Agenda of Albert-Eden Local Board - Wednesday, 7 December 2022

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 23 November 2022, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Acknowledgement - The recent passing of Murray Halberg

Te take mō te pūrongo

Purpose of the report

1. For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2. The local board acknowledges the passing of local legend Murray Halberg.

3. Murray Halberg was a teacher at Waterview School, as well as a member of the Ōwairaka Athletics Club and went on to become a world champion in running.

4. Murray Halberg Park in Ōwairaka is named in honour of Mr Halberg.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) acknowledge the passing of local legend Murray Halberg, who was a teacher at Waterview School, a member of the Ōwairaka Athletics Club and went on to become a world champion in running and in whose honour Murray Halberg Park in Ōwairaka is named.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Mark McLeay - Mount Albert Rugby League Club

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Mark McLeay – Director, CreativeARCH, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Mark McLeay – Director, CreativeARCH, will be in attendance to deliver a Public Forum presentation to speak on behalf of the Mount Albert Rugby League Club and provide the local board with an update on proposed renovations, including approval for subleasing space within the club.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Mark McLeay – Director, CreativeARCH, for his attendance and Public Forum presentation regarding the Mount Albert Rugby League Club’s update on proposed renovations, including approval for subleasing space within the club.

9.2 Public Forum - Graeme Easte - Dominion Road Upgrade and Proposed Mt Albert Town Centre Village Square

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Graeme Easte – resident, to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Graeme Easte – resident and retired local board member, will be in attendance to deliver a Public Forum presentation regarding two important legacy issues: the upgrade of Dominion Road; and the proposal to develop a village square in the Mt Albert town centre, adjacent to the railway station.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Graeme Easte - resident and retired local board member, for his attendance and Public Forum presentation regarding two legacy issues: the upgrade of Dominion Road; and the proposal to develop a village square in the Mt Albert town centre.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Albert-Eden Local Board

07 December 2022

Albert-Eden Quick Response Round Two 2022/2023 grant allocations

File No.: CP2022/16173

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Albert-Eden Quick Response Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2022/2023 on 17 May 2022 (Attachment A). The document sets application guidelines for contestable grants.

3. This report presents applications received for the for Albert-Eden Quick Response Round Two 2022/2023 (Attachment B).

4. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year. A total of $74,360.60 was allocated in the previous grant round. This leaves a total of $ $66,139.40 to be allocated to two quick response and one local grants round.

