Aotea / Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 6 December 2022 at 1.01pm.

Te Hunga kua Tae mai | present

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Chris Ollivier
	Neil Sanderson

He Hunga atu anō i Tae mai | IN ATTENDANCE

Glenn Boyd	Local Area Manager
Jacqui Fyers	Senior Local Board Advisor
Kathy Cumming	Barrier Bulletin
Audrey Gan	Lead Financial Advisor	via electronic link
Mallika Krishnamurthy	Relationship Coordinator, Whatu Whanaungatanga Relationship Management

Aotea / Great Barrier Local Board 06 December 2022

1          Nau mai | Welcome

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Deputy Chair P O’Shea led the meeting in a karakia.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2022/124

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1	Obituary - Eileen Ngawaka
	The Aotea / Great Barrier Local Board acknowledged the passing of Eileen Ngawaka with a minute’s silence.
	Resolution number GBI/2022/125 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: a) express its condolences to the whanau and friends of Eileen Ngawaka who recently passed away. CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9          Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11

Adoption of a business meeting schedule

Resolution number GBI/2022/126

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a)      adopt the meeting schedule outlined below for the period February 2023 to September 2025.

DATE	TIME	VENUE
2023
Extraordinary Business Meeting: Annual Budget 2023/2024 - local consultation content Tuesday 7 February 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 28 February 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 28 March 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 25 April 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 23 May 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 27 June 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Meeting recess: Monday 3 July to Friday 14 July Note: School holidays Monday 3 July to Friday 14 July, also Matariki holiday.
Business Meeting Tuesday 25 July 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 22 August 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 26 September 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 24 October 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 28 November 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 12 December 2023	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
No meetings from Monday 18 December to Friday 2 February 2024. Note: similar to Governing Body schedule
2024
Business Meeting Tuesday 27 February 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 26 March 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 23 April 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 28 May 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 25 June 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Meeting recess: Monday 8 July to Friday 19 July Note: School holidays: Monday 15 July to Friday 26 July
Business Meeting Tuesday 23 July 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 27 August 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 24 September 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 22 October 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 26 November 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 17 December 2024	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
No meetings from Monday 23 December to Friday 31 January 2025. Note: similar to Governing Body schedule
2025
Business Meeting Tuesday 25 February 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 25 March 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 22 April 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 27 May 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 24 June 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Meeting recess: Monday 7 July to Friday 18 July Note: School holidays: Monday 14 July to Friday 25 July
Business Meeting Tuesday 29 July 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 26 August 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island
Business Meeting Tuesday 23 September 2025	1.00pm	Claris Conference Centre 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island

b) tuhi ā-taipitopito / note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

CARRIED

12

Annual Budget 2023/2024 - feedback on regional topic for consultation

Resolution number GBI/2022/127 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: a) acknowledge the dire financial constraints that are impacting council and the nation. Decisions made now will not just be to fix a one-year budget gap. These reductions of services will be ongoing for some time. Therefore, we request staff advice on any decisions made to avoid any short-term wins over long-term losses. General rates lever b) support consideration of a general rates increase higher than the signaled 4.66% so as to keep balance with consumers price index (CPI) increases, noting that council has measures in place to support ratepayers who may struggle with any significant increase. c) do not support reduction by two-thirds of the two targeted rates in consideration of strong support from Aotea community to have these rates to deliver environmental and clean water projects. Debt lever d) acknowledge that large debt funding operational expenditure is not advisable and support maintaining sustainable debt levels over time. Strategic asset lever e) do not support sale of airport shares. We see this as a short-term gain over a long-term loss. f) support ongoing discussions around the Ports of Auckland to maximise benefits to all Aucklanders. Operational expenditure lever g) support working with other local boards in finding five per cent savings across their budgets noting that: i) Aotea Great Barrier Island is 90kms to the east of downtown Auckland and has approximately 1000 permanent residents that multiplies dramatically during the holiday seasons. We have no public transport and are off-grid. ii) Aotea has few council-owned assets on the island and relies on a community-led approach for community services and facilities. iii) Aotea fully embodies council’s community investment approach with a majority of services being delivered by the community. Nearly all of the board’s budget goes towards island groups delivering resilient community services and to maintain their community facilities. iv) If the board stops funding the island’s community-led services, then the impact would be terminal for all services. h) the Local Government Act states that the role of council is to promote the four social, economic, cultural and environmental well-beings of communities. The impact of stoppage of funding for our community groups will mean that the gains cannot be reclaimed over time i.e. biosecurity environmental programmes. i) the local board’s annual performance measures are to provide safe parks and infrastructure; library services; showcase Māori culture; empower community-led services, arts and events; contribute towards local low carbon projects and water improvements. We will not be able meet our performance measures to support community-led community services and climate change mitigation with a large ongoing reduction in local board funding. This will result in the discontinuation of essential service roles. j) ensure that community facilities such as Auckland Zoo and Auckland Art Gallery Toi o Tāmaki, and public transport services are kept equitable at an accessible level for families and lower socio-economic residents. Other ratings policy k) support ratings policy proposals going to public consultation. CARRIED

13	Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2022/2023
	Resolution number GBI/2022/128 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a) receive the performance report for quarter one ending 30 September 2022. CARRIED

14	Approval for a new private road name at 5 Oruawharo Lane Great Barrier Island
	Resolution number GBI/2022/129 MOVED by Chairperson I Fordham, seconded by Member N Sanderson: That the Aotea / Great Barrier Local Board: a) defer report to the board’s business meeting on Tuesday 28 February 2023. b) note that the local board chairperson will contact the applicant and mana whenua to discuss procedural actions undertaken. CARRIED

15

Environmental agency and community group reports

Resolution number GBI/2022/130 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a)    note the following reports: i)     Aotea / Great Barrier Natural Environment-Islands monthly update – September / October 2022 report ii)    Oruawharo Medlands Ecovision Phase 1 Progress Report, October 2019 – October 2022 iii)   Motu Kaikoura newsletter – October 2022 Kaka Comments CARRIED

16	Hōtaka Kaupapa (Policy Schedule)
	Resolution number GBI/2022/131 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: a) note the first Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at December 2022. CARRIED

17	Aotea / Great Barrier Local Board Workshop Record of Proceedings
	Resolution number GBI/2022/132 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a)    note the record of proceedings for the local board workshops held the following: i)   Tuesday 1 November ii)  Tuesday 8 November iii) Tuesday 15 November CARRIED

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................