Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Tuesday, 6 December 2022 at 10:00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP

 

Members

Jake Law

until 2pm

 

Sam Mills

 

 

Alexis Poppelbaum, JP

 

 

Victoria Short

 

 

Greg Walden

 

 

Leanne Willis

 

 


Hibiscus and Bays Local Board

06 December 2022

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting, and the senior local board advisor led the karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2022/161

MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Friends of Okura Bush

 

Chris Bettany, Lezette Reid and Jo Crawford addressed the local board.

 

Resolution number HB/2022/162

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      thank Chris Bettany and Lezette Reid and Jo Crawford for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     6 December 2022 - Hibiscus and Bays Local Board, Item 8.1 - Deputation: Friends of Okura Bush presentation

 

 

8.2

Deputation: Mairangi Bay Surf Lifesaving Club redevelopment project

 

Tony Sands, Michael Buck and Peter Nicol addressed the local board.

 

Resolution number HB/2022/163

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)       thank Tony Sands, Michael Buck and Peter Nicol for their presentation and attendance at the meeting

b)       seek an update from service and asset planning staff on the Mairangi Bay Reserve Management Plan variation process including an update on the Watercare land swap and leasing renewal with Mairangi Bay Surf Club.

CARRIED

 

Attachments

a     6 December 2022 - Hibiscus and Bays Local Board, Item 8.2 Deputation -  Mairangi Bay Surf Life Saving Club Presentation

 

 

8.3

Deputation: Flooding issues on Glenvar and Manuwai Roads

 

Ruth and Chris Miller, and Sue Richardson addressed the local board.

 

Resolution number HB/2022/164

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)        thank Ruth and Chris Miller, and Sue Richardson for their presentation and attendance at the meeting

b)        request Infrastructure and Environmental Services staff to investigate flooding issues at properties on Glenvar and Manuwai Roads and provide an update to the local board.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum: Alan Milne

 

Alan Milne addressed the local board regarding Plan Change 78 and a new development in Rock Isle Road, Waiake.

 

Resolution number HB/2022/165

MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:                                        

a)       thank Alan Milne for his presentation and attendance at the meeting.

CARRIED

 

9.2

Public Forum: Bruce Hutchings

 

Bruce Hutchings addressed the local board regarding Plan Change 78 and a new development in Rock Isle Road, Waiake.

 

Resolution number HB/2022/166

MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)       thank Bruce Hutchings for his presentation and attendance at the meeting.

CARRIED

 

 

            The meeting adjourned at 11.24am and re-convened at 11.37am.

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local Board feedback on Auckland Unitary Plan changes 78-83

 

Resolution number HB/2022/167

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         note the limited number of submissions received for the Hibiscus and Bays Local Board area

b)        provide the following feedback on Plan Change 78

             i)      support the qualifying matter to ensure adequate infrastructure for water/wastewater services, to sufficiently service future intensification

            ii)      request that the stormwater disposable constraints control be included as a qualifying matter for areas where flooding issues and issues with stormwater disposal are identified in the Hibiscus and Bays Local Board area

           iii)      oppose the blanket approach to coastal hazards and inundation provisions, and seek a site-specific approach is applied to ensure localised assessments

           iv)      seek an additional qualifying matter for adequate public transportation networks across the Hibiscus and Bays Local Board area

            v)      request consideration of the principles of access to sunlight and shading on neighbouring properties and the utilisation of any private open space and enjoyment of the affected property, including the environmental impacts i.e., noise, in respect to any development application provisions

           vi)      request options for developers to apply best practice for any open space, and pedestrian accesses, that meets the universal design guidelines, to adequately support community well-being

c)         provide the following feedback on Plan Change 79

i)          support accessible car parking requirements

ii)         support new requirements for residential developments: for pedestrian access and safety, heavy vehicle access for rubbish collection; loading spaces; future-proofing electrical vehicle supply equipment

iii)       provide the following feedback on Plan Change 80

iv)       support the amendment to policies to include the concept of a well-functioning urban environment

v)         support the amendment to policies to strengthen climate change resilience

vi)       support the amendment to policies to introduce qualifying matters

d)      note concern of the pressures that increased and unplanned development          places on infrastructure where qualifying matters are not applied

e)      provide no feedback on Plan Change 81, 82, 83, and variations 4 and 5

f)       appoint Chairperson G Brown and Deputy Chairperson J Parfitt to speak to the local board views at a hearing in 2023

g)      delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution g) is unable to attend the hearing

h)      request the local board resolutions be heard in one sitting on all plan change feedback collectively rather than by each individual topic

i)       note an error in paragraph 7 to the agenda report ‘Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022’, should be 5 December 2022 to[SC1]  13 January2023.

CARRIED

 

 

12

Auckland Council's Performance Report: Hibiscus and Bays Local Board for quarter one 2022/2023

 

Resolution number HB/2022/168

MOVED by Member G Walden, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the performance report for quarter one ending 30 September 2022

b)      approve the reallocation of $3,950 funding from work programme line 214: Event Partnership Fund within the Hibiscus and Bays Local Board 2021/2022 Customer and Community Services Work Programme to line 31869: Hibiscus and Bays - Modular Pump Track Relocation within the Hibiscus and Bays 2022/2023 Work Programme.

CARRIED

 

 

13

Adoption of an amended business meeting schedule for the period February 2023 to December 2023

 

Resolution number HB/2022/169

MOVED by Deputy Chairperson J Parfitt, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)      approve the amended meeting schedule outlined below for the period February 2023 to December 2023

Year

Date

Time

Venue

2023

Tuesday 7 February

10.00am

Orewa Service Centre, 50 Centreway Road, Orewa

Tuesday 28 February

10.00am

Orewa Service Centre, 50 Centreway Road, Orewa

Tuesday 28 March

10.00am

To be confirmed

Tuesday 18 April

10.00am

To be confirmed

Tuesday 23 May

10.00am

To be confirmed

Tuesday 27 June

10.00am

To be confirmed

Tuesday 25 July

10.00am

To be confirmed

Tuesday 22 August

10.00am

To be confirmed

Tuesday 26 September

10.00am

To be confirmed

Tuesday 24 October

10.00am

To be confirmed

Tuesday 28 November

10.00am

To be confirmed

Tuesday 12 December

(To be confirmed)

10.00am

To be confirmed

 

b)      note that the dates and times for further additional business meetings in 2023 to make decisions on local board plans and local board agreements are yet to be scheduled.

CARRIED

 


 

14

Governance Forward Work Calendar Hōtaka Kaupapa

 

Resolution number HB/2022/170

MOVED by Member A Poppelbaum, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar hōtaka kaupapa.

CARRIED

 

 

15

Hibiscus and Bays Local Board Workshop Records

 

Resolution number HB/2022/171

MOVED by Deputy Chairperson J Parfitt, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      note the workshop record for November 2022.

CARRIED

 

The meeting adjourned at 12.24pm and re-convened at 2.55pm

 

 

 

 

 

16

Local board views on proposed regional topics for consultation as part of the Annual Budget 2023-2024 development process

 

This item was a late report circulated to local board members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2022/172

MOVED by Member S Mills, seconded by Member L Willis: 

That the Hibiscus and Bays Local Board:

a)     whakarite / provide the following feedback in the table below on the proposed regional for consultation topics and policies for the Annual Budget 2023/2024 including proposed changes to fees and charges in Active Communities – bookable spaces:

 

Annual Budget 2023/2024
The Hibiscus and Bays Local board would like to disclose this feedback has been developed with a lack of input and supported advice from staff due to the limited time between the release of the Mayoral Proposal on 5 December 2022 and the Hibiscus and Bays Local Board business meeting on 6 December 2022, noting the extremely limited time to provide considered feedback.

Hibiscus and Bays Local Board input on regional topics for consultation

Budget lever

Local Board input

Debt

i)     Support consulting on the proposal to increase debt as a lever to mitigate the budget gaps in the Annual Budget 2023/2024.

General rates

i)      Support consulting on the proposal of a general rates increase of 7 per cent, mitigating the impact on rate payers by reducing the Natural Environment Targeted Rate and Water Quality Targeted Rate for 2023/2024

ii)    Seek clarity on the timing of the reinstatement for the targeted rates to continue funding the 10-year programme of works.

Assets

i)     Support consulting on the proposal to sell Auckland Airport shares as a lever to mitigate the budget gaps in the Annual Budget 2023/2024.

Opex

(including local board funding)

Local board funding

i)       Acknowledge the requirement for budget savings, however, is concerned that the 5 per cent reduction to local boards budgets will equate to up to a 50 per cent reduction in local board Locally Driven Initiatives Operational funding which will impact significantly and to the detriment of local communities

ii)      Urgently request officer advice on potential reductions to local board Asset Based Services Operational funding as another lever for consideration in the draft Annual Budget 2023/2024

iii)     Consider that the currently local board Locally Driven Initiatives Operational budgets and Asset Based Services Operational budgets are disproportionate across local boards due to legacy funding models and therefore there are significant equity issues in seeking a flat reduction of savings

iv)     Request that should the decision to reduce local board Locally Driven Initiatives Operational funding be made that the reduction is for the Annual Budget 2023/2024 period and does not extend beyond the 2023/2024 year.

Operational cost savings at Council Controlled Organisations

i)       Auckland Transport - Public Transport fees

a.   Support consulting on the proposal to increase public transport fares in line with inflation, with a caveat to ensure that the public receives the modelling information during consultation illustrating the potential impact on the loss of the government subsidy and the increased fares on public transport usage 

ii)      Auckland Transport - Public Transport services 

a.     Do not support the proposal to hold public transport services at current levels by not reinstating all trips removed as a result of bus driver shortages

iii)     Tataki Auckland Unlimited – Regional facilities and economic development

a.   Support consulting on the proposal to reduce funding for regional facilities and economic development related activities

iv)     Eke Panuku – Capex deferrals and opex reductions

a.   Support consulting on the proposal to defer capital projects and operational cost savings and request further information on the project list proposed for deferral and request this be included as part of the consultation material

v)      Reduction of regional services

a.   Seek clarification on which leisure centre programmes and social activities including halls that are funded regionally are proposed to contribute to savings, and the associated impact on local board decision making

b.   Do no support consulting on the proposal of an ongoing $20 million cost reduction from 2023/2024 across a range of regional services which may include the following activities:

·           Arts programmes

·           Education programmes

·           Regional events

·           Community programmes and social services

·           Community safety programmes

·           Economic development and employment

c.     Note that cost reduction may be achieved through better leveraging central government funding or user-pays funding for these activities, reducing the service level, by stopping the activity or identifying a different delivery method or agency.

Regional grant funding

i)     Support consulting on the proposal to discontinue all general rates funded regional contestable grants excluding the environment and natural heritage grants due to the consequential financial and ecological future impacts of deferring some of these critical programmes that this grant funds.

Open Space and stormwater maintenance services

i)     Support consulting on the proposal to optimise and reduce levels of service delivered by full facility contracts in open spaces, specifically:

a)    Optimisation of bins: A rationalisation exercise targeting a regionwide 30 per cent reduction in the number of bins. Across the region there are currently over 10,000 bins

b)    Garden levels of service reduction: Reducing levels of service of garden maintenance for 80 per cent of gardens across the region

c)    Turf level of service reduction: Reducing levels of service of grass mowing, which would result in grass being slightly longer (around 25mm)

ii)   Do not support consulting on the proposal for the reduction in the Stormwater Reactive Maintenance budget.

Group Shared Services, strategies, policies and plans

i)    Support consulting on the proposal to prioritise and urgently progress opportunities across the Auckland Council Group to enable both short and long-term efficiencies as follows:

       a)       Accelerate work on shared services across the Auckland Council Group (including the urgent implementation of a shared service construct to deliver savings in 2023/2024, while longer-term system and process changes continue in parallel);

      b)       Urgently progress work to consolidate corporate office space across the Auckland Council Group; and

       c)       Urgently progress work to reduce the number of strategies, policies and plans across the Auckland Council Group by simplifying and consolidating strategy and policy activity.

Early Childhood Education (ECE)

i)    Support consulting on the proposal to discontinue being a director provider of Early Childhood Education service and earn a commercial return from the premises, and request information on the current revenue of these services for the two centres in this local board area.

Other

i)    Support the retention of the Local Board Transport Capital Fund

ii)   Request staff review the current procurement policy and cost of capital projects to determine whether there are savings to be made, including the consideration of open tendering and use of local providers.

Hibiscus and Bays Local Board input on related policies for consultation

Policy

Local Board Input

Active Recreation – bookable spaces fees and charges

i)     Support the standardised pricing framework to provide equity across the city and baseline for future fee reviews

ii)    Support a simplified discount structure to enable discounts to be targeted to specific community outcomes (youth, disability focus, community groups, etc).

Other fees and charges

i)     Support proposal to consult on the Community Occupancy Guidelines for community leases to provide local boards with greater discretion to adjust the maintenance and administration costs recovered in community leases

ii)    Support consulting on the proposals to increase cemetery services fees as follows:

a)    Standardisation of plot prices at $2,900 – current prices range between $2,200 and $3,300. Increases for northern satellite cemeteries

b)    increasing cremation fee from $650 to $750, bringing charges into the middle of the range when compared to private providers while improving cost recovery

c)    increasing facility fees for facility services to improve cost recovery while supporting customers in communities experiencing higher levels of deprivation

d)    request further information on the costs associated with cremation fees across the region that supported this proposed increase in fee

iii)   Support consulting on the proposal to increase dog registration fee by $1 above cost inflation adjustment for additional promotion of responsible dog ownership and desexing in areas with high volume dog attacks

iv)   Support consulting on the proposal to amend consenting fees as outlined below:

a)    Increase separation application base fee – for multiple dwellings into individual records at customer request

b)    Increase to Qualified Partner workstream fee

c)    Increase to Independent Qualified Persons registration fee

d)    Increase to Resource Consent Premium Qualified Partner applications

e)    Increase to Producer statement author fee

f)     Change Building Warrant of Fitness renewal from a base fee to a fixed fee

g)    Replace current pre-application fee with new fees for simple and complex services.

Rating policies

Waste Management Targeted Rate

i)      Support consulting on the proposal to increase waste management targeted rate to reflect cost of service

ii)    Support consulting on the proposal to introduce user pays fee for $40 for swapping between bin sizes.

Swimming pool inspection fee and targeted rate

i)       Support consulting on the proposal to increase swimming pool inspection fee to reflect cost of service

ii)     Support consulting on the proposal to increase annual swimming pool targeted rate in line with inspection fee cost.

Climate Action Targeted Rate

i)       Support consulting on the proposal to amend the bus service projects funded by the Climate Action Targeted Rate to ensure funding delivers maximum service and climate outcomes.

Papakainga development on general title land

i)       Support consulting on the proposal to provide a partial discount of up to 10 per cent of the rateable land value for papakāinga in general title if land is protected from alienation and papakāinga for the sole use of hapū.

 

 

 

Attachments

a     6 December 2022 - Hibiscus and Bays Local Board, Item 16 - Annual Budget 2023-2024 feedback on regional topics for consultation report

 

 

 

 

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

2.57pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON 6 DECEMBER 2022

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................


 [SC1]Is this note meant to be here? Isnt it relevant to the Auckland Unitary Plan changes 78-83 report