Agenda of Maungakiekie-Tāmaki Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Tuesday 6 December, Maungakiekie-Tāmaki Local Board: Item 12 - Chairperson Maria Meredith written report, document	11

No.	Title	Page
a ⇩	Tuesday 6 December, Maungakiekie-Tāmaki Local Board: Item 13 - Deputy Chair Debbie Burrows report, document	17

Maungakiekie-Tāmaki Local Board

06 December 2022

Approval for a public road name and four private road names at 1 Mangahoe Road, Mount Wellington, Auckland

File No.: CP2022/16199

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name a new public road, and four private roads being four commonly owned access lots (COALs), created by way of a subdivision development at 1 Mangahoe Road.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Unispot Richmond Development Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new roads at 1 Mangahoe Road are:

Public Road

· Hokoteta Street (Applicant Preferred)

· Torenia Street (Alternative 1)

· Kaimanu Street (Alternative 2)

COAL 1 (referenced JOAL 1 on attachment A to this report)

· Tokarewa Close

· Nemesia Close (Alternative 1)

· Hurupī Close (Alternative 2)

COAL 2 (referenced JOAL 2 on attachment A to this report)

· Pahoehoe Close (Applicant Preferred)

· Carnation Close (Alternative 1)

· Konaki Close (Alternative 2)

COAL 3 (referenced JOAL 3 on attachment A to this report)

· Tahepuia Lane (Applicant Preferred)

· Arawaru Lane (Alternative 1)

· Zinnia Lane (Alternative 2)

COAL 4 (referenced JOAL 4 on attachment A to this report)

· Pungarehu Loop (Applicant Preferred)

· Rahoto Loop (Alternative 1)

· Piere Loop (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the name Hokoteta Street (applicant’s preferred name) for the Public Road created by way of subdivision at 1 Mangahoe Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103400, resource consent reference BUN60381030 and SUB60381032).

b) approves the name Tokarewa Close (applicant’s preferred name) for COAL 1, Pahoehoe Close (applicant’s preferred name) for COAL 2, Tahepuia Lane (applicant’s preferred name) for COAL 3 and Pungarehu Loop (applicant’s preferred name) for COAL 4, created by way of subdivision at 1 Mangahoe Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103400, resource consent reference BUN60381030 and SUB60381032)

Horopaki

Context

6. Resource consent reference BUN60381030 and SUB60381032 and subsequent variations were granted for the construction of 141 new residential freehold units and a road to vested to Council and 5 commonly owned access lots (COALs) at 1 Mangahoe Road. Site and location plans of this development can be found in Attachments A and B.

7. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

8. However, in this case, LINZ has advised that the residential units/ allotments serving by COAL 5 can be sub-addressed and therefore, the applicant is proposing to name the public road and COALs 1-4. This can be seen in Attachment B, where the COALs that require a name are highlighted in yellow and labelled as JOALs.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

10. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. Theme: The proposed names generally fall into two distinct themes. Some of the names are proposed to reflect the geological nature of the area which is characterised by basaltic rock, scoria cones and lava flows. Some of the names have a flora theme which reflect the historical horticultural activities that had occurred in the area.

Road Number	Proposed name	Meaning (as described by applicant)
Public Road	Hokoteta Street (Applicant Preferred)	Māori name for Hochstetter - Christian Gottlieb Ferdinand von Hochstetter (1829-1884) German geologist and writer who made extensive geological surveys of Auckland and Nelson provinces in 1858.
	Torenia Street (Alternative 1)	Also called wishbone flowers, Torenia produces masses of brightly flowers. In reference to the nursery that previously occupied the site.
	Kaimanu Street (Alternative 2)	New Zealand passionfruit with small white flowers and orange coloured, pear-shaped fruit. In reference to growing food in the fertile soil
COAL 1	Tokarewa Close (Applicant Preferred)	magma - molten rock- Ka takea mai te tokarewa i roto rā anō i a Papatūānuku. / Magma originates from within the earth.
	Nemesia Close (Alternative 1)	A small colourful flowering plant that grows annual flowers. In reference to the plant nursery that used to occupy the site.
	Hurupī Close (Alternative 2)	Fresh growth. This refers to the agricultural history of the site, and the new development being established here.
COAL 2	Pahoehoe Close (Applicant Preferred)	Lava flows are mostly of pahoehoe type, relatively smooth surface
	Carnation Close (Alternative 1)	Carnation is an herbaceous perennial plant. In reference to the plant nursery that used to occupy the site
	Konaki Close (Alternative 2)	To spring up, grow, swell. In reference to the naturally occurring spring that is under this part of the site
COAL 3	Tahepuia Lane (Applicant Preferred)	Lava. - He rite tonu te tere mai o te tahepuia i te puia. Lava is continually flowing from the volcano.
	Arawaru Lane (Alternative 1)	Sound of running water. In reference to the naturally occurring spring that is under this part of the site.
	Zinnia Lane (Alternative 2)	Zinnia is a genus of plants of the sunflower tribe within the daisy family. In reference to the nursery that previously occupied the site.
COAL 4	Pungarehu Loop (Applicant Preferred)	Volcanic Ash - "E rua anake ngā whare o Te Wairoa e tū ana, ko ērā atu o ngā whare kua tanumia e ngā pungarehu, e ngā rangitoto (KO 24/8/1886:8). Only two of Te Wairoa's buildings are still standing, the rest have been buried by the ash and lava."
	Rahoto Loop (Alternative 1)	Scoria - I ētahi wāhi, mahia ai te rahoto hai waihanga ara (Ng 1993:414). In some places, scoria is used to make paths.
	Piere Loop (Alternative 2)	Crack, fissure, cleft, chink, crevice, fracture. - He piere ngā papa kōhatu i puta mai i te mātaotanga o te kōhatu, neke atu i ngā tau 330,000 ki mua (Te Ara 2012). The blocks of rock are fractures that appeared as the rock cooled, over 330,000 years ago.

12. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

13. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at the locations.

14. Road Type: ‘ Street’, ‘Close’ ‘Lane’ and ‘Loop’ are acceptable road types for the new public and private roads, suiting the form and layout of the roads.

15. Consultation: Land Information New Zealand and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

20. Prior to submitting the road naming application to Council, the applicant had consultled Te Aakitai Waiohua.Te Aakitai Waiohua had put forward the following names (please refer to Attachment C for details):

· Hokoteta

· Rahoto

· Tokarewa

· Pahoehoe

· Piere

· Tahepuia

· Pungarehu

21. These names have all been proposed by the applicant either as preferred names or alteratives.

22. On 18 June 2022, futher consultation with mana whenua was carried out via Council's Consultation Facilitation Service, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Iwi Trust

· Ngāti Paoa Trust Board

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

· Te Patukirikiri

23. By the close of the consultation period, a response was received from the representative of Ngati Whatua o Kaipara who has advised that Ngati Whatua o Kaipara will defer to Ngāti Whātua o Ōrākei for this road naming. No response was received from Ngāti Whātua o Ōrākei.

24. The following comments were also received from representative of Te Aakitai Waiohua:

Te Aakitai Waiohua seeks ALL Street names put forward by Te Aakita Waiohua (preferred) be endorsed by the Local board. Te Aakitai Waiohua continue to be very active in the development space at Te Apunga o Tainui where these proposed street names will further enhance what we are doing onsite.

For Example - The Unispot Pocket Park will feature 16 very large kowhatu (Basalt Boulders selected this week) that were excavated from the site

Te Aakitai Waiohua have proposed all the names being submitted as preferred in this instance.

25. This site is not listed as a site of significance to mana whenua. There are Te reo Māori names proposed and some of these names are suggested by Mana Whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	25
b ⇩	Report Attachment B Location Map	27
c ⇩	Te Aakitai Waiohua feedback - Attachment C	29

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

06 December 2022

Allocation of the Maungakiekie-Tāmaki Local Board Transport Capital Fund

File No.: CP2022/16782

Te take mō te pūrongo

Purpose of the report

1. To request approval of updated budget allocations to the Eastview Road, Victoria Street and Onehunga Mall/Grey Street projects in the 2022/2023 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of Maungakiekie-Tāmaki Local Board. On an as-required basis, Auckland Transport provides advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund (LBTCF) is being sought.

3. Earlier this year, the Maungakiekie-Tāmaki Local Board were advised of AT’s significant funding pressures, particularly operational expenditure, due to a slower than expected recovery of Public Transport (PT) patronage.

4. To address these challenges, AT, in discussion with Auckland Council’s finance team, made a request for a moderate increase in operating funding in the 2022/23 financial year, whilst at the same time agreeing to defer capital expenditure by $223 million over the next three years, to help this request.

5. The impact of these capital expenditure reductions was passed on to the LBTCF and local boards were asked to place the construction phase of some projects, on hold.

6. On 27 September 2022, based on project cost estimates at the time, the Maungakiekie-Tāmaki Local Board passed a resolution (Resolution number MT/2022/125) to continue to progress the investigation and delivery of projects on Eastview Road and Tripoli Road, Glen Innes.

7. It also resolved the continuation of investigation only into traffic calming on Victoria Street and Onehunga Mall/Grey Street roundabout in Onehunga, noting their delivery when further funds become available.

8. Now that some investigation work has progressed, and cost estimates have been updated it is now requested the budget be reallocated to projects based on these updated estimates.

9. It is also requested that the Maungakiekie-Tāmaki Local Board consider the opportunity to carry budget forward from next financial year to continue progressing project phases currently on hold.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the updated budget allocation of the Local Board Transport Capital Fund to progress the design and delivery of projects on Eastview Road and Victoria Street.

b) support the carry forward of $170,000 of the Maungakiekie-Tāmaki Local Board’s Transport Capital Fund from the 2023/24 financial year to complete the design and tender construction contract for the Onehunga Mall/Grey Street Roundabout project in the current financial year.

Horopaki

Context

10. The LBTCF is an AT fund established in 2012, to allow local boards to deliver small projects in their local area that would not normally be prioritised by AT.

11. Through the Emergency Budget (2020/2021), the total LBTCF allocated across all local boards was reduced and any projects that funds were allocated to, but not yet spent, were stopped until the impacts were assessed, and new budget confirmed. Consequently, the Regional Land Transport Plan 2020 re-instated the original LBTCF to all local boards.

12. The new Auckland Council budget (2022/2023) has again reduced the LBTCF because of the 2021 extended Auckland lockdown due to the pandemic.

Tātaritanga me ngā tohutohu

Analysis and advice

13. AT attended a workshop with the Maungakiekie-Tāmaki Local Board on 30 August 2022 to give the board an understanding of the impact of the budget change on their funds.

14. Based on project cost estimates at the time, the Maungakiekie-Tāmaki Local Board passed resolution (Resolution number MT/2022/125) to continue to progress the investigation and delivery of projects on Eastview Road and Tripoli Road, Glen Innes.

15. The local board also resolved the continuation of investigation only into traffic calming on Victoria Street and Onehunga Mall/Grey Street roundabout in Onehunga, noting their delivery would continue when further funds became available.

16. Scheme designs have now been completed for the Eastview Road and Victoria Street projects and Onehunga Mall/Grey Street projects. These are attached to this report.

17. Updated estimates have been received for the Eastview Road and Victoria Street projects.

18. Below is a summary of the updated estimates in comparison to the original rough cost estimates which informed last budget allocations:

Project	status	Original Rough Cost estimates	Updated Cost to complete following Scheme Design
Eastview Road Investigation	Investigation Completed. Progressing internal consultation.	$605,000	$300,000
Victoria Street Traffic Calming Investigation	Investigation Completed. Progressing internal consultation.	$160,000	$297,000
Onehunga Mall – Grey Street Roundabout Investigation	Investigation progressing.	$870,000	TBC

19. AT recommends that the Maungakiekie-Tāmaki Local Board reallocates budgets as outlined above to continue the Eastview Road and Victoria Street projects to construction.

20. It is also recommended that the Onehunga Mall-Grey Street Roundabout project progress to design and the tender of a construction contract be completed this financial year.

21. The recommendations above are based on the following factors:

· Updated estimates for the Eastview Road project now mean there is enough budget to progress the Victoria Street project.

· Whilst there is still not enough budget this financial year to progress the Onehunga Mall/Grey Street Roundabout project beyond investigation, there may be opportunity for the Maungakiekie-Tāmaki Local Board to carry budget forward from the next financial year to continue project progress.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Auckland Council has declared a climate emergency, AT therefore urges the Maungakiekie-Tāmaki Local Board to consider prioritisation of projects that help reduce carbon emissions. All the proposed projects will encourage walking and cycling, thereby reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The impact of information in this report is mainly confined to AT.

24. The Auckland Transport RLTP budget allows for the LBTCF as a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT).

25. Local Boards can use this fund to deliver transport infrastructure projects that they believe are important to their own Local Board Plan but are not part of AT’s work programme.

26. Any LBTCF projects selected must be safe and must be in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Maungakiekie-Tāmaki Local Board have discussed these projects at several workshops with AT. The implications of the reduced LBTCF budget have been discussed with the local board. The latest occasion was on 30 August 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28. The actions being considered do not have specific impacts on Māori. Both Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

29. Any Auckland Transport project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

30. There is still not be enough budget to deliver all resolved projects this financial year as previously planned.

31. This report requires the local board to reallocate its resolved budgets in order to make the best use of its reduced LBTCF.

32. The recommended course of action expends the local board’s transport capital fund for FY2022/2023, delivers three projects and brings the remaining project ready for construction to the next financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. There is a risk of further budget reductions. If this is the case, a further report to the local board will be necessary.

Ngā koringa ā-muri

Next steps

34. If the local board supports the recommendations, then AT expects to be able to continue the construction of the projects on Eastview Road and Victoria Street this financial year. Investigation and design will continue for the Onehunga Mall/Grey Street project, anticipating construction to start in the next financial year.

35. Throughout this process, AT will keep the local board updated and when a decision is required a report will be made to a public meeting so the elected members can consider it and decide.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Scheme Design: Eastview Road Safety Improvements	35
b ⇩	Scheme Design: Victoria Street, Onehunga LATM Treatment	47
c ⇩	Scheme Design: Onehunga Mall/Grey Street RAB Pedestrian Upgrade	59

Ngā kaihaina

Signatories

Author

Tamarisk Sutherland, Elected Member Relationship Partner – Central, Auckland Transport

Authorisers

Caroline Tauevihi, Central Hub Manager, Auckland Transport

Victoria Villaraza - Local Area Manager

Louise Mason - General Manager Local Board Services

Maungakiekie-Tāmaki Local Board

06 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16299

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020 (NPS-UD)

· amendments to the Resource Management Act 1991 (RMA) requiring medium density residential standards (MDRS) be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan (AUP) must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the NPS-UD and RMA requirements.

4. The council’s response to the NPS-UD and RMA amendments are set out in plan changes 78-83 (PC 78–83) and in variations 4 and 5:

· PC 78 is the council’s intensification plan change, and is the main one that implements the NPS-UD and the RMA amendments

· PC 79 amends the AUP transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· PC 80 amends the AUP’s Regional Policy Statement to align it with the NPS-UD

· PC 81 adds buildings to the AUP’s historic heritage schedule (Schedule 14)

· PC 82 amends details in the AUP historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· PC 83 adds new notable trees and corrects errors in the AUP schedule of notable trees (Schedule 10)

· variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the AUP are mandatory. The council must change the AUP to implement the NPS-UD and amendments to the RMA. The NPS-UD also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in NPS-UD and RMA amendments. The council has included other ‘qualifying matters’ in PC 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply MDRS to land in the light rail corridor which is excluded from PC 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provide feedback on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83

b) provide feedback on variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The NPS-UD and RMA amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the PCs 78-83, resulting in the approval of six plan changes and two variations to the AUP.

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, Local Boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board areas in which changes are proposed for historic heritage or notable trees and variations	79

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

06 December 2022

Auckland Council's Performance Report: Maungakiekie-Tāmaki Local Board for quarter one 2022/2023

File No.: CP2022/16506

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· Rebel Business School, a free 10-day course for local people interested in starting their own business, was successfully delivered in September.

· Te Oro, pools, leisure centres and stadiums in the area have experienced increased usage in casual and programme offerings.

· Local renewals, including Lagoon Stadium and Jordan Recreation Centre are complete.

· A funding shortfall has been identified for the Onehunga Christmas Lights activity.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity is reported with a status of red (behind delivery, significant risk):

· Onehunga Bay Reserve – develop dog agility area

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note:

· Overall operating results for the first three months of the year is 21 per cent above the budget due to higher revenue and expenditure.

· Capital expenditure is fifty percent below budget.

· Funds from local film revenue are available for reallocation.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

b) reallocate $2,906 to ID295: LB event - Onehunga Christmas Lights 2022 from the following locally driven initiative (LDI) operational expenditure (opex) budget lines:

i) $1,696 from local film revenue

ii) $1,210 from community grants

Horopaki

Context

7. The Maungakiekie-Tāmaki Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Tātaki Auckland Unlimited

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph. [standard paragraph]

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

11. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

12. ID3538: Rebel Business School – this activity partners with neighbouring local boards to provide a free 10-day business school to provide education and support for local people interested in starting their own business. Rebel Business School was successfully held at Panmure Community Hall between 5 and 14 September. Thirty participants actively attended the course. An evaluation report will be provided in early 2023.

13. ID285: Operational Expenditure for Te Oro – Te Oro presented a number of performances and activities, including musical and cultural performances for Matariki; and fabric printing, storytelling, poi making and art exhibitions for Pacific and Te Reo Māori Language weeks. Te Oro is also partnering with a mentoring programme in collaboration with NZ police and social services to provide activities and support for local ‘at risk’ children. Venue hire requests and sales have begun to improve.

14. ID39, ID42, ID43, ID44, ID46, ID1464: Pools, Leisure Centres and Stadium Operations – All pools, leisure centres and stadiums in the area have experienced increased usage in casual and programme offerings. The Sir William Jordan Recreation Centre has been particularly busy this quarter with sports leagues at 95% capacity. Lagoon Stadium has a growing pickleball community, with dance, volleyball, futsal, table tennis and badminton activities also well attended.

15. ID30646: Lagoon Stadium – refurbish facility – renewal works are now complete including roofing, sports floor refurbishment, and gutter repairs.

16. ID18088: Jordan Recreation Centre – refurbish stadium and changing room - Works on the roof; temper zone and compressor for the AC unit; the electronic scoreboard; and the high wall heat pump in the staff room are all completed.

17. ID26073: Minor Renewals – the following works are completed: Hornes Reserve (bollards and seating), Olive Road Pleasance (replace degraded seating), and Panmure Basin (renew drinking fountain).

Activities with significant issues

18. ID26478: Onehunga Bay Reserve – develop dog agility area – After consultation with the local board, direction was given to put the project delivery on hold and carry out further conversations with iwi in conjunction with the local board.

Activities on hold

19. The following work programme activities have been identified by operating departments as on hold:

· ID24239: Taurima Reserve - redevelop park playspace - This project will commence in financial year 2023/2024 and expected to be completed by June 2025

· ID30645: Fergusson Hall - renew full facility – project on hold for investigation and design in future years.

Changes to the local board work programme

Activities merged with other activities for delivery

20. These activities have been merged with other activities for efficient delivery:

· ID28460: Onehunga Bay Reserve - install fitness stations and basketball court merged into ID20305: MaungakiekieTamaki - implement youth activation to allow forecasting and reporting in the same place. The budgets in two different projects were used for the same development.

Activities with changes

21. The following Customer & Community Services work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor changes to the local board Customer & Community Services work programmes

ID/Ref	Project site and Asset Renewal	2022/23 budget action	Reason for the proposed increase or reduction of budget in the current financial year	Approved FY22/23 budget	Required FY22/23 budget	Amount to reduce / increase
30646	Lagoon Stadium – refurbish facility	Budget increase	Additional budget is required for the completion of the physical works of the comprehensive renewal. The additional budget will cover the un-anticipated mold beneath the carpet and rotten roof works that could not be determined in the initial scoping phase of the project.	$57,200	$110,200	$53,000
29099	Waikaraka Park – replace seating infrastructure	Budget decrease	This project is now complete, and the remaining funds are savings that can be reallocated to another project in the 22/23 financial year.	$28,000	$0	-$28,000
24226	MT Coast to Coast Walkway – renew walkway signage	Budget decrease	The scoping of the project has identified the signage as an Auckland Transport asset as well as Tūpuna Maunga o Tāmaki Makaurau Authority. There are only 2 signs which are Community Facilities which will be renewed in conjunction with Te Kete Rukuruku – Māori naming of parks. Staff advise that the project budget be reallocated within the 22/23 financial year and the project be cancelled for the above reasons.	$25,000	$0	-$25,000
26070	Hamlin Park – develop concept plan	Budget increase	The allocated budget is insufficient for the level of detail this project requires. The additional budget will pay for consultation with Mana Whenua and relevant stakeholder groups to determine the best possible use for Hamlin Park, as well as a landscape architect to produce the final design based off of the consultation. Without the additional budget, staff would recommend that this project be placed on hold until further budget is available, which would in turn cause delays in activating the park that the community requires.	$16,000	$55,000	$39,000
26478	Onehunga Bay Reserve – develop dog agility area	Budget decrease	After meeting with Mana Whenua, staff propose to place this project on-hold with funding reallocated to another project in the 22/23 financial year until a mutual agreement is made with local iwi regarding a designated dog agility area. At the forum, the majority of the iwi were against the project at Onehunga Bay and do not want this project to go ahead. By placing this project on-hold, we can work with Park Services and Mana Whenua to determine if there is another location that Mana Whenua would prefer for this asset to be placed in.	$48,000	$9,000	-$39,000

Reallocating funds to address shortfall

22. Staff have identified an activity within the operational work programme with a funding shortfall.

· ID 295: LB event – Onehunga Christmas Lights – Planning for Onehunga Christmas Lights 2022 commenced in Q1. Planning is on track for the event delivery date, Friday 25 November 2022. A funding shortfall of $2,906 was identified by the event organiser, and a request for additional funds to cover this shortfall was made in a memo to the board on November 14, 2022.

23. The following are some activities with funds that may be considered for reallocation to cover the shortfall:

· Local Film Revenue: $1,696 available.

· ID297: Local Community Grants: a total of $54,474.72 remains to be allocated to one local grants and one quick response round. A total of $56,679.28 was allocated to local grants round one and $4,000 multiboard round one.

· ID292: Event partnership fund: $2,300 is allocated to deliver a second event survey for an event delivered by this activity line.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Maungakiekie-Tāmaki Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

28. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

29. The Maungakiekie-Tāmaki Local Board Plan 2020 has the lens of Te Ao Māori woven throughout, as well as an outcome that focuses on: Te ao Māori is thriving and visible. The local board plan guides local board decision making, including through the development and delivery of the 2022/2023 work programme.

30. Some of the activities in the local board’s 2022/2023 work programme (Attachment A) have specific impact on the wider Māori community, updates on these activities include:

· ID289: Māori Responsiveness: Ruapōtaka Marae support -- During Q1, the marae progressed their engagement with iwi seeking approval for the use of the land for the marae development, a requirement of the Land Owner Approval, reserve re-classification and statutory planning processes. The marae also contracted professional services to start the environmental impact assessment and design work necessary for resource consent.

· ID291: Strategic Partnerships Programme – On 16 September 2022 the first Te Wānanga was held for the rōpū of 10 organisations to connect, reflect on, and celebrate their mahi as community leaders kanohi ki te kanohi and to also take some time out to focus on well-being. Following whakawhanaungatanga the day included a guided Tūpaihika o Tāmaki session around what guides our mahi and our lives. A te whare tapa wha haurora activity and mindfulness practice session was led by an Atawhai youth mentor and facilitator.

· ID298: Youth empowerment – five community groups have been funded to continue their work with rangatahi to increase their wellbeing, and create pathways for learning and work, including supporting pastoral care, growth of personal passions, entrepreneurial skills and educational/employment pathways.

· ID1482: Māori Participation and partnership in local board decision-making – planning and development of engagement activities is progressing. Following elections, the local board will reengage with iwi and Māori to establish relationships for the new term. Upcoming local board planning will be a key opportunity for partnership.

Ngā ritenga ā-pūtea

Financial implications

31. This report is provided to enable the Maungakiekie-Tāmaki Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

32. Revenue at $207,000 is $11,000 above the budget. Income from venue for hire is on budget while higher income from community and commercial leases help offset lower revenue from libraries in this quarter. Local film revenue of $1,696 LDI opex is available for reallocation.

33. Expenditure of $4.4 million is $732,000 above the budget overall. Higher expenditure in asset- based services for buildings and park maintenance offset lower expenditure in locally driven initiatives

34. Capital spend is $642,000 and is below budget by $636,000. The focus is on the local asset renewals programme such renewal of furniture and equipment in Panmure library, refurbish Jordan Recreation Centre, renew bollards and renew carpark at GIen Innes Leisure Centre

35. The Maungakiekie-Tamaki Local Board Financial Performance report is in Appendix C.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

37. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

38. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Work Programme 2022/2023 Quarter 1 Report	93
b ⇩	Maungakiekie-Tāmaki Local Board Quarter 1 Operating Performance Financial Summary	123

Ngā kaihaina

Signatories

Author	Samantha Tan Rodrigo - Local Board Advisor
Authoriser	Victoria Villaraza - Local Area Manager

Maungakiekie-Tāmaki Local Board

06 December 2022

Maungakiekie-Tamaki Local Board Engagement Strategy

File No.: CP2022/16589

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the Maungakiekie-Tāmaki Local Board three-year Engagement Strategy.

Whakarāpopototanga matua

Executive summary

2. Local boards have a series of statutory responsibilities under the Local Government (Auckland Council) Act 2009. This includes decision-making responsibility for community engagement, consultation and advocacy.

3. The purpose of the Maungakiekie-Tāmaki Local Board Engagement Strategy is to set objectives to guide the local engagement and consultation programme. The engagement strategy will also enable delivery of the Maungakiekie-Tāmaki Local Board Plan by guiding improvements to the engagement work undertaken by Council staff on behalf of the local board. This will guide the plans we develop for engaging and consulting the local community on special consultative procedures including for the annual plan, 10-year budget and the Maungakiekie-Tāmaki Local Board Plan.

4. The engagement strategy seeks to demonstrate that Maungakiekie-Tāmaki Local Board values diversity and inclusion through creating meaningful opportunities for engagement and participation with our local community, identifying and removing barriers to access in council processes, and being well-informed about who makes up our community. The local board is also committed to improving Māori engagement.

5. Engagement will be evaluated to ensure effectiveness and to identify ongoing improvements.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the Maungakiekie-Tāmaki Local Board three-year engagement strategy.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 requires local boards to:

· communicate with community organisations

· communicate the interests and preferences of people in relation to strategies, policies, plans, and bylaws (to the governing body)

· use the local board plan process to provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by council within the local board area.

7. The Local Government Act 2002 also establishes engagement principles:

· a local authority should conduct its business in an open, transparent, and democratically accountable manner and give effect to its identified priorities and desired outcomes in an efficient and effective manner.

· a local authority should make itself aware of, and should have regard to, the views or all its communities

· when making a decision, a local authority should take account of the diversity of the community, and the community’s interests, within its district or region; and the interest of future as well as current communities; and the likely impact of any decision on them

· a local authority should provide opportunities for Māori to contribute to its decision-making processes.

8. The Auckland Council’s Significance and Engagement Policy 2014:

· identifies how and when communities can expect to be engaged in, or specifically consulted on, decisions about issues, proposals, assets, decisions and activities

· enables the council and our communities to understand the significance that council places on certain issues, proposals, assets, decisions, and activities.

Tātaritanga me ngā tohutohu

Analysis and advice

Analysis – Formal Engagement

9. In 2018 the population of the Maungakiekie-Tāmaki board area was 76,284. Maungakiekie-Tāmaki Local Board area is ethnically diverse and is one of the few local board areas that is home to a large European community (40 per cent), followed by Asian (28%), Pacific (26 per cent) and Māori (14 per cent).

10. This strategy will guide delivery of engagement, consultation and communication initiatives in the local board area. The engagement strategy sets the following principles for all consultation, engagement and communication:

· the local board will conduct its business in an open, transparent, and accountable manner and meet its identified priorities and outcomes in an efficient and effective manner

· the local board will make itself aware of and carefully consider the views of all its communities

· the local board will provide opportunities for Māori to contribute to its decision-making processes.

11. Council’s Significance and Engagement Policy is embedded in this engagement strategy via multiple avenues including:

· Reporting on measures of success

· Calendarizing upcoming engagement and communications opportunities

· Regular engagement opportunities led by the local board

· High quality and effective communications

· Efforts to engage those communities often less-engaged

· Special efforts to engage with Māori, and

· Engagement with communities to enable effective advocacy.

12. The amount and timing of engagement activities each year will be dictated by the work programme of each electoral cycle and will include statutory processes (eg annual plan, local board plan), work programme project needs etc. It will also be influenced by the availability of resources including staff capacity.

13. A coordinated approach to engagement will hopefully help us achieve other objectives eg greater youth representation, growing the database of people who receive notifications about Council activities and increase connections on social media platforms.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The local board is committed to meaningful engagement and improving engagement in the Maungakiekie-Tāmaki Local Board area. The local board recognises that new and innovative approaches will be needed including the use of digital strategies.

15. This engagement strategy has been developed by staff for the local board through the following activities facilitated by the engagement advisor:

· attending an initial engagement workshop in September 2022 where the local board gave feedback and direction

· attending a subsequent engagement workshop in November 2022 at which the local board indicated support for the proposed engagement activities.

Tauākī whakaaweawe Māori

Māori impact statement

16. Local government has obligations to Māori through legislation and the local board is committed to honoring te Tiriti o Waitangi/the Treaty of Waitangi.

17. The local board has expressed the importance of improved engagement with Māori, including mana whenua and mataawaka, so that the views and preferences of Māori are considered and factored into its decision making.

Ngā ritenga ā-pūtea

Financial implications

18. The local board’s engagement activities are supported by the Engagement Advisor on a part time basis. The Engagement Advisor role is shared with the Howick Local Board.

19. Additional funding will be required depending on the number of engagement and consultation activities and associated events and activities. Most programmes or projects that require consultation have a small budget but there will be instances where additional funding is required. These will be sought from the local board as and when they arise.

Ngā raru tūpono

Risks

20. Poor engagement can sometimes lead to decision making that doesn’t adequately respond to the needs of people. This strategy is aimed at increasing the quality of engagement so that the Maungakiekie-Tāmaki Local Board can better understand the range of needs and aspirations of its community. However, establishing a good understanding of all relevant issues for every decision will not always be possible as it is also dependent on the community’s desire, willingness and ability to engage and input.

21. The local board could suffer a loss of reputation if the engagement strategy does not deliver improved meaningful engagement. Low engagement can risk the perception that the local board is out of touch with the community.

Ngā koringa ā-muri

Next steps

22. The Engagement Advisor will develop an annual engagement calendar to be delivered alongside the Local Board Plan.

Ngā tāpirihanga

Attachments