Agenda of Rodney Local Board - Wednesday, 7 December 2022

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 16 November 2022, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Wellsford District Community Centre

Te take mō te pūrongo

Purpose of the report

1. Lisa Hampe has requested a deputation to provide an update on activities at the Wellsford District Community Centre.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Hampe for her presentation and attendance.

Attachments

a Wellsford District Community Centre presentation..... 109

8.2 Deputation: Kumeū Arts Centre

Te take mō te pūrongo

Purpose of the report

1. Jago Neal has requested a deputation to provide an update on activities at the Kumeū Arts Centre.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Neal from the Kumeū Arts Centre for his presentation and attendance.

Attachments

a Kumeu Arts Centre presentation................................. 115

8.3 Deputation: Direct Animal Action

Te take mō te pūrongo

Purpose of the report

1. Romina Marinkovich from Direct Animal Action has requested a deputation to discuss the Warkworth Rodeo

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Marinkovich from Direct Animal Action for her presentation and attendance.

Attachments

a Direct Animal Action presentation............................... 123

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

07 December 2022

One new public road at Matakana Link Road, Warkworth

File No.: CP2022/15457

Te take mō te pūrongo

Purpose of the report

1. To seek approval for a new link road (public road) between State Highway 1 and Matakana Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines), set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development the applicant shall be given the opportunity of suggesting their preferred new road names for the local board’s approval. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant (Auckland Transport) has proposed the following name which has been gifted by Ngāti Manuhuri, for the consideration of the local board.

· Te Honohono ki Tai Road (te reo for ‘Pathway to the sea’).

4. As the proposed name has been gifted by Ngāti Manuhuri, they have not provided any alternative names.

5. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines. Auckland Transport has proposed the following names for the consideration of the local board.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the name ‘Te Honohono ki Tai Road’ for the new link road between State Highway 1 and Matakana Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Resource Consent reference BUN60328269 and road naming reference RDN90104187) and referenced in Attachments A and B to the agenda report.

Horopaki

Context

6. The new link road between State Highway 1 and Matakana Road was approved by way of resource consent in June 2019 (Council ref. BUN60328269). Site and location plans of the subdivision can be found in Attachments A and B.

7. In accordance with the Standards, every public road and any private way, commonly owned access lot, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. These guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

9. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area

· a particular landscape, environmental or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area.

10. Theme: Auckland Transport consider the gifted name to be appropriate for the locality. In this regard the name and its relevance are detailed in the table below:

Proposed name	Meaning (as described by applicant)
Te Honohono ki Tai Road	te reo for ‘Pathway to the sea’.

11. Assessment: The proposed name has been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the gifted name within the local context and in accordance with the delegation.

12. Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed name is acceptable for use at this location.

13. Consultation: The principal mana whenua for the subject locality, Ngāti Manuhuri, have gifted the proposed new road name. The gifting from iwi carries with it an important level of respect to the recipient and as such should be considered a ‘Taonga’ (treasure). As a result, and in this instance no consultation has been undertaken with other iwi. For the same reason no alternative names have been provided.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The decision sought for this report has no identified impacts on other parts of the council group. Other than Auckland Transport as the applicant the views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

17. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

18. The local mana whenua, Ngāti Manuhuri, have indicated a desire for the road to be named ‘Te Honohono ki Tai’ (Pathway to the sea), the same name gifted to the Matakana Link Road project.

19. The name is the result of engagement and collaboration between Auckland Transport and Ngāti Manuhuri at the outset of the project. In particular it is notable that in July 2020 a takutaku (pre-european prayer) was placed by kaumatua with its intention being for the project team to deliver a quality new road. Context from Ngati Manuhiri regarding Te Honohono ki Tai can be found in Attachment C to the agenda report.

20. As the road name has been gifted by Ngāti Manuhiri, for the reason stated above, no other mana whenua consultation has been undertaken.

Ngā ritenga ā-pūtea

Financial implications

21. The road naming process does not raise any financial implications for the council.

22. Auckland Transport has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new public road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Matakana Link Road Scheme Plan	13
b ⇩	Matakana Link Road Locality Plan	15
c ⇩	Context regarding Te Honohono ki Tai from Ngati Manuhiri	17

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Amendment to 2023 - 2025 Rodney Local Board Customer and Community Services Work Programme

File No.: CP2022/15578

Te take mō te pūrongo

Purpose of the report

1. To seek approval to make a financial amendment to project ID No 28196 – Huapai Recreation Reserve – develop a full site plan including the re-development of play network in the 2023-2025 Rodney Local Board Customer and Community Services Work Programme.

Whakarāpopototanga matua

Executive summary

2. The local board adopted its 2023 - 2025 Customer and Community Services Work Programme on 22 June 2022 (RD/2022/79).

3. The note below formed part of the local board’s resolution of the 2023-2025 Customer and Community Services Work Programme. It was anticipated that the work programme would require amendments once the Annual Budget 2022/2023 was adopted by the Governing Body.

j) note that there may be minor changes to the financial year 2022/2023 Rodney Local Board Customer and Community Services work programme, and other changes in years two and three which are noted, due to Annual Budget decisions affecting capital budgets and that changes required will be discussed with and reported to the local board early in the new financial year.

4. As part of the 2023-2025 Customer and Community Services Work Programme, the local board approved project ID No 28196 Huapai Recreation Reserve - develop a full site plan including the re-development of play network with a total budget of $1,830,000: $1,030,000 allocated from the local renewals capital budget and $800,000 allocated from the One Local Initiative fund spread across multiple financial years.

5. Staff understood that should the proposed One Local Initiative development project impact existing local board assets, the One Local Initiative fund would contribute to replacing the impacted assets.

6. The Annual Budget 2022/2023 has deferred the funding available in the One Local Initiative fund from financial years 2024/2025 and 2025/2026, therefore has left a shortfall in budget provision for project ID No 28196 – Huapai Recreation Reserve – develop a full site plan including the redevelopment of play network project of $800,000.

7. Staff anticipated there was a risk that the One Local Initiative fund would be deferred. To mitigate the risk, locally driven initiative capital budget was left unallocated in financial year 2024/2025 to meet the shortfall.

8. It is proposed to allocate $768,402 from financial year 2024/2025 from the Locally Driven Initiative Capital Budget to project ID No 28196 - Huapai Recreation Reserve - develop a full site plan including the re-development of the play network.

9. Staff have discussed the proposal and rationale for this change with the local board at a workshop held on 7 September 2022. Staff also discussed the proposed amendment with the Local Board Financial Advisor before the local board workshop.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve in principle the allocation of $768,402 Locally Driven Initiative capital funding in financial year 2024/2025 to project ID No 28196 – Huapai Recreation Reserve – develop a full site plan including the redevelopment of play network which is part of the 2023–2025 Customer and Community Services Work Programme.

Horopaki

Context

10. The Governing Body adopted the Mayoral Proposal relating to the Annual Budget 2022/2023 on 7 June 2022 (GB/2022/45), approving the deferral of $230 million capital expenditure, which included the deferral of the Rodney Local Board One Local Initiative (OLI) fund to later years.

11. The project impacted is ID No 28196 - Huapai Recreation Reserve - develop a full site plan including the redevelopment of the play network. The financial detail of the approved project is shown in Attachment A to the agenda report - Table 1.

12. It is proposed that the budget shortfall because of the OLI fund deferral be allocated from the available budget in the LDI Capex fund in financial year 2024/2025 as detailed in Attachment A – Table 2.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff propose allocating the available Locally Driven Initiatives (LDI) budget to project ID No 28196 - Huapai Recreation Reserve - develop a full site plan including the redevelopment of play network.

14. This project has an approved provisional budget of $1,830,000 which is made up of both local renewal budget and OLI fund budget. The local board have expressed their desire to make the Huapai Recreation Reserve a Rodney Local Board area destination park. Due to the existing play assets being due for renewal, this is an opportune time to re-develop the play network scope to destination park standard.

17. During development of the work programme, it was understood region-wide development budgets were at risk of being deferred as part of the Annual Budget 2022/2023.

18. The local board and associated staff were advised, during the series of workshops held between October 2021 and May 2022, that the LDI capex budget available in 2024/2025 would be left unallocated to mitigate any capital funding risks associated with the Annual Budget 2022/2023 deferrals.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

20. In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

21. Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.

22. Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

23. At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes delivering the mayor’s tree planting initiatives, transitioning unproductive farmland on regional parks to permanent native forest, and delivering ecological restoration projects with community groups.

24. Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and Local Board Plans.

25. As approved through the 10-year Budget 2021-2031, council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

26. Each activity in the work programme has been assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services to ensure that the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Focus areas of the work programme respond to the Rodney Local Board Plan, the communities of greatest need and build capacity within the community, including through community-led delivery and partnerships.

29. Planning and delivery of some activities involves consultation with the community to ensure that their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

30. The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū, and iwi Māori.

31. Engagement with Māori is critical and, if not already completed, will occur on a programme or project basis, prior to any work commencing, and be reported back separately to the local board.

32. The local board plays a vital role in representing the interests of their communities and are committed to the Treaty-based obligations and to Māori participation and development.

Ngā ritenga ā-pūtea

Financial implications

33. Changes to the Annual Budget were anticipated but the detail of the adopted plan was not available at the time that the Rodney Local Board 2023 – 2025 Customer and Community Services Work Programme was approved.

34. It was noted in the local board’s approval resolution that changes would be proposed early in the 2022/2023 financial year (RD/2022/79).

35. The projects in the approved Rodney Local Board Customer and Community Services Work Programme have been prioritised through a series of workshops, held between October 2021 and May 2022.

36. The budgets associated with the work programme are estimates, costs are subject to change and may need to be refined as the projects progress through the delivery process. The project is approved as part of the Risk Adjusted Programme (RAP).

37. The budgets allocated to activities in the financial years 2023/2024, 2024/2025 and 2025/2026 are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

38. The proposal is to allocate $768,402 of available LDI capex funding in 2024/2025 towards the project. $768,402 of LDI capex funding was not allocated to any project in the 2023 – 2025 work programme, therefore this proposal will not impact funding for other approved projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The re-development of the play network at the Huapai Recreation Reserve has been part of the Rodney Local Board’s Customer and Community Services work programme since financial year 2021/2022, and therefore there is community expectation aligned to the outcome of this project.

40. If the proposed amendment to the work programme is not approved, there will be insufficient development funding to enable the increase level of service in the play network at the Huapai Recreation Reserve and will not meet community expectations.

Ngā koringa ā-muri

Next steps

41. Subject to the local board’s decision on the proposal outlined in this report, the local board’s 2023 – 2025 Customer and Community Services Work Programme will be amended to reflect the decision and works will commence on the project as per the timing outlined in the approved work programme.

42. The local board will receive progress updates on a quarterly basis.

43. When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Amendment to 2023 - 2025 Rodney Local Board Customer and Community Services Work Programme	25

Ngā kaihaina

Signatories

Authors

Angie Bennett - Work Programme Lead

Susan Quinn - Capability and Performance Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Local board views on plan change 84 (private) for Omaha South

File No.: CP2022/16024

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change requested by the Omaha Beach Residents’ Society for land contained within the Omaha South Precinct (I528), Omaha.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. The Omaha Beach Residents’ Society lodged a private plan change request for land contained within the Omaha South Precinct (I528), Omaha. The purpose of the plan change is to resolve inconsistency in the application of yard requirements, where the current Auckland Unitary Plan definition of yards is leading to unintended outcomes, requiring additional consents, and which is generally not compatible with the site shapes of land within the Omaha South Precinct. The request was accepted for processing and the proposed plan change (Plan Change 84) was publicly notified.

4. Twelve submissions were received, with 11 in support and one in opposition. The submission in opposition is opposed to larger building platforms and restrictions on views that this would cause.

5. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on Plan Change 84. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide local board views on Plan Change 84 by the Omaha Beach Residents’ Society for land contained within the Omaha South Precinct (I528), Omaha.

b) appoint a local board member to speak to the local board views at a hearing on private plan change 85

c) delegate authority to the chairperson of Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

6. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

7. A private plan change request will be included in the Auckland Unitary Plan (AUP) if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan.

8. If the local board chooses to provide its views, the planner includes those views in the hearing report for Plan Change 84. The hearing report will address issues raised in local board views and submissions by themes.

9. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

10. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

11. The report does not recommend what the local board should convey, if the local board expresses its views on Plan Change 84. The planner must include any local board views verbatim in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The private plan change applies to land contained in the Omaha South Precinct Area (I528), Omaha. The majority of land is Residential – Single House Zone, with small areas of land zoned Residential - Mixed Housing Suburban, Business - Local Centre, and Open Space as shown below in Figure 1.

Figure 1: Zoning Map (Source: Auckland Council Unitary Plan Maps)

13. The Omaha Beach Residents’ Society states the purpose of Plan Change 84 is to seek to amend the Omaha South Precinct (I528) to address issues with the interpretation of side/rear yards within the Precinct, to simplify the consenting requirements, and clarify applicable standards to be complied within the Precinct area.

14. The applicant provided an example at Appendix E of the private plan change request, showing the buildable areas of sites using the current Auckland Unitary Plan definition, in comparison to the proposed plan change inclusion of the diagram. A snippet of the Appendix is shown below. From that it can be seen that in instances, buildable areas are as narrow as 3.5m in width (refer western Lot example), under the current AUP provisions but which widens to a more practical 13m when applying the proposed plan change diagram.

Figure 2: Appendix E of Proposal

15. The Omaha Beach Residents’ Society’s application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=156. Council’s planner, and other experts, will evaluate and report on:

· reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

16. Key submission themes are listed below.

· allows development to occur as originally intended / current yard rules not in-keeping with original intent

· continuation of established pattern of development

· avoid unnecessary resource consent applications

· legacy rules are well defined

· opposed to larger building platforms and restrictions on views that this would cause.

17. Submissions were made by12 people:

Table 1: Submissions received on Plan Change 84

Submissions	Number of submissions
In support	11
In opposition	1
Neutral	0

18. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=156.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

19. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

20. The first of council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for Resource Management Act 1991 (RMA) decision-makers to have particular regard to the effects of climate change (section 7(i) RMA).

21. However, the RMA currently precludes the second goal: consideration of climate mitigation. Consequently, any local board views on climate mitigation will be disregarded by the plan change decision-makers.

22. RMA amendments coming into force next year will enable climate mitigation to be considered. These effects cannot be considered now, unless the private plan change proposes rules about particular greenhouse gas discharges. No rules of that kind are proposed.

Implications for local board views

23. Table 2 provides guidance as to what the local board may wish to consider in forming any view.

Table 2 Relevance of climate change to RMA decision-making

In scope for RMA decision-making	Out of scope for RMA decision-making
Climate adaption issues such as: How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed? For example: · will sea-level rise cause inundation of land where development is proposed? · is the land in an area susceptible to coastal instability or erosion? · will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation? · is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?	Climate mitigation issues such as: · release of greenhouse gas emissions into the atmosphere · increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

· will sea-level rise cause inundation of land where development is proposed?

· is the land in an area susceptible to coastal instability or erosion?

· will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation?

· is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

· release of greenhouse gas emissions into the atmosphere

· increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

Submitters’ views

24. There were no submissions that raised specific climate matters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The nature of the plan change request is such that engagement with other Auckland Council departments and council-controlled organisations has not been necessary.

26. No council-controlled organisation made a submission.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Plan Change 84 seeks to change specific provisions for land contained within the Omaha South Precinct (I528), Omaha within the Rodney Local Board area. The Precinct does contain and adjoin open space pockets of land as can be seen in Figure 1 above.

28. This plan change relates to the Rodney Local Board area only.

29. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

30. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

31. If the local board chooses to provide its views on the plan change, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview). 7,551 residents in the local board area identify as Māori, in 2018 census results.

32. The Omaha Beach Residents’ Society advised council that it consulted with the following iwi authorities when it prepared the private plan change and those iwi provided responses as outlined in Table 3 below:

Iwi authority	Organisation	Detail
Ngai Tai ki Tamaki	Ngai Tai ki Tamaki Tribal Trust	Email sent 6/10/2021, response received deferring to another Iwi.
Ngāti Maru	Ngāti Maru Runanga Trust	Email sent 6/10/2021, no response received
Ngāti Manuhiri	Ngāti Manuhiri Settlement Trust	Email sent 6/10/2021, no response received
Ngāti Tamaoho	Ngāti Tamaoho Trust	Email sent 6/10/2021, no response received
Ngāti Te Ata	Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohu	Email sent 6/10/2021, no response received
Ngāti Pāoa	Ngāti Pāoa Iwi Trust	Email sent 6/10/2021, no response received
Ngāti Pāoa	Ngāti Pāoa Trust Board	Email sent 6/10/2021, no response received
Ngātiwai	Ngātiwai Trust Board	Email sent 6/10/2021, no response received
Ngāti Whātua o Kaipara	Ngā Maunga Whakahii o Kaipara Development Trust	Email sent 6/10/2021, no response received
Ngāti Whātua Ōrākei	Ngāti Whātua Ōrākei Trust	Email sent 6/10/2021, no response received
Te Kawerau ā Maki	Te Kawerau Iwi Settlement Trust	Email sent 6/10/2021, and response received deferring to another Iwi.
Ngāti Whanaunga	Ngāti Whanaunga Incorporated	Email sent 6/10/2021, no response received
Te Rūnanga o Ngāti Whātua	Te Rūnanga o Ngāti Whātua	Email sent 6/10/2021, no response received

33. No submissions from any iwi groups have been received.

34. The hearing report will include analysis of Part 2 of the Resource Management Act 1991 which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The private plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan (2017, Independent Māori Statutory Board).

Ngā ritenga ā-pūtea

Financial implications

35. Plan change 84 does not pose any financial implications for the local board’s assets or operations.

36. Costs associated with processing the private plan change will be recovered from the applicant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Rodney Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

38. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

39. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the hearing report for plan change 84. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the Plan Change 84 request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Austin Fox - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Local board feedback on Auckland Unitary Plan Changes 78-83

File No.: CP2022/16308

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020

· amendments to the Resource Management Act 1991 requiring medium density residential standards be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the National Policy Statement on Urban Development 2020 and Resource Management Act 1991 requirements.

4. The council’s response to the National Policy Statement on Urban Development 2020 and Resource Management Act 1991 amendments are set out in plan changes 78-83 and in variations 4 and 5:

· Plan Change 78 is the council’s intensification plan change, and is the main one that implements the National Policy Statement on Urban Development 2020 and the Resource Management Act 1991 amendments

· Plan Change 79 amends the Auckland Unitary Plan transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· Plan Change 80 amends the Auckland Unitary Plan’s Regional Policy Statement to align it with the National Policy Statement on Urban Development 2020

· Plan Change 81 adds buildings to the Auckland Unitary Plan’s historic heritage schedule (Schedule 14)

· Plan Change 82 amends details in the Auckland Unitary Plan historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· Plan Change 83 adds new notable trees and corrects errors in the Auckland Unitary Plan’s schedule of notable trees (Schedule 10)

· Variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· Variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the Auckland Unitary Plan are mandatory. The council must change the Auckland Unitary Plan to implement the National Policy Statement on Urban Development 2020 and amendments to the Resource Management Act 1991. The National Policy Statement on Urban Development 2020 also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) the “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in National Policy Statement on Urban Development 2020 and Resource Management Act 1991 amendments. The council has included other ‘qualifying matters’ in Plan change 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed.

b) support or opposition for the extent of walkable catchments and related height/intensification.

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented.

d) support and opposition to special character as a qualifying matter.

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s).

f) requests to rezone and apply Medium Density Residential Standards to land in the light rail corridor which is excluded from Plan Change 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide feedback on Plan Change 78, Plan Change 79, Plan Change 80, Plan Change 81, Plan Change 82, and Plan Change 83

b) provide feedback on Variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The National Policy Statement on Urban Development 2020 (NPS-UD) and the Resource Management Act 1991 (RMA) amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairspersons (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the Plan Changes (PCs) 78-83, resulting in the approval of six plan changes and two variations to the Auckland Unitary Plan (AUP).

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and Variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c)).

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d)).

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the Medium Density Residential Standards (MDRS) that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the Medium Density Residential Standards (MDRS) required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some council-controlled organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, local Boards and council-controlled organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members.

b) access to open space for health and wellbeing.

c) safe and connected whānau and communities.

d) avoiding development in areas poorly served by infrastructure.

e) access to affordable housing options.

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering.

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao).

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae).

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas.

j) use of Māori design concepts in the development of commercial centres and in large residential developments.

k) use of mātauranga and tikanga Māori in the management of resources.

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks.

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area.

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local board areas in which changes are proposed for historic heritage or notable trees and variations	45

Ngā kaihaina

Signatories

Author

Eryn Shields - Team Leader Regional, North West and Islands

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Landowner approval and licence to occupy for a storage container at Warkworth Showgrounds

File No.: CP2022/16552

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the landowner approval application from Cowboy Challenge North Auckland for the placement of a shipping container for storage at Warkworth Showgrounds, 2 State Highway 1, Warkworth.

Whakarāpopototanga matua

Executive summary

2. The applicant, Cowboy Challenge (the club), seeks landowner approval to place a shipping container for storage of equipment at Warkworth Showgrounds, 2 State Highway 1, Warkworth.

3. The club have been using Warkworth Showgrounds for training and events for the past two years. As the club have no storage, the club’s gear is stored at members’ properties across Auckland. The storage container will enable the club to store the gear in one location in an area close to where it will be used.

4. The container will be painted a recessive colour to improve visual amenity. The club will be responsible for all maintenance of the container and around its direct vicinity.

5. Council staff support the placement of a 20-foot shipping container on a temporary basis until the Rodney Local Board Local Park Management Plan process is completed.

6. Mana whenua consultation was undertaken on 27 September 2022; allowing 20 working days to respond. The Ngāti Manuhiri Settlement Trust responded and were supportive of the proposal.

7. A licence to occupy is proposed to formalise the occupation under section 53(1)(f) of the Reserves Act for a temporary occupation for a term of one year (minus one day). The club will be required to remove the container or reapply for landowner approval following expiry of the licence.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the landowner approval application from the Cowboy Challenge North Auckland for the placement of a shipping container at Warkworth Showgrounds, 2 State Highway 1, Warkworth

b) approve the granting of a licence to occupy, comprising an area of approximately 15 square metres, to Cowboy Challenge North Auckland for the container area on Warkworth Showgrounds for one year (minus one day).

Horopaki

Context

Container proposal

8. Cowboy Challenge North Auckland have proposed to locate a 20-foot container (6 metres long x 2.4 metres wide), in the area marked in Attachment A (to the agenda report) of Warkworth Showgrounds, to store their equipment which includes poles, drums, obstacles, chairs and gazebos.

9. The club will prepare the site by levelling the ground and placing gravel under the proposed container. They will also put in a short metal track just off the existing gravel driveway for all weather vehicle access.

10. The club are proposing to rent the container from a local supplier in Warkworth. It will be in new condition and painted a recessive colour to blend in with the surrounding trees.

11. The container will be delivered to site using the rodeo arena gate entrance.

12. The container will be unpowered and will not be permitted to store any hazardous chemicals.

13. The Cowboy Challenge will be responsible for all maintenance of the container and the area directly surrounding the container, including the removal of any graffiti and weeds.

14. The removal of the container and re-instatement of the land and surrounds is required when the licence expires.

Alternative options

15. Currently the club is storing their equipment at various private properties around Auckland (some as far as Takanini) as the club do not have storage capacity at any one location. Consequently, each event that the club holds involves a great deal of mileage, organisation and labour (much of the equipment is heavy and/or bulky).

16. If the landowner approval is not granted the club would continue distributing equipment across the membership and transporting it to the event location (often weekly).

17. The club have advised that that they have spoken to the Mahurangi Sports Collective and Warkworth A&P about co-locating storage at existing facilities within the showgrounds. They have been told that buildings are already in full use and the club’s large items would require too much space.

18. The club would also still be required to move their equipment across the showgrounds, which requires significant labour and time. The Warkworth A&P also requires that existing clubs that currently use their storage space remove everything when the A&P Show is held. This would require having to distribute equipment across the club’s residences, then collect it back again afterwards.

Cowboy Challenge North Auckland

19. Cowboy Challenge is an equestrian sport where the horse and rider navigate obstacles and challenges either in an arena or on open ground. The club cater for all levels of rider, and offer a variety of events, both competitive and non-competitive.

20. For the past two years the club have been using the showgrounds on a weekly basis. The club have relationships with the Warkworth Rodeo Club, the Warkworth Pony Club and Warkworth A&P. They are also members of the Mahurangi Sports Collective. The site location of the container was suggested by the Rodeo Club.

21. The club currently do not have a home base and have been ‘floating’ between different venues around north Auckland, each time having to dismantle their trailer and other bulky equipment. They would like to make Warkworth Showgrounds their permanent base.

22. The club has received a letter of support from the Mahurangi Sport and Recreational Collective Incorporated regarding the location of the container within the showgrounds.

Warkworth Showgrounds

23. Warkworth Showgrounds is a large multi-purpose sport and event facility located to the north of Warkworth.

24. The container is proposed to be located on an area legally described as Section 1 SO 509338, held in fee simple by Auckland Council as classified local purpose (community buildings and showgrounds) and subject to the Reserves Act 1977.

25. The proposed site, next to the rodeo grounds, was selected by the club for practicality and suitability for:

1) Proximity to the arena

· Easier transport of equipment that is bulky and heavy, to and from arena (often on a weekly basis

· Existing vehicle access and ease of delivery and siting of container.

2) Least disturbance to grounds and area

· Land is flat and clear of trees or structures.

26. There are no known archaeological sites within the reserve.

Licence to occupy

27. A licence to occupy is proposed to formalise the occupancy for the new container because the duration is longer than six months.

28. Staff are recommending that council grants approval under section 53(1)(f) of the Reserves Act for a temporary occupation for a term of less than one year. The club will be required to reapply next year when the Rodney Local Board Local Parks Management Plan should have been adopted and there is more certainty around the future use of the rodeo arena. In the meantime, the club can also investigate alternative storage solutions before they need to reapply.

29. Public notification is not a requirement for this type of temporary occupation agreement under the Reserves Act. However, iwi consultation and subsequent local board approval is required.

Tātaritanga me ngā tohutohu

Analysis and advice

Rodney Local Parks Management Plan

30. The showgrounds are currently managed in line with the Warkworth Showgrounds Reserve Management Plan 2004. However, this will be superseded by the Rodney Local Parks Management Plan (RLPMP) which council has recently undertaken consultation on.

31. A hearings process was undertaken in November of this year to listen to submissions on the draft RLPMP. The commissioners are reviewing the plan and will propose any amendments for the Rodney Local Board’s consideration early next year. The commissioners listened to a number of submissions regarding equestrian and rodeo activities.

32. Until the final management plan is adopted (expected around March/April 2023), there is uncertainty around the future use of the arena area of the showgrounds any decisions about a long-term lease or licence to the club should not be made until after the outcomes and formal adoption of the Rodney Local Parks Management Plan have been finalised.

33. In the draft RLPMP, the rodeo area that the container is proposed for is outside the Managed Focus Areas proposed for ‘organised sport and recreation’ and ‘protection of the natural environment’.

34. Cowboy Challenge is considered a rural activity which will aid in the ‘community's vision for the showgrounds to profile rural entertainment to help Warkworth retain its local and rural character as it grows,’ as referred to in the Warkworth Structure Plan 2019.

35. Management intentions that relate to the proposed activity within the Warkworth Showgrounds include:

· managing Warkworth Showgrounds as a multi-purpose sport and event facility

· all leases/licences being in accordance with the Memorandum of Encumbrance between the council and the Warkworth Agricultural and Pastoral Society.

36. The proposal will not affect the Warkworth A&P Show’s exclusive use of the showgrounds, during the week of the show.

37. The proposal is considered to align with the draft RLPMP – section 11.2: Buildings.

· there is not any existing facility that the club could use for storage

· the container will be located next to the rodeo which is already highly modified for the rodeo

· the container will be painted a recessive colour to blend in with the surrounding trees

· the occupation is considered for one year.

Assessment of the landowner approval application

38. Parks and Community Facilities are aiming to reduce the incremental increase of shipping containers and structures in parks. However, containers used as a temporary storage facility are a pragmatic and affordable solution for storage of equipment which facilitates activity and increased participation.

39. Negative impacts of the container, such as loss of amenity, can be improved by painting the container a recessive colour. Anti-vandalism topcoat will also be required to discourage graffiti.

40. The location is out of sight from the walkway and is an area not easily accessed by the public.

41. The area proposed for the container is already highly modified with improvements for the rodeo arena and there is an existing container located nearby.

42. The temporary approval would enable the group to investigate alternative options for storage and for any uncertainty regarding the use of the Warkworth Showgrounds to be resolved by progress of the RLPMP.

43. At the end of the one-year period, the group will be required to either apply for a time extension for the shipping container or provide the council with a plan for a more permanent storage solution. 

Staff recommendation

44. The land use advisor supports approving the landowner approval application from the Cowboy Challenge North Auckland to locate a container at Warkworth Showgrounds for less than one year.

45. The reasons for the land use advisor supporting the application are as follows:

· the container will enable the club to store equipment in one location for events and training

· the effects of the proposal can be mitigated by the conditions placed on the landowner approval

· council’s internal staff have been consulted and support the proposal, provided that it is only for a temporary occupation.

46. If the Rodney Local Board does not support the recommendation, staff will inform the club of the local board’s preference and the application will be declined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47. The proposal does not introduce any new source of emissions and therefore has no impact on greenhouse gas emissions. The container is to be placed onsite temporarily and therefore will not have long term impacts on the land.

48. Having storage in one location close to where it will be utilised will reduce travel demand as the club’s gear is currently stored at various locations across Auckland.

49. Climate change is unlikely to impact the proposed container site as the area is located outside of flood-sensitive or coastal inundation zones.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The listed internal council specialists were contacted in relation to the application. All specialists have reviewed the proposed application and a summary of the feedback is noted in the table below:

Table 1: Summary of specialists’ feedback

Department	Feedback
Parks and Places Specialist	Supportive of the proposal but only as a temporary occupation given the Local Parks Management Plan has not yet been formalised.
Facilities Manager	Supportive of the proposal provided there is a pre-installation and reinstatement inspection. Has requested that the container be installed further down the driveway from the current location and will give final approval of location at pre-installation meeting. Has requested that the club be responsible for all maintenance around the container (i.e., weeding and graffiti removal). Has requested that no toxic materials be stored within the container.
Sport and Recreation Lead	Is supportive of the proposal as an interim measure until the Local Parks Management Plan is finalised. Believes that containers are a pragmatic and affordable solution for storage of equipment which can facilitate the activity and increase participation, delivering benefits to the community.
Senior Sports Park Maintenance Coordinator	Does not oppose as a temporary occupation.
Service and Asset Planning Specialist	Has recommended that at this stage of the RLPMP deliberations process, it would be preferrable to wait until the plan is adopted before any lease discussions or decisions commence.
Community Lease Specialist	Recommended that no decision on long term occupation is made until the Local Parks Management Plan is adopted.
Principal Contaminated Land Specialist	Has reviewed the proposal and confirmed the location is outside of the closed landfill site. There are no known contamination issues in the area proposed for the container.

51. The proposed new licence to occupy has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The Rodney Local Board were contacted for feedback on the application on 3 November 2022 and requested the decision be made at the next local board business meeting.

53. The application is consistent with and supports the Rodney Local Board plan 2017 Outcome 4: ‘Our communities are resilient and have access to what they need’. Allowing storage space will enable the club to maximise participation and provide activation of the space.

54. The proposed container for storage will enable the more efficient running of the club’s activities during events and allow all materials to be stored securely.

55. The proposed landowner approval and lease for additional premises will benefit the local community in enabling initiatives that promote horsemanship and the rural character of Warkworth to its surrounding communities and to encourage participation.

Tauākī whakaaweawe Māori

Māori impact statement

56. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. 

57. There are no sites of value or significance to mana whenua or Cultural Heritage Inventory sites identified in the Auckland Unitary Plan - Operative in Part in relation to the application.

58. Mana whenua consultation was undertaken on 27 September 2022 and involved formal, written correspondence detailing information on the proposed landowner approval and licence to occupy. This was forwarded to iwi groups allowing 20 working days to respond.

59. Responses were received from Ngāti Manuhiri Settlement Trust and Te Kawerau Iwi Tiaki Trust. Te Kawerau deferred to Ngāti Manuhiri. Ngāti Manuhiri supported that the container will not be powered and that no hazardous chemicals would be stored within the container. They requested that the club should maintain the weeds using environmentally friendly products.

60. Parks and Community Facilities are committed to meeting Māori aspirations and deliver on both council’s statutory obligations and relationship commitments to Māori. The storage container will enable the club to base themselves at Warkworth Showgrounds which will increase participation for local Māori which will support the aspirations of ‘The community is active and healthy’ and ‘Accessible activities for recreation and wellbeing for tamariki and rangatahi (family and friends)’.

Ngā ritenga ā-pūtea

Financial implications

61. All costs relating to the landowner approval and preparation of the licence to occupy are borne by Parks and Community Facilities.

62. All ongoing maintenance of the licenced area including any reinstatement required after placement and during delivery will be managed by the applicant. There are no financial operational implications for the Rodney Local Board over and above the existing maintenance requirements of the reserve.

63. Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the financial implications for the proposed landowner approval and licence to occupy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. It is recommended that the local board approve the application, as the storage space will provide activation benefits to the park as listed in paragraphs 20 and 27. The risks and mitigations for approving the application are shown in table 2 below.

65. The risks and mitigations for approving the application are shown in table 2 below.

Table 1. Identified risks of approving the application

Risk	Mitigation	Risk rating
Visual impact – industrial appearance, vandalism, un-tidy	The container will be painted a recessive colour. The club will be responsible for all maintenance and graffiti removal. Conditions will be included in the landowner approval and licence to occupy requiring this. The approval is for a limited timeframe.	Low
Damage to turf/assets	The group will be required to meet with the facilities manager to confirm the date of installation. Any reinstatement required will be at the expense of the club.	Low
Other codes may see the container and request container for their equipment storage	There have been no landowner approval applications from any other applicants at this park. If this does occur, in the first instance they will be directed to the applicant to discuss sharing space. Any application will be assessed on its merits.	Low

Ngā koringa ā-muri

Next steps

66. Subject to the Rodney Local Board’s approval, a decision will be communicated to the group with a formal landowner approval letter. Conditions will be placed in the landowner approval regarding (but not limited to): 

· a licence to occupy for one year

· the container is to be painted a visually recessive colour to visually mitigate amenity affects

· on-going maintenance of the container and graffiti removal

· safety requirements such as a spotter during container placement

· no storage of hazardous chemicals

· any damage to the park during delivery or after removal shall be reinstated.

67. Staff will engage with Cowboy Challenge North Auckland to finalise the licence to occupy agreement and subsequent documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed container location	59

Ngā kaihaina

Signatories

Author

Glenn Riddell - Land Use Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Auckland Council’s Performance Report: Rodney Local Board for quarter one 2022/2023

File No.: CP2022/16412

Te take mō te pūrongo

Purpose of the report

1. To receive financial and non-financial performance report for quarter one of the 2022/2023 financial year, 1 July – 30 September 2022.

2. To approve the allocation of film revenue to the Rodney Local Board 2022/2023 Customer and Community Services Work Programme.

3. To note the correction to the budget reallocation amount from work programme line 395 Local Civic Events Fund resolved on at the September business meeting of the Rodney local board

Whakarāpopototanga matua

Executive summary

4. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2022/2023 work programme.

5. The key activity updates from this period are:

· ID 1498 Warkworth Town Centre Enhancement Plan

· ID1499 Compliance Programme

· ID 335 Operational Grant for Kumeū Arts Centre

· ID 23772 Riverhead War Memorial Park – optimise play space, renew carpark and minor assets

· ID 30606 Helensville River Walkway – renew viewing platform, wharf structure and deliver walkways improvements

· ID 1327 Wellsford Centennial Master Plan

· ID 3477 Community emergency resilience programme – Rodney

· ID 2459 Rainbows End Reserve – repair jetty and piles.

6. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID30619 Rodney Town Centre Revitalisation implementation centre plan stage 2 – Warkworth. This project is being unbundled to progress the renewal components. Once the Warkworth Town Centre Plan is adopted by the local board the upgrade components will progress.

· ID30136 Dida Park Drive, Huapai – develop new neighbourhood park. Project name and scope change is being drafted for approval.

7. The financial performance report compared to budget 2022/2023 is attached as Attachment B to the agenda report.

8. In the three months ended 30 September 2022, operating expenditure of $3.3 million is 14 percent below budget and operating revenue of $186,000 is 70 percent above budget. Capital expenditure of $2.3 million is 28 percent above budget, with the majority being on the local renewals programme.

9. Additionally, the local board accrued film revenue of $16,456 in financial year 2021/22 through Tātaki Auckland Unlimited. This revenue now needs to be allocated for delivery within the 2022/2023 financial year.

10. At its 21 September business meeting the local board approved the reallocation of $10,000 from the Local Civic Events Fund line item 395 (resolution RD/2022/132) to enhancing engagement with the community on the Rodney Local Board Plan 2023. This amount to be reallocated was incorrectly stated as $10,000 when it should have been $9,000. This budget of $9,000 can be found as a standalone operational budget line "Local Board Plan engagement" in the financial appendix in Attachment B.

11. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the financial and non-financial performance report for quarter one of the 2022/2023 financial year, 1 July – 30 September 2022

b) approve the reallocation of $16,456 from the Tātaki Auckland Unlimited film revenue to work programme line 30606 Helensville River Walkway – renew viewing platform, wharf structure and deliver walkway improvements

c) note the correct budget amount from the Local Civic Events Fund line item 395 of $9,000 to be reallocated to enhancing engagement with the community on the Rodney Local Board Plan 2023.

Horopaki

Context

· The Rodney Local Board has an approved 2022/2023 work programme (Attachment A to the agenda report) for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management.

12. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

13. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Film revenue allocation

14. Annually the local board receives film revenue from filming permit fees charged by Tātaki Auckland Unlimited. All local boards receive a portion of this income to allocate within their annual work programmes.

15. In financial year 2021/2022, the Rodney Local Board accrued film revenue of $16,456 from Tātaki Auckland Unlimited. In order to access this revenue, the local board is required to allocate it within their 2022/2023 work programme. Staff provided recommendations on where this additional funding could be best used and the local board agreed to the proposal of allocating this income to weed control along the river banks and railway land in Helensville.

Reallocation budget figure correction

16. At its 21 September business meeting the local board approved the reallocation of $10,000 from the Local Civic Events Fund line item 395 (resolution RD/2022/132) to enhancing engagement with the community on the Rodney Local Board Plan 2023. Staff have identified an error with the budget amount which was incorrectly stated, the correct amount is $9,000.

17. Staff are requesting the local board to note the correction within the work programme line 395.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

18. The graph below identifies work programme activity by RAG status (that is red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

19. To complete the snapshot, and in addition to a RAG status, information on activity status is also collected for each quarter to show the stage of the activity. The graph below shows the activity status of activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

20. Key achievements in the delivery of the local board work programmes for quarter one include:

i) ID1498 Warkworth Town Centre Enhancement Plan: The Warkworth Town Centre Plan is a 12-month project that has reached the halfway mark. A substantial amount of community engagement has been undertaken with input from a wide cross section of the community including groups that do not normally get involved. Some of the engagement methods used include: ‘Workshops in a Box’, a ‘Festival of Ideas’, focus groups and internal staff workshops held with subject matter experts. This information is now being analysed by the urban design team and will help inform the final plan. It is expected that an initial draft will be available for local board input in quarter two.

ii) ID1499 Compliance Programme: The compliance wardens have been increasingly proactive in the freedom camping area in the last quarter. They have been identifying likely summer hot spots as they anticipate freedom camping issues will dominate their spring and summer patrols. In quarter one the wardens conducted a total number of 1112 visits/patrols. In addition to freedom camping, these patrols covered issues such as signage obstruction, dotterel patrols, sediment control, kauri die-back, illegal rubbish dumping and dogs on beaches.

iii) ID 385 Operational grant for Kumeū Arts Centre: the 2022/2023 funding agreement for the Kumeū Arts Centre has been administered. In quarter one, the arts centre delivered 117 programmes and sessions attended by 3135 visitors. The Community Hub event, Matariki Whānau Day, was celebrated and included workshops for children planting seedlings and a woven star activity to add to the Matariki Installation in the Pod gallery, as well as market stalls by local creatives. A mural for the people, with faces of the community, was opened alongside young artist Jesse Smith’s first solo exhibition. New classes for pre-schoolers commenced.

iv) ID 23772 Riverhead War Memorial Park – optimise play space, renew carpark and minor assets: The renewed carpark is now open for public use. Construction to renew the play space and improve the walkways in front of the pavilion building are progressing. Next steps are to commence works at the northern sector of the park around the Riverhead Community Courts Club.

v) ID 30606 Helensville River Walkway – renew viewing platform, wharf structure and deliver walkways improvements: Remedial works to the viewing platform and wharf that includes lighting, timber repairs and repaint have commenced. New lighting on the viewing deck was installed. A prestart meeting was held for vegetation clearance and pest trees removal at the northern end of the river walkway for the proposed revegetation planting. Physical works and vegetation clearing works will commence once the KiwiRail access permit is obtained.

vi) ID 1327 Wellsford Centennial Master Plan: The draft masterplan was approved by the local board for public consultation on 21 September 2022. Public consultation will occur in quarter two.

vii) ID 3477 Community Emergency Resilience Programme – Rodney: The Kumeū Emergency Response Plan is being developed in response to the severe flooding experienced in Kumeū/Huapai last year. It is being led by a community engagement specialist who is working closely with the local community and with Auckland Council Emergency management teams. It is progressing well and is expected to be finished in quarter two.

viii) ID 2459 Rainbows End Reserve – repair jetty and piles: The final consultant report with recommendations has been reviewed and approved. A statement of works for design and monitoring was issued to the consultant to review and provide an estimate. The design drawings and review/approval is expected to be completed by end of December 2022 with completion expected at the end of the financial year.

Activities on hold

21. The following work programme activities have been identified by operating departments as on hold:

· ID 31411 Waterloo Reserve Milldale – develop new suburb park. This is a financial contribution to the developer led work at Waterloo Reserve, timeframe for the transaction yet to be confirmed

· ID 30623 Shoesmith Hall – refurbish facility. This project is on hold until the future and further progress of this site is known

· ID 36673 Rautawhiri Park – renew playspace and open space assets. This project is in initiate phase with works being scoped and consenting being identified.

· ID24230 Point Wells Recreation Reserve – renew accessway and associated assets. This project will be delivered in the next financial year in conjunction with other Rodney area carpark renewals

· ID 26249 Goodall Reserve – renew skate park and minor assets. Initial scoping has commenced

· ID 2471 Whangateau Harbour Omaha Estuary investigate and renew coastal assets. This project is on hold pending scope clarification and budget rephasing due to the Shoreline Adaptation Planning process

· ID29318 Warkworth, 14 Baxter Street – remediate carpark stage 2. This site is currently shortlisted as a proposed asset for sale and pending a decision from the Governing Body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Rodney Local Board of the performance for quarter one of 2022/2023 from first 1 July to 30 September 2022.

26. The allocation of film revenue within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2022/2023.

27. The re-allocation of Civic Events Fund budget supports enhanced engagement during the development of the Rodney Local Board Plan 2023.

Tauākī whakaaweawe Māori

Māori impact statement

27. The local board’s work programme contains a number of activities aimed at delivering on Māori outcomes for the 2022/2023 financial year.

28. Highlights for the quarter one reporting period on activities with a direct Māori outcome focus are outlined below:

· Rodney's libraries continue to incorporate Te Reo Māori and Te Ao Māori across programmes and events, including a language learning component in children and youth programmes, and staff using greetings when welcoming customers.

· All libraries participated in Matariki and Te Wiki o Te Reo Māori. Mahurangi East Library’s popular, beginners, weekly te reo Māori classes have continued and Kumeū Library has bi-lingual signage throughout public spaces including equipment, furniture and displays. Two highlights include the hosting of renowned artist Rā Gossage (Ngāti Wai, Ngāti Ruahine) at Wellsford Library for a Matariki Kōwhaiwhai workshop, allowing people to both view some of Rā’s extraordinary art and participate in a creation of their own and Mahurangi East Library hosted a family whakanui evening partnering with Mahurangi College.

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable the Rodney Local Board to monitor the organisation’s progress and performance in delivering their 2022/2023 work programmes.

30. Allocation of funding of the film revenue is regarded as a prudent step for the local board to take in order to optimise the locally driven initiatives (LDI) opex budget for the 2022/2023 financial year.

31. Should the local board choose not to support the allocation of film revenue, additional conversations will take place to determine where to allocate this revenue and will be presented to the local board at the next business meeting.

Financial Performance

32. For the three months ended 30 September 2022:

· operating expenditure overall is $3.3 million, 14 per cent below budget. Asset Based Services (ABS) operating expenditure is below budget by $314,000, and Locally Driven Initiatives (LDI) operational projects are $47,000 below budget

· operating revenue is $186,000 and 70 per cent above budget

· capital expenditure of $2.3 million is 28 per cent or $514,000 above budget. $1.8 million was investment in renewal of local assets, which was ahead of budget.

33. The complete Rodney Local Board financial performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update following the end of quarter two, December 2022.

37. The film revenue will be allocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

38. A correction to the budget figure will be made to correct the error made to work programme line 395.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Rodney Local Board work programme 2022/2023 (Under Separate Cover)
b ⇩	Rodney quarterly performance report Q1 financial year 23	69

Ngā kaihaina

Signatories

Author	Robyn Joynes - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Appointment of local board members to Kaipara Moana Remediation Joint Committee and Te Poari o Kaipātiki ki Kaipara

File No.: CP2022/16174

Te take mō te pūrongo

Purpose of the report

1. To appoint local board members to the Kaipara Moana Remediation Joint Committee and to Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board) in the Rodney Local Board area.

Whakarāpopototanga matua

Executive summary

2. The beginning of the new electoral term and establishment of the new local board for the 2022-2025 triennium generates the need for new local board member appointments.

3. This report discusses the Kaipara Moana Remediation Joint Committee and a co-governance board, Te Poari o Kaipātiki ki Kaipara.

4. The local board is asked to appoint persons for those entities for the 2022-2025 triennium.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) appoint a local board member to the Kaipara Moana Remediation Joint Committee for the 2022-2025 triennium

b) appoint two local board members or persons to Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board) for the 2022-2025 triennium.

Horopaki

Context

5. At the commencement of each triennium, the Governing Body and local boards recommend appointments to external organisations such as the Kaipara Moana Remediation Joint Committee and Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board).

6. For the Kaipara Moana Remediation Joint Committee, as local board representatives, the nominated members represent the local board as part of the Auckland Council governance structure, rather than acting in a personal capacity.

7. In the case of Te Poari o Kaipātiki ki Kaipara, the members are appointed to an independent statutory board which functions as the administering body over Kaipātiki reserve under the Reserves Act 1977. Rodney Local Board members are appointed to Te Poari o Kaipātiki ki Kaipara and then carry out the independent functions of that board.

8. Local board member representatives will provide regular updates at local board business meetings to keep the local board informed of their activities unless good reasons exist for confidentiality.

9. It is suggested that the following general criteria be considered when appointing members to the Kaipara Moana Remediation Joint Committee and Te Poari o Kaipātiki ki Kaipara:

· a strong interest in and commitment to the key principles that underpin the co-governance relationship, being a relationship of partnership with its foundations in Te Tiriti o Waitangi/the Treaty of Waitangi

· a track record or commitment to managing whenua consistent with mana whenua values

· a good understanding of the local communities surrounding the land/moana

· a good understanding of Tikanga Māori and traditions linked to the land/moana

· promoting continuity in the boards of each entity

· for the Kaipara Moana Remediation Joint Committee, a strong interest in advancing environmental values in rural areas.

10. In making decisions about these appointments, it is suggested that local boards are mindful of:

· the local board member’s availability

· any conflict of interests, including whether the local board provides funding to the entity

· whether the work of the organisation fits with the local board’s objectives and priorities

· the historical relationship between the organisation and the local board.

11. Members are delegated to participate in the external organisations in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed, unless the process for appointment of the organisation in question provides otherwise.

12. Local board members may be part of any organisation in their private capacity and are encouraged to disclose memberships of external organisations in the conflict of interest register.

Tātaritanga me ngā tohutohu

Analysis and advice

Kaipara Moana Remediation Joint Committee

13. The Kaipara Moana Remediation Programme was established on 9 October 2020 with the signing of a memorandum of understanding between Kaipara mana whenua (collectively known as Kaipara Uri), Northland Regional Council (NRC), Auckland Council, and the Minister for the Environment.

14. The remediation programme aims to reduce sediment (eroded soil) flowing into Kaipara Moana (Kaipara Harbour) as the first step to restore the mauri and environmental health of the harbour and its catchment. It will receive $100 million of Crown grant funding over its first six to eight years of operation, to be matched by $80 million from landowners and other sources, and $10 million each from the NRC and Auckland Council.

15. Governance for the programme is provided by the Kaipara Moana Remediation Joint Committee (Joint Committee), which is established under the Local Government Act 2002 (Schedule 7, clause 30) by the governing bodies of Auckland Council and the NRC, in partnership with Kaipara Uri. Purposes of the Joint Committee include (see also Attachment A to the agenda report, Terms of Reference):

a) providing stewardship and governance over the expenditure of the Crown Grant and council funding, as well as contributions from land-owners.

b) commissioning and approving remediation budgets and work-plans for the Kaipara Moana Remediation programme.

c) assisting councils and Kaipara Uri in any consideration of funding arrangements with the Crown and other parties as may be required.

16. Auckland Council may appoint three elected members to the 12-member Joint Committee. The remainder of the board is comprised of three NRC members and six Kaipara Uri members. The Joint Committee adopts its own meeting schedule. For 2023 it is anticipated business meetings will be held every two months with a workshop in the intervening month.

17. On 17 November 2022 the Governing Body appointed Councillor Greg Sayers and Councillor Kerrin Leoni to the Joint Committee and delegated to the Rodney Local Board the appointment of a third member (GB/2022/114). The third member must be an elected member.

Te Poari o Kaipatiki ki Kaipara (Parakai Recreation Reserve Board)

18. The Ngāti Whātua o Kaipara Claims Settlement Act 2013 (the Act) came into force in June 2013. Under that Act the administration of Kaipātiki (formerly the Parakai Recreation Reserve) is carried out by Te Poari o Kaipātiki ki Kaipara (officially known in the legislation as the Parakai Recreation Reserve Board). Te Poari o Kaipātiki ki Kaipara is a co-governance entity established by the Act and that serves as the administering body of Kaipātiki reserve under the Reserves Act 1977. The Kaipātiki reserve includes the Parakai Springs, a geothermal pool complex (managed by a private lessee Parakai Springs Complex Limited) and various accommodation offerings.

19. The board consists of six members, half of whom are appointed by the Auckland Council. The Auckland Council may appoint elected members or such other persons as considered appropriate. The previous Auckland Council appointed members are Brenda Steele (as a community member appointed by the Rodney Local Board and being a former Rodney Local Board member), Phelan Pirrie (Rodney Local Board member), and Councillor Greg Sayers (appointed by the Governing Body). The Ngāti Whātua o Kaipara appointed members have been Jane Sherard (Chairperson), Tracy Davis and Trisya Hemana.

20. The term of the previous Auckland Council appointments ended on 12 November 2022 (Governing Body appointed member, see GB/2019/118) and 20 November (Rodney Local Board appointed members, RD/2019/144).

21. Appointments are for three years and will commence the date appointments are made by the Governing Body and Rodney Local Board.

22. At its meeting of 17 November 2022 the Governing Body decided to follow the same composition as the previous term by appointing a councillor from the Governing Body (Rodney Ward) to Te Poari o Kaipātiki ki Kaipara and confirming the delegation to the Rodney Local Board to make the additional two appointments (GB/2022/113). This composition reflects the fact that Kaipātiki is an important reserve locally.

23. The Rodney Local Board is asked to nominate two members to Te Poari o Kaipātiki ki Kaipara.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. These appointments are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions’ implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Council has strong relationships with mana whenua of Kaipara Moana and its co-governing partner in Te Poari o Kaipātiki ki Kaipara. The co-governance entity itself is independent to the council and connects with other parts of the council group as required.

26. For the Kaipara Moana Remediation Programme, Auckland Council has an interest in supporting good environmental outcomes for water quality in rural and marine areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. One of the functions of local boards is to communicate with community organisations within their areas. Local board members often attend meetings of community organisations to facilitate that communication.

28. Where an appointment is delegated to local board members this reflects council’s shared decision-making model and provides a useful bridge between local communities and the work of the co-governance entity.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Auckland Council has strong relationships with the mana whenua of Kaipara Moana and with its co-governing partner within Te Poari o Kaipātiki ki Kaipara. Te Poari o Kaipātiki ki Kaipara is independent to the council and connects with other parts of the council group as required.

30. Kaipara mana whenua have a long-standing interest as kaitiaki to remediate and protect Kaipara Moana and its catchment. The Kaipara Moana Remediation Programme was jointly developed by mana whenua and councils and has received significant Crown funding on that basis. Kaipara mana whenua are also landowners and many work in rural industries that depend on the health and well-being of the moana and its catchment.

Ngā ritenga ā-pūtea

Financial implications

31. There are no additional financial implications attached to the making of this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. No particular risks have been identified.

Ngā koringa ā-muri

Next steps

33. These appointments need to be made immediately due to upcoming meetings of the respective entities.

34. Staff will enable any appointment in terms of the governing legislation or agreements as the case may be.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kaipara Moana Remediation Joint Committee - Terms of Reference	81

Ngā kaihaina

Signatories

Authors

John Hutton - Manager Treaty Settlements

Dominic Wilson - Head of Co-governance

Authorisers

Lesley Jenkins - Local Area Manager

Phil Wilson - Director, Governance & CCO Partnerships

Rodney Local Board

07 December 2022

Community hall fees and charges variation delegation

File No.: CP2022/16135

Te take mō te pūrongo

Purpose of the report

1. To delegate any decisions needed on the waiver or adjustment of fees for the community halls in the Rodney Local Board area to a local board member for the 2022-2025 electoral term.

Whakarāpopototanga matua

Executive summary

2. To enable effective and efficient decision-making, the Governing Body and local boards delegate some responsibilities to individual local board members or staff.

3. In June 2022 the Rodney Local Board allocated $7,500 within its work programme towards subsidising the venue hire cost of council-managed halls and centres for qualifying community organisations in Rodney (work programme ID 454: Hire Fee Subsidy Rodney).

4. This fund is intended to support not-for-profit community groups who find the standard venue hire costs for council-managed halls and centres a barrier to using council facilities.

5. This report seeks to delegate the decision-making for the Rodney Rural Hall Hire Fee Subsidy to a local board member for the 2022-2025 electoral term.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) delegate the decision-making for the Rodney rural hall hire fee subsidy applications to a local board member for the 2022-2025 electoral term.

Horopaki

Context

6. Decision-making within Auckland Council is shared between the Governing Body and local boards. Local boards have made a general delegation to the chief executive of all of their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The chief executive has in turn delegated those responsibilities, duties and powers to staff.

7. The exercise of those responsibilities, duties and powers is subject to a set of delegation protocols. These protocols provide a set of expectations and directions to staff and require a number of actions that are relevant to all local activities. These delegations help Auckland Council to operate efficiently and effectively.

8. In some cases, delegations are given to a local board member, usually due to short timeframes constrained by operational requirements, customer expectations and deadlines set by statute. Having a delegation in place to a local board member helps to ensure that council can continue to undertake its normal business practices without undue delays.

Hire fee subsidy

9. In June 2022, the Rodney Local Board approved a 2022/2023 Customer and Community Services work programme (resolution RD/2022/79). As part of this work programme, $7,500 was allocated for financial year 2022/2023 and in principle for financial year 2023/2024 towards subsidising the venue hire cost of council-managed halls and centres in Rodney (work programme ID 454: Hire Fee Subsidy Rodney).

10. This fund is intended to support not-for-profit community groups who find the standard venue hire costs for council-managed halls and centres prohibitive and a barrier to using these council facilities.

11. Not-for-profit groups are already entitled to a 50 per cent reduction of the hire fee, and this subsidy enables the discount to be further increased or waived altogether.

12. The fund applies to the eight rural halls that are council-managed: Kaukapakapa Memorial Hall, Te Hana, South Head, Wainui, Helensville War Memorial, Waimauku War Memorial, Warkworth Masonic, and Shoesmith Hall.

13. The decisions on the waiver or adjustment of fees charged to groups sits with the full Rodney Local Board. However, this creates a delay in the process from when the application is first received to when the approval is provided, which could be streamlined by delegating authority to approve the subsidy applications to an elected member.

14. It is proposed that the local board delegates the decision-making for the Rodney Rural Halls Hire Fee Subsidy applications to an elected member to increase the timeliness of decisions.

15. The local board would receive an update on the application outcomes as part of the work programme reporting process.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Rural halls are important gathering places in our community. The Rodney Hire Fee Subsidy provides a valuable opportunity for not-for-profit groups to access additional support with the venue hire cost of their community events, and to support usage of our community hall network.

17. Steps have been taken by council staff to raise awareness of the additional subsidy (such as local newsletter/e-news articles, communication of the council website and booking form, and promotion on Facebook), and members are also encouraged to raise awareness of this fund within their communities.

18. There is also an opportunity to streamline the process for confirming the subsidy allocations, and staff believe that delegating the decision-making authority to an elected member will have a positive impact on the timeliness of the process, and on user experience.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. This report recommends the appointment of a local board member to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report seeks to appoint a local board member to perform particular functions.

22. Any local board member who is appointed should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

24. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. If the Rodney Local Board chooses not to delegate the decision-making for the Rodney rural halls hire fee subsidy applications, the decision making will continue to sit with the local board, and reports will be presented at the monthly business meetings. This will continue to cause a delay in the process of confirming the outcome to the applicant, potentially by up to six weeks. In cases where bookings are made at shorter notice this could require a decision under urgency or could lead to a decision not being made in time for the booking.

26. This lengthier process can cause undue pressure on staff, unnecessary delays for the applicant, and pose a risk of reputational damage to the local board.

Ngā koringa ā-muri

Next steps

27. Staff acting in accordance with the Local Board Delegation Protocols will engage with the appointed local board member on any Rodney Rural Halls Hire Fee Subsidy applications as they are received and seek a decision.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Robyn Joynes - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Rodney Local Board

07 December 2022

Annual Budget 2023/2024 - feedback on regional topic for consultation

File No.: CP2022/16869

Te take mō te pūrongo

Purpose of the report

1. To seek input on the proposed regional consultation content for the Annual Budget 2023/2024 from the local board.

2. To recommend an additional meeting between 7 and 9 February (to approve local consultation content and a local engagement event).

Whakarāpopototanga matua

Executive summary

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2023/2024 consultation. This is planned to take place from late February to late March 2023.

4. This report seeks the views of the local board on priority regional topics that will be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.

5. The Governing Body will agree regional consultation items on 15 December 2022. Local boards will be asked to approve local consultation content (that is, content relating to the proposed local board agreements) between 7 and 9 February 2023.

6. The local consultation content will then be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body in February 2023.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024

b) whakarite / provide feedback on proposed changes to fees and charges in Active Communities – bookable spaces including on the following:

i) the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii) the proposed discount framework across Auckland for:

A) a consistent peak / off-peak discount

B) a consistent discount for regular hirers vs. casual hirers

C) a standardised community outcomes discount with criteria guided by relevant local boards

c) whakaae / approve an additional meeting between 7 and 9 February 2023 to approve local consultation content for the Annual Budget 2023/2024 if required.

Horopaki

Context

7. Auckland Council is required to adopt a 10-year budget every three years and an annual budget in the intervening years.

8. Each year, every local board makes an agreement with the Governing Body for the delivery and funding of services in the local area. These local board agreements are included in both the 10-year budget and each annual budget.

9. Auckland Council is required to consult the public on the annual budget (or 10-year budget every three years). The consultation content consists of regional content decided by the Governing Body and local content decided by each local board.

10. Before the regional consultation content is decided by the Governing Body, local boards have the opportunity to provide their input.

11. The local consultation content relating to each local board agreement must be included in the consultation document.

12. Public consultation on the Annual Budget 2023/2024 is planned to take place from late February to late March 2023.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction) and written.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board is asked to provide feedback on potential levers to mitigate the budget gap for the Annual Budget 2023/2024 consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider when agreeing regional items for consultation on 15 December 2022.

Budget Challenge

15. For the 2023/2024 financial year, Auckland Council is facing a $295 million operational expenditure challenge.

16. The Governing Body is considering potential levers that can be used to balance the operating budget: debt, general rates, operating expenditure, and assets.

17. The Mayoral Proposal will outline the proposed balance of these levers for consultation.

Financial policies for Annual Budget 2023/2024

18. The local board is asked to provide feedback on potential annual budget-related policies for the Annual Budget 2023/2024 consultation. The feedback from local boards will be collated and provided to the Governing Body to consider when approving annual budget-related policies for consultation on 15 December 2022.

Fees and Charges

19. A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The reviews will ensure that the cost recovery decisions previously made by the council continue to be met.

20. In year two of the fee review cycle, a number of fees and charges were reviewed, and changes are proposed to the following:

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees (stage two - to ensure an appropriate level of cost recovery is in place for cemetery services. Some further standardisation was also considered.)

· bookable spaces in council managed pool and leisure facilities.

21. The review of fees and charges for the Active Communities service has been split into two phases due to the number and complexity of the fees. The existing pricing and discount frameworks currently in place for Active Communities contain variations and inconsistencies for customers interacting with the service.

22. In the first phase, fees for use of bookable spaces in council-managed pool and leisure facilities have been reviewed, with a focus on standardisation. The second stage, planned for 2024/2025, will include a review of the remaining fees for Active Communities services, including the appropriate level of cost recovery for all fees.

23. Active Communities – Bookable Spaces includes land and aquatic bookable spaces, such as basketball courts, squash courts, badminton courts, swimming pools, dive pools, stadiums, recreational halls, and rooms available at sites within the Active Communities business.

24. The purpose of this review is to provide:

a) A standardised baseline fee rate for like services

b) A standardised discount framework with:

· a consistent peak / off-peak discount

· consolidation and standardisation of Casual/Regular and Standard/User Group hire rates

· simplification of the discounts targeting specific community outcomes (e.g. youth focus, disability focus, community groups, etc).

25. Some local boards may not have these facilities in their local board area but may still want to provide feedback on their nearest bookable spaces.

26. As provided for in the Revenue and Financing Policy, other regulatory fees and charges will increase in line with the council’s cost inflation where necessary to maintain cost recovery.

Other rating matters

27. The following rating issues and policies are also being presented to the Governing Body for consideration for consultation, not all these issues will be relevant to all local boards:

· amendment to Community Occupancy Guidelines

· targeted rate charges for non-standard refuse bins (in the former Auckland and Manukau city councils areas)

· introduction of a fee for swapping bin sizes

· rollout of food scraps service and further standardisation of waste services and targeted rates

· changes to waste management targeted rates

· support for papakāinga development on general title land

· changes to swimming/spa pool inspections targeted rate and fees

· changes to the Rodney Drainage District Targeted Rate

· changes to the Climate Action Targeted Rate.

Local Consultation Content

28. Local boards will be asked to approve local consultation content between 7 and 9 February 2023. This will allow time for local boards to consider any impacts of the proposed regional consultation content on the local board area.

29. If the local board does not have a meeting scheduled in this time, an additional meeting will be required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision to consult is procedural in nature, meaning any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

31. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

33. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Governing Body on 15 December 2022.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local board members were invited to attend two Annual Budget 2023/2024 briefings summarising topics discussed at Governing Body workshops. Local board chairs have been invited to the Governing Body Annual Budget workshop on 7 December 2022.

35. Local boards will have further opportunities to provide information and views as the Annual Budget 2023/2024 process progresses.

36. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

37. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2020 forms the basis for local priorities.

38. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised once consultation topics are confirmed, including development of bespoke materials.

39. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

40. The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

42. The Governing Body will adopt the consultation document and supporting information material and approve the consultation approach for the Annual Budget 2023/2024 in February 2023.

43. Following consultation, the Governing Body will agree the local board agreements with the local boards and adopt the final Annual Budget 2023/2024 in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart