Agenda of Waitematā Local Board - Tuesday, 6 December 2022

1 Nau mai | Welcome

Chair G Sage will welcome those present and open the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2022, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Jennifer Ward - Ponsonby Park Community-Led Design Group

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Jennifer Ward will be in attendance to present to the local board on the Ponsonby Park Community-Led Design Group group, regarding the development of Ponsonby Park, 254 Ponsonby Road.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation and thank Jennifer Ward for her attendance.

8.2 Deputation - Kate Woodruffe

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

Kate Woodruffe will be in attendance to present to the board on behalf of the George Courts Building Body Corporate Committee, regarding issues with Auckland Transport.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation and thank Kate Woodruffe for her attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Christopher Dempsey

Te take mō te pūrongo

Purpose of the report

1. To speak to the local board about heritage plaques.

Whakarāpopototanga matua

Executive summary

2. Christopher Dempsey will be in attendance to speak about heritage plaques.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Christopher Dempsey for his presentation and attendance at the meeting.

9.2 Public Forum - Brian Barnette

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Brian Barnette will be in attendance to speak to the board about Street Racket and the implementation of their wellbeing programme for older people which is planned to be delivered in the Grey Lynn Primary school gymnasium.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Brian Barnette for his presentation and attendance at the meeting.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names> for consideration under item 12.

No.	Title	Page
a ⇨	Notice of Motion - Allan Matson - Proposed Plan Change 78

Waitematā Local Board

06 December 2022

Proposed new community lease to Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) at Myers Park, 72 Greys Avenue, Auckland Central

File No.: CP2022/16250

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) for Myers Cottage (the cottage) located at Myers Park, 72 Greys Avenue, Auckland Central.

Whakarāpopototanga matua

Executive summary

2. In 2018, prior to the renewal of the cottage, the board requested community leasing staff to gauge potential community interests in the use of the cottage. The board then directed an expressions of interest process inviting community groups to apply for a community lease to utilise the cottage. The board specifically wanted the cottage to be used for activities appropriate to the location; to be activated throughout the day; and to cater to the many different needs in the community.

3. No groups have held a lease for this building as it had been extensively damaged by a fire. The building has been out of service and council has recently undertaken a renewals project on the cottage.

4. The renewal of the cottage was completed in August 2022 and the cottage now contains a kitchen; toilets; and larger rooms. Any new community lease agreement will contain clauses to ensure that the incoming tenant maintains the building and keeps it in a clean and tidy condition.

5. A new community lease for the cottage was identified and approved by the Waitemata local board as part of the Community Facilities: Community Leases Work Programme 2022-2023 at their 30 June 2022 local board meeting (resolution WTM/2022/123).

6. Staff undertook an expressions of interest process for the cottage. After the completion of the expressions of interest process, only three applications were received, Lifewise, Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) and Mana Andhra Telugu Association (MATA) Incorporated applied.

7. All three groups were assessed against council’s assessment criteria, and they demonstrated their ability to deliver services- which ranged from preventing homelessness; home base to respond to crisis and providing activities for an ethnic community.

8. Overall, Akarana Māori Wardens scored a little higher. They propose to utilise the cottage more - 24/7 as a base where wardens would then go out on the streets to respond to crisis. As compared with Lifewise’s willingness to share the cottage, with another organisation in their field of work, would be dependent on Lifewise finding a compatible organisation. Furthermore, Akarana Māori Wardens are self-sustaining in terms of not being affiliated to a national and or regional body whereas Lifewise is part of a national and regional body. Although Akarana Māori Wardens exists as their own entity they work closely with the New Zealand (NZ) Police.

9. The parcels of land that the cottage is situated on are Pt allot 8 Sec 29 City Auckland; Pt allot 17 Sec 29 City Auckland; Pt allot 15 Sec 29 City Auckland; and Allot 15A Sec 29 City Auckland these are held in fee simple by Auckland Council under the Local Government Act 2002, requiring public notification and iwi consultation under the Conservation Act.

10. Leasing staff presented the cottages expression of interest at a Central South Mana Whenua Forum.

11. Council staff from within the Parks and Community Facilities operational management and maintenance; parks, and community empowerment teams have been consulted. It was noted that any group that provides protection to the cottage and provides more surveillance for Myers Park and the new project in the underpass would be beneficial.

12. This report recommends a new community lease to Akarana Māori Wardens for a term of five years from the 1 February 2023 or the date when Code of Compliance (CCC) is issued- whichever is sooner.

13. If the local board decides to grant the lease, staff will publicly notify this decision under the Local Government Act 2002. Should there be submissions a hearings process will be set up with the board to resolve these.

14. An email containing detailed information on the land, the proposed lessee, and lease as per Section 4 of the Conservation Act 1987 will be sent to iwi identified as having an interest in this land.

