Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held at the Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 7 December 2022 at 10:00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

via electronic link

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 


Rodney Local Board

07 December 2022

 

 

 

1          Nau mai | Welcome

 

The meeting opened with a karakia and the chairperson welcomed those in attendance.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

Electronic attendance

Resolution number RD/2022/1

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)         approve electronic attendance under Standing Order 3.3.3 for:

i)          Member M Carmichael (SO 3.3.3 b)).

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.  

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2022/163

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday 16 November 2022, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Wellsford District Community Centre

 

Lisa Hampe – Community Advisor, was in attendance for this item.

 

Resolution number RD/2022/164

MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      thank Ms Hampe for her presentation and attendance.

CARRIED

 

 

8.2

Deputation: Kumeū Arts Centre

 

Jago Neal from the Kumeū Arts Centre was in attendance for this item.

 

Resolution number RD/2022/165

MOVED by Member M Dennis, seconded by Member G Wishart:  

That the Rodney Local Board:

a)      thank Mr Neal from the Kumeū Arts Centre for his presentation and attendance.

CARRIED

 

 

8.3

Deputation: Direct Animal Action

 

Romina Marinkovich and Roz Holland  from Direct Animal Action was in attendance for this item.

 

Resolution number RD/2022/166

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      thank Ms Marinkovich and Ms Holland from Direct Animal Action for her presentation and attendance.

CARRIED

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.


 

 

11

One new public road at Matakana Link Road, Warkworth

 

Resolution number RD/2022/167

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:  

That the Rodney Local Board:

a)        approve the name ‘Te Honohono ki Tai Road’ for the new link road between State Highway 1 and Matakana Road, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Resource Consent reference BUN60328269 and road naming reference RDN90104187) and referenced in Attachments A and B to the agenda report.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Against

Member C Smith

Abstained

Member T Holdgate

Member G Upson

 

The motion was declared carried by 6 votes to 1.

CARRIED

 

 

 

12

Amendment to 2023 - 2025 Rodney Local Board Customer and Community Services Work Programme

 

Angie Bennett – Work Programme Lead and Hao Chen – Lead Financial Advisor were in attendance for this item.

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2022/168

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:  

That the Rodney Local Board:

a)      approve in principle the allocation of $768,402 Locally Driven Initiative capital funding in financial year 2024/2025 to project ID No 28196 – Huapai Recreation Reserve – develop a full site plan including the redevelopment of play network which is part of the 2023–2025 Customer and Community Services Work Programme.

CARRIED

 

Attachments

a     7 December 2022 - Rodney Local Board, Item 12 - Huapai Recreation Reserve Development background presentation

 


 

 

 

13

Local board views on plan change 84 (private) for Omaha South

 

Austin Fox – Senior Policy Planner was in attendance for this item.

 

Resolution number RD/2022/169

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      support the intentions of Plan Change 84 by the Omaha Beach Residents’ Society for land contained within the Omaha South Precinct (I528), Omaha to resolve inconsistency in the application of yard requirements