Agenda of Papakura Local Board - Wednesday, 7 December 2022

1 Nau mai | Welcome

The Chair will open the meeting and welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2022, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1. Daniel Barthow, CEO of the Beautification Trust, and Dawn Crispe, Community Manager of the Beautification Trust, would like to present to the local board regarding their work over the past financial year, and share the impact the Trust has had in South Auckland communities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Daniel Barthow, CEO of the Beautification Trust, and Dawn Crispe, Community Manager of the Beautification Trust, for their attendance and presentation.

8.2 Deputation - Tuia Rangatahi Mentoring Programme

Te take mō te pūrongo

Purpose of the report

1. Isabella Penrose, of Ngai Tai ki Tāmaki, who is the Papakura Local Board’s 2022 Tuia mentoring programme rangatahi (young person), would like to present to the local board on the programme, including what went well and the benefits of the programme, as well as any potential improvements or recommendations for the future.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Isabella Penrose, of Ngai Tai ki Tāmaki, and the Papakura Local Board’s 2022 Tuia mentoring programme rangatahi, for her attendance and presentation.

8.3 Deputation - Wattle Downs Residents Association's Pest Control Group

Te take mō te pūrongo

Purpose of the report

1. Row Robinson, Chair of the Wattle Downs Residents Association and head of their Pest Control Group, would like to present to the local board regarding pest eradication, and to promote their Pest Control Group.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Row Robinson, Chair of the Wattle Downs Residents Association and head of their Pest Control Group, for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

07 December 2022

Papakura Small Grants, Round One and Multi-board Grant Round One 2022/2023.

File No.: CP2022/15383

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Papakura Small Grants, Round One and Multi-board Grant Round One 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Papakura Small Grants, Round One (refer Attachment A) and Multi-board Grant Round One 2022/2023 (refer Attachment B).

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2022/2023 (refer Attachment C). The document sets application guidelines for contestable grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $201,087 for the 2022/2023 financial year.

5. The Papakura Local Board allocated $3,000 from the Papakura Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This leaves $198,087 for the 2022/2023 financial year.

6. $55,261.80 was spent on Local Board Grant Round One, leaving a total of $142,825.20 remaining to be spent.

7. The Papakura Local Board received twelve applications for Papakura Small Grants, Round One and six Multi-board Grants Round One applications. The total amount requested from the Papakura Small Grants, Round One is $22,025.23 and the Multi-board Grants Round One is $21,830.00.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) Agree to fund, part-fund or decline the applications received for Papakura Small Grants, Round One and Multi-board Grant Round One 2022/2023.

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR2314-101	Papakura Business Association Incorporated	Contribution towards the cost of installing and de-installing the Matariki flags at Papakura Town Centre from 12th June 2023 to 31st July 2023.	$2,000.00	Eligible
QR2314-102	Blue Light Ventures Incorporated	Towards the printing and production costs of the 440 Street Smart Handbooks at Papakura High School and Rosehill college between 2nd Jan 2023 to 31st March 2023.	$1,540.00	Eligible
QR2314-103	Asthma New Zealand Incorporation	Towards purchasing 2,000 Asthma-Emergency-Banner Pen at Papakura from 2nd January 2023 to 30th March 2023.	$1,660.00	Eligible
QR2314-105	Counties Manukau Gymnastics Incorporation	Towards printing cost of 4000 club certificates at Takanini from 1st January 2023 to 1st January 2023.	$1,158.23	Eligible
QR2314-107	Papakura & Districts Historical Society Incorporation	Towards freight costs of the Anne Frank "Let me be myself" exhibition at Papakura Museum from 16 March 2023 to 13 June 2023.	$2,250.00	Eligible
QR2314-109	Papakura Croquet Club	Towards the cost of lawn mowing at Papakura Croquet Club from 1st January 2023 to 30th June 2023.	$2,000.00	Eligible
QR2314-110	Fur Paws Sake	Towards paying for the cost of cat spays, neuter and FIV test at Papakura public areas from 1st January 2023 to 1st April 2023.	$2,000.00	Eligible
QR2314-116	Drury United Football Club	Towards coaches’ fees to deliver the Small Whites 2023 term 1 & 2 programme at Drury sports complex from 29th March 2023 to 29th June 2023.	$2,000.00	Eligible
QR2314-118	Drury United Football Club	Towards buying futsal balls and bibs for summer futsal league at Drury Sports Complex from 11th January 2023 to 20th December 2023.	$1,417.00	Eligible
QR2314-119	Youthline Auckland Charitable Trust	Towards a contribution of the annual cost for Youthline support service including programme resources used in programmes facilitated by the Youthline worker and counselling team at the Youthline House in Papatoetoe from 1st January 2023 to 30th June 2023.	$2,000.00	Eligible
QR2314-120	Road Safety Education Limited	Towards facilitator fees and venue hire to provide the road safety and youth development at Bruce Pulman Park from 1st January 2023 to 30th June 2023.	$2,000.00	Eligible
QR2314-121	Te Whakaora Tangata	Towards printing resources and phone/internet costs for Family restoration programme at 10 Roys Road from 10th January 2023 to 31st March 2023.	$2,000.00	Ineligible
Total			$22,025.23

b) agree to fund, part-fund, or decline each application in Multi-board Grant Round One 2022/2023 listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
MB2223-114	Auckland Events Company T/A Food Truck Collective	Towards live music, face painting, and waste collection for the Food Truck Collective - Street Food Summer Series all over Auckland (October 2022 - May 2023)	$3,310.00	Eligible
MB2223-115	African Film Festival New Zealand Trust	Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket (September 2022 - December 2022)	$2,700.00	Eligible
MB2223-121	Manurewa Central School	Towards turf cover at Manurewa Central School (December 2022 - December 2023)	$5,000.00	Eligible
MB2223-128	Nightsong	Towards costs to present 30 performances of The Worm - 2023 Auckland Regional Tour in Bruce Mason Centre, Hawkins Theatre, Vodafone Events Centre, Māngere Arts Centre, Glen Eden Playhouse Theatre, and Herald Theatre (October 2022 - June 2023)	$5,000.00	Eligible
MB2223-129	Habitat for Humanity Northern Region Limited	Towards costs to deliver the Healthy Home Intervention Programme in ReStore Otara (November 2022 - June 2023)	$1,000.00	Eligible
MB2223-142	Rainbow Youth Incorporated	Towards costs to run Rainbow Youth Peer Support Groups in multiple locations across Auckland (October 2022 - September 2023)	$4,820.00	Eligible
Total			$21,830.00

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Papakura Local Board adopted the grants programme for 2022/2023 (refer Attachment C) and will operate two small grants and two local grants rounds for this financial year.

11. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. Events and activities have been assessed according to this criterion.

13. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

19. A summary of each application received through Papakura Small Grants, Round One 2022/2023 is provided (refer Attachment A) and for Multi-board Grant Round One 2022/2023 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

21. This report presents applications received in Papakura Small Grants, Round One (refer Attachment A) and Multi-board Grant Round one 2022/2023 (refer Attachment B).

22. The Papakura Local Board adopted the Papakura Local Grants Programme 2022/2023 (refer Attachment C). The document sets application guidelines for contestable grants submitted to the local board.

23. The Papakura Local Board has set a total community grants budget of $201,087 for the 2022/2023 financial year.

24. The Papakura Local Board allocated $3,000 from the Papakura Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This leaves $198,087 for the 2022/2023 financial year.

25. $55,261.80 was spent on Local Board Grant Round One, leaving a total of $142,825.20 remaining to be spent.

26. The Papakura Local Board received twelve applications for Papakura Small Grants, Round One and six Multi-board Grants Round One applications. The total amount requested from the Papakura Small Grants, Round One is $22,025.23 and the Multi-board Grants Round One is $21,830.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Papakura Local Board allocating funding for the small Grants Round One and Multi-board Grant Round One, council staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Papakura Small Grant Round one Application Assessment 2022-2023 (Under Separate Cover)
b	Papakura Multi Board Grant Round one Application Assessment 2022-2023 (Under Separate Cover)
c ⇩	Papakura Community Grants Programme 2022-2023	19

Ngā kaihaina

Signatories

Author

Asha Malhotra - Grants Advisor

Authoriser

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Auckland Council’s Performance Report: Papakura Local Board for Quarter One 2022/2023

File No.: CP2022/16096

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated performance report for Quarter One, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· The completion of the installation of two half basketball courts replacing the Keri Downs Reserve skate bowl. The new facility has been well received by the community with a community-led BBQ held on Sunday 14 August 2022

· A return to pre-COVID-19 patronage levels across all the activities, in particular: the libraries, the aquatic centre, the art gallery and recreation centre after the easing of COVID-19 restrictions

· The local board allocated $19,899 youth scholarships grants in Quarter One

· There is an underspend in the Events Partnership work programme as the New Zealand Rugby League (NZRL) Secondary School Rugy League competition budget was not uplifted as the event did not proceed at Pulman Park. A reallocation of $19,800 to the Community Grants work programme line is recommended.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note. Net operating performance for Papakura Local Board area is eight per cent below budget for the year to date ended 30 September 2022. Operating expenditure is eight per cent below budget and operating revenue is 11.5 per cent below budget, being only $16,000. Capital expenditure of $776,000 is 30 per cent ahead of budget for the quarter.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for Quarter One ending 30 September 2022.

b) reallocate the $139.13 film income (ID N. 009057.14) collected in the 2021/2022 financial year to the 2022/2023 Community Grants work programme line (ID365).

c) reallocate the $19,800 underspend, created by the New Zealand Rugby League Secondary Schools competition not proceeding at Pulman Park, in the 2022/2023 events partnerships work programme line (ID363) to the 2022/2023 Community Grants work programme line (ID365), noting $5,200 was allocated (via urgent decision) as an additional grant to allow the 2022 Papakura Santa Parade to be delivered.

d) request the Lease Advisor to investigate options for optimising the use of the recently refurbished Old Courthouse.

Horopaki

Context

7. The Papakura Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Plans and Places

· Auckland Unlimited

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart

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Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

Chart, pie chart

Description automatically generated

11. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Chart, waterfall chart

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Graph 4: Work programme performance by activity status

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Key activity updates

12. The Massey Park Aquatic Centre (ID41) has seen user uptake close to pre-COVID-19 numbers in this quarter. The centre hosted many birthday parties, swim school has achieved its monthly targets and after school care has got busier each week.

13. Similarly, the Papakura Leisure Centre (ID48) has experienced an increase in attendance numbers across all areas of the centre. Fitness membership increased in Quarter One, however, retention is challenging, predominantly due to people “moving out of the area” or “financial problems”. The Chill Out before and after school care numbers are steady with an average of 65 children in before-school and 105 in after-school care. The stadium hirer groups have returned to full usage with full enrolment on both nights of 12 teams registered in each league.

14. The Sir Edmund Hillary Library (ID1198) has also seen a steady increase in daily visits and attendance at library programmes with the easing of COVID-19 restrictions. There are regular requests from adults for Book a Librarian sessions mainly wanting help with computer basics or navigating new phones and devices. Papakura is starting to offer a range of computer classes with the first two being Trade Me basics and Appy for Seniors. The homebound library service has continued with library staff selecting items against a customer profile and volunteers undertake the home delivery.

15. Participation and access to the Te Paataka Koorero o Takaanini (Takanini Community Hub and Library) (ID1199) services also continued to increase with the easing of the COVID-19 restrictions. Usage of the community space is high with a number of community-led programmes delivered every day, such as ESOL, Tai Chi, Star Jam, Weight Watchers and Chinese Calligraphy.

16. In Quarter One the bands funded by the board delivered:

· Papakura Pipe Band (ID342) - nine programmes with attendees and participants totalling 210. The highlight for the quarter was the annual Ceilidh Scottish Dance fundraiser held at Karaka Hall alongside the RSA Franklin Pipe Band.

· Papakura Brass Band (ID345) - 21 programmes and 10 sessions with total attendees and participants numbering 452. The highlight for the quarter was the band performing at the Auckland Band Association’s District Contest at the Vodafone Events Centre in September.

· Papakura Big Band (ID1486) - eight programmes and seven programme sessions. There was a total of 122 participants. The highlight for the quarter was performers were taught and performed in musical theatre productions by older plays who volunteered their time and knowledge.

17. Hawkins Theatre (ID344) hosted 12 film days including blockbuster films such as the new Elvis film, New Zealand film Whina and the Downton Abbey sequel which saw attendance numbers reaching pre-COVID-19 times. Live events have also returned and some of the annual events previously affected by COVID-19 are also back on stage such as Stewarts Dance Medal Test competition, Majors ‘n’ Minors Drama group and international dance competition from Evolution Dance.

18. At the Papakura Art Gallery (ID343) there was a steady increase in popularity and usage (up to 20 people a day) for the Makerspace programme which provided accessible pop-in arts activities daily. There were two programmed exhibitions in Quarter One:

· The ‘Circle Turtle’ exhibition featuring recycled materials inspired a successful “Scraps and Stitches” workshop for tamariki.

· The ‘Papakura Potters, 50 Years in the Making’ exhibition.

19. The Papakura Museum (ID346) delivered 10 programmes with a total of 3,003 attendees. The highlight for the quarter was the 50^th anniversary which coincided with the new exhibition “Lens on Papakura”.

20. Papakura Library (ID1207) partnered with Sustainable Papakura and the Papakura Art Gallery to deliver the SMART 2022 Sustainably Made Art Competition and Exhibition. The theme was Healing Papatuaanuku (Caring for Mother Earth). Artworks were on display in the library during August.

21. Under the “Tātou Belonging – we bring communities together” work programme (ID1204)

· an exhibition was delivered at Takaanini Community Hub and Library ‘Seeing Māori culture in Chinese painting’. This was a collaboration with artist Shuqing Lei which provided an opportunity for different ethnic community groups to recognise cultural similarities through art, and saw many locals come together to explore connections, engage and relate

· Papakura Library hosted an engaging display “Aotearoa stands with Ukraine”. Visitors learned about the culture, people and war in Ukraine. The exhibition has now moved to the Papakura Museum

· Ultra-athlete Josh Howell and Amanda Sorrenson from the Vegan Society gave a talk at Papakura about the health and environmental benefits of a plant-based diet.

22. The board allocated $19,899 for the Papakura Youth Scholarship Grants (ID3476) for the 2022/2023 financial year.

23. Two half basketball courts have replaced the Keri Downs Reserve skate bowl (ID18105). The new facility has been well received by the community. A community-led BBQ was held on Sunday 14 August 2022.

24. The Central Park – renew old Courthouse roof, exterior and interior (ID26080) project was 90 percent complete in Quarter One. The board has indicated that it would like staff to investigate options for optimising the use of the site.

25. In Quarter One 90 volunteer hours were contributed to the Papakura ecological and environmental volunteers work programme (ID1021). There was increased interest in volunteer pest control. 900 shrubs and trees were planted.

26. The Civic Events Team delivered one official citizenship ceremony (ID359) in Quarter One with 87 people from the Papakura Local Board area becoming new citizens.

27. The Beautification Trust, the lead organisation for Pest Free Urban South in Papakura (ID3034), has hired a local activator who has started to build relationships with local groups including Te Wairoa and Sustainable Papakura. A hub day was held at sustainable Papakura giving out free rat traps and advice to the community. They have now been set up as a hub for the community to pick up rat traps. They will now have a presence at Sustainable Papakura’s sustainable market to promote further pest free activities and give away free traps. A partnership has been made with Forty Thieves who are supplying second chance nut butter for rat traps. The local activator created a 'Come trap with me' video on social media to inspire people to get involved.

28. Papakura waste minimisation work programme line (ID610) saw Sustainable Papakura move to their new premises at the end of the last financial year. In Quarter One the Sustainable Monthly Market events restarted. Plans for the next quarter include running a series of sustainable living skills workshops to empower the local community to repair, rather than replace. This includes skills like sewing, knitting and mending.

29. Film income collected in the 2021/2022 financial year for use of Papakura local parks by film agencies amounted to $139.13 (ID N.009057.14). It is recommended that this amount be reallocated to the Community Grants work programme (ID365).

30. Under the event partnership fund work programme line (ID363) the NZRL Secondary School League Competition was held in Rotorua this financial year. The budget available for reallocation was $25,000. The board approved, via an urgent decision (dated 4 October 2022), a reallocation of $5,200 as an additional grant to the Papakura Rotary Club to enable the delivery of the 2022 Santa Parade from the $25,000 underspend in the event partnership fund. It is recommended the remaining budget of $19,800 is reallocated to the Community Grants work programme line (ID365).

Activities on hold

31. The following work programme activities have been identified by operating departments as on hold:

· The Margan’s Bush to Children’s Forest walkway (ID26175) and the Chrisarda Reserve renew walkway (ID18246) projects are on hold awaiting the negotiations to conclude with Kāinga Ora who are undertaking a significant redevelopment of their properties in the area.

· Pahurehure Esplanade (Young’s Beach Reserve) renew carpark (ID26182) project was on hold, as initially there was no budget allocated for this financial year. However, the project has been activated as an approved risk adjusted project (RAP) and a progress update will be provided in Quarter Two.

· The Papakura Town Centre – investigate digital signage (ID26188) project is on hold. During investigation on this project staff found there was no evidence to support the need for digital signage as a priority. Staff advise that progressing the project poses a security concern and vandalism risk for an asset of this kind in an open unsecured space. Staff also identified there would be ongoing operational costs for WiFi, power, a resource to manage the content and vandalism maintenance. A report is being prepared to seek the board’s direction.

· The McIntosh Park – renew play item (ID28566) project has been placed on hold as there is no funding for this financial year.

· The development of an annual Urban Ngahere planting plan (ID681) project is on hold until staff receive direction from the new local board on the planting plan priorities. A workshop will be organised.

Changes to the local board work programme

Cancelled activities

32. These activities are cancelled:

· Walter Strevens Reserve – renew playground and park furniture project (ID28582) has been cancelled with the budget reallocated to Papakura Old Courthouse (interior works) (ID26080) as per the direction from the 24 August 2022 Papakura Local Board business meeting (resolution PPK/2022/151).

Activities merged with other activities for delivery

33. These activities have been merged with other activities for efficient delivery:

· Walter Strevens playground renewal (ID28582) will be captured with the Brylee Reserve playground renewal (ID28553).

Activities with changes

34. The following work programmes activities have changes which been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref	Work Programme Name	Activity Name	Summary of Change	Resolution number
365	Customer and Community Services	Community grants Papakura	At the 24 August 2022 Papakura Local Board business meeting the board resolved to reallocate $3,000 from the 2022/2023 Community Grants line (ID365) to the Event Partnership Fund Papakura (ID363) to address additional costs to deliver the Papakura Carols in Parks event.	PPK/2022/151
26080	Parks and Community Facilities	Central Park – renew old courthouse roof, exterior and interior	The board resolved on 28 September 2022 to increase the budget for this project by $122,119 and approve the project for inclusion in the 2022/2023 financial year risk-adjusted programme within the 2023-2025 Customer and Community Services works programme to enable work to proceed in the 2022/2023 financial year.	PPK2022/166 Resolution a)i) and b)
28582	Parks and Community Facilities	Walter Strevens Reserve – renew playground and park furniture	The board resolved on 28 September 2022 to cancel (ID28582) Walter Strevens Reserve renew playground and park furniture, noting that the strategic planning process will be delivered under “Brylee Drive Reserve – renew playground and park furniture” project (ID28553).	PPK2022/166 Resolution a)ii)
28582	Parks and Community Facilities	Walter Strevens Reserve – renew playground and park furniture	The board resolved on 28 September 2022 to reallocate $122,119 from (ID28582) Walter Strevens Reserve to project Central Park renew old courthouse roof exterior and interior (ID26080).	PPK2022/166 Resolution a)iii)
28553	Parks and Community Facilities	Brylee Drive Reserve – renew playground and park furniture	The board resolved on 28 September 2022 to amend the activity name and activity description of “Brylee Drive Reserve – renew playground and park furniture project (ID28553) to specifically include “development of the concept plan for the playground upgrade at Walter Strevens Reserve.	PPK2022/166 Resolution c)

35. The following work programme activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

26206

Parks and Community Facilities

Taaka Reserve – renew play equipment

Inclusion in the 2022/2023 risk adjusted programme (RAP)

FY24/25 -investigation and design

FY25/26 -physical works

Approval for inclusion in the Risk-Adjusted Programme will enable delivery or partial delivery of the project in financial 2022/2023.

26123

Parks and community Facilities

Elsie Morton Reserve – upgrade playground, basketball court, and drainage

This project requires an additional $200,000 to be added in addition to the original budget of $532,700.89 to cover increased material costs.

The high-level scope for this project was established two years ago, with a budget based on the rough order of estimates. Since that time, costs have escalated significantly and the original budget was no longer adequate to deliver the proposed scope of work.

The net cumulative impact of this minor change to the renewals programme is $200,000.

There is budget available in the financial year 2025/2026 to cover this request without impacting the rest of the programme. It is proposed that this amount be added in the financial year 2025/2026.

This is an approved Risk-Adjusted Programme (RAP) project, which will enable Community Facilities to proceed with the implementation of physical works earlier than anticipated.

Approved budget - $532,700.89

Increase (variation) - $200,000.00

Revised budget - $732,700.89

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

37. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. This report informs the Papakura Local Board of the performance for the period ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

40. Te Pataaka Koorero o Takaanini ran the following programmes that relate to Māori responsiveness:

· Te reo classes for beginners are provided twice a week at Te Paataka Koorero o Takaanini (ID1202) in collaboration with local community Kaiako Georgie. Classes have been well attended

· Takaanini staff collaborated with local organisation Time 2 Train Inc – Mataatoa to deliver a te ao Māori rangatahi programme to local youth from Papakura High School to build functional literacy skills. The students have provided positive feedback and look forward to continuing the programme (ID1203)

· Te reo Māori story time has been renewed to include story, poi, waiata, craft and tītī tōrea (a game played with sticks thrown in time to a song) continues to be well attended. (ID1201)

· A special Mauī koorero paki was held on 16 September 2022 with great attendance and excellent feedback (ID1201)

· A special display was set up during Mahuru Māori (fourth lunar month of the Māori year) to acknowledge the evolution of te reo Māori and highlight key kaupapa Māori relevant to the history of the Takaanini area. This received overwhelming support from patrons and enabled a space for knowledge exchange between customers and hub staff (ID1205).

41. Both libraries offered Matariki themed July School Holiday programmes. (ID1203)

42. The local board’s Tuia rangatahi mentoring programme (ID3553) continued in Quarter One. The Tuia rangatahi, Isabella Penrose, attended the Rotorua wānanga, undertook a tour of the Council Controlled Organisations and attended a ‘meet and greet’ with the Deputy Mayor.

43. Achieving Māori Outcomes Papakura: Ara Kōtui (ID3554) work programme began with the budget being transferred from the Customer and Community Services department to Local Board Services (resolution PPK 2022/150). Lucy Stallworthy (Senior Māori Outcomes and Engagement Advisor) is now the lead officer for the project. The contract with Ōtara Health has been retired. Hui were held on 12 July, 9 August and 13 September 2022. At the 13 September 2022 hui, the group met with the Future of Local Government Panel and shared insights about the challenges local boards and iwi currently experience. Other topics included local board inaugural ceremonies, and the local board plan engagement process. Professional development for all southern elected members on the Treaty of Waitangi and how council recognises iwi interests across Auckland is planned for 25 November 2022. The final hui for the year is scheduled for 13 December 2022.

Ngā ritenga ā-pūtea

Financial implications

44. This report is provided to enable Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

45. Financial comments:

· Operating expenditure of $3.69 million is $330,000 over budget

· For ABS (Asset Based Services) operating expenditure underspend of $189,000, it is noted that COVID-19 alert levels were not fully lifted until late September, resulting in a reduction in repairs, service utilities and other service expenses over the quarter. Spend for the Pukekiwiriki improved maintenance programme also accounts for $60,000 less than budget

· For LDI (Locally Driven Initiatives) operating expenditure, projects totaling $216,000 have been carried forward from FY2021/2022 and some are yet to be completed

· Operating Revenue of $123,000 is $16,000 below budget but trending an improvement

· Capital expenditure of $776,000 million for the quarter is $178,000 (30 percent) ahead of budget

· The financial report for the three months ended 30 September 2022 for Papakura Local Board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next performance update following the end of Quarter Two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Papakura Local Board 2022/2023 work programme update for the period 1 July to 30 September 2022 (quarter one) (Under Separate Cover)
b ⇩	Papakura Financial Report for the quarter ended 30 September 2022 (quarter one)	37

Ngā kaihaina

Signatories

Author	Lee Manaia - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Papakura Local Board variations to 2023 - 2025 Customer and Community Services work programme - changes to various projects

File No.: CP2022/16511

Te take mō te pūrongo

Purpose of the report

1. To seek approval for a variation to the 2023 – 2025 Customer and Community Services work programme by way of the variation of one approved project and the cancellation of two projects.

Whakarāpopototanga matua

Executive summary

2. The Papakura Local Board adopted its 2023 - 2025 Customer and Community Services work programme on 22 June 2022 (resolution number PPK/2022/19).

3. The adopted work programme contains the following projects to be delivered by the Parks and Community Facilities department:

(a) Project ID 26188 Papakura Town Centre - investigate digital signage. The local board allocated $25,000 of Locally Driven Initiative (LDI): Capex funding for this project

(b) Project ID 28555 Carisbrook Reserve - renew park assets. The local board allocated $149,999 of Asset Based Services (ABS): Capex - Renewals funding for this project

(c) Project ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway. The local board allocated $50,000 of Locally Driven Initiative (LDI): Opex funding for this project.

4. As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate updated timeframes and final costs for some projects.

Locally Driven Initiative (LDI) Capital Expenditure: Financial Year 2022/2023

5. Project ID 26188 Papakura Town Centre - investigate digital signage – Staff have identified that the project contains multiple constraints that outweigh the benefits and therefore recommend not proceeding, effectively cancelling this project, resulting in a realised cost savings of $20,982.05 in the financial year 2022/2023.

Locally Driven Initiative (LDI): Capex and Asset Based Services (ABS): Capex – Renewals: Financial Year 2022/2023

6. Project ID 28555 Carisbrook Reserve - renew park assets – this project requires additional funding of an estimated amount of $20,000 in addition to the $149,999 approved to date. It is therefore recommended that the savings of $20,982.05 from the cancellation of project ID 26188 be allocated to this project the project total to $170,981.05. Additional funding is required to complete the pathway connection, which connects Dominion Road and Settlement Road.

Locally Driven Initiative (LDI) Operational Expenditure: Financial Year 2023/2024

7. Project ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway - this project requires less LDI Opex funding in the financial year 2023/2024, therefore freeing up a budget of $50,000. The proposed budget reduction has no material impact on the delivery of the walkway as it was rationalised that this component should be delivered in conjunction with the Carisbrook Reserve - renew park assets (ID 28555) project.

8. The proposed variations are within the local board financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

9. The project details that were approved for the projects outlined above, as part of the 2023 – 2025 Customer and Community Services work programme, and the proposed variations to projects are contained in attachment A.

10. Staff have discussed the proposal and rationale for these changes at a workshop held on 31 August 2022.

11. Staff seek approval for the proposed project changes. Subject to the local board’s decision, staff will update the Community and Customer Services work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the variation including budget changes to its adopted 2023 – 2045 Customer and Community Services work programme as per attachment A, specifically:

i) increase of project ID 28555 Carisbrook Reserve - renew park assets, reallocating $20,982.05 of Locally Driven Initiative (LDI): Capex budget over the financial year 2022/2023.

ii) cancellation of project ID 26188 Papakura Town Centre - investigate digital signage, achieved cost saving of $20,982,05 of Locally Driven Initiative (LDI): Capex budget over the financial year 2022/2023.

iii) cancellation of project ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway, saving $50,000 of Locally Driven Initiative (LDI): Opex budget over the financial year 2023/2024.

Horopaki

Context

12. Staff recommend variations to the Customer and Community Services Work Programme 2023 – 2025 for the financial year 2022/2023. The budget allocated for all projects in the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. As a result, amendments may be required to the work programme to accommodate final project costs.

13. The delivery timeline of a project may change following the completion of the investigation and design phase of a project. This may also require a variation to the programme.

14. Where an activity is cancelled or no longer required, this budget can be reallocated to an existing work programme activity or a new activity within that financial year.

Budget Reductions

15. Staff have identified two projects that no longer require funding, which will effectively cancel these projects from the Parks and Community Facilities Work Programme. As this is a cancellation from a Parks and Community Facilities perspective, we consider these changes substantial.

a) Project ID 26188 Papakura Town Centre - investigate digital signage (LDI Capex)

b) Project ID 31471 Carisbrook Reserve - investigate options for the development of a new walkway (LDI Opex)

Budget Increase 

Locally Driven Initiatives (LDI Capex) funding

16. One project requires additional LDI Capex funding to complete the delivery of physical works in the financial year 2022/2023 due to a variation to the scope of works, resulting in higher than anticipated costs incurred.

17. The Carisbrook Reserve playground provides many social, health, and environmental benefits for the community. The Carisbrook Reserve - renew park assets (ID 28555) project requires additional LDI Capex funding in the financial year 2022/2023, to the estimated value of $20,000. The cost increase is attributed to changes to the scope of work to cover the inclusion of a pathway. It is therefore recommended that the savings of $20,982.05 from the cancellation of project ID 26188 be allocated to this project, bringing the project total to $170,981.05.

18. Initial consultations with the local board and the local community were undertaken to help inform the concept design process in 2019. In September 2021, the local community expressed a desire for the provision of an additional pathway connection, linking Dominion Road and Settlement Road which was not included in the proposal in 2019.

19. The effect of these proposed changes has led to an increase in the scope of work and cost of construction.

20. Amendments to several projects are required and the approved funding allocation for these projects is summarised in Table 1:

Table 1: Approved funding allocation for the projects which require amendments

Resolution Number	Project ID	Activity Name	Budget Source	Total Budget Allocation
PPK/2022/19	26188	Papakura Town Centre - investigate digital signage	Locally Driven Initiatives (LDI Capex)	$25,000
PPK/2022/19	31471	Carisbrook Reserve Playground - investigate options for the development of a new walkway	Locally Driven Initiatives (LDI Opex)	$50,000
PPK/2022/19	28555	Carisbrook Reserve - renew park assets	Asset Based Services (ABS): Capex - Renewals	$149,999

Tātaritanga me ngā tohutohu

Analysis and advice

21. Proposed variations and how they will affect the current 2023–2025 Customer and Community Services work programme are summarised in Table 2 below.

22. The amount of savings will offset the budget shortfall and the required variations are within the local board local budget envelope for the financial year 2022/23.

23. The local board has a sufficient locally driven initiative (LDI Capex) budget to cover the proposed changes and the proposed variations will not impact the total funding envelopes for each financial year of the approved work programme.

Table 2: Description of the proposed variations to the 2023 – 2025 Customer and Community Services work programme

Project ID	Activity Name	Budget variations 2022/2023 – 2024/2025	Rationale for Change
28555	Carisbrook Reserve - renew park assets Approved Risk Adjusted Programme (RAP) project	Approved Budget · 2021/22 - $46,741 (prior year actuals) · 2022/23 - $53,258 (change) · 2023/24 - $50,000.00 (no change) 2022/23 Financial Implication · A budget increase of $20,982.05 · Revised budget of $74,240.05 The revised total project cost is $170,981.05.	Budget increase and amendment of the activity description Allocation of an additional $20,982.05 from LDI Capex funding to fund an increased level of service and an amendment of the activity description to now include the development of the walkway to ensure alignment with the local board’s expected outcome. The development of the pathway is based on the consideration of community needs, supported by the local board. This component did not form part of the original scope. Increasing the scope requires an equivalent increase in budget to deliver the desired outcome.
26188	Papakura Town Centre - investigate digital signage	Approved Budget · 2021/22 and prior year actuals $2,955.47 · 2022/23 - $22,044.53 2022/23 Financial Implication · A budget reduction of $20,982.05 · Revised budget of $1,062.48 The revised total project sunk cost is $4,017.95.	Budget reduction and cancellation of the project Locally Driven Initiatives (LDI) Capex budget reduction of $20,982.05. During the investigation phase of the project, staff found that this project has multiple constraints. The cost to implement digital signage is likely to be economically inefficient. Additional costs would be incurred over the life of the asset, including ongoing power and an internet connection, operation of the software and maintenance of the hardware, repair and upgrading costs, and operational cost to manage the sign and content. Together, these constraints significantly increase the cost of the project and the operation of the sign. It is therefore proposed the project be cancelled due to the constraints outweighing the benefits of the project.
31471	Carisbrook Reserve Playground - investigate options for the development of a new walkway	Approved Budget (LDI Opex) · 2023/24 - $50,000 2023/24 Financial Implication · A budget reduction of $50,000 · Revised budget of $0 The revised total project cost is $0.	Budget reduction and cancellation of the project Locally Driven Initiatives (LDI) Opex budget reduction of $50,000 in the financial year 2023/2024. The development of the pathway will be delivered under the project (ID 28555 Carisbrook Reserve - renew park assets), which will effectively cancel the project (ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway) from the work programme. As a result, cost savings of $50,000 (LDI Opex) have been achieved.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. It is anticipated that there will be an increase in carbon emissions from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

25. The council's climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

26. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change.  Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The overall 2023 - 2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

28. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride among residents.

30. At a workshop with the Papakura Local Board held on 31 August 2022, Parks and Community Facilities staff discussed the proposal and rationale for these changes with local board members and received general support.

31. Planning and delivery of some activities involve consultation with the community to ensure that their aspirations are understood and responded to.

32. The activities in the work programme align with the Papakura Local Board Plan 2020 outcomes and objectives.

Table 3: 2020 Papakura Local Board Plan outcome and objective

Outcome 

Objective 

Outcome two: A community enriched by its diversity, where people feel

connected and lead active, healthy lives.

Progressively upgrade existing parks, sports and

recreation facilities to improve the overall standard and meet the needs of all age groups.

Tauākī whakaaweawe Māori

Māori impact statement

33. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and Local Board Plans.

34. Engagement with mana whenua will be undertaken when required as part of the delivery of individual projects.

35. Projects discussed in this report will benefit Māori and the wider community by providing quality facilities and open spaces that promote good health, fostering family and community relationships and connection to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

36. This proposal to adjust the budget of one project and cancel two projects in the 2023 – 2025 Customer and Community Services work programme is outlined in Table 3 below. The table indicates budget changes to the 2022/2023 and 2023/2024 financial years respectively.

Table 3: Outline of the changes to the 2022/2023 and 2023/2024 financial years of the approved 2023 – 2025 Customer and Community Services work programme

Project	Approved 2022/23 Budget	‘Approved In Principle’ 2023/24 Budget	Savings	Increase	Revised 2022/23 Budget	Revised 2032/24 Budget
ID 28555 Carisbrook Reserve - renew park assets (Approved Risk Adjusted Programme)	$53,258	$50,000.00	$0	FY22/23 $20,982.05 Budget Source: LDI Capex	$74,240.05 (Change)	$50,000.00 (No change)
ID 26188 Papakura Town Centre - investigate digital signage	$22,044.53	$0	FY22/23 $20,982.05 Budget Source: LDI Capex	$0	$1,062.48 (Change)	$0
ID 31471 Carisbrook Reserve Playground - investigate options for the development of a new walkway	$0	$50,000	FY23/24 $50,000.00 Budget Source: LDI Opex	$0	$0	$0 (Change)

37. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

38. The recommended changes have been agreed upon with the local board’s Lead Financial Advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. If the proposed amendment to the work programme is not approved, there is a risk that the Carisbrook renewal project identified may not be delivered within the estimated timeframe.

40. The shortage of labour and delay in the supply of materials could negatively impact the delivery of the work programme.

Ngā koringa ā-muri

Next steps

41. Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

42. The details of the variations to the approved work programme will be noted in the Parks and Community Facilities quarterly report and provided to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Amendments to the adopted 2023 – 2025 Customer and Community Services work – Papakura Local Board	53

Ngā kaihaina

Signatories

Author

Linda Pillay - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Social Impact Fund Allocation Committee - re-establish a local board joint committee to make appointments

File No.: CP2022/16089

Te take mō te pūrongo

Purpose of the report

1. To agree to re-establish a joint local board committee and to make an appointment to it.

Whakarāpopototanga matua

Executive summary

2. The Social Impact Fund Allocations Committee (SIFAC) was established under conditions set by the Board of Inquiry into the proposed Wiri Men’s Correctional Facility in 2011. The SIFAC and its associated processes are administered by the Department of Corrections. The social impact fund is made available through the Department of Corrections. The social impact fund has $250,000 allocated to it each year and is capped at $500,000.

3. Auckland Council must make at least two appointments to the SIFAC. The Governing Body has delegated the power to make the two appointments to a joint committee of the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe local boards.

4. The process under the Local Government Act 2002 to establish a joint committee requires that each participating entity must reach agreement with the other participating entities before making appointments. In the previous term, the four local boards agreed to the terms of reference and established the joint committee, which made two appointments to SIFAC. SIFAC meet once in the previous political term.

5. This report invites the local board to agree to re-establish the joint committee and appoint the chairperson to it. The terms of reference are in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) agree to re-establish the Social Impact Fund Allocation Committee Appointments Committee as a joint committee.

b) agree the Social Impact Fund Allocation Committee Appointments Committee terms of reference (Attachment A to the agenda report).

c) appoint the chairperson and deputy chairperson as alternate to the Social Impact Fund Allocation Committee Appointments Committee.

d) nominate a member for consideration by the Social Impact Fund Allocation Committee Appointments Committee.

Horopaki

Context

6. In 2011, a Board of Inquiry reported on its hearings in relation to the men’s prison at Wiri. An outcome of this process was the establishment of a “Community Impact Forum” and a “Social Impact Fund Allocations Committee”. The social impact fund is to be at least $250,000 annually.

7. The Community Impact Forum has the role of discussing impacts to the community arising from the corrections facilities and makes recommendations to the SIFAC which decides how the fund should be allocated.

8. In terms of the area that is impacted it is noted that the Board of Inquiry and subsequent Social Impact Monitoring Plans^{^[1]} defined two areas of social impact:

i) a “local” area comprising the Manurewa Local Board area and Manukau Central (part of the Ōtara-Papatoetoe Local Board area)

ii) a “wider” area comprising, in some social impact monitoring reports, the Manukau and Manurewa-Papakura wards, or, in other reports, the area known as Counties-Manukau.

9. The Board of Inquiry’s actual statement referred to the “immediately impacted community” and the “wider impacted community”:

“We have generally accepted the definitions of the impacted geographic communities Dr Stewart identified in her evidence. As we noted above the site is located in Counties-Manukau, broadly within a 25 square kilometre block that includes Clendon North and South, Burbank, Rowandale, Homai West and East, Manurewa Central, Hillpark, Wiri and Manukau Central (“the immediately impacted community”). The “wider impacted community” follows the boundaries of the Council’s Manukau and Manurewa–Papakura Wards (extending from Māngere Bridge and Ōtāhuhu in the north, to Ōtara and Flat Bush in the east, and to Papakura and Hingaia in the south).”^{^[2]}

10. The SIFAC has up to seven members:

· the chair is the chair of the Community Impact Forum

· at least two members appointed by the Minister of Corrections

· at least two members appointed by Auckland Council

· up to two members co-opted by the committee itself.

11. The Governing Body recognised that these appointments were not a regional matter and should be made by local boards. On 23 September 2021 the Governing Body resolved to delegate making the appointments to a joint local board committee (resolution GB/2021/121):

That the Governing Body:

a) delegate to a joint committee established by the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe local boards, the power to make two Auckland Council appointments to the Wiri Prison Social Impact Fund Allocations Committee subject to:

i) southern ward councillors having attendance and speaking rights

ii) the Independent Māori Statutory Board having the ability to appoint two members.

b) agree that this delegation continues until it is revoked or changed by the Governing Body.

12. Schedule 7, clause 30, Local Government Act 2002, requires the participating bodies in a joint committee to reach agreement on certain matters. This is accomplished by each participating local board agreeing to the terms of reference, whose main points are:

a) the participating local boards will be the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards

b) each local board appoints its chair or deputy chair to the joint committee

c) the Independent Māori Statutory Board will be invited to appoint two representatives

d) the joint committee elects its own chair and deputy chair

e) Governing Body members are not members of the joint committee but have speaking rights

f) the terms of reference of the joint committee are to appoint the two Auckland Council members of the Social Impact Fund Allocations Committee

g) the power to make these appointments is delegated by the Auckland Council Governing Body

h) the agreement may be varied by the participating local boards (provided any variation is consistent with the delegation from the Governing Body).

Tātaritanga me ngā tohutohu

Analysis and advice

13. The joint committee was first established in the previous term. It appointed former Manurewa Local Board Deputy Chairperson, Melissa Moore, and Papakura Local Board member Felicity Auva’a to SIFAC.

14. The Corrections Department calls SIFAC to meet following the receipt of an impact report and recommendations from the Community Impact Forum. There was one meeting during the previous term.

15. It is necessary to re-establish the joint committee to make two appointments to SIFAC for the current term.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. This report relates to the process for making two Auckland Council appointments. The issues around this process, as covered in this report, do not impact climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Making two Auckland Council appointments to the SIFAC does not impact the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The scope of the SIFAC is not regional but is sub-regional, being relevant to the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. It is because of this that the report proposes a joint committee of the four local boards to makes the two Auckland Council appointments.

19. Further detail around the impact on the wider community is contained in the ‘Context’ section above.

Tauākī whakaaweawe Māori

Māori impact statement

20. The proposed joint committee is deemed to be a committee of each participating local board and the proposal provides for two Independent Māori Statutory Board members.

21. The appointment process itself does not impact on the Māori community; however the Social Impact Fund Allocations Committee will be considering applications for funding for projects which will have an impact on the Māori community. Mana whenua take part in the Community Impact Forum. There is also a Tangata Whenua Committee comprising representatives of affected iwi, which advises impacts on Māori to the Minister and also makes recommendations on projects for funding by the Social Impact Fund Allocations Committee.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications for Auckland Council resulting from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no significant risks for Auckland Council resulting from this decision.

Ngā koringa ā-muri

Next steps

24. Each affected local board will be invited to agree to the terms and to appoint a member to the joint committee. Staff will then facilitate a meeting of the joint committee, which will make the Auckland Council appointments to SIFAC.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Social Impact Fund Allocations Committee Appointments Committee Terms of Reference	59

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16316

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020 (NPS-UD)

· amendments to the Resource Management Act 1991 (RMA) requiring medium density residential standards (MDRS) be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan (AUP) must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the NPS-UD and RMA requirements.

4. The council’s response to the NPS-UD and RMA amendments are set out in plan changes 78-83 (PC 78–83) and in variations 4 and 5:

· PC 78 is the council’s intensification plan change, and is the main one that implements the NPS-UD and the RMA amendments

· PC 79 amends the AUP transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· PC 80 amends the AUP’s Regional Policy Statement to align it with the NPS-UD

· PC 81 adds buildings to the AUP’s historic heritage schedule (Schedule 14)

· PC 82 amends details in the AUP historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· PC 83 adds new notable trees and corrects errors in the AUP schedule of notable trees (Schedule 10)

· variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the AUP are mandatory. The council must change the AUP to implement the NPS-UD and amendments to the RMA. The NPS-UD also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in NPS-UD and RMA amendments. The council has included other ‘qualifying matters’ in PC 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply MDRS to land in the light rail corridor which is excluded from PC 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) provide feedback on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83

b) provide feedback on variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The NPS-UD and RMA amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the PCs 78-83, resulting in the approval of six plan changes and two variations to the AUP.

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, Local Boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board areas in which changes are proposed for historic heritage or notable trees and variations	69

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Papakura Town Centre Design

File No.: CP2022/16347

Te take mō te pūrongo

Purpose of the report

1. To receive the Papakura Town Square design (the design).

Whakarāpopototanga matua

Executive summary

2. Richard Knott Limited was commissioned by Tātaki Auckland Unlimited (TAU) on behalf of the Papakura Local Board to identify public realm improvement opportunities for Papakura Town Square, presenting these as a concept plan with relevant visualisations.

3. The concept design has been developed following consultation with Papakura Local Board, Papakura Business Association, and iwi. No public consultation has taken place on the concept design.

4. The concept design has identified a number of improvement opportunities for Papakura Town Square including new proposed planting as well as new pavers to be installed along Great South Road and Broadway.

5. The Papakura Local Board is asked to receive the concept design and note the recommendations for next steps.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Papakura Town Square design (Attachment A).

b) request Auckland Transport provide feedback on the design.

c) advocate to Auckland Transport and Eke Panuku Development Auckland to prioritise investment in Papakura Town Square to implement the design.

Horopaki

Context

6. The Papakura Local Board is interested in exploring placemaking opportunities in Papakura Town Centre. The purpose is to enhance the Papakura town as a shopping centre and visitor destination through a series of public realm improvements and beautifications.

7. Richard Knott Limited was commissioned by Tātaki Auckland Unlimited on behalf of the Papakura Local Board in early 2022 to develop the Papakura Town Square concept design.

8. The concept design was completed in September 2022. The concept design includes a concept plan, layout plan, ground material plan, stormwater plan, shadow analysis and 3D views.

9. The concept design has been developed following consultation with Papakura Local Board, Papakura Business Association and iwi. No public consultation has taken place on the design as this was out of scope of the work commissioned.

10. The concept design proposes new planting near the square as outlined below. Richard Knott Limited (RKL) has proposed that all new planting should not exceed 700mm high at maturity. The proposed planting is considered by RKL to be well suited to the urban and streetscape environment and will also perform a water sensitive design function.

11. RKL have indicated that both large planting areas and planting boxes are placed along Great South Road and Broadway. The proposed spacing between the planting box is 1.4 metres along Great South Road and Broadway in the layout plan.

12. RKL have suggested that new materials are installed in the Papakura Town Square. The materials plan specifies the new ground material installation in the Papakura Town Square as below.

13. The existing ground materials in the town square include a combination of grey-red band paving (number 1) and black grey-red pattern paving (number 2). The new material includes black basalt paving (number 4) and is proposed to be installed in the entrance to highlight the starting point of the town square. The new ground materials help define the new regenerated space.

14. New pedestrian-friendly concrete pavers are proposed in the road section (number 5) to help limit vehicle speed. The bright coloured pavers will also help to activate the space and form a well-integrated space along with the pedestrian areas.

15. Darker, asphalt-like coloured pavers are proposed as ramps (number 6) towards table areas to bridge the surface differences between the sealed roads and the crossing.

16. It is envisaged that the proposed construction will create shading. A simulated shading model has been generated by using the site model, its geolocation, and year-round orbit model. This analysis can be used as evidence guiding the management of the on-site shading structures as well as plant selection.

i)

total shading hours on the Spring Equinox

ii)

total shading hours on the Summer Solstice

iii)

total shading hours on the Winter Solstice

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Auckland Transport has been approached for feedback on the concept design. No feedback has been received from Auckland Transport at the time of writing the report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The draft report was workshopped with the Papakura Local Board on 28September 2022. The views expressed by local board members during the workshop are included in the final concept design.

19. The activities in the proposed work programme align with the Papakura Local Board Plan 2020 outcomes specifically:

· A vibrant and prosperous local economy

· A well-planned metropolitan centre for Papakura

Tauākī whakaaweawe Māori

Māori impact statement

20. All relevant mana whenua were invited to participate in the hui at an early stage of the development process. Ngāti Tamaoho and Ngāi Tai Ki Tāmaki, provided feedback on the draft Papakura Town Square design.

Ngā ritenga ā-pūtea

Financial implications

21. With limited funding available to the Papakura Local Board, access to external funding streams will be required to progress the design into construction.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. Implementation of the proposed concept design is likely to be subject to funding constraints due to limited funding available to the Papakura Local Board.

23. Auckland Transport has yet to provide feedback on the concept design. Changes may therefore be required to the proposed concept design to meet the requirements of Auckland Transport

24. Papakura Local Board could further advocate to Auckland Transport and Eke Panuku for investment in Papakura to implement the proposed concept design where it is deemed to be appropriate.

25. There is a risk that Auckland Transport or Eke Panuku do not have capacity to engage in the implementation of the concept design and therefore the proposed design cannot be funded and developed.

Ngā koringa ā-muri

Next steps

26. Once the Papakura Local Board receives the report, the Papakura Local Board could further advocate to Auckland Transport and Eke Panuku Development Auckland to prioritise investment in Papakura Town Centre and implement the proposed concept design where it is deemed to be appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Papakura Town Square Design 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Luo Lei - Local Economic Development Advisor

Authorisers

John Norman – Head of Economic Places

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

07 December 2022

Papakura Local Board Governance Forward Work Calendar - December 2022

File No.: CP2022/16567

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support the local board’s governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar for December 2022.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, local board forums

9. Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Governance Forward Work Programme December 2022	91

Ngā kaihaina

Signatories

Author	Isobelle Robb - Infocouncil Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster