen Auckland FilmApp permit system so that these can be flagged at the time of application. Screen Auckland will require local boards to notify it of high demand locations.

Tauākī whakaaweawe Māori

Māori impact statement

38. The existing permit system requires consultation with mana whenua on sites identified in Auckland Unitary Plan section D21, Sites and Places of Significance to Mana Whenua, as well as Tūpuna Maunga Authority spaces. The pilot programme is not changing this requirement to engage with Māori.

Ngā ritenga ā-pūtea

Financial implications

39. Other than minor increases in film permit revenue for local boards, and the additional economic growth that comes with more film productions shooting in local board areas, there are no financial risks or implications that Screen Auckland has identified.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. Screen Auckland film facilitators work closely with the Auckland Council family and other decision makers in rigorously applying the Auckland Film Protocol 2019, The Public Trading, Events and Filming Bylaw 2022 as well as the Local Board Protocol 2013 when assessing film permit applications, to mitigate risks to businesses, residents and the environment.

41. The local board film lead will still have oversight of all applications, so a risk increase is very unlikely. The only thing that is changing is that this process will shift from a consultation with a local board film representative to a notification. All information will still be supplied.

Ngā koringa ā-muri

Next steps

42. If approved, the pilot programme will begin on Monday, 19 December 2022.

43. Local boards will be notified of all applications that are approved and consulted on only high and major impact category film applications.

44. At the start of the pilot, Screen Auckland will email local board film leads and Parks & Community Facilities staff, inviting them to identify a list of sensitive locations and escalation points. Once these have been discussed and entered into the Screen Auckland permit system, they can be reviewed at the quarterly check ins. If there are any further additions to the list, these can be added and discussed with the Relationship Facilitator – Film, or the Screen Auckland facilitation team lead at any time.

45. After the 9-month pilot, Screen Auckland will review with the local board’s film lead and provide data on complaints, permit approval numbers and other feedback. If there is no significant detriment identified, Screen Auckland will recommend it institutes this streamlined permit process across all local boards permanently, to ensure consistency in the way that Screen Auckland handles minor category film applications.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Film Protocol 2019 (Under Separate Cover)
b ⇨	Land Owner Approval - Minor Category -presentation (Under Separate Cover)
c ⇨	Local Board delegation protocols (Under Separate Cover)
d ⇨	Public Trading Events Filming Bylaw 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Matthew Donaldson – Relationship Facilitator - Film

Authorisers

Matthew Horrocks, Screen Auckland Manager

Jesse Joseph – Screen Facilitation Manager

Marie Jenkins Screen Auckland Facilitation Manager.

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

06 December 2022

Approval for a new public road names and extension of existing road name at 13 Nanjing Road, Pukekohe

File No.: CP2022/15946

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name five new public roads created by way of a subdivision development at 13 Nanjing Road, Pukekohe.

2. It is proposed to extend an existing road name to one of the new roads.

Whakarāpopototanga matua

Executive summary

3. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

4. On behalf of the developer and applicant, Maraposa Limited, agent Jayden White of Maven Associates Limited has proposed the names presented below for consideration by the Local Board.

5. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

6. The proposed names for the new public roads at 13 Nanjing Road are:

Road 1

· Nanjing Road (extension of existing road name)

Road 2

· Taukahiwi Road (Applicant Preferred)

· Rana Loop Road (Alternative 1)

· Mangeao Road (Alternative 2)

Road 3

· Piringa Road (Applicant Preferred)

· Silo Ridge Road (Alternative 1)

· Tumera Road (Alternative 2)

Road 4

· Oopunga Road (Applicant Preferred)

· Riiwai Road (Alternative 1)

· Puia Road (Alternative 2)

Road 5

· Aituaa Road (Applicant Preferred)

· Tarawaahi Road (Alternative 1)

· Aahuru Drive (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approves the names Taukahiwi Road (Road 2), Piringa Road (Road 3), Oopunga Road (Road 4) and Aituaa Road (Road 5) for the new public roads created by way of subdivision at 13 Nanjing Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90103397, resource consent references BUN60394692 and SUB60394696).

b) approves the extension of the existing name Nanjing Road to Road 1 in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90103397, resource consent references BUN60394692 and SUB60394696).

Horopaki

Context

7. Resource consent reference BUN60394692 (subdivision reference number SUB60394696) was issued in July 2022 for the creation of 23 vacant super lots to facilitate future residential development and three roads to vest.

8. Site and location plans of the development can be found in Attachment A and B.

9. In accordance with the Standards, any road including private ways, commonly-owned access lots (COALs), and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10. Therefore, in this development, new roads require a road name because they will serve more than five lots. This can be seen in Attachment A, where the roads that require a name are highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

12. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. Theme: The proposed names reflect either cultural or historical links to the area, or follow the farming theme that exists among road names within the area. Some of the names also reflect particular landscape and environmental features of the area.

Proposed name	Meaning (as described by applicant)
Road 1
Nanjing Road	Extension of existing road name
Road 2
Taukahiwi Road (Applicant Preferred)	Means ‘ridge’. This name acknowledges the ridge line of the Nanjing development which is of immense cultural significance.
Rana Loop Road (Alternative 1)	Rana is the Māori term for farm. Paying homage to the region’s strong farming history.
Mangeao Road (Alternative 2)	A small endemic tree used by settlers as timber.
Road 3
Piringa Road (Applicant Preferred)	Means ‘shelter’. The name refers to the physical and metaphysical shelter that is provided by the natural environment and the Pukekohe area.
Silo Ridge Road (Alternative 1)	Keeping with the surrounding road naming, farming, theme. Silo is a tall tower used to store grain.
Tumera Road (Alternative 2)	Tumera is the Māori term for chimney.
Road 4
Oopunga Road (Applicant preferred)	Means ‘tuff ring’. Oopunga acknowledges the tuff rings of Pukekohe and in-particular the Pukekohe East tuff ring which is in close proximity to the Nanjing development.
Riiwai Road (Alternative 1)	Riiwai is the Māori term for potato. Potatoes are the main source of farming in the region.
Puia Road (Alternative 2)	Puia is the Māori term for volcano. The Pukekohe area is home to historic volcanic activity, including the formation of the Pukekohe tuff rings.
Road 5
Aituaa Road (Applicant Preferred)	Means ‘tragedy/injustice’. This name recognises the injustices and tragedies as a result of the battle at Pukekohe East Church between Waikato Māori and the British Settlers.
Tarawaahi Road (Alternative 1)	Tarawaahi is the Māori term for riverbank, riverside.
Aahuru Drive (Alternative 2)	Aahuru is the Māori term for warmth, comfort, cosiness. Often associated with farming homes.

14. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16. Road Type: ‘Road’ and ‘Drive’ are acceptable road types for the new public roads, suiting the form and layout of the roads.

17. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. On 19 September 2022 mana whenua were contacted by the applicant’s agent, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho

23. On 20 September 2022, Waikato – Tainui responded with the following:

· “Thank you for the notification, Waikato Tainui supports Ngaati Tamaoho’s lead on this kaupapa for road naming at 13 Nanjing Road. Waikato Tainui also prefers the use of Maaori names.”

24. On 20 September 2022, Ngāti Te Ata Waiohua gifted four names: ‘Taukahiwi’, ‘Piringa’, ‘Oopunga’ and ‘Aituaa’.

25. On 20 September 2022, the applicant’s agent requested feedback from Ngāti Tamaoho on the names gifted by Ngāti Te Ata Waiohua.

26. On 20 September 2022, On 20 September 2022, Ngāti Tamaoho provided the following response:

· “We support the names put forward by Ngāti Te Ata.”

27. Based on the feedback received from Ngāti Tamaoho, the applicant has adopted all the gifted names from Ngāti Te Ata Waiohua, allocating them as the preferred option for each road.

28. By the close of the consultation period, no further responses, comments, or feedback were received.

29. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the Council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A - Site Plan	31
b ⇩	Report Attachment B - Location Map	33

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

06 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16301

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020 (NPS-UD)

· amendments to the Resource Management Act 1991 (RMA) requiring medium density residential standards (MDRS) be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan (AUP) must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the NPS-UD and RMA requirements.

4. The council’s response to the NPS-UD and RMA amendments are set out in plan changes 78-83 (PC 78–83) and in variations 4 and 5:

· PC 78 is the council’s intensification plan change, and is the main one that implements the NPS-UD and the RMA amendments

· PC 79 amends the AUP transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· PC 80 amends the AUP’s Regional Policy Statement to align it with the NPS-UD

· PC 81 adds buildings to the AUP’s historic heritage schedule (Schedule 14)

· PC 82 amends details in the AUP historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· PC 83 adds new notable trees and corrects errors in the AUP schedule of notable trees (Schedule 10)

· variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the AUP are mandatory. The council must change the AUP to implement the NPS-UD and amendments to the RMA. The NPS-UD also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in NPS-UD and RMA amendments. The council has included other ‘qualifying matters’ in PC 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply MDRS to land in the light rail corridor which is excluded from PC 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide feedback on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83

b) provide feedback on variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The NPS-UD and RMA amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the PCs 78-83, resulting in the approval of six plan changes and two variations to the AUP.

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, Local Boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board areas in which changes are proposed for historic heritage or notable trees and variations	43

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

06 December 2022

Auckland Council Performance Report: Franklin Local Board for quarter one 2022/2023

File No.: CP2022/15922

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with an integrated performance report for Quarter One, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. Key activity updates from this period are:

· There are 4 work programmes being delivered by Tātaki Auckland Unlimited that have no commentary for this quarterly report. This is due to staffing issues.

· Youth participation: Franklin Youth Advisory Board (FYAB) ran an online ‘meet the candidates’ event prior to council elections. FYAB are currently recruiting new members. Their relationship with Takutai Trust is developing, aiming to be mutually reinforcing of each other’s kaupapa for rangatahi to support a stronger youth eco-system. FYAB have identified they are unable to organise and deliver Children’s Day and staff suggest funding ($1000) could be reallocated to Community-led Placemaking and Safety work programme (114). A recommendation for local board consideration is included in this report.

· Community grants: Total contestable grants budget of $112,903 is available for community groups to apply this financial year, with $36,583 allocated and a balance of $76,320 yet to be allocated.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID 20699 Te Puru Park - renew skate park

· ID 30730 Ardmore Hall - refurbish hall

· ID 15354 Ray Faussett Reserve - develop new neighbourhood park

· ID 25946 Te Puru Park - develop concept plan

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note:

- Net financial operating performance for Franklin Local Board is seven percent below budget for the year to date ended 30 September 2022.

- Operating expenditure is six percent below budget mostly in Asset Based Services (ABS) where there have been disruptions or supply chain delays

6. COVID-19 settings and disruptions impacted facility maintenance costs for leisure, aquatic, and community facilities. Operating revenue overall is on budget as patronage starts to recover. Capital expenditure is just seven percent behind revised budget for the quarter.

7. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for Quarter One ending 30 September 2022

b) approve $1000 be transferred from line ID113 Franklin youth participation, to line ID114 Community-led placemaking and safety

c) note the lack of Quarter One performance reporting for four work programme lines by Tātaki Auckland Unlimited, and request this is rectified in the next quarterly report.

Horopaki

Context

8. The Franklin Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited

9. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

12. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

13. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Access to library services: The Monday to Friday average visitor count for Pukekohe Library is 534 per day, and for Waiuku Library is 172. On Saturdays at Pukekohe, the average visitor count is 374, and at Waiuku it is 118. Customer satisfaction feedback remains high at 98 per cent.

· Community-led placemaking and safety: An umbrella group received landowner approval for Kayes Rd community garden to start the bike hub project that was outstanding from 2020/2021 and staff will support the group with next steps of the project. Staff finalised a funding agreement with Pukekohe Business Association to establish their first Pukekohe Christmas signature event. Staff also finalised a funding agreement with Waiuku Business and Development Association to deliver their placemaking and safety activities for 2022/2023. Kawakawa Bay Community Association received funding for their community BBQ. Planning is underway for Franklin coastal safety operations for summer 2022. Staff are collaborating with Parks & Community Facilities to implement electronic signage to support messaging for public safety and compliance across the local board area.

· Franklin Arts Centre: A total of 49 programmes were delivered, of which nine met Māori outcomes. This resulted in a total of over 2,800 participants and attendees this quarter. The local board has had a communication on proposed opening days of the Franklin Art Gallery during the Christmas closedown period, aligning with the Pukekohe Library.

· Waiuku Zero Waste business and community education programme: During this quarter there has been two reuse and repair workshops delivered at the Community Recycling Centre including one for upcycling e-Waste. There has also been engagement with Predator Free Franklin / Te Ara Hikoi to explore options for setting up a Trap Library / Predator Free Centre at the Community Recycling Centre. Other activities included planning and preparing for a soap and wrap-making workshop on 7 October 2022. Collaborations with Takutai Trust from Beachlands are also being extended and staff are exploring collaboration opportunities for more Repair Café events.

Activities with significant issues

14. The following work programme activities have been identified by operating departments as

status of red (behind delivery, significant risk):

· Te Puru Park - renew skate park: Project on hold while Parks & Community Facilities await further direction from iwi on relocation of skate park as part of the Master Plan.

