Agenda of Hibiscus and Bays Local Board - Tuesday, 6 December 2022

1 Nau mai | Welcome

The chairperson will open the meeting by calling for a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Chris Bettany and Lezette Reid - introduction - Friends of Okura Bush

Te take mō te pūrongo

Purpose of the report

1. Chris Bettany and Lezette Reid have requested a deputation to provide an introduction to the local board on the Friends of Okura Bush.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Chris Bettany and Lezette Reid for their presentation and attendance at the meeting.

8.2 Deputation: Tony Sands, Michael Buck and Peter Nicoll - redevelopment project - Mairangi Bay Surf Lifesaving Club (MBSLSC)

Te take mō te pūrongo

Purpose of the report

1. Tony Sands, Michael Buck and Peter Nicol have requested a deputation to update the local board on the Mairangi Bay Surf Lifesaving Club (MBSLSC)

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Tony Sands, Michael Buck and Peter Nicol for their presentation and attendance at the meeting.

Attachments

a Mairangi Bay Surf Life Saving Club Redevelopment Project........................ 49

8.3 Deputation: Ruth and Chris Miller, and Sue Richardson - remedial work needed - flooding Issues on properties on Glenvar and Manuwai Roads

Te take mō te pūrongo

Purpose of the report

1. Ruth and Chris Miller and Sue Richardson have requested a deputation to update the local board on remedial work needed to stop flooding Issues on properties on Glenvar and Manuwai Roads.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Ruth and Chris Miller and Sue Richardson for their presentation and attendance at the meeting.

Attachments

a Flooding at Glenvar and Manuwai Roads...................................................... 73

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

06 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16302

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the Hibiscus and Bays Local Board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020

· amendments to the Resource Management Act 1991 requiring medium density residential standards be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the National Policy Statement on Urban Development 2020 (NPS-UD) and Resource Management Act 1991 requirements.

4. The council’s response to the National Policy Statement on Urban Development 2020 and Resource Management Act 1991 amendments are set out in plan changes 78-83 and in variations 4 and 5:

· Plan Change 78 is the council’s intensification plan change, and is the main one that implements the National Policy Statement on Urban Development 2020 and the Resource Management Act 1991 amendments

· Plan Change 79 amends the Auckland Unitary Plan transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· Plan Change 80 amends the Auckland Unitary Plan’s Regional Policy Statement to align it with the National Policy Statement on Urban Development 2020

· Plan Change 81 adds buildings to the Auckland Unitary Plan’s historic heritage schedule (Schedule 14)

· Plan Change 82 amends details in the Auckland Unitary Plan historic heritage schedule (Schedule 14), mainly by enlarging or reducing the size of historic places already scheduled

· Plan Change 83 adds new notable trees and corrects errors in the Auckland Unitary Plan schedule of notable trees (Schedule 10)

· Variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· Variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the Auckland Unitary Plan are mandatory. The council must change the Auckland Unitary Plan to implement the National Policy Statement on Urban Development 2020 and amendments to the Resource Management Act 1991. The National Policy Statement on Urban Development 2020 also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in National Policy Statement on Urban Development 2020 and Resource Management Act 1991 amendments. The council has included other ‘qualifying matters’ in Plan Change 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density Zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g., Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply Medium Density Residential Standards to land in the light rail corridor which is excluded from Plan Change 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide feedback on Plan Change 78, Plan Change 79, Plan Change 80, Plan Change 81, Plan Change 82, and Plan Change 83

b) provide feedback on Variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The National Policy Statement on Urban Development 2020 (NPS-UD) and Resource Management Act 1991 (RMA) amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the plan change(PC\)s 78-83, resulting in the approval of six plan changes and two variations to the Auckland Unitary Plan (AUP).

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) t the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under (NPS-UD) Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of Medium Density Residential Standards (MDRS) in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, local boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g., waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Schedule 7, clause 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board areas in which changes are proposed for historic heritage or notable trees and variations	19

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

06 December 2022

Auckland Council's Performance Report: Hibiscus and Bays Local Board for quarter one 2022/2023

File No.: CP2022/16683

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

2. To seek the approval for the reallocation of part funding from work programme line 214: Event Partnership Fund within the Hibiscus and Bays Local Board 2021/2022 Customer and Community Services Work Programme to line 31869: Hibiscus and Bays - Modular Pump Track Relocation within the Hibiscus and Bays 2022/2023 Work Programme.

Whakarāpopototanga matua

Executive summary

3. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2022/2023 work programme (resolution number HB/2022/80).

4. The key activity updates from this period are:

· ID 176 Building resilient and connected communities across the East Coast Bays Subdivision: A funding agreement was paid out to Heart of the Bays to support the governance and organisational structure work that is being undertaken by the governance committee. Conversations are continuing with Bays in Action about potential projects and delivery for this year. Staff have also established a connection with a collaborative project within the community garden in Browns Bay that is serving emergent community needs.

· ID 177 Local Contestable Grants, Economic Development Fund, and Facilities Grant Hibiscus and Bays: The local board allocated a total of $103,341.19 to local grants round one.

· ID 32099 Aicken Reserve - install walkway lighting: Investigation for options to light along the pathway is underway.

· ID 16475 (OLI) Kohu Street to Marine View, Orewa Beach - renew northern seawall: Tonkin + Taylor has been appointed to complete the detailed design of the seawall and path and to be the construction supervision. A review of the approved consented design is underway before detailed design can start.

· ID 1045 HB Local parks ecological volunteers and environmental programme FY23: 8,114 volunteer hours have been recorded this quarter and 19,974 plantings by community groups have been completed in the following reserves: Metro Park, Okura Walkway, Karaka Cove, Alice Eaves Bush, Dacre Cottage, Centennial Park, Mairangi Bay, Amorino Park, Bush Glen, Emlyn Place, Freyburg, Orewa estuary, Otanerua, Stredwick, Taiaotea, Western Reserve, and Winston’s Cove. New pest animal lines have been installed in Alice Eaves Bush, Stanmore Bay, Balboa Reserve.

· ID 65 Pest plans on private land Ōkura: Twenty-five pest control plans for private land which have been carried over from the 2021/2022 are currently being finalised. The 2022/2023 funding agreement is currently with Friends of Ōkura Bush to produce a further twenty-five plans.

5. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). There are no activities with a red status (indicated with significant issues).

The financial performance report compared to budget 2022/2023 is shown in Attachment B to the agenda report. There are some points for the local board to note:

· In the 3 months ended 30 September 2022, operating expenditure of $6.3 million is 12 percent above budget and operating revenue of $805,000 is 27 percent above budget.

· Capital expenditure of $922,000 is on above budget, with the majority being on the local renewals programme.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7. This report is also seeking approval from the local board for the reallocation of a budget underspend of $3,950 from work programme line 214: Event Partnership Fund within the Hibiscus and Bays Local Board 2021/2022 Customer and Community Services Work Programme to line 31869: Hibiscus and Bays - Modular Pump Track Relocation within the Hibiscus and Bays 2022/2023 Work Programme.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the performance report for quarter one ending 30 September 2022

b) approve the reallocation of $3,950 funding from work programme line 214: Event Partnership Fund within the Hibiscus and Bays Local Board 2021/2022 Customer and Community Services Work Programme to line 31869: Hibiscus and Bays - Modular Pump Track Relocation within the Hibiscus and Bays 2022/2023 Work Programme.

Horopaki

Context

8. The Hibiscus and Bays Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships: Business Associations.

9. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber). There are no activities that have significant issues (red) or activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

Chart, pie chart

Description automatically generated

12. The graph below shows the activity status and stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Chart, histogram

Description automatically generated

Key activity updates

13. Key updates in the delivery of the local board work programmes for quarter one include:

· ID 1117 Tātou Belonging - we bring communities together - Top Up for programmes run by external providers on offer through the libraries: Orewa Library hosted Toro Pikopiko Puppets, an interactive puppetry workshop involving Māori-themed stories told in te reo Māori and English. The workshop was an excellent way for children to celebrate te reo Māori and build confidence doing something fun and unique.

· ID 171 Operational grant to the Mairangi Arts Centre: This quarter 260 programmes have taken place with 7428 visitors. Highlights include a children’s art programme which integrated te reo for Te Wiki o te Reo Māori, and the MAC Board of Trustees introduced tikanga with a specific karakia to open each monthly meeting. The annual We ART MAC Members exhibition had 68 works displayed and Matariki exhibition, Noho Tahi Tonu: Staying Connected, displayed over 90 handmade kites by local schools and partnering organisations.

· ID 170 Operational grant and ID 182 Operational top up to the Estuary Arts Centre: This quarter 105 programmes have taken place with 12,335 visitors in total. Exhibitions focused on Predator Free 2050, Restore Hibiscus Coast and Wear Your Art Out wearable art exhibition. The latter was followed with the Wear Your Art Out Catwalk show with three performances at the HBC Youth Centre. This youth-focused show provided opportunities for young models, designers, performers as well as for the creative director. The Creative Youth space for youth in transition and with neurodiverse conditions continues to grow in numbers.

· ID 169 Operational grant and ID 172 top up to Centrestage Theatre: In Q1 there were 27 programmes including workshops, rehearsals, and performances, with 10,936 visitors and attendees. Centrestage gave its first Māori scholarship to a young student to participate in theatre performance drama classes for a term. Youth Theatre seniors continued to rehearse the musical Hello Dolly, involving 50 young people from the local community. The Youth Theatre holiday performing art show was presented as a charity fundraiser for Love Soup and the two shows drew an audience of whānau of all ages with over 300 cans of soup donated. For older people, regular patchwork quilting classes recommenced with the social setting being a key driver for this activity.

· ID 26010 86 Harvest Ave, Orewa - develop new neighbourhood park: Community feedback has been presented to the local board at a workshop. Support has been gained to continue the concept design development including a playground, seating, paths and landscaping, and other amenities.

· ID 28190 Waiake Beach Reserve – remediate boardwalk and storage shed: Staff are engaging a consultant to prepare the design for the remediation of the boardwalk, removal of the shed, support for the Pohutukawa limbs and planning for the new shed.

· ID 507 Te Ao Māori and community led conservation: In a recent meeting the Ngāti Manuhiri confirmed with the conservation advisors that these inductions were a priority and confirmed that this was the best way for community to establish the 'first stage' of engagement. Ngāti Manuhiri agreed they can deliver essential communication and the inductions are the best use of community and Ngāti Manuhiri’s time. Ngāti Manuhiri commented on how they saw community attendance at cultural inductions as an understanding of authentic engagement and observing positive engagement following attendance.

Activities on hold

14. The following work programme activity has been identified by operating departments as on hold:

· ID 18071 - Hibiscus and Bays - deliver Centre Plan improvements: This project is on hold until future years.

Changes to the local board work programme

Activities with changes - reallocation request

15. The Hibiscus and Bays Local Board approved the 2021/2022 Customer and Community Services Work Programme in June 2021 (resolution HB/2021/64) and the 2022/2023 Customer and Community Services Capex Work Programme in June 2022 (resolution HB/2022/80).

16. Event Staff have been notified of an underspend by the East Coast Bays Community Projects, one of the local boards event partners, of $3,950, which is a portion of line 214: Event Partnership Fund Hibiscus and Bays in the Hibiscus and Bays 2021/2022 Work Programme.

17. Staff have identified a potential budget shortfall in line 31869: Hibiscus and Bays - Modular Pump Track Relocation. This shortfall is due to increased costs of relocating bins, barriers, the ‘Welcome to Pump Track’ sign, additional project management costs to set up the site movements, the costs associated for consulting with local community stakeholders (for new locations), and the potential remediation expenses. This budget line is currently $12,000 and covers the relocation of the pump track between sites across both the East Coast Bays and Hibiscus Coast subdivisions. Parks and Community Facilities staff are requesting to utilise the event line underspend by reallocating it to the modular pump track relocation budget line to ensure these costs are covered adequately for this financial year. This would bring the total budget line to $15,950.

18. Staff presented reallocation options to the local board in a workshop on 15 November and received direction in support of the above reallocation proposal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any project be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

21. The local board is invested in several sustainability projects, which aim to build awareness around waste management, water harvesting, pest control, and changing behaviour at a local level. These include:

· ID 480: Restore Hibiscus and Bays Coordinator

· ID 64: Pest Free Hibiscus Coast

· ID 721: Zero Waste Early Childhood Education Programme

· ID 572: Eco Neighbourhoods Hibiscus and Bays

· ID 65: Pest plans on private land Okura

· ID 724: Ko te wai he taonga: Water is a treasure

· ID 1113: Taonga tuku iho - Legacy - we preserve our past, ensure our future (environment) Hibiscus and Bays

22. The proposed work programme reallocation does not impact on the increase of greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. When developing the work programmes council group impacts and views are presented to the local board. There are no further impacts to be considered with quarter one reporting, or the reallocation of funding.

24. Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Hibiscus and Bays Local Board of the performance for ending 30 September 2022.

26. The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2021/2022 and 2022/2023.

27. The nature of the reallocation aligns with the local board’s work programme and the Hibiscus and Bays Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Hibiscus and Bays Local Board Plan 2020 provides a commitment framework through the development of initiatives that respond to Māori aspirations. The following activities have a Māori outcome focus:

· ID 586: Te Ao Māori and community led conservation

· ID 174: Māori responsiveness Hibiscus and Bays

· ID 694: Te Kete Rukuruku (Māori naming of parks and places) tranche two

· ID 1105: Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Hibiscus and Bays

· ID 175: Apply the Empowered Communities Approach – connecting communities Hibiscus and Bays

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes.

30. Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise the locally driven initiatives (LDI) opex budget each financial year.

31. Should the local board choose not to support the reallocation of the funding, additional conversations will take place in the new term and a new reallocation report will come to the local board at a future date.

Financial Performance

32. For the 3 months ended 30 September 2022:

· Operating expenditure overall is $6.3 million, 14 percent below budget. Asset Based Services (ABS) operating expenditure is above budget by $575,000, and Locally Driven Initiatives (LDI) operational projects are $120,000 above budget.

· Operating revenue is $805,000 and 27 percent above budget.

· Capital expenditure of $922,000 is on budget. $691,000 was investment in renewal of local assets.

· The complete Hibiscus and Bays Local Board financial performance report can be found in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

34. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

35. There is a risk if the reallocation of $3,950 budget is not approved to go to ID 31869: Hibiscus and Bays - Modular Pump Track Relocation the local board will need to reconsider the regularity of movement for the pump track, i.e., extend the timeframe from six-monthly movement to annually, to reduce relocation costs.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hibiscus and Bays Local Board Quarter 1 Work Programme Update (Under Separate Cover)
b ⇨	Hibiscus and Bays Local Board Financial Report to 30 September 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Charlie Inggs - Democracy Advisor

Hao Chen - Senior Finance and Performance Advisor

Authoriser

Lesley Jenkins - Local Area Manager

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Ja,ke Law
	Sam Mills
	Alexis Poppelbaum, JP
	Victoria Short
	Gregg Walden
	Leanne Willis

Year	Date	Time	Venue
2023	Tuesday 7 February	10.00am	Council Chamber, Orewa Service Centre 50 Centreway Road, Orewa
	Tuesday 28 February	10.00am	Council Chamber, Orewa Service Centre 50 Centreway Road, Orewa
	Tuesday 28 March	10.00am	To be confirmed
	Tuesday 18 April	10.00am	To be confirmed
	Tuesday 23 May	10.00am	To be confirmed
	Tuesday 27 June	10.00am	To be confirmed
	Tuesday 25 July	10.00am	To be confirmed
	Tuesday 22 August	10.00am	To be confirmed
	Tuesday 26 September	10.00am	To be confirmed
	Tuesday 24 October	10.00am	To be confirmed
	Tuesday 28 November	10.00am	To be confirmed
	Tuesday 12 December (To be confirmed)	10.00am	To be confirmed