5. Thirty-one applications were received for Quick Response Round Two 2022/2023, requesting a total of $83,076.85.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application in Albert-Eden Quick Response Round Two 2022/2023 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2301-218	Royal Scottish Country Dance Society New Zealand Incorporated	Arts and culture	Towards the venue hire for the "Annual Scottish Dance Summer School" at the St George's and Epsom Baptist Church.	$1,849.20	Eligible
QR2301-223	Auckland Normal Intermediate School	Arts and culture	Towards staging, sound, filming, cleaning, and support for Powhiri protocols to hold an "Across Schools Kapahaka" event on 30 March 2023.	$3,000.00	Eligible
QR2301-228	Manukau Beijing Opera Society Incorporated	Arts and culture	Towards the venue hire cost for the Beijing Opera rehearsals at the Outhwaite hall.	$2,800.00	Eligible
QR2301-230	Harps Aotearoa Foundation	Arts and culture	Towards the cost of guest accommodation for the "Harps Fest NZ 2023" held from 3 to 6 February 2023 at the Dilworth Senior Campus, Newmarket.	$3,000.00	Eligible
QR2301-238	Red Leap Theatre Charitable Trust Board	Arts and culture	Towards the venue hire for the development workshop and rehearsal of Moe Miti a Pasifika physical theatre involving 17 artists at Trinity Hall in Kingsland in February 2023.	$1,100.00	Withdrawn
QR2301-239	Sugarlicks Records Limited	Arts and culture	Towards the poet's fee, travel, project management, consumables, and maintenance of the typewriters for the project "Typewriter Poetry".	$3,000.00	Eligible
QR2301-243	Margaret Feeney	Arts and culture	Towards the administration and personnel costs for "Wild Animal Glyphs" a two-day workshop and an art exhibit.	$1,520.00	Eligible
QR2301-244	Eun/Josie Park	Arts and culture	Towards tutor fees, venue hire, and advertisement for free art classes every Saturday morning at the Gribblehirst hub for adults in the Albert -Eden LB area from February to April 2023.	$2,810.00	Eligible
QR2301-203	Koha Apparel	Community	Towards the preparation time for the pop-ups, travel, and sewing workshops.	$3,000.00	Eligible
QR2301-204	Asian Sport & Culture Association Incorporated	Community	Towards the purchase of towels, coordinator, and coaching costs for 30 salsa lessons throughout the year.	$3,000.00	Eligible
QR2301-205	New Zealand Nejashi Trust Incorporated	Community	Towards the cost of delivering a free "School Holiday Programme", including venue hire, trip to "Clip and Climb", programme coordinator, and tutor's costs.	$2,915.00	Eligible
QR2301-208	Asthma New Zealand Incorporated	Community	Towards the purchase and free distribution of "MDI (Metered Dose Inhaler) spacers & Asthma Emergency information fridge Magnets".	$3,000.00	Eligible
QR2301-209	The Mt Eden Methodist Church Charitable Trust	Community	Towards children's workshops and activities, magic show, petting zoo, musicians, stationery, artwork and art materials, nano girl, printing, wecompost bins, and event management costs for the "Little Day Out" at Mt Eden Village Centre on 1 April 2023.	$2,500.00	Eligible
QR2301-212	Mt Albert Ladies Rebus Club	Community	Towards the annual hierage cost of Ferndale House for the Mt Albert Ladies Rebus Club monthly meetings.	$850.00	Eligible
QR2301-215	Carlson Toy Library Incorporated	Community	Towards the purchase of new toys for the toy library.	$3,000.00	Eligible
QR2301-217	Youthline Auckland Charitable Trust	Community	Towards the telecommunication services cost from January to June 2023.	$2,500.00	Withdrawn
QR2301-221	Blue Light Ventures Incorporated	Community	Towards the printing and production costs of the "Street Smart" life skills resource handbook for 800 Year-13 students in Albert-Eden schools, Dilworth School, Mt Albert Grammar School and Marist College.	$2,800.00	Withdrawn
QR2301-231	Stream of Life Church Trust	Community	Towards the catering cost for a youth concert to be held at the Church on 22 January 2023.	$1,000.00	Eligible
QR2301-232	Road Safety Education Limited	Community	Towards the venue hire, and the facilitators' costs to deliver the “Road Safety” programme for 200 youths from the Dilworth School and St Cuthberts College.	$3,000.00	Eligible
QR2301-234	Recreate NZ	Community	Towards the purchase of a freezer.	$3,000.00	Eligible
QR2301-235	Home and Family Counselling Incorporated	Community	Towards free counselling sessions for the Albert-Eden community between 19 December 2022 to 31 March 2023.	$3,000.00	Eligible
QR2301-236	Gribblehirst Community Hub Trust	Community	Towards the architect's fee for a feasibility study on disability access to the Hub.	$3,000.00	Eligible
QR2301-240	Lithuanian Society of New Zeland Incorporated	Community	Towards travel and accommodation costs to attend Lithuanian days in Sydney.	$3,000.00	Eligible
QR2301-241	Communicare CMA (Auckland) Incorporated	Community	Towards the weekly venue hire for the Mt Eden Friendship Centre from February to October 2023.	$6,480.00	Withdrawn
QR2301-246	The Order of St John Northern Region Trust Board	Community	Towards the St John youth cadets' medical training supplies and response kits.	$2,970.65	Eligible
QR2301-206	Body Positive - New Zealand Incorporated	Events	Towards the purchase of 100 'Can't Pass it On' Pride T-shirts for the month-long Pride festival.	$2,570.00	Eligible
QR2301-237	Little Unique	Events	Towards marketing, event management, event assistant's fee, workshop tutor's fee, musicians' fee, and fencing hire costs for the Art Street Fair on 26 November 2022.	$2,921.00	Eligible
QR2301-213	AYUS Charitable Trust	Sport and recreation	Towards providing free yoga classes at the Mt Eden War Memorial Hall from 4 to 11 February 2023, including the cost of the instructor and promotion.	$2,820.00	Eligible
QR2301-214	Nicole Borland	Sport and recreation	Towards the purchase of boxing equipment.	$1,000.00	Eligible
QR2301-216	The Air Training Corps Association of New Zealand Incorporated - No. 3 (Auckland City) Squadron	Sport and recreation	Towards the cost of a first aid training course for staff.	$3,000.00	Eligible
QR2301-233	Mt Albert Ramblers Softball Club Incorporated	Sport and recreation	Towards the Sky TV annual subscription cost.	$2,671.00	Eligible
Total				$83,076.85

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2022/2023 on 17 May 2022 (Attachment A). The document sets application guidelines for contestable grants.

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year. A total of $74,360.60 was allocated in the previous grant round. This leaves a total of $ $66,139.40 to be allocated to two quick response and one local grants round.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18. A summary of each application received through Albert-Eden Quick Response Round Two 2022/2023 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20. Eight applicants applying to Albert-Eden Quick Response Round Two indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22. The local board has set a total community grants budget of $140,500 for the 2022/2023 financial year. A total of $74,360.60 was allocated in the previous grant round. This leaves a total of $ $66,139.40 to be allocated to two quick response and one local grants round.

23. Thirty-one applications were received for Quick Response Round Two 2022/2023, requesting a total of $83,076.85.

24. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Albert-Eden Local Board allocating funding for round two of the quick response grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Community Grants Programme 2022/2023	17
b	Albert-Eden Quick Response Round Two 2022/2023 - grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Albert-Eden Local Board

07 December 2022

Auckland Council Performance Report: Albert-Eden Local Board for Quarter One 2022/2023

File No.: CP2022/16434

Te take mō te pūrongo

Purpose of the report

1. To provide the Albert-Eden Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· $74,360.60 of funding was granted through the Community Grants Programme (ID 76).

· Workshops were held with the board in August 2022 on the Climate Action Programme (ID 534) and the final Climate Action Plan was adopted by the board at the September 2022 business meeting.

· 917 volunteer hours were contributed through the Ecological and Environmental Volunteers Programme (ID 520)

· Twenty-six EcoNeighbourhood groups are established and operating (including three new groups in Sandringham, Mt Albert and Waterview). They are focusing on local food, composting, and connecting with neighbours. A promotional campaign is planned for Epsom and Greenlane including a stall at the St Andrews Fair.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity is reported with a status of red (behind delivery, significant risk):

· Te Kete Rukuruku (Māori naming of parks and places) Tranche One (ID 691).

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note;

· In the three months ending 30 September 2022, operating expenditure of $3.6 million is 11 percent below budget and operating revenue of $185,000 is largely on budget. Capital expenditure of $592,000 is 24 percent below budget, with the majority being on the local renewals programme.

· The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Performance Report: Albert-Eden Local Board for Quarter One ending 30 September 2022.

Horopaki

Context

6. The Albert-Eden Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places.

7. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

Chart, pie chart

Description automatically generated

10. The graph below the status of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity updates

Outcome 1: Resilient, connected and empowered communities who value diversity

11. $74,360.60 of funding was granted through the Community Grants Programme (ID 76).

12. Arts and events brokering (ID 58): The 2022/2023 funding call out resulted in 42 applications and 19 successful projects; this was an increase in applications of around 10 per cent.

13. Citizenship ceremonies (ID 71): After COVID-19 restrictions, an in-person citizenship celebration was held on 24 August 2022.

14. Build Capacity: Network and community connection coordinator (ID 57): 13 one-on-one meetings held with network groups, including Epsom Community Centre, to identify programme activations, partnerships and collaborations that would increase community centre engagement. Three meetings with Epsom Library and Earth Action Trust scoped opportunities for shared community backyard garden space and connected with Gardens for Heath to shape library programme around sustainability and connected with Eco-festival.

15. Integrated Area Plan for parts of Albert Eden and Puketāpapa (ID 1285): The Albert-Eden and Puketāpapa Local Boards approved the content of the final area plan for their local board areas at their business meetings held on 19 and 21 July 2022. At its business meeting on 1 September 2022, the Planning Committee endorsed the content of the final area plan, subject to further consideration if mana whenua are uncomfortable with the definition and use of cultural landscapes as defined.

16. Migrant Conservation Programme FY23 (ID 519): 25 volunteer hours were contributed to this project.

Outcome 2: Neighbourhoods that reflect and value our heritage and unique identity now and into the future

17. Local Māori aspirations (ID 60): Staff worked with the Arts Broker to support Te Mahurehure Marae Pare carving to be installed at the entrance of Taumata o Kupe.

18. Tātou Belonging - we bring communities together (ID 1083): Libraries have returned to offer a wide range of programmes including those that focus on ethnic and cultural diversity.

Outcome 3: High-quality natural environments and sustainable lifestyles

19. Workshops were held with the board on August 2022 on the Climate Action Programme (ID 534) and the final Climate Action Plan was adopted by the board at the September 2022 business meeting.

20. Te Auaunga Awa Restoration (Oakley Creek) (ID 1410): 887 volunteer hours were contributed to this project.

Outcome 4: A strong local economic with thriving town centres

21. Placemaking: Thriving town centre local placemaking (ID 61): The integrated programme supported Dominion Road Moon Festival (held on September 2022). Kaumātua and representatives from Ngāti Whātua Ōrākei delivered the Karanga and Karakia at the Opening Ceremony. Mt Albert Town Centre project phases 2 and 3 were completed. Focusing on town centre safety, a meeting was held on 14 September 2022 with New Zealand Police, community patrols, Neighbourhood Support, and an Auckland Council Regional Safety advisor to plan and discuss collaboration opportunities.

Outcome 5: Parks and community facilities meet a wide range of needs

22. Open space play - renew - FY18/19 - FY22/23 (ID 18841): This comprehensive multiyear project has been completed in August 2022.

23. Windmill Park Concept Plan (ID 31127): Community engagement was undertaken from June to August 2022. In August, a hui was held at the park, with the presence of local board members, mana whenua representatives and Parks and Community Facilities staff. The local board had a follow-up workshop with staff in September 2022.

24. Activation of community places Albert-Eden (ID 67): The Street Food at Pt Chevalier market returned for the first event of the season on 2 September 2022 at Pt Chevalier Community Centre, with over 300 people attending. Staff have noticed the community return in strong numbers.

25. Coyle Park - develop - 3 on 3 basketball court (ID 20454): Prices for alternative option have been submitted for review. Next steps include proceeding with alternative option and appoint main contractor to undertake physical works on site as soon as possible.

26. Nixon Park - renew - toilets and changing rooms (ID 21723): Project has been completed.

27. Mt Albert War Memorial Hall- renew - interior and exterior (ID 3011): Exterior works have been completed. Next steps include appointing main contractor to undertake interior refurbishment work on site.

28. Mt Albert Senior Citizens Community Hall - renew - exterior and interior (ID 30122): Exterior works have been completed. Next steps include appointing main contractor to undertake interior refurbishment work on site.

Activities with significant issues

29. One project is identified as having significant issues: Te Kete Rukuruku (Māori naming of parks and places) Tranche One (ID 691). Discussions are ongoing with iwi to find a way forward with naming in this local board area. This project is subsequently on hold.

Activities on hold

30. The following work programme activities have been identified by operating departments as on hold:

· LDI - minor upgrades - community facilities (ID 17736).

Changes to work programme activities and budget reallocations

31. The following projects had their locally driven initiatives operating expenditure (LDI opex) budget from 2021/2022 carried forward to the current financial year:

· Award ceremonies Albert-Eden (ID 85) – Deliver the Local Heroes Awards 22/23 - $10,400

· Apply the empowered communities approach – connecting communities Albert-Eden (ID 3540) - $8,000

· Local civic events (ID 73) - $6,000

· Te Kete Rukuruku (ID 691) - $6,000.