15. A community outcomes plan will be prepared with Akarana Māori Wardens; approved by the Waitemata Local Board and appended to the lease as a schedule of the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) grant, a new community lease to Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) for an area comprising approximately 120m² located at Myers Park, 72 Greys Avenue, Auckland Central on the land legally described as Pt allot 8 Sec 29 City Auckland; Pt allot 17 Sec 29 City Auckland; Pt allot 15 Sec 29 City Auckland; Allot 15A Sec 29 City Auckland (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – five (5) years, commencing 1 February 2023 or the date when Code of Compliance (CCC) is issued- whichever is sooner

ii) rent – $1 plus GST per annum

iii) subsidised maintenance fee - $500 plus GST per annum

b) note that the community lease is approved with terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002

c) a Community Outcomes Plan will be negotiated with Akarana Māori Wardens to identify the benefits it will provide to the community including but not limited to quantitative measures on safety. This will be attached as a schedule to the lease agreement

d) note that approval of a new community lease at Myers Park, 72 Greys Avenue, Auckland Central is subject to public notification under the Local Government Act 2002

e) appoint a hearings panel to consider any objections received through the public notification process in relation to granting a community lease at Myers Park, 72 Greys Avenue, Auckland Central

f) note iwi engagement of the proposed lease will be undertaken

g) note a new, increased maximum occupancy load that can accommodate the Akarana Māori Wardens and CCC will be completed before any new lease is commenced.

Horopaki

Context

16. Local boards are the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

17. A new lease for the cottage was identified and approved by the Waitemata local board as part of the Community Facilities: Community Leases Work Programme 2022-2023 at their 30 June 2022 local board meeting (resolution WTM/2022/123).

Land, buildings, and lease

18. Myers Park is located at 72 Greys Avenue, Auckland Central (refer to Attachment A Site Plan). The land is legally described as Pt allot 8 Sec 29 City Auckland; Pt allot 17 Sec 29 City Auckland; Pt allot 15 Sec 29 City Auckland; Allot 15A Sec 29 City Auckland and is held in fee simple by Auckland Council under the Local Government Act 2002.

19. No groups have held a lease for this building as it had been extensively damaged by a fire. The building has been out of service, council has recently undertaken a renewals project on the cottage.

20. The renewal of the cottage was completed in August 2022 and the cottage now contains a kitchen; toilets; and larger rooms. Any new community lease agreement will contain clauses to ensure that the incoming tenant maintains the building and keeps it in a clean and tidy condition.

Tātaritanga me ngā tohutohu

Analysis and advice

21. In 2018, prior to the renewal of the cottage, the board requested community leasing staff to gauge potential community interests in the use of the cottage. The board then directed an expressions of interest process inviting community groups to apply for a community lease to utilise the cottage. The board specifically wanted the cottage to be used for activities appropriate to the location; to be activated throughout the day; and to cater to the many different needs in the community.

22. Staff undertook an expressions of interest process for the cottage. After the completion of the expressions of interest process, three applications were received. The applicants were Lifewise, Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) and Mana Andhra Telugu Association (MATA) Incorporated.

23. All three groups were assessed against council’s assessment criteria, and their ability to deliver services. Overall, Akarana Māori Wardens scored a little higher. Their proposal utilises the cottage the most; and are self-supporting and they also work alongside the NZ Police.

Public notification and engagement

24. Prior to any lease being granted, iwi engagement is required under the terms of section 4 of the Conservation Act 1987. The proposed community lease is also required to be publicly notified under Section 138 of the Local Government Act 2002. Should there be submissions a hearings process will be set up with the board to resolve these.

25. The cost of the public notification will be met by the Parks and Community Facilities department of the council.

26. Leasing staff has undertaken a presentation on the Expressions of Interest for the cottage, at the Central South Mana Whenua Forum.

27. Staff will send an email containing detailed information on the land and the proposed lessee, in terms of Section 4 of the Conservation Act 1987 to Iwi who are identified as having an interest in the area.

Assessment of the applications

28. Lifewise, Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) and Mana Andhra Telugu Association (MATA) Incorporated submitted comprehensive applications for a new lease, demonstrating their ability to deliver their services.

Applicant 1: Akarana Maori Wardens

29. The group was established in 2020 and became a charitable trust in 2022. Its objective is to provide services of community support, mediation, de-escalation in contentious settings, enabling community, connection and removing barriers that cause isolation.

30. The group currently has 10 full time and 29 part-time volunteers.

31. The group is currently operating from the Police kiosk in Mission Bay, and the Avondale Community Hall.

Applicant 2: Lifewise

32. Lifewise traces their roots back over 150 years as part of the Methodist Church of New Zealand and provide a range of community and social services.

33. The group employs workers to work in the fields of family and housing services; health and disability; mental health and addiction and enterprises.

34. The group is currently operating from 124 Vincent Street, Auckland Central.

Applicant 3: Mana Andhra Telugu Association (MATA) Incorporated

35. Established in 2020, MATA promotes multicultural events and activities that enrich the lives of Telugu speaking people.

36. The group has 15 part-time and one full-time volunteer.

37. The group is currently operating from members’ premises and community halls.

Assessment

38. Applicants were measured and scored using a table containing criteria derived from the application and the Community Occupancy Guidelines 2012. Akarana Maori Wardens scored 69%, Lifewise 67% and Mana Andhra Telugu Association (MATA) Incorporated 63%.

Applicant	Proposed use / activity	Summary from criteria
Lifewise	They wish to use the space to collaborate with various stakeholders and the homelessness community to design and implement preventative measures against homelessness. They wish to use the space for 30hours a week-Monday to Friday	-serves wider segments of the population -willing to share with groups that work for the best interest of the homeless community -audited accounts available -building size, configuration, location meets Lifewise’s needs fully -affiliated to a national/regional organisation(s)
Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens)	They wish to use the space as a home base for wardens to respond to crisis; engage with street whanau, youth; Maori and Pasifika in the city centre 24/7 There will be 3 teams working 3 shifts a day	-serves wider segments of the population -unable to share due to the nature of their work and customers -a new entity so as yet no audited accounts -require a sign with their logo on the building -does not receive any funding from council and work closely with the police
Mana Andhra Telugu Association (MATA) Incorporated	They wish to organise training; YOGA and dance classes; set up a small library containing books of different Indian languages; health camps, they wish to use the space for more than 40hours a week,	-serving the Telugu speaking people -willing to share but are proposing to use the cottage from 9am to 5pm on weekdays and weekends already -multiple funding streams and audited accounts -required carparking which is not available at the cottage -affiliated to a national/regional organisation(s)

39. If purely based on percentage score alone, a community lease would be recommended to Akarana Māori Wardens. Given that the overall scores of Lifewise and Akarana Māori Wardens were quite close, staff offers a comparison of Lifewise and Akarana Māori Wardens below.

40. There will be a subsidised maintenance cost which is payable annually and the tenant will be responsible for all their own running costs. Lifewise is more financially stable in terms of audited accounts available. Being more financially stable gives reassurance that the prospective tenant can pay associated costs and undertake the day-to-day maintenance of the cottage. Akarana Māori Wardens, as they asserted in their application, will be able to pay the aforementioned costs with their donations and external funding.

41. The building location suits Lifewise’s needs in terms of proximity to their city office and the community of focus. Akarana Māori Wardens wish to be in Myers Park as it will enable them to easily support the city’s needs having a base for the wardens in their area of interest.

42. The building suits all Lifewise’s needs in terms of size; transport links; security; facilities; and signage. Lifewise do not require any changes to the building whilst Akarana Māori Wardens have indicated they would need to bring in oven, fridge and install a sign containing a logo on the cottage.

43. Akarana Māori Wardens has indicated they are not able to share the space due to confidentiality of their work, but they propose to utilise the cottage more often. The group will have 20 wardens per shift covering three shifts- morning, afternoon and evening. The group will operate 24/7 from Monday to Sunday. Lifewise is only proposing to use the cottage for 30 hours a week, hence is able and willing to share with groups that work for the best interest of the homeless community.

44. Akarana Māori Wardens are a standalone group but work closely with the NZ Police. While Lifewise belongs to a regional/national body compromising of two other independent organisation which are Methodist Northern and their property trust organization.

45. Akarana Māori Wardens wishes to use the space as a home base for wardens to respond to crisis; engage with street whanau; youth; and Maori and Pasifika in the city centre. Whereas Lifewise wishes to use the space to collaborate with various stakeholders and the surrounding homelessness community to design and implement preventative measures against homelessness

Staff recommendation

46. The area proposed to be leased to Akarana Māori Wardens consist of approximately 120m² and is outlined in Attachment A – Site Plan.

47. The group will be required to have in place all necessary insurance cover, including public liability insurance.

48. A Community Outcomes Plan will be negotiated with Akarana Māori Wardens to identify the benefits it will provide to the community including but not limited to quantitative measures on safety. This will be attached as a schedule to the lease agreement.

49. Staff recommends the below charges for each group:

· rent – $1 plus GST per annum

· subsidised maintenance fee - $500 plus GST per annum.

50. The subsidised maintenance fee contributes to the council’s maintenance of the building and building insurance.

51. Generally, a lease of one year with a one year right of renewal is recommended in accordance with the Community Occupancy Guidelines 2012 for new groups who have never held a community lease with Auckland Council. However, these are only guidelines and the board has the discretion to grant longer term community leases.

52. Both Lifewise and Akarana Māori Wardens already have a proven track record of providing outcomes for their communities. Lifewise already lease a café on Karangahape Road and Akarana Māori Wardens are backed by the NZ Police and receive external funding.

53. Information provided by Connected Communities and a reference letter indicated that although Akarana Māori Wardens is new entity they have been working in and around Karangahape Road and Orakei for some time.

54. Given that Akarana Māori Wardens are already an existing group providing community outcomes and have the backing of the NZ Police, staff recommends that a new community lease be granted to Akarana Māori Wardens for a term of five (5) years, commencing 1 February 2023 or the date when Code of Compliance (CCC) is issued- whichever is sooner.

Climate impact statement

55. It is anticipated that activation of the building will result in an increase of greenhouse gas emission.

56. To improve environmental outcomes and mitigate climate change impacts, the council advocates, via each lessee’s Community Outcomes Plans, that the lease holder:

· use sustainable waste, energy, and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

57. Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission. Any asset improvements undertaken by the tenants should adhere to these same principles as proposed asset improvements will be reviewed by council officers prior to approval to go ahead.

58. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

59. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. Leasing staff have consulted with Parks and Community Facilities operational management and maintenance and Connected Communities teams.

61. Parks and Community Facilities operational management and maintenance noted that from a Crime Prevention Through Environmental Design (CPTED) point of view, any group that provides protection to the cottage, which is a council- Parks and Community Facilities asset, and provide some more surveillance for Myers Park and the new project in the underpass which Community facilities know is a problematic spot is beneficial.

62. Connected Communities noted that Akarana Maori Wardens receives Central Government funding. And further to operating at the Police kiosk in Mission Bay, and the Avondale Community Hall, they also operate in Mt Albert. Whereas Lifewise receives the local board’s accommodation funding for its Merge café on Karangahape Road and an outreach grant from Regional Grants.

63. Connected Communities staff is enquiring about the structure and potential relationships between Akarana Maori Wardens and the Maori Wardens on Federal Street and whether Akarana Maori Wardens can collocate with the Maori Wardens at Federal Street.

64. The proposed new lease should have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

65. Staff undertook an expressions of interest process for the cottage. The expressions of interest process is an open and transparent process where all interested and eligible community groups can apply. The expressions of interest advertisement (advertisement) was published in the local newspaper including the New Zealand Herald for the Waitemata Local Board area. The advertisement was sent to all community groups on the council’s Community Leasing waitlist and all the groups that expressed an interest to the board and or was mentioned by the board.

66. After the completion of the expressions of interest process, only three applications were received, Lifewise, Ngā Wātene Māori ō Akarana ki Tāmaki Mākaurau (Akarana Māori Wardens) and Mana Andhra Telugu Association (MATA) Incorporated applied. The assessment of the applications was workshopped with the Waitematā Local Board on 8 November 2022.

67. With respect to serving the surrounding community, Lifewise and Akarana Maori Wardens wish to serve the surrounding homeless, street community and make it safer for surrounding and central city community, respectively.

68. Lifewise’s Merge café is located close by at Karangahape Road, and Auckland City Mission is also nearby. Akarana Māori Wardens wanted a base and their presence in the city centre community. Māori wardens are often based out of local police stations but currently there are no police stations in or around Myers Park. Additionally, the police station in College Hill is unable to accommodate them. Akarana Māori Wardens will activate the cottage throughout the day and night. Both organisations cater to the many different needs in the community.

69. The Myers Park Development Plan 2012 also identified activating the historic caretaker’s cottage as a key development opportunity. Based on the board’s wishes, as noted above, for the cottage to be used by activities appropriate to the location; to be activated throughout the day; and to cater to the many different needs in the community. Staff discussed and saw both Lifewise and Akarana Māori Wardens having ties to the cottage.

70. The proposed community lease will benefit the community by enabling initiatives that promote the aforementioned services and programmes for the Waitematā Local Board area and its surrounding communities.

71. The delivered services and programmes align with the Waitematā Local Board Plan 2020 outcomes and objectives:

“Outcome 2: Connected communities that are inclusive, accessible, and equitable.”

72. The Local Board Plan 2020 identified responding to homelessness as a key priority for the city centre. The consultation feedback also identified there are community concerns about safety and antisocial behaviour in public and green areas.

73. The Myers Park Development Plan 2012 also identified anti-social behaviour and safety as a barrier to the use of the park. The plan suggests that increasing passive surveillance opportunities, bringing more people to the park and improved relationships with police and residents would help report and deter anti-social behaviour and hence minimise the barrier to park use.

Tauākī whakaaweawe Māori

Māori impact statement

74. Iwi engagement about the council’s intention to undertake Expressions of Interest for the cottage was undertaken with the iwi groups identified as having an interest in land in the Waitematā Local Board area. The engagement involved:

· a presentation at the Central South Mana Whenua Forum held on 24 February 2021.

75. No requests for hui or kaitiaki site visit were received from iwi and mana whenua groups to date.

76. Staff will send an email containing detailed information on the land and the proposed lessee, in terms of Section 4 of the Conservation Act 1987 to Iwi who are identified as having an interest in the land.

77. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

78. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

79. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

80. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

81. No groups have held a lease for this building as it was previously damaged by fire. The building was out of service and had only been recently renewed by council’s Parks and Community Facilities department. No rental has been charged for the building to date.

82. With the new lease, there will be a rental deviation gain of $500 plus GST per annum from the new maintenance fee recovered from the prospective tenant. This will have a positive net financial impact for the Waitematā Local Board and the local board can reallocate this funding to local projects in the 2022/2023 financial year.

83. All costs relating to the advertisement of the council’s intention to publicly notify the granting of the proposed lease will be borne by the Community Facilities Department of Auckland Council.

84. Ongoing operational costs of the asset will be covered by the council which is accounted for in current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

85. It was recently discovered that as part of the building consent process a fire report for a design occupant load of five people in the cottage at a time was approved. The current design occupant load/ maximum occupancy cannot accommodate the community groups that have applied in the expressions of interest. However, Parks and Community Facilities expect to receive approval from council’s regulatory arm to have the design occupant load/ maximum occupancy increased to 40. A Building Consent amendment, with an amended fire report for maximum occupancy load of 40 people, was lodged 2 November 2022 and a decision likely to be around two to four weeks. Parks and Community Facilities have asked if the decision can be expediated. This maximum occupancy load will accommodate Lifewise’s and Akarana Māori Wardens’ activities but may not suit MATA’s activities.

86. There is a small risk that the maximum occupancy load amendment is not approved. However, Parks and Community Facilities staff has tried to mitigate this risk by liaising with regulatory so regulatory knows the background and is aware of the amendment.

87. Should this occur, staff will investigate possible options and work with Local Board services to seek the board’s direction.

Ngā koringa ā-muri

Next steps

88. If the local board resolves to the grant of the proposed new community lease, staff will publicly notify this decision under the Local Government Act 2002. And complete of iwi engagement. Upon the completion of these, which are both open for about a month, should there be submissions a hearings process will be set up with the board to resolve these.

89. Subject to the public notification and hearings process, staff will work with Akarana Māori Wardens to finalise the lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Site Plan

Ngā kaihaina

Signatories

Authors

Tsz Ning Chung - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Trina Thompson - Local Area Manager

Waitematā Local Board

06 December 2022

Waitematā Quick Response Round One 2022/2023 grant allocations

File No.: CP2022/15980

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Waitematā Local Grant round one and Multi-board Grant round one 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waitematā Quick Response round one 2022/2023 (Attachment A).

3. The Waitematā Local Board adopted the Waitematā Community Grant Programme 2022/2023 on 17 May 2022. The document sets application guidelines for contestable grants (Attachment B).

4. The local board has set a total community grants budget of $134,007 for the 2022/2023 financial year.

5. In the Local Grant round one 2022/2023 the Local Board allocated $54,500.00 . This leaves the board with a remaining budget of $79,507.00 to allocate in round two of the Local Grants, Multi-board Grants and Quick Response Grant rounds for 2022/2023.

6. Thirty-seven applications have been received for the Quick Response round one 2022/2023 requesting a total of $90,419.17.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received for the Waitematā Quick Response round one, listed in the following table

Table One: Waitematā Quick Response round one 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2320-115	Acorn Autism Charitable Trust	Community	Towards the cost of training for Acorn Autism Charitable Trust therapists	$3,000.00	Eligible
QR2320-153	Action Education Incorporated	Arts and culture	Towards the cost of twelve spoken word workshops	$3,000.00	Ineligible
QR2320-161	Artsense Productions Limited	Arts and culture	Towards the cost of two facilitators and social media marketing/advertising	$3,000.00	Eligible
QR2320-114	Auckland and District Pipe Band Incorporated	Arts and culture	Towards the cost of a new band trailer	$2,655.00	Eligible
QR2320-130	Auckland Central Chess Club Incorporated	Community	Towards the cost of a Christmas tree, decorations, a large chess set and refreshments	$2,750.00	Eligible
QR2320-127	Auckland City Centre Residents' Group Incorporated	Community	Towards the cost of a annual wordpress subscription, gmail monthly costs and website rebuild	$2,609.00	Eligible
QR2320-117	Auckland Indian Sports Club Incorporated	Sport and recreation	Towards the cost of cricket balls for Auckland Indian Sports Club from 1 January 2023 to 31 March 2023	$3,000.00	Eligible
QR2320-103	Blue Light Ventures Incorporated	Community	Towards the costs of producing and printing 840 Street Smart Handbooks	$2,940.00	Eligible
QR2320-105	Combined Youth Services Trust	Community	Towards the cost of a chef, shoes, catering, activities and clothing	$3,000.00	Eligible
QR2320-144	Communities Against Alcohol Harm Incorporated	Community	Towards the cost of the "Community Navigator Project: Helping Communities to Navigate Alcohol Licensing"	$2,065.00	Eligible
QR2320-160	Sunday Blessings/Community Groups Feeding the Homeless Incorporated	Community	Towards food and other items for the Christmas Day Dinner for the homeless at the Ellen Melville Centre (December 2022)	$3,000.00	Eligible
QR2320-158	Generation Zero Incorporated	Environment	Towards printing, photographer, lunch, social media advertising, Slido software, hiring iPads and stands, and koha to run the Climate Action Conference at The University of Auckland from 4 January 2023 to 30 April 2023	$2,919.99	Eligible
QR2320-143	E L Broad	Arts and culture	Towards cost to hire venue, speaker and costume, and social media campaign at Karanga Plaza from 30 January 2023 to 12 March 2023	$1,000.00	Eligible
QR2320-154	S A Moore	Sport and recreation	Towards website costs, marketing and equipment from 1 December 2022 to 28 February 2023	$1,000.00	Eligible
QR2320-139	Guardians of our Children Charitable Trust	Community	Towards catering, handouts, wages of three paid facilitators, marketing material, and venue hire of Grey Lynn Community Centre to run 'Make Them Proud-Parental Disputes' workshop at Grey Lynn Community Centre (February 2023 - December 2023)	$2,000.00	Eligible
QR2320-106	Harps Aotearoa Foundation	Arts and culture	Towards accommodation costs at Dilworth Senior Campus from 3 February 2023 to 6 February 2023	$3,000.00	Eligible
QR2320-150	H R Tekahika	Arts and culture	Towards lighting operator and venue technician fee at the Basement Theatre from 19 February 2023 to 26 February 2023	$1,000.00	Eligible
QR2320-136	Kāhui Tū Kaha Ltd	Community	Towards entry cost to local gym, mini golf, zoo, farm, art event and purchasing art supplies for Youth Arts, Sports and Events from 5 December 2022 to 22 December 2022	$3,000.00	Eligible
QR2320-164	Lisa Milich Allport	Arts and culture	Towards art materials, resources, and room hire of Albany Village Library and/or Heart of the Bays Community Centre in Browns Bay for free art activity sessions (January 2023 - December 2023)	$1,000.00	Eligible
QR2320-116	Minty & Co Limited	Environment	Towards the cost of tables, advertising, signwriting and event management	$3,000.00	Eligible
QR2320-138	Naomi Azoulay	Arts and culture	Towards art supplies, marketing and facilitation fees from 5 December 2022	$1,000.00	Eligible
QR2320-132	Newmarket Business Association	Sport and recreation	Towards the cost of graphics painting and advertising	$3,000.00	Eligible
QR2320-142	Proudly Asian Theatre Limited	Arts and culture	Towards venue hire at TAPAC 100 Motions Road from 1 February 2023 to 31 July 2023	$2,975.00	Eligible
QR2320-104	Recreate NZ	Community	Towards whiteboards, stationary and chairs at 300 Great South Road	$3,000.00	Eligible
QR2320-120	Royal Scottish Country Dance Society NZ Branch Inc	Sport and recreation	Towards venue hire at 545 Parnell Road, 4 Inverary Avenue and 19 Ranfurly Road for Scottish Country Dancing Summer School from 28 December 2022 to 4 January 2023	$3,000.00	Eligible
QR2320-156	T Paitai	Arts and culture	Towards venue hire, materials, food and facilitation costs from 15 January 2023 to 4 February 2023	$1,000.00	Eligible
QR2320-113	The Actor's Program	Arts and culture	Towards the cost of a lighting rig	$2,451.00	Eligible
QR2320-110	he Auckland Women's Centre Incorporated	Community	Towards the cost of a 65" smart TV	$2,924.64	Eligible
QR2320-118	The Re-Creators Charitable Trust	Community	Towards free or subsidised classes of Community Upcycling DIY Workshops in community spaces, Libraries and Community Centres	$2,758.00	Eligible
QR2320-101	The Theatreview Trust	Arts and culture	Towards the cost of wages for an Associate Theatre Editor	$2,500.00	Eligible
QR2320-133	The Touch Compass Dance Trust Board	Arts and culture	Towards the cost of the Tuara Wairua Workshop	$2,730.00	Eligible
QR2320-128	The Upside Downs Education Trust	Community	Towards the cost of subsidising speech and language therapy	$2,010.00	Eligible
QR2320-149	The Village Square Trust	Community	Towards the cost of wages	$3,000.00	Eligible
QR2320-119	The Yes And Trust	Arts and culture	Towards marketing costs of the Sketch comedy at Covert Theatre	$2,030.00	Eligible
QR2320-140	United Nations Association of New Zealand (United Nations Youth Association of New Zealand Branch) Incorporated	Community	Towards catering costs at the Auckland Model United Nations from 25 March 2023 to 26 March 2023	$2,191.30	Eligible
QR2320-126	St James Trust	Community	Towards the cost of the "WECARE" project	$2,410.24	Eligible
QR2320-129	Youthline Auckland Charitable Trust	Community	Towards the Waitematā share of the Youthline budget for telecommunications costs	$2,500.00	Eligible
Total				$90,419.17

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme

9. The local board grants programme sets out:

· local board priorities

· Higher priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Waitematā Local Board adopted the Community Grant Programme for 2022/2023 on 17 May 2022 and will operate two Quick Response and two Local Grant rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13. In addition to the eligibility criteria outlined in the Community Grants Policy, the Waitematā Local Board have indicated in the Local Board Grants Programme that they will not fund groups who request funding over the maximum amount set.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Community Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

15. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19. The local board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

20. A summary of each application received through Waitematā Quick Response round one 2022/2023 is provided (refer Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

23. The local board has set a total community grants budget of $134,007 for the 2022/2023 financial year.

24. Sixteen applications were received for the Local Grant round one 2022/2023 requesting a total of $98,869.02 and eleven applications received for Multi-board Grant round one 2022/2023 requesting a total of $382,684.00. A total of $54,500 was allocated, leaving a remaining amount of $79,507 for one Local Grant and Multi-board round and one Quick Response round.

25. Thirty-seven applications have been received for the Quick Response round one 2022/2023 requesting a total of $90,419.17.

26. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified that a low risk associated with funding the applications in this round.

28. Staff recommend that due to the ongoing impacts of COVID19, if an applicant is unable to carry out the project in this financial year, then a clause is added to the recommendation, that the applicant can retain the funds to carry out the event in the next financial year or postpone the event date, to when alert levels have reduced, and the event can be conducted safely.

Ngā koringa ā-muri

Next steps

29. Following the Waitematā Local Board allocation of funding for the Quick Response round one and Multi-board Grant round one, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Quick Response round one 2022 2023 application summary
b ⇨	Waitematā Local Board Grant Programme 2022 2023

Ngā kaihaina

Signatories

Authors

Arna Casey - Grants Advisor

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Waitematā Local Board

06 December 2022

Auckland Council’s Performance Report: Waitematā Local Board for quarter one 2022/2023

File No.: CP2022/16752

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme. The complete work programme report can be found in Appendix A of this report.

3. Some key activity updates from the work programme report in this quarter are:

· ID 36756: Seddon Fields Renewals: progressing delivery of floodlighting and field renewals ahead of FIFA Women’s World Cup 2023

· ID 15395: Cox’s Bay to Wharf Road Greenway: completion of renewed shared pathway, pedestrian bridge, and boardwalk structures

· ID 22284: Ponsonby Park Development: progressing procurement of design team to work with community-led design group on the concept design

· ID 19166: Myers Park Cottage Restoration: completed the heritage restoration of the cottage including seismic remediation

· ID 3565: Action Plan to Develop Mana Whenua Relationships: scope refined based on local board direction and currently negotiating with preferred supplier.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID 713: Te Kete Rukuruku – this project is currently identified as ‘Red’ status indicating significant issues preventing progress and delivery. This project is currently identified as being ‘on hold’.

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note; Overall, the net operational financial performance of the local board is slightly above the revised year to date budget (103 percent). Revenue is unfavourable to budget for the year to date, however Tepid Baths is performing well. Since COVID-19 restrictions were lifted, usage of many facilities in Waitematā has increased back towards pre-COVID levels. From the Locally Driven Initiatives (LDI) operational funding, local board projects are underway and on track to be completed by year end.

6. While the capital spend for quarter one is behind revised budget, the overall programme is on track to be delivered by year end. Major capital projects underway or completed in the first quarter include the air handling unit renewals at Central Library, general renewals at Parnell Baths, pavilion and toilet renewals at Victoria Park, and implementation of the Western Springs Development Plan.

7. The Customer and Community Services capital expenditure budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

Horopaki

Context

8. The Waitematā Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Auckland Emergency Management

· Auckland Unlimited.

9. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments, Community Facilities, and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports, and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports, and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports, and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

13. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Chart

Description automatically generated

Key activity updates

14. ID 36756: progressing renewals at Seddon Fields including field lighting, floodlights and playing surfaces ahead of FIFA Women’s World Cup 2023.

ID 15395: Cox’s Bay to Wharf Road Greenway project is now complete and consisted of construction of renewed pedestrian bridges, concrete pathways and boardwalk structures aligning to the local board greenways plan. Delivered in two stages.

ID 22284: Ponsonby Park Development currently in the procurement and design phase, with focus on contracting of a design team to work alongside the community-led design group.

ID 19166: Myers Park Cottage Restoration – heritage restoration of the cottage including seismic remediation. The project was completed July 2022. Resource consent has been lodged to change the permitted use of the building (currently 'open space recreational') to accommodate both community open space and potentially business orientated activities. This improves services outcomes for the cottage and means a greater probability of continued activation for the cottage and wider park.

ID 3565: Action Plan to Develop Mana Whenua Relationships - scope was refined based on received local board direction and currently negotiating with preferred supplier. Project intended to facilitate relationship building opportunities between local board elected members and identified mana whenua representatives at the governance level and to increase Māori input into local board decision-making.

ID 719: The Waitematā Climate Action Activator drives implementation of the local Climate Action Plan by developing a work programme underpinning climate action priorities. Multiple events were held over July and August 2022, including the Songwriters for Climate Action concert, and the Waitematā Waste Away events throughout July and August which focussed on re-using and repurposing items, mending clothing, and organic waste repurposing.

ID 3482: The Queen’s Wharf Bike Hub has been open for 49 days, had over 600 visitors and repaired over 200 bikes. Twenty bikes have been gifted or sold to community members at low cost, and the bike hub continues to grow in popularity and scope.

ID 30697: Victoria Park Pavilion roof renewals are nearing completion, and an architect has been engaged to undertake design work for the changing rooms and toilets as part of this renewal programme.

Activities with significant issues, or on hold

15. ID 713: Te Kete Rukuruku – this project is currently identified as ‘Red’ status indicating significant issues preventing progress and delivery. This project is currently identified as being ‘on hold’ due to the lack of progress.

16. This project has been impacted by both COVID-19 delays preventing engagement activity from occurring, and delay in reaching agreement with involved iwi regarding naming principles and process for the local board area.

17. Te Kete Rukuruku incorporates and delivers Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori. The outcome being a dual Māori/English name or a sole Māori name. Current agreed locations (WTM/2019/216) within the board area for this project are as follows:

Park	Street	Locality
1. Basque Park	Exmouth Street	Eden Terrace
2. Bayfield Park	West End Road	Ponsonby West
3. Coxs Bay Reserve	West End Road	Westmere
4. Francis Reserve	Warnock Street	Surrey Crescent
5. Gladstone Reserve	Gladstone Road	Parnell West
6. Hukanui Reserve	Hukanui Crescent	Ponsonby West
7. Old Mill Reserve	Old Mill Road	Westmere
8. Sackville Reserve	Sackville Street	Grey Lynn West
9. Salisbury Reserve	Salisbury Street	Herne Bay
10. Tirotai Reserve	Tirotai Crescent	Westmere
11. Vermont Reserve	Vermont Street	Ponsonby East

18. The budget line for this activity is $23,000 and is a carry-forward from the previous financial year. Currently, this budget in its entirety remains unspent. Funding that is carried forward can only be spent against the project to which it is allocated.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Waitematā Local Board of the performance of quarter one commencing 1 July to 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Waitematā Local Board Local Board Plan 2020 acknowledges and celebrates its commitment to te ao Māori by incorporating and delivering on initiatives which enhance these values and relationships.

24. As reflected in the Local Board Plan: Outcome 1, the local board aspires that Māori are empowered, and their identity and culture is visible. The local board aims to celebrate and showcase Māori culture and grow respectful and reciprocal partnerships to ensure te ao Māori is embedded in decision making.

25. The local board is currently investing in projects that seek to deliver on the values of Māori empowerment, cultural enrichment, and partnership. Key activities include:

· ID 3565: Action Plan to Develop Mana Whenua Relationships scope refined based on local board direction and currently negotiating with preferred supplier. Project intended to facilitate relationship building opportunities between local board elected members and identified mana whenua representatives at the governance level and to increase Māori input into local board decision-making.

· ID 3108: Kia rite Kia mau is an Auckland Emergency Management education programme using a Te Ao Māori lens, that teaches schools and students about the common Auckland hazards and how to be prepared. This programme is then followed by a climate action education component.

· ID 1182: Whakatipu i te reo Māori is a Libraries programme intended to embed te reo Māori in everyday communication. It celebrates and promotes te ao Māori through events and programmes including regionally coordinated and promoted programmes such as Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori.

Ngā ritenga ā-pūtea

Financial implications

26. This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

27. Operating expenditure relating to Asset Based Services is above revised budget by $287,000 for the year to date, while the Locally Driven Initiatives operational projects are currently $99,000 below budget. At this stage most operating projects across the local board area are on track for complete delivery by year end. All projects will be monitored closely, and any delivery risks will be brought to the board as part of the next performance report.

28. Capital spend of $767,000 represents 44 percent of the total year to date budget. Projects underway or completed in the first quarter include the air handling unit renewals at Central Library, general renewals at Parnell Baths, pavilion and toilet renewals at Victoria Park, and implementation of the Western Springs Development Plan, as well as other projects across the local board area. Delivery progress on individual projects can be found in Attachment A.

29. The complete Waitemata Local Board Financial Performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

31. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

32. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Quarter 1 Work Programme
b ⇨	Quarter 1 Financial Performance

Ngā kaihaina

Signatories

Author	Nick Palmisano - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Chairperson	Genevieve Sage
Deputy Chairperson	Greg Moyle, (JP, ED)
Members	Alexandra Bonham
	Allan Matson
	Richard Northey, (ONZM)
	Anahera Rawiri
	Sarah Trotman, (ONZM)

Authors	Jade Grayson - Democracy Advisor
Authorisers	Trina Thompson - Local Area Manager