Agenda of Aotea / Great Barrier Local Board

1 Nau mai | Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

06 December 2022

Adoption of a business meeting schedule

File No.: CP2022/15667

Te take mō te pūrongo

Purpose of the report

1. To adopt the Aotea / Great Barrier Local Board meeting schedule for the period February 2023 to September 2025.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3. Adopting a meeting schedule helps with meeting these requirements. It also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

4. A draft meeting schedule for the period February 2023 to September 2025 has been developed and is included below for adoption by the local board.

5. Frequency: One business meeting per month (excluding January) is sufficient for formal business to be considered. There are some instances for which the local board may need to have additional meetings for important decisions such as local board plans, local board agreements or to provide input into regional strategies, policies and plans. Local board meeting schedules will be updated with any additional meetings once those details are confirmed. Outside of its scheduled meetings, local boards can call extraordinary and/or emergency meetings as and when required.

6. Timing: The standard practice in previous terms is to hold the monthly ordinary meeting in the final half of the month (weeks three or four) which enables local boards to prepare for any workshop items for these meetings in the first half of the month.

7. Recess: A two-week mid-year recess break is scheduled in July each year. The timing of the recess break does not interrupt the business meeting schedule.

8. Other matters: Commencing the business meeting during business hours will enable meetings to be productive, maximise access to staff and ensures best use of resources. Having the meetings in a set location ensures consistency and ability to use technology that is built into council facilities as required. This can include the use of screens, speakers and Wi-Fi connections that enable remote attendance.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) adopt the meeting schedule outlined below for the period February 2023 to September 2025

DATE

TIME

VENUE

2023

Extraordinary Business Meeting: Annual Budget 2023/2024 - local consultation content

Tuesday 7 February 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 28 February 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 28 March 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 25 April 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 23 May 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 27 June 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Meeting recess: Monday 3 July to Friday 14 July

Note: School holidays Monday 3 July to Friday 14 July, also Matariki holiday.

Business Meeting

Tuesday 25 July 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 22 August 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 26 September 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 24 October 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 28 November 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 12 December 2023

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

No meetings from Monday 18 December to Friday 2 February 2024.

Note: similar to Governing Body schedule

2024

Business Meeting

Tuesday 27 February 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 26 March 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 23 April 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 28 May 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 25 June 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Meeting recess: Monday 8 July to Friday 19 July

Note: School holidays: Monday 15 July to Friday 26 July

Business Meeting

Tuesday 23 July 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 27 August 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 24 September 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 22 October 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 26 November 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 17 December 2024

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

No meetings from Monday 23 December to Friday 31 January 2025.

Note: similar to Governing Body schedule

2025

Business Meeting

Tuesday 25 February 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 25 March 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 22 April 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 27 May 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 24 June 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Meeting recess: Monday 7 July to Friday 18 July

Note: School holidays: Monday 14 July to Friday 25 July

Business Meeting

Tuesday 29 July 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 26 August 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

Business Meeting

Tuesday 23 September 2025

1.00pm

Claris Conference Centre

19 Whangaparapara Road, Claris Aotea / Great Barrier Island

b) tuhi ā-taipitopito / note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

06 December 2022

Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2022/2023

File No.: CP2022/16444

Te take mō te pūrongo

Purpose of the report

1. To provide the Aotea / Great Barrier Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· An investment of capital grants to sustain local community facilities (ID #126) was allocated at the local board's 20 September 2022 business meeting which included four groups receiving funding to increase their use of solar energy. Read more about it on Our Auckland here.

· Aotea Rat Trap Library (ID #3028) project continued community engagement and trap deliveries, and held The Aotea Rat Race, a community trapping competition, with Kaitoke School's Pied Pipers the winners. Read more about it on Our Auckland here and Facebook here.

· Aotea Great Barrier - LDI minor capex fund 2021/2022 (ID #20484) was used to install two seats: A picnic table with bench in front of the local board office, and a bench at Okiwi Park near the pump track. Read more about it on Facebook here.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (behind delivery, significant risk). All activities are reported as green except for three activities which are on hold and reported as amber:

· Tryphena Coastal Trail directional signage (ID #22285)

· Aotea Great Barrier Island - Interpretive signage – continuation (ID #22286)

· An Area Plan for Aotea Great Barrier (ID #1289)

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note:

· Overall operating results for the first three months of the year is 18 per cent above the budget due to higher operating expenditure. Revenue is above budget by $1,000.

· In Locally Driven Initiatives, expenditure is six per cent below budget. Capital expenditure delivery is below budget by 53 per cent. Actual expenditure is focussed on the local asset renewals programme.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

Horopaki

Context

7. The Aotea / Great Barrier Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities, and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution:

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. All work programme activities meet the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia kia a manawaroa to tatou motu / Our island is resilient’.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 1: Work programme by RAG status

Chart, pie chart

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11. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 2: Work programme by activity status and department

Chart, bar chart, waterfall chart

Description automatically generated

Key activity updates

12. The following are key activity highlights in the delivery of Aotea / Great Barrier Local Board’s 2022/2023 work programme for reporting period quarter one, 1 July - 30 September 2022:

· Investment of capital grants to sustain local community facilities (SP ID #126) was allocated via round one of the capital grants funding at the local board's 20 September 2022 business meeting. Four groups were given funding to increase their use of solar energy including Anamata and Motairehe Marae. This will allow groups to move away from dependency on fossil fuels. Read more about it on Our Auckland here.

· Aotea Rat Trap Library (SP ID#) continued its community engagement and trap deliveries. The Aotea Rat Race, a community trapping competition, was held with Kaitoke School's Pied Pipers the winners. The Aotea Learning Hub and Early Learning Centre are now trapping around their premises and entering catch data online. An open day was held in Claris at the end of September to promote a new community trapping line. Read more about it on Our Auckland here and Facebook here.

· Aotea Great Barrier - LDI minor capex fund 2021/2022 (SP ID #20484) was used to install two seats: A picnic table with bench in front of the local board office, and a bench at Okiwi Park near the pump track. Further options are being explored and will be workshopped to the local board for approval. Read more about it on Facebook here.


Motairehe Marae solar project	Aotea trap library equipment	Picnic table outside local board office

Activities with significant and moderate issues

13. There are three work programme activities with a status of amber (some risk or issues, which are being managed) for the reporting period quarter one, 1 July – 30 September 2022:

· Tryphena Coastal Trail directional signage (SP ID #22285) is on hold as consultation with mana whenua is progressed on the pou installation project

· Aotea Great Barrier Island - Interpretive signage – continuation (SP ID #22286) is on hold as consultation with mana whenua is progressed on the pou installation project

· An Area Plan for Aotea Great Barrier (SP ID #1289) project is on hold awaiting consultation with new elected members and Mana Whenua.

Changes to the local board work programme

14. The following work programmes activities have changes which been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref

Activity Name

Summary of Change

Resolution number

#2880

Legacy rates

At its 27 September business meeting the local board agreed that $1,000 be allocated to Ngāti Rehua Ngātiwai ki Aotea Trust to cover the Visitor Information Centre licence to occupy costs

GBI/2022/105

#32033

Aotea Great Barrier - design and install pou

At its 27 September business meeting the local board approved the remaining $19,573 local parks activation plan budget be used for

consultation of the design and install of the pou outlined in the plan.

GBI/2022/100

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

16. The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. Some key updates from this quarter include:

· Aotea awa restoration programme (SP ID #517): In early September a trip around the island was undertaken to identify potential planting restoration sites – two sites were identified as strong candidates. The projects will be scoped and costed during the next quarter to present to the board for project and funding approval.

· AoteaOra Community Trust administration support (SP ID #132): Continued work on supporting the island’s Food Resilience Coordinator and Community Garden Coordinator; delivery of domestic water tanks; installation of the drinking water stations; liaison on the Ecological Footprint Survey; and general administration tasks.

17. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report informs the Aotea / Great Barrier Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

20. The 2022/2023 work programme supports the Aotea / Great Barrier Local Board Plan 2020 outcome ‘Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient’. One of the plan’s main objectives is that mana whenua will prosper.

21. Auckland Council have been actively engaging with mana whenua on several regional and local projects. Some key updates from this quarter include:

· Iwi responsiveness (SP ID #137): Aotea's first iwi liaison was appointed and held meetings with staff and a workshop with the local board. The iwi liaison will report once a month to the local board.

· Ngāti Rehua Ngātiwai ki Aotea - Visitor Information Centre (SP ID #3455): the annual grant to support the running of the Visitor Information Centre (VIC) was paid out to the Ngāti Rehua-Ngātiwai ki Aotea Trust Board. The VIC will be manned on Thursdays, Fridays, Saturdays and Sundays over summer.

· Aotea Great Barrier - design and install pou (SP ID #32033): Consultant is currently working with Iwi on the translation text for existing pou which feeds into design work for the proposed pou install.

Ngā ritenga ā-pūtea

Financial implications

22. This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

23. Revenue of $1,000 is currently above the budget. This is from the library and local community leases.

24. Expenditure is above the budget by $166,000 overall. In asset- based services, the budget is higher by $189,000 particularly for arboriculture services, building and park repairs and maintenance as the rainy season created a peak in workload. Locally driven initiatives are below the budget $24,000.

25. Capital spends of $34,000 is on local asset renewals programme.

26. The Aotea / Great Barrier Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

28. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant and moderate issues’ section.

Ngā koringa ā-muri

Next steps

29. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea / Great Barrier Local Board - 1 July – 30 September 2022 Work Programme Update	23
b ⇩	Aotea / Great Barrier Local Board - Operating Performance Financial Summary	39

Ngā kaihaina

Signatories

Author	Jacqui Fyers - Senior Local Board Advisor
Authoriser	Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

06 December 2022

Approval for a new private road name at 5 Oruawharo Lane Great Barrier Island

File No.: CP2022/15527

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Aotea / Great Barrier Local Board to name an existing private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 5 Oruawharo Lane Great Barrier Island.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Korimako Resources Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 5 Oruawharo Lane Great Barrier Island are:

· Wāraki Way (applicant’s preference)

· Park Lane (alternative)

· Birdsong Lane (alternative)

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) approves the name ‘Wāraki Way’ for an existing private road created by way of subdivision at 5 Oruawharo Lane, Great Barrier Island in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

6. A subdivision consent for the creation of 10 lots and a COAL was granted in May 1997 with the completion certificate being granted on 12^th June 2000. The COAL was not named at the time of the subdivision as at that time there was no requirement to do so.

7. In accordance with current Standards (2011) the COAL would require a name as it serves more than five lots. However, the Standards are not retrospective and would only be applicable here if the subject site was resubdivided.

8. Notwithstanding the above the applicant is now proposing a name for the COAL to provide better clarity for the addresses of those properties served off it.

9. Site and location plans of the development can be found in Attachments A and B. The COAL to be named is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed road names reflect the landscape and environmental characteristic of the area as detailed below.

Proposed name	Meaning (as described by applicant)
Wāraki Way (applicant’s preference)	Wāraki’ in Te Reo refers to the dawn chorus of native birds. Such a name is considered particularly relevant as the 6000 plus native trees that were initially planted in 1995 are now mature and have over the intervening period, played a significant role in re-establishing native bird numbers in the Oruawharo / Medlands Beach areas – Kaka, Tui, Kereru, Piwakawaka, Grey Warblers and Banded Rails are now seen daily within the estate. Birds were the primary and predominant species in Aotearoa / New Zealand and prior to the clear felling of Kauri and other tree species, a wide range would have existed in numbers on Aotea/ Great Barrier Island. The re-establishment of such native bird life by supplementary native planting and removal of mammalian predators is a continuing focus for members of our community of Owners.
Park Lane (alternative)	The name relates to the extensive planting that has taken place.
Birdsong Lane (alternative)	The name refers to the dawn chorus of native birds for which NZ was once famed. The work we have done on this land is slowly contributing to the reintroduction of native birds and consequently to the amount of bird song heard particularly in the morning – i.e. a ‘Dawn Chorus’

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ and ‘Way’ are acceptable road types for the private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 19 September 2022, mana whenua was contacted via the Council Consultation Facilitation Service on behalf of the applicant, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Maru

· Ngāti Tamaterā

· Ngāti Whanaunga

· Ngāti Manuhiri

· Ngāti Wai

· Ngāti Rehua

22. By the close of the consultation period, no responses were received. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report attachment A - Site Plan	49
b ⇩	Report attachment B - Location Map	51

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

06 December 2022

Environmental agency and community group reports

File No.: CP2022/16461

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2. To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the Agenda.

3. Inclusion of items on the Agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) note the following reports:

i) Aotea / Great Barrier Natural Environment-Islands monthly update – September / October 2022 report

ii) Oruawharo Medlands Ecovision Phase 1 Progress Report, October 2019 – October 2022

iii) Motu Kaikoura newsletter – October 2022 Kaka Comments

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea / Great Barrier Natural Environment-Islands monthly update – September / October 2022 report	55
b ⇩	Oruawharo Medlands Ecovision Phase 1 Progress Report, October 2019 – October 2022	65
c ⇩	Motu Kaikoura newsletter – October 2022 Kaka Comments	103