32. In June 2022, the local board agreed to utilise the $16,158 budget from the Legacy Rates Grants (ID 2868) to the Accommodation Grants (ID 82).

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

34. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. This report informs the Albert-Eden Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

37. The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

· Local Māori Aspirations (ID 60). Increased connection with mana whenua and mataawaka highlights opportunities for collaboration on projects and programmes of interest and benefit to local Māori. This work includes ongoing partnerships to provide guided Hikoi on Maungawhau and connection to diverse communities to increase their understanding of Te Ao Māori and Tikanga

· Whakatipu i te reo Māori - we grow the Māori language (ID 1079). Champion and embed te reo Māori in everyday communication. Celebrate and promote Te Ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori. Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives.

38. The local board through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

· Fostering and building strong relationships with mana whenua and mataawaka by ensuing their views are considered prior to making decisions on local projects.

· Embedding mana whenua customary practices within the development of local projects (for example, blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

39. This report is provided to enable the Albert-Eden Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

40. For the three months ending 30 September 2022:

· Operating expenditure relating to Asset Based Services (ABS) is below budget by $314,000, and the Locally Driven Initiatives (LDI) operational expenditure is $138,000 below budget.

· Operating revenue is $185,000 and largely on target.

· Capital expenditure of $592,000 is below budget by $191,000. $561,000 of spend was for the renewal of local assets, and $28,000 on LDI capital projects.

· The complete Albert-Eden Local Board financial performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

42. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

43. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Work Programme Update	33
b ⇩	Attachment B - 2022/2023 Financial Attachment	63

Ngā kaihaina

Signatories

Author

Canela Ferrara - Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

Albert-Eden Local Board

07 December 2022

Annual Budget 2023/2024 - feedback on regional topics for consultation

File No.: CP2022/16874

Te take mō te pūrongo

Purpose of the report

1. To seek input on the proposed regional consultation content for the Annual Budget 2023/2024 from the local board.

2. To recommend an additional meeting between 7 and 9 February 2023 (to approve local consultation content and a local engagement event).

Whakarāpopototanga matua

Executive summary

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2023/2024 consultation. This is planned to take place from late February – late March 2023.

4. This report seeks the views of the local board on priority regional topics that will be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.

5. The Governing Body will agree regional consultation items on 15 December 2022. Local boards will be asked to approve local consultation content (that is, content relating to the proposed local board agreements) between 7 and 9 February 2023.

6. The local consultation content will then be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body in February 2023.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024.

b) whakarite / provide feedback on proposed changes to fees and charges in Active Communities – bookable spaces including on the following:

i) the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii) the proposed discount framework across Auckland for:

A) a consistent peak / off-peak discount;

B) a consistent discount for regular hirers vs. casual hirers

C) a standardised community outcomes discount with criteria guided by relevant local boards.

c) whakaae / approve an additional meeting between 7 and 9 February 2023 to approve local consultation content for the Annual Budget 2023/2024 if required.

Horopaki

Context

7. Auckland Council is required to adopt a 10-year budget every three years and an annual budget in the intervening years.

8. Each year, every local board makes an agreement with the Governing Body for the delivery and funding of services in the local area. These local board agreements are included in both the 10-year budget and each annual budget.

9. Auckland Council is required to consult the public on the annual budget (or 10-year budget every three years). The consultation content consists of regional content decided by the Governing Body and local content decided by each local board.

10. Before the regional consultation content is decided by the Governing Body, local boards have the opportunity to provide their input.

11. The local consultation content relating to each local board agreement must be included in the consultation document.

12. Public consultation on the Annual Budget 2023/2024 is planned to take place from late February to late March 2023.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction) and written.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board is asked to provide feedback on potential levers to mitigate the budget gap for the Annual Budget 2023/2024 consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider when agreeing regional items for consultation on 15 December 2022.

Budget Challenge

15. For the 2023/2024 financial year, Auckland Council is facing a $295 million operational expenditure challenge.

16. The Governing Body is considering potential levers that can be used to balance the operating budget: debt, general rates, operating expenditure, and assets.

17. The Mayoral Proposal will outline the proposed balance of these levers for consultation.

Financial policies for Annual Budget 2023/2024

18. The local board is asked to provide feedback on potential annual budget-related policies for the Annual Budget 2023/2024 consultation. The feedback from local boards will be collated and provided to the Governing Body to consider when approving annual budget-related policies for consultation on 15 December 2022.

Fees and Charges

19. A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The reviews will ensure that the cost recovery decisions previously made by the council continue to be met.

20. In year two of the fee review cycle, a number of fees and charges were reviewed, and changes are proposed to the following:

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees (stage two - to ensure an appropriate level of cost recovery is in place for cemetery services. Some further standardisation was also considered)

· bookable spaces in council managed pool and leisure facilities.

21. The review of fees and charges for the Active Communities service has been split into two phases due to the number and complexity of the fees. The existing pricing and discount frameworks currently in place for Active Communities contain variations and inconsistencies for customers interacting with the service.

22. In the first phase, fees for use of bookable spaces in council-managed pool and leisure facilities have been reviewed, with a focus on standardisation. The second stage, planned for 2024/2025, will include a review of the remaining fees for Active Communities services, including the appropriate level of cost recovery for all fees.

23. Active Communities – Bookable Spaces includes land and aquatic bookable spaces, such as basketball courts, squash courts, badminton courts, swimming pools, dive pools, stadiums, recreational halls, and rooms available at sites within the Active Communities business.

24. The purpose of this review is to provide:

a) A standardised baseline fee rate for like services

b) A standardised discount framework with:

o a consistent peak / off-peak discount

o consolidation and standardisation of Casual/Regular and Standard/User Group hire rates

o simplification of the discounts targeting specific community outcomes (e.g. youth focus, disability focus, community groups, etc).

25. Some local boards may not have these facilities in their local board area but may still want to provide feedback on their nearest bookable spaces.

26. As provided for in the Revenue and Financing Policy, other regulatory fees and charges will increase in line with the council’s cost inflation where necessary to maintain cost recovery.

Other rating matters

27. The following rating issues and policies are also being presented to the Governing Body for consideration for consultation, not all these issues will be relevant to all local boards:

· amendment to Community Occupancy Guidelines

· targeted rate charges for non-standard refuse bins (in the former Auckland (ACC) and Manukau (MCC) city councils areas)

· introduction of a fee for swapping bin sizes

· rollout of food scraps service and further standardisation of waste services and targeted rates

· changes to Waste management targeted rates

· support for papakāinga development on general title land

· changes to swimming/spa pool inspections targeted rate and fees

· changes to the Rodney Drainage District Targeted Rate

· changes to the Climate Action Targeted Rate.

Local Consultation Content

28. Local boards will be asked to approve local consultation content between 7 and 9 February 2023. This will allow time for local boards to consider any impacts of the proposed regional consultation content on the local board area.

29. If the local board does not have a meeting scheduled in this time, an additional meeting will be required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision to consult is procedural in nature, meaning any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

31. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

33. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Governing Body on 15 December 2022.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local board members were invited to attend two Annual Budget 2023/2024 briefings summarising topics discussed at Governing Body workshops. Local board chairs have been invited to the Governing Body Annual Budget workshop on 7 December 2022.

35. Local boards will have further opportunities to provide information and views as the Annual Budget 2023/2024 process progresses.

36. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

37. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2020 forms the basis for local priorities.

38. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised once consultation topics are confirmed, including development of bespoke materials.

39. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

40. The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

42. The Governing Body will adopt the consultation document and supporting information material and approve the consultation approach for the Annual Budget 2023/2024 in February 2023.

43. Following consultation, the Governing Body will agree the local board agreements with the local boards and adopt the final Annual Budget 2023/2024 in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager