Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 114 Dominion Road, Mt Eden on Wednesday, 7 December 2022 at 10.05am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Kendyl Smith

 

Members

José Fowler

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Liv Roe

 

 

Rex Smith

 

 

Jack Tan

 

 

 


Albert-Eden Local Board

07 December 2022

 

 

 

1          Nau mai | Welcome

 

The chairperson commenced the meeting with a Karakia Tīmatanga (Māori opening

prayer) and welcomed everyone in attendance

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number AE/2022/207

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2022, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement - The recent passing of Murray Halberg

 

Resolution number AE/2022/208

MOVED by Chairperson M Watson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      acknowledge the passing of local legend Murray Halberg, who was a teacher at Waterview School, a member of the Ōwairaka Athletics Club and went on to become a world champion in running and in whose honour Murray Halberg Park in Ōwairaka is named.

CARRIED

 

 

6.2

Acknowledgement - Auckland City Football Club’s New Zealand National League Championship Victory

 

Resolution number AE/2022/209

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)       acknowledge and congratulate Auckland City Football Club on their win in the finals of New Zealand National League Championship, noting their home ground is Freyberg Field in Sandringham.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Mark McLeay - Mount Albert Rugby League Club

 

Theresa Morrissey – President, Mount Albert Rugby League Club, was in attendance to deliver a Public Forum presentation to speak on behalf of the Mount Albert Rugby League Club and provide the local board with an update on proposed renovations, including approval for subleasing space within the club.

 

Information documents were tabled for this item. Copies of each document have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2022/210

MOVED by Member J Tan, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      thank Theresa Morrissey – President, Mount Albert Rugby League Club, for her attendance and Public Forum presentation regarding the Mount Albert Rugby League Club’s update on proposed renovations, including approval for subleasing space within the club.

CARRIED

 

Attachments

a     20221207 Albert-Eden Local Board, Item 9.1: Public Forum - Mark McLeay - Mount Albert Rugby League Club - Powerpoint Presentation

b     20221207 Albert-Eden Local Board, Item 9.1: Public Forum - Mark McLeay - Mount Albert Rugby League Club - Office Extension Design

c     20221207 Albert-Eden Local Board, Item 9.1: Public Forum - Mark McLeay - Mount Albert Rugby League Club - Project Timeline

d     20221207 Albert-Eden Local Board, Item 9.1: Public Forum - Mark McLeay - Mount Albert Rugby League Club - Proposed Designs

 

 

9.2

Public Forum - Graeme Easte - Dominion Road Upgrade and Proposed Mt Albert Town Centre Village Square

 

Graeme Easte – resident and retired local board member, was in attendance to deliver a Public Forum presentation regarding two important legacy issues: the upgrade of Dominion Road; and the proposal to develop a village square in the Mt Albert town centre, adjacent to the railway station.

 

A powerpoint presentation and information material were tabled for this item. Copies of each document have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2022/211

MOVED by Member L Roe, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      thank Graeme Easte - resident and retired local board member, for his attendance and Public Forum presentation regarding two legacy issues: the upgrade of Dominion Road; and the proposal to develop a village square in the Mt Albert town centre.

CARRIED

 

Attachments

a     20221207 Albert-Eden Local Board, Item 9.2: Public Forum - Graeme Easte - Dominion Road Upgrade and Proposed Mt Albert Town Centre Village Square - Powerpoint Presentation

b     20221207 Albert-Eden Local Board, Item 9.2: Public Forum - Graeme Easte - Dominion Road Upgrade and Proposed Mt Albert Town Centre Village Square - Presentation Notes

 

 

Note:   Member J Fowler exited the meeting at 10.56am and reentered the meeting at 11.14am.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Albert-Eden Quick Response Round Two 2022/2023 grant allocations

 

Emma Reed – Senior Local Board Advisor, was in attendance via Microsoft Teams, to speak to the report.

 

Resolution number AE/2022/212

MOVED by Member J Tan, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      approve the following grant applications received during the Albert-Eden Quick Response Round Two 2022/2023:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2301-239

Sugarlicks Records Limited

Arts and culture

Towards the poet's fee, travel, project management, consumables, and maintenance of the typewriters for the project "Typewriter Poetry".

$3,000

$1,000 approved towards project costs.

QR2301-203

Koha Apparel

Community

Towards the preparation time for the pop-ups, travel, and sewing workshops.

$3,000

$1,200 approved towards workshop costs.

QR2301-205

New Zealand Nejashi Trust Incorporated

Community

Towards the cost of delivering a free "School Holiday Programme", including venue hire, trip to "Clip and Climb", programme coordinator, and tutor's costs.

$2,915

$1,000 approved subject to the applicant providing its overdue accountability report.

QR2301-209

The Mt Eden Methodist Church Charitable Trust

Community

Towards children's workshops and activities, magic show, petting zoo, musicians, stationery, artwork and art materials, nano girl, printing, wecompost bins, and event management costs for the "Little Day Out" at Mt Eden Village Centre on 1 April 2023.

$2,500

$2,000 approved event delivery costs.

QR2301-212

Mt Albert Ladies Rebus Club

Community

Towards the annual hierage cost of Ferndale House for the Mt Albert Ladies Rebus Club monthly meetings.

$850

$708 approved on a pro-rata, 10 month period from March 2023 - January 2024.

QR2301-234

Recreate NZ

Community

Towards the purchase of a freezer.

$3,000

$1,500 approved towards purchase of a freezer.

QR2301-235

Home and Family Counselling Incorporated

Community

Towards free counselling sessions for the Albert-Eden community between 19 December 2022 to 31 March 2023.

$3,000

$2,000 approved towards delivery of counselling sessions for the Albert-Eden community.

QR2301-246

The Order of St John Northern Region Trust Board

Community

Towards the St John youth cadets' medical training supplies and response kits.

$2,970.65

$1,500 approved towards the St John youth cadets' medical training supplies and response kits.

Total

 

 

 

$21,235.65

$10,908

 

b)      decline the following grant applications received during the Albert-Eden Quick Response Round Two 2022/2023:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2301-218

Royal Scottish Country Dance Society New Zealand Incorporated

Arts and culture

Towards the venue hire for the "Annual Scottish Dance Summer School" at the St George's and Epsom Baptist Church.

$1,849.20

Declined noting lower priority in an oversubscribed funding round.

QR2301-223

Auckland Normal Intermediate School

Arts and culture

Towards staging, sound, filming, cleaning, and support for Powhiri protocols to hold an "Across Schools Kapahaka" event on 30 March 2023.

$3,000

Declined, noting staff advice that alternate funding can be provided to the applicant via the Māori Response Fund and request that council staff contact the applicant.

QR2301-228

Manukau Beijing Opera Society Incorporated

Arts and culture

Towards the venue hire cost for the Beijing Opera rehearsals at the Outhwaite hall.

$2,800

Declined noting insufficient benefit for the local board area.

QR2301-230

Harps Aotearoa Foundation

Arts and culture

Towards the cost of guest accommodation for the "Harps Fest NZ 2023" held from 3 to 6 February 2023 at the Dilworth Senior Campus, Newmarket.

$3,000

Declined noting insufficient benefit for the local board area.

QR2301-243

Margaret Feeney

Arts and culture

Towards the administration and personnel costs for "Wild Animal Glyphs" a two-day workshop and an art exhibit.

$1,520

Declined noting small community reach in an oversubscribed round.

QR2301-244

Eun/Josie Park

Arts and culture

Towards tutor fees, venue hire, and advertisement for free art classes every Saturday morning at the Gribblehirst hub for adults in the Albert -Eden LB area from February to April 2023.

$2,810

Declined noting limited community reach in an oversubscribed round.

QR2301-204

Asian Sport & Culture Association Incorporated

Community

Towards the purchase of towels, coordinator, and coaching costs for 30 salsa lessons throughout the year.

$3,000

Declined noting limited community reach in an oversubscribed round.

QR2301-208

Asthma New Zealand Incorporated

Community

Towards the purchase and free distribution of "MDI (Metered Dose Inhaler) spacers & Asthma Emergency information fridge Magnets".

$3,000

Declined noting limited community reach in an oversubscribed round.

QR2301-215

Carlson Toy Library Incorporated

Community

Towards the purchase of new toys for the toy library.

$3,000

Declined noting the applicant is based outside the local board area.

QR2301-231

Stream of Life Church Trust

Community

Towards the catering cost for a youth concert to be held at the Church on 22 January 2023.

$1,000

Declined noting low priority in an oversubscribed round.

QR2301-232

Road Safety Education Limited

Community

Towards the venue hire, and the facilitators' costs to deliver the “Road Safety” programme for 200 youths from the Dilworth School and St Cuthberts College.

$3,000

Declined noting low priority in an oversubscribed round.

QR2301-236

Gribblehirst Community Hub Trust

Community

Towards the architect's fee for a feasibility study on disability access to the Hub.

$3,000

Declined and request the applicant liaise with council staff.

QR2301-240

Lithuanian Society of New Zeland Incorporated

Community

Towards travel and accommodation costs to attend Lithuanian days in Sydney.

$3,000

Declined noting low priority as activity occurs outside the local board area.

QR2301-237

Little Unique

Events

Towards marketing, event management, event assistant's fee, workshop tutor's fee, musicians' fee, and fencing hire costs for the Art Street Fair on 26 November 2022.

$2,921

Declined and request the applicant submit its overdue accountability from a previous grants round is  provided before reapplying.

QR2301-213

AYUS Charitable Trust

Sport and recreation

Towards providing free yoga classes at the Mt Eden War Memorial Hall from 4 to 11 February 2023, including the cost of the instructor and promotion.

$2,820

Declined noting low priority in an oversubscribed round.

QR2301-214

Nicole Borland

Sport and recreation

Towards the purchase of boxing equipment.

$1,000

Declined noting low priority in an oversubscribed round.

QR2301-216

The Air Training Corps Association of New Zealand Incorporated - No. 3 (Auckland City) Squadron

Sport and recreation

Towards the cost of a first aid training course for staff.

$3,000

Declined, and recommend to the applicant to apply to the Puketāpapa Local Board grants fund, noting that the applicant has moved to the Hillsborough area.

QR2301-233

Mt Albert Ramblers Softball Club Incorporated

Sport and recreation

Towards the Sky TV annual subscription cost.

$2,671

Declined noting low priority in an oversubscribed round.

QR2301-206

Body Positive - New Zealand Incorporated

Events

Towards the purchase of 100 'Can't Pass it On' Pride T-shirts for the month-long Pride festival.

$2,570

Declined noting that the event venue is outside the local board area.

Total

 

 

 

$48,961.20

 

 

c)      note that the following grant applications received during the Albert-Eden Quick Response Round Two 2022/2023 have been withdrawn:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Notes

QR2301-238

Red Leap Theatre Charitable Trust Board

Arts and culture

Towards the venue hire for the development workshop and rehearsal of Moe Miti a Pasifika physical theatre involving 17 artists at Trinity Hall in Kingsland in February 2023.

$1,100

Withdrawn.

QR2301-217

Youthline Auckland Charitable Trust

Community

Towards the telecommunication services cost from January to June 2023.

$2,500

Withdrawn.

QR2301-221

Blue Light Ventures Incorporated

Community

Towards the printing and production costs of the "Street Smart" life skills resource handbook for 800 Year-13 students in Albert-Eden schools, Dilworth School, Mt Albert Grammar School and Marist College.

$2,800

Withdrawn.

QR2301-241

Communicare CMA (Auckland) Incorporated

Community

Towards the weekly venue hire for the Mt Eden Friendship Centre from February to October 2023.

$6,480

Withdrawn.

Total

 

 

 

$12,880

 

CARRIED

 

 

12

Auckland Council Performance Report: Albert-Eden Local Board for Quarter One 2022/2023

 

Canela Ferrara – Local Board Advisor, was in attendance to speak to the report.

 

Resolution number AE/2022/213

MOVED by Chairperson M Watson, seconded by Member L Roe:  

That the Albert-Eden Local Board:

a)      receive the Performance Report: Albert-Eden Local Board for Quarter One ending 30 September 2022.

b)      note the Albert-Eden Local Board work programme highlights for the 2022/2023 Quarter One include the following:

          i)      $74,360 of community grants;

          ii)     1103 volunteer hours through the Te Auaunga Awa Oakley Creek Restoration Programme, Migrant Conservation Programme, the Tumeke Bike Hub and the Ecological and Environmental Volunteers Programme;

          iii)    26 Eco-Neighbourhood groups are operating in the local board area.

c)      thank council staff for the delivery of the Albert-Eden Local Board work programme for the 2022/2023 quarter one period.

d)      thank Canela Ferrara – Local Board Advisor, for her attendance to speak to the report.

CARRIED

 

 

Note:   Item 14: Albert-Eden-Puketāpapa Ward Councillors' Updates; Item 15: Chairperson's Report; Item 16: Board Members' Reports and Item 17: Albert-Eden Local Board Workshop Records, were considered prior to Item 13: Annual Budget 2023/2024 - feedback on regional topics for consultation.

 

 

14

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number AE/2022/214

MOVED by Member C Robertson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive the October-November 2022 Ward Councillor Update from Albert-Eden-Puketāpapa Ward Councillor Julie Fairey.

CARRIED

 

Note:   Apologies for absence were received from both Albert-Eden-Puketāpapa Ward Councillor Julie Fairey and Christine Fletcher due to attendance at a Governing Body workshop.

 

 

15

Chairperson's Report

 

Resolution number AE/2022/215

MOVED by Deputy Chairperson K Smith, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive Chairperson M Watson’s December 2022 verbal report.

CARRIED

 

 

16

Board Members' Reports

 

Note:  This item was withdrawn.

 

 

17

Albert-Eden Local Board Workshop Records

 

Resolution number AE/2022/216

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on the 24 November 2022 and 1 December 2022.

CARRIED

 

 

Adjournment of Meeting

Resolution number AE/2022/217

MOVED by Chairperson M Watson, seconded by Member R Smith:  

That the Albert-Eden Local Board:

a)     agree to adjourn the Albert-Eden Local Board, Wednesday, 7 December 2022 meeting until 12.45pm on Wednesday, 7 December 2022.

CARRIED

The meeting adjourned at 11.20am, Wednesday, 7 December 2022 and reconvened at 12.45pm, Wednesday, 7 December 2022.  Members J Fowler, J Maskill, C Robertson, L Roe, R Smith, J Tan and Deputy Chairperson K Smith and Chairperson M Watson were present.

 

 

 

Adjournment of Meeting

Resolution number AE/2022/218

MOVED by Chairperson M Watson, seconded by Member R Smith:  

That the Albert-Eden Local Board:

a)     agree to adjourn the Albert-Eden Local Board, Wednesday, 7 December 2022 meeting until 1.15pm on Wednesday, 7 December 2022.

CARRIED

The meeting adjourned at 12.46pm, Wednesday, 7 December 2022 and reconvened at 1.15pm, Wednesday, 7 December 2022.  Members J Fowler, J Maskill, C Robertson, L Roe, R Smith, J Tan and Deputy Chairperson K Smith and Chairperson M Watson were present.

 

 

 

13

Annual Budget 2023/2024 - feedback on regional topics for consultation

 

Emma Reed – Senior Local Board Advisor, was in attendance via Microsoft Teams to speak to the report.

 

Resolution number AE/2022/219

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      whakarite / provide the following feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024:

         Rates

i)           suggest consulting on the following rates changes as an interim one-year approach so more work can be done for the long-term plan on how to address the changing financial situation for Auckland.

ii)         support consulting on reducing the Natural Environment Targeted Rate and Water Quality Targeted Rate for 2023/2024 by two-thirds and utilising reserve funds to continue the delivery of work funded by these rates.

iii)        support consulting on pausing the long-term differential strategy for business property rates.

iv)        support consulting on the proposed 7 per cent general rates increase noting this equates to a 4.66 per cent rates increase overall if ii) and iii) are approved for consultation and the Affordability Measure would sit as 3.53 per cent which is well below the threshold for household affordability.

Debt

v)         as a principle do no support utilising debt for operating funding, however given the circumstances support consulting on allowing a small amount of debt for the short term up to a maximum of $75 million, and to be used only if required.

Operating Expenditure

vi)        partially support consulting on the proposed reduction in operational savings.

vii)      support consulting on a reduction in operating expenditure, focusing on identifying savings in organisational areas (for example, support services and group costs) and not community-facing services or funding.

viii)     support the proposed reduction of Auckland Transport budgets by $25 million, and request current public transport schedule are reviewed through the long-term plan.

ix)        support Tataki Auckland Unlimited addressing expenditure by decreasing opening hours and investigating balanced user pays model and options, to ensure equity of access, at regional facilities.

x)         do not support discontinuing all general rates funded, regional, contestable grants but suggest a 50 per cent reduction for one year until the impact can be reviewed during the long-term plan process.

xi)        note our concern with reductions in other departments operational budgets which may have an impact on the ability to deliver local board work programme activities - noting that, under Section 77 of the Local Government Act, local board decisions must be informed by technical advice from staff and that it is essential that local boards have adequate staff support to ensure compliance with this provision and that decisions impacting communities are robust and evidence based.

xii)      do not support reduction in governance support to local boards given the comprehensive work programme, the drive to subsidiarity and the increased decision-making being rolled out to local boards.

xiii)     do not support proposed 5 per cent reduction in local board funding noting that:

A)         local board operational budgets are a very small proportion of the overall Auckland Council budget and that the Albert-Eden Local Board operational budget is >1 per cent of the total Council budget and the Albert-Eden Local Board’s Local Discretionary Budget (LDI) is >0.1 per cent of the total Council’s budget and funds critical programmes and projects that deliver to the four well-beings for communities.

B)         request this reduction is discussed in the long-term plan consultation, to enable detailed advice and proposals to be provided on reduction on ABS budget options are included to inform decision-making.

C)         It is likely the reduction will results in a significant (example, 50 per cent) reduction to discretionary (Locally-driven Initiatives) budgets as the complexity of cutting operational (Asset-based Services) budgets related to facilities is unlikely to be feasible for the 2023/2024 financial year and will have a significant negative impact on our 2 most publicly valued services being parks and libraries.

D)         there is an agreement and commitment on increasing local board decision-making and reducing budgets significantly will impact the ability of local boards to fulfil their statutory functions.

xiv)     request that consultation information be specific and where proposed reductions to services would be, so the community understand the impacts and consequences.

Strategic Assets

xv)      support consulting on changing the policy to enable the sale of Auckland International Airport Limited shares. 

xvi)     do not support a full sale (18.09 per cent) of the shareholding in Auckland International Airport Limited.

xvii)   support retention of a minimum of a 10 per cent share to ensure we retain blocking stake in sale for Auckland International Airport Limited shares and to continue to receive the income from dividends in the future.

xviii)  support the request for Port Of Auckland Limited to return an additional $10 million dividend on the condition it does not negatively impact on site or worker safety.

b)      note there are no active recreation bookable spaces in the Albert-Eden area.

c)      support consulting on the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland.

d)      suggest amendment to the proposed discount framework across Auckland by consulting on all discounts being guided by the relevant local board.

e)      support consulting on proposed changes to the following other fees and charges:

         i)       animal management.

         ii)      some building and resource consenting.

         iii)     other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections.

         iv)     cemetery fees.

         v)      increasing all fees and charges by the Consumer Price Index rate for 2023/2024.

f)       support consulting on the proposed changes to the following rating policies:

         i)       amendments to Community Occupancy Guidelines.

         ii)      targeted rate charges for non-standard refuse bins.

         iii)     introduction of a fee for swapping bin sizes.

         iv)     rollout of food scraps service and further standardisation of waste services and targeted rates.

         v)      changes to Waste management targeted rates.

         vi)     support for papakāinga development on general title land.

         vii)    changes to swimming/spa pool inspections targeted rate and fees.

         viii)   changes to the bus services projects funded by the Climate Action Targeted Rate

g)      encourage Council to secure more funding partnerships and relationships.

h)      encourage working alongside central government to secure funding for the region noting Auckland delivers 40 per cent of Aotearoa New Zealand’s Gross Domestic Product and is home to 30 per cent of Aotearoa New Zealand’s population and that the four well beings cannot be delivered by Auckland Council alone without central government partnership and funding.

i)       request that note is taken of our C-40 obligations and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and that no budget changes should negatively impact on those commitments

j)       whakaae / approve an additional meeting to be held at 1.00pm, on Tuesday, 24 January 2023, at the Albert-Eden Local Board office (114 Dominion Road, Mt Eden).

k)      thank Emma Reed – Senior Local Board Advisor, Oliver Fawcett – Lead Financial Advisor and Canela Ferrara – Local Board Advisor, for their input and advice.

CARRIED

 

Note:   Members J Fowler, R Smith and J Tan voted against resolution a) iv) and requested that their dissenting votes be recorded.

 

 

Note:   Item 14: Albert-Eden-Puketāpapa Ward Councillors' Updates; Item 15: Chairperson's Report; Item 16: Board Members' Reports and Item 17: Albert-Eden Local Board Workshop Records, were considered prior to Item 13: Annual Budget 2023/2024 - feedback on regional topics for consultation.

 

 

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

The chairperson closed the meeting with a Karakia Whakamutunga (Māori closing prayer).

 

 

1.46pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................