· Ardmore Hall - refurbish hall: Asset planning team worked on service and asset assessment investigation and staff were awaiting resolution and direction from Asset Planning team and local board.

· Ray Fausett Reserve - develop new neighbourhood park: Public consultation closed in October and the local board has provided feedback to the draft concept designs. The results from the consultation and feedback from the local board are being included into the expanded concept design and will be presented to the local board for final feedback.

· Te Puru Park - develop concept plan: Cultural Values Assessment to be completed first from iwi before progressing this project. Iwi currently do not support project at this stage.

Activities on hold

15. The following work programme activities have been identified by operating departments as on hold:

· Umupuia Coastal Reserve - upgrade park assets: Engagement with iwi is ongoing to resolve basic concept plans.

· Beachlands Library - minor renewal: Preliminary investigations have been completed and condition of asset does not currently require renewal so, this project has been deferred to future years.

· Refurbish toilet/amenity blocks: Tender documentation is about to be released for supply and construction of toilet blocks.

· Bombay War Memorial Hall - renew roof, building exterior and interior: Professional services consultants engaged for investigations and preliminary design. Further discussions with stakeholders and consultants on the scope priority for staging the project in multiple years and direction sought from the local board.

· Beachlands Domain - renew playground and furniture: This project is no longer a priority due to relatively good condition of the playground and furniture. Staff suggest funds could be reallocated to another project

· Bombay War Memorial Hall - renew carpark: Tender documents have been received and engineer estimates state higher costs for the construction works than the current budget. Budget change will be required so local board approval and direction sought. Site stakeholder meetings to be held for budget, aggregates supply, and timelines.

· Big Bay Reserve - refurbish amenity block (West End): The future of this asset is uncertain at this point and a decision is required regarding this asset to be retained or demolished.

· Sunkist Bay Reserve - renew park assets: Due to inter-dependencies of design and consenting it is necessary to include the design in a single project with the existing contract for seawall design. A proposal has been sought from the coastal designer.

· Franklin Local Parks Management Plan: No activity during this quarter as project delayed due to COVID-19. Now planned to start in Quarter 3 of this financial year,

Changes to the local board work programme

On Hold activities

16. These activities are on hold:

· ID 120 Movies in Parks – Franklin: This activity was not funded for FY2022/2023.

Activities merged with other activities for delivery

17. These activities have been merged with other activities for efficient delivery:

· ID 1449 Hūnua Trail: This activity is merged with and reported under Activity ID 26058 Hūnua Trail - implement capital works programme. The tourism activity will be reported by Tātaki Auckland Unlimited.

18. The following work programmes have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
113	CC&S	Youth: Franklin youth participation	Reallocate to Community- led placemaking and safety line ID 114	Unable to organise and deliver Children’s Day	$1000 to be transferred to line ID 114 Community-led placemaking and safety

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

21. The local board has invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Local parks ecological and environmental volunteers programme: 1,735 volunteer hours recorded this quarter. 13, 650 shrubs and trees planted by the community at Hunua Domain, Karioitahi, Mauku Lower Reserve, Orere Point Hall Reserve and Rooseville Reserve. Predator Free Maraetai is expanding.

· Predator Free Franklin Te Ara Hikoi: Local board funding has been matched by the Natural Environment Targeted Rate and distributed to Te Ara Hiikoi for the purchasing of predator control equipment and resources. In August, Te Ara Hiikoi placed orders for $17,000 worth of predator control supplies. These supplies will be distributed throughout Franklin at future community hub days and will be utilised to target priority landowners with Biodiversity Focus Areas on or adjacent to their properties. In September, in collaboration with Predator Free NZ Trust, Te Ara Hiikoi hosted two public workshops on predator control in Hunua and Waiuku. Te Ara Hiikoi was finalising a short documentary series on pest control and other conservation initiatives in the Franklin area as part of an online Franklin Pestival and e-library.

· C.R.E.S.T Programme: Preparation is underway for the busy spring/summer predator explosion. Unowned cats are being found at the end of Seagrove Road near Tuuturiwhatu (dotterel habitat) and CREST is working with locals to resolve this. With board funding the team has delivered the expected 625 volunteer hours per annum and running costs. Trap and bait costs have risen, trail-cams and smart-cage traps have identified the first ferret in the area. CREST received additional grant funding to have a smart trap coordinator target more coastal landowners and run traps along the Elletts coast. Tuuii are out in abundance, and kaakaa and Matuku-Huurepo (Australasian Bittern) have been spotted. The very rare Taraapuka (black-billed gull) have been seen with leg bands in front of Clarks Beach village. Tuuturiwhatu (dotterel) have been observed preparing for the upcoming breeding season.

· Finding Franklin Bats - Local board funding has been matched by the Biodiversity Focus Areas species budget and has been distributed to EcoQuest Education Foundation. Phase Two of the “Te rapu nga pekapeka o Franklin: Finding Franklin Bats” commenced in September 2022 with preparation for the second acoustic survey. This involved selecting sites of interest, contacting landowners and site visits prior to conducting the second acoustic survey in December 2022

· Manukau Harbour Forum: The contract for the coordinator went through the procurement process. The scope and deliverables for the mana whenua project went through final revisions. A new member induction pack was prepared.

· Waterways Protection Fund: The grant round has been provisionally scheduled for late February to April 2023. This timing complements the Regional Waterway Protection Fund timing which runs in Franklin area up until December 2022. It has been identified in the last year that the two funds work well together where one follows the other relatively closely; the profile of waterway protection work and uptake from landowners is enhanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Franklin Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

24. This report includes activities that have a direct impact on Māori outcomes:

· Whakatipu i te reo Māori - Matariki themed school holiday programme consisting of sixteen activations across Waiuku and Pukekohe sites and these activities were well attended. During Te Wiki O Te Reo Maaori, staff partnered with a provider to deliver bilingual Wriggle and Rhyme sessions at both Waiuku Library and Pukekohe Library.

· Local Māori responsiveness: A collaboration from the 5 south Strategic Brokers empowered rangatahi from The Corner: Creative Space to deliver a rangatahi-led initiative ‘Your Voice Matters’ – to encourage voting in council elections. Local board’s Tuia rangatahi mentoring programme and Ara Kootui, recognised as governance programmes have moved to work programme responsibility of Local Board Services.

· Youth Economy / Youth Connections: Te Ara Rangatahi delivered Mahia te Mahi - rangatahi opportunities, employment and education programme for 20 rangatahi. The programme is expected to be completed by March 2023.

· Achieving Māori Outcomes Ara Kōtui: Budget transferred from CCS to LBS August 2022 by resolution FR/2022/114. Lucy Stallworthy, Senior Māori Outcomes and Engagement Advisor is now the lead officer for this project, contract with Ōtara Health has been retired. Hui have been held monthly during this quarter. At the September hui, the roopuu had an audience with the Future of Local Government Panel and shared insights about the challenges local board and iwi currently experience. Other topics included local board inaugural ceremonies, and the local board plan engagement process. Professional development for all southern elected members on the Treaty of Waitangi and how council recognizes iwi interests across Auckland is planned for 25th November. Final hui for the year will be on 13th December - local boards to confirm their elected member representative and alternate.

· Te Korowai o Papatūānuku: Planting has now been completed this season with approximately 14,000 plants going in. These plants will improve water quality entering the Manukau Harbour and improve forest, wetland, and riparian habitats for native flora and fauna species. Whaanau and community planting days were held at Waipipi, Rereteewhioi Marae, and a new site at Taitua. Planting continued at the Awakura at Tahuna Pā, where this project was initiated by Dame Ngaaneko Minhinnick in 2015. A new contract is being set up with the Ngaati Te Ata whaanau business, West Coast Bush Services, to maintain the plantings and continue with further planting next season

· Achieving Māori Outcomes Tuia rangatahi mentoring programme: Budget transferred from CCS to LBS August 2022 by resolution MR/2022/119. The Franklin rangatahi did not attend the Rotorua wānanga due to Covid or the Wellington wānanga due to a tangi. Process to confirm next Tuia rangatahi candidate will begin at the end of 2022 with new candidate to be confirmed by February 2023.

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

26. Operating expenditure of $3.96 million is $264,000 below budget, with most of this underspend in Asset Based Services where disruptions and closure under COVID-19 alert settings (not lifted until September) resulted in a reduction in facility maintenance costs for the quarter.

27. Operating revenue of $112,000 is just $5000 below budget as an upturn is trending in facility hire fees, arts entrance fees and library service fees.

28. Capital expenditure is $83,000 behind revised budget achieving spend of $1.21 million (94%) year to date.

29. The financial report for the three months ended 30 September 2022 for Franklin Local Board is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

31. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

No.	Title	Page
a ⇨	Q1 Work Programme update (Under Separate Cover)
b ⇩	Franklin LB Financial report Q1	59

Ngā kaihaina

Signatories

Author	Orrin Kapua - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura