Annual
Budget 2023/2024 - feedback on regional topics for consultation
File No.: CP2022/16973
Te take mō te
pūrongo
Purpose of the report
1. To
seek input on the proposed regional consultation content for the Annual Budget
2023/2024 from the local board.
2. To
recommend an additional meeting between 7 and 9 February (to approve local
consultation content and a local engagement event).
Whakarāpopototanga matua
Executive summary
3. Auckland
Council will be consulting on both local and regional content as part of the
Annual Budget 2023/2024 consultation. This is planned to take place from late
February – late March 2023.
4. This
report seeks the views of the local board on priority regional topics that will
be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate
council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.
5. The
Governing Body will agree regional consultation items on 15 December 2022.
Local boards will be asked to approve local consultation content (that is,
content relating to the proposed local board agreements) between 7 and 9
February 2023.
6. The
local consultation content will then be incorporated into the Annual Budget
2023/2024 consultation document and supporting information, which is planned to
be adopted by the Governing Body in February 2023.
Ngā tūtohunga
Recommendation/s
That the Henderson-Massey Local
Board:
a) whakarite / provide feedback on potential regional consultation
topics and policies for the Annual Budget 2023/2024.
b) whakarite / provide feedback on proposed changes to fees and
charges in Active Communities – bookable spaces including on the
following:
i) the
establishment of standardised baseline fees for services in the Active
Communities – Bookable Spaces portfolio across Auckland
ii) the
proposed discount framework across Auckland for:
A) a
consistent peak / off-peak discount;
B) a
consistent discount for regular hirers vs. casual hirers
C) a
standardised community outcomes discount with criteria guided by relevant local
boards.
c) whakaae
/ approve an additional meeting at 10am on 7 February 2023 at the
Henderson-Massey Local Board office to approve local consultation content for
the Annual Budget 2023/2024.
Horopaki
Context
7. Auckland
Council is required to adopt a 10-year budget every three years and an annual
budget in the intervening years.
8. Each
year, every local board makes an agreement with the Governing Body for the
delivery and funding of services in the local area. These local board
agreements are included in both the 10-year budget and each annual budget.
9. Auckland
Council is required to consult the public on the annual budget (or 10-year
budget every three years). The consultation content consists of regional
content decided by the Governing Body and local content decided by each local
board.
10. Before the
regional consultation content is decided by the Governing Body, local boards
have the opportunity to provide their input.
11. The local
consultation content relating to each local board agreement must be included in
the consultation document.
12. Public
consultation on the Annual Budget 2023/2024 is planned to take place from late
February to late March 2023.
13. Aucklanders
will be able to provide feedback during the consultation period through a
variety of channels, which include face-to-face (for spoken and New Zealand
sign language interaction) and written.
Tātaritanga me ngā
tohutohu
Analysis and advice
14. The local
board is asked to provide feedback on potential levers to mitigate the budget
gap for the Annual Budget 2023/2024 consultation. The feedback from the local
boards will be collated and provided to the Governing Body to consider when
agreeing regional items for consultation on 15 December 2022.
Budget Challenge
15. For
the 2023/2024 financial year, Auckland Council is facing a $295 million
operational expenditure challenge.
16. The
Governing Body is considering potential levers that can be
used to balance the operating budget: debt, general rates, operating
expenditure, and assets.
17. The
Mayoral Proposal will outline the proposed balance of these levers for consultation.
Financial policies for Annual Budget 2023/2024
18. The local
board is asked to provide feedback on potential annual budget-related policies
for the Annual Budget 2023/2024 consultation. The feedback from local boards
will be collated and provided to the Governing Body to consider when approving
annual budget-related policies for consultation on 15 December 2022.
Fees
and Charges
19. A
three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023.
The reviews will ensure that the cost recovery decisions previously made by the
council continue to be met.
20. In year two of the fee review cycle, a number of
fees and charges were reviewed, and changes are proposed to the following:
· animal management fees
· some building and resource consenting fees
· other regulatory fees such as food licensing
registration, micro-mobility operator fees and swimming pool inspections
· cemetery fees (stage two
- to ensure an appropriate level of cost recovery is in place for cemetery
services. Some further standardisation was also considered.)
· bookable spaces in council managed pool and leisure facilities.
21. The
review of fees and charges for the Active Communities service has been split
into two phases due to the number and complexity of the fees. The existing
pricing and discount frameworks currently in place for Active Communities
contain variations and inconsistencies for customers interacting with
the service.
22. In
the first phase, fees for use of bookable spaces in council-managed pool and
leisure facilities have been reviewed, with a focus on standardisation.
The second stage, planned for 2024/2025, will include a review of the remaining
fees for Active Communities services, including the appropriate level of cost
recovery for all fees.
23. Active
Communities – Bookable Spaces includes land and aquatic bookable spaces,
such as basketball courts, squash courts, badminton courts, swimming pools,
dive pools, stadiums, recreational halls, and rooms available at sites within
the Active Communities business.
24. The
purpose of this review is to provide:
a) a
standardised baseline fee rate for like services
b) a
standardised discount framework with:
o a consistent peak /
off-peak discount
o consolidation and
standardisation of Casual/Regular and Standard/User Group hire rates
o simplification of
the discounts targeting specific community outcomes (e.g. youth focus,
disability focus, community groups, etc).
25. Some local
boards may not have these facilities in their local board area but may still
want to provide feedback on their nearest bookable spaces.
26. As provided for in the Revenue and Financing Policy, other
regulatory fees and charges will increase in line with the council’s cost
inflation where necessary to maintain cost recovery.
Other
rating matters
27. The
following rating issues and policies are also being presented to the Governing
Body for consideration for consultation, not all these issues will be relevant
to all local boards:
· amendment to Community Occupancy Guidelines
· targeted rate charges for non-standard refuse bins (in the
former Auckland (ACC) and Manukau (MCC) city councils areas)
· introduction of a fee for swapping bin sizes
· rollout of food scraps service and further standardisation
of waste services and targeted rates
· changes to Waste management targeted rates
· support for papakāinga development on general title
land
· changes to swimming/spa pool inspections targeted rate and
fees
· changes to the Rodney Drainage District Targeted Rate
· changes to the Climate Action Targeted Rate.
Local Consultation Content
28. Local boards
will be asked to approve local consultation content between 7 and 9 February
2023. This will allow time for local boards to consider any impacts of the
proposed regional consultation content on the local board area.
29. If the local
board does not have a meeting scheduled in this time, an additional meeting
will be required.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
30. The decision
to consult is procedural in nature, meaning any climate change impacts will be
negligible. These decisions are unlikely to result in any identifiable changes
to greenhouse gas emissions. The effects of climate change will not impact the
decisions.
31. Some of the
proposed initiatives or projects included in the consultation content may have
climate change impacts. The impacts of any initiatives or projects Auckland
Council chooses to progress as a result of this consultation will be assessed
as part of the relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
32. The Annual
Budget 2023/2024 is an Auckland Council group document and will include budgets
at a consolidated group level.
33. Consultation
items and updates to budgets to reflect decisions and new information may
include items from across the group. This will be
reflected in the report on regional consultation items going to the Governing
Body on 15 December 2022.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
34. Local board
members were invited to attend two Annual Budget 2023/2024 briefings
summarising topics discussed at Governing Body workshops. Local board chairs
have been invited to the Governing Body Annual Budget workshop on 7 December
2022.
35. Local boards
will have further opportunities to provide information and views as the Annual
Budget 2023/2024 process progresses.
36. Aucklanders
will have the opportunity to give feedback on regional and local proposals
contained in the budget. All feedback received from submitters residing in the
local board area will be analysed by staff and made available for consideration
by the local board, prior to the local board finalising its local board
agreement.
Tauākī whakaaweawe
Māori
Māori impact statement
37. Many local
board decisions are of importance to and impact on Māori.
The local board agreement and Annual Budget 2023/2024 are important tools that
enable and can demonstrate council’s responsiveness to Māori.
The local board plan adopted in November 2020 forms the basis for local
priorities.
38. The approach to Māori engagement for Annual Budget
2023/2024 will be finalised once consultation topics are
confirmed, including development of bespoke materials.
39. There is a
need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the
local board and Māori to understand each
other’s priorities and challenges.
Ngā ritenga
ā-pūtea
Financial implications
40. The local
board provides input to regional plans and proposals. There will be information
in the council’s consultation material for each plan or proposal with the
financial implications of each option outlined for consideration.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
41. There is a statutory
requirement for content relating to each local board agreement to be included
in the Annual Budget 2023/2024 consultation document. The local board must
approve its local consultation content by close of business on 9 February 2023
in order for it to be formatted and reviewed in time to be incorporated into
the Annual Budget 2023/2024 consultation document and supporting information.
Ngā koringa ā-muri
Next steps
42. The Governing
Body will adopt the consultation document and supporting information material
and approve the consultation approach for the Annual Budget 2023/2024 in
February 2023.
43. Following
consultation, the Governing Body will agree the local board agreements with the
local boards and adopt the final Annual Budget 2023/2024 in June 2023.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Renee Burgers - Lead Advisor Plans and Programmes
Phoebe Peguero - Senior Advisor Operations and Policy
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Adam Milina - Local Area Manager
|
Auckland
Council’s Performance Report: Henderson-Massey Local Board for quarter
one 2022/2023
File No.: CP2022/16508
Te take mō te
pūrongo
Purpose of the report
1. To provide the Henderson-Massey Local Board with an integrated
performance report for quarter one, 1 July-30 September 2022.
Whakarāpopototanga matua
Executive summary
2. This report includes financial performance, progress against work
programmes, key challenges the board should be aware of and any risks to
delivery against the 2022/2023 work programme.
3. The key activity updates from this period are:
· delivery of the
Henderson Christmas Festival: Planning is on track and the event will be
delivered on Saturday, 10 December 2022 in the Henderson Town Centre.
· Hoani Waititi Marae
Trust: Kaiwhakaawe contribution to Waitākere Ki Tua action plan. A new funding
agreement has been negotiated and Hoani Waititi Marae and the kaiwhakaawe
contribution to Waitakere Ki Tua has been clarified and agreed.
· Fred Taylor Park
– upgrade sports field and associated lighting to meet FIFA standards in
preparation for the 2023 Women’s World Cup: Physical works have started
onsite. The next steps will be to carry out the foundation drilling and install
the thrusting/trenching ducts.
4. All operating departments with agreed work programmes have provided
an update against their work programme delivery. Activities are reported with a
status of green (on track), amber (some risk or issues, which are being
managed) or grey (cancelled, deferred or merged). There are no activities with
a red status.
5. The financial performance report compared to budget 2022/2023 is
attached. There are some points for the local board to note: Net operating
performance overall for Henderson-Massey local board area is 13 per cent under
budget for the quarter ended September 2022. Operating expenditure of $7.92
million is nine per cent below budget and operating revenue of $1.27 million
running at 22 per cent above planned budget levels. Capital expenditure is
approximately 16 per cent above budget for the quarter.
6. The Customer and Community Services capital expenditure budget has
been revised to incorporate delayed delivery or earlier commencement of
individual projects or other changes that are of material value.
Ngā tūtohunga
Recommendation/s
That the Henderson-Massey Local
Board:
a) receive the performance
report for quarter one ending 30 September 2022.
Horopaki
Context
7. The Henderson-Massey Local Board has an approved 2022/2023 work
programme for the following operating departments:
· Customer and
Community Services
· Infrastructure and
Environmental Services
· Plans and Places
· Tātaki Auckland
Unlimited.
8. Since the work programmes were approved the Customer and Communities
Services directorate has been restructured. Regional Service Planning,
Investment and Partnerships was renamed Regional Services and Strategy, and two
new departments were created - Parks and Community Facilities and Active
Communities. Units from the previous departments Community Facilities and
Parks, Sports and Recreation were incorporated into the two new departments.
The table below shows the distribution:
|
Table
1: Changes to Departments in Customer
and Communities Services directorate Previous
Department - Unit
|
Current
Department - Unit
|
|
Parks,
Sports and Recreation – Active Recreation
|
Active
Communities – Leisure
|
|
Active
Communities – Sport and Recreation
|
|
Community
Facilities – Operations
|
Parks
and Community Facilities – Operations
|
|
Community
Facilities – Project Delivery
|
Parks
and Community Facilities – Project Delivery
|
|
Parks,
Sports and Recreation – Park Services
|
Parks
and Community Facilities – Specialist Operations
|
9. The graph below shows how the work programme activities meet Local
Board Plan outcomes. Activities that are not part of the approved work
programme but contribute towards the local board outcomes, such as advocacy by
the local board, are not captured in this graph.
Graph 1: Work programme activities by
outcome
10. The
graph below shows the activity status of activities which shows the stage of
the activity in each departments the work programmes. The number of activity
lines differ by department as approved in the local board work programmes.
Tātaritanga me ngā
tohutohu
Analysis and advice
Local
Board Work Programme Snapshot
11. The graph below identifies work programme activity by RAG status
(red, amber, green and grey) which measures the performance of the activity. It
shows the percentage of work programme activities that are on track (green), in
progress but with issues that are being managed (amber), and activities that
have significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Work programme by RAG status
12. The
graph below shows the activity status of activities which shows the stage of
the activity in each departments the work programmes. The number of activity
lines differ by department as approved in the local board work programmes.
Graph 3: Work programme by activity
status and department
Key activity updates
13. Te
Wai O Pareira: The first quarter involved community engagement and finalising
the group’s response to the Watercare Wastewater Network Strategy
revision. Te Wai O Pareira have been monitoring the quantity of high-density
sewage overflows and sending updated emails to the Local Board, Watercare,
Healthy Waters, Central Government politicians and Councillors around the
impacts of recent heavy rainfall and housing intensification.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
14. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse
gas emissions.
15. Work programmes were approved in June 2022 and delivery
is underway. Should
significant changes to any projects
be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing
of approved projects are unlikely to result in changes to emissions.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. When developing the work programmes council group impacts
and views are presented to the boards. As this is an information
only report there are no further impacts identified.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report informs
the Henderson-Massey Local
Board of the performance for ending 30 September 2022.
Tauākī whakaaweawe
Māori
Māori impact statement
18. Hoani Waititi Marae Trust: Kaiwhakaawe contribution to
Waitākere Ki Tua action plan: New
funding agreement negotiated and clarification over the contribution from Hoani
Waititi Marae and the kaiwhakaawe contribution to Waitakere
Ki Tua has been clarified
and agreed.
19. Whakatipu i te reo Māori – we grow the Māori
language: Te Wiki O Te Reo Māori
was celebrated across Henderson-Massey with libraries hosting a te reo story
time. All three sessions were well attended by local whanau
and early childhood providers, with tamariki hearing stories and learning action songs in te
reo, as well as receiving take-home packs with more educational resources to
further their learning.
20. Kaitiaki Project – Pā
Harakeke: In quarter
one, the pā
harakeke (flax garden beds) installed at Te Rangi Hiroa Park in March 2022
were maintained to ensure
readiness for planting the harakeke (flax) as soon as this can be
arranged. Work will continue with
local weavers to identify the preferred cultivars of harakeke and pīngao
to be planted.
Ngā ritenga
ā-pūtea
Financial implications
21. This report is provided to enable the Henderson-Massey Local Board
to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes.
There are no financial implications associated with this report.
Financial Performance
22. Operating expenditure of $7.92 million is $804,000 below budget
overall. This is mainly due to lower maintenance /operating costs for community
and parks assets.
Locally Driven initiatives
(LDI) programmes are $114,000 below budget mainly because of no community
grants rounds exercised in quarter and delays in completing funding agreements
for the Pest Free Te Atatū Coordinator and Whakapiki te mauri o pukearuhe.
23. Operating revenue of $1.27 million
is $230,000 above
budget. This is mainly as a result
of higher visitor number for learn to swim programmes and aquatics at
West Wave Aquatic facility with the ending of COVID19 restrictions.
24. Capital Expenditure of $2.5 million is above budget by $352,000.
Progress on Te Whau pathway (section 5) and on the comprehensive renewal work at West Wave Aquatic being the main contributing factors
25. The financial report
for the three months ended September
2022 for the Henderson
Massey local board area is in Attachment B.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
26. While the risk of non-delivery of the entire work programme is rare,
the likelihood for risk relating to individual activities does vary. Capital
projects for instance, are susceptible to more
risk as on-time
and on-budget delivery
is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to
market conditions.
27. Information about any significant risks and how they are being managed
and/or mitigated is addressed in the ‘Activities with
significant issues’ section.
Ngā koringa ā-muri
Next steps
28. The local board will receive
the next performance update
following the end of quarter
two, December 2022.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Henderson-Massey Local Board Work Programme
|
17
|
|
b⇩
|
Financial Summary - 1 July-30 September 2022
|
57
|
Ngā kaihaina
Signatories
|
Authors
|
Michelle Knudsen - Lease Advisor
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Adam Milina - Local Area Manager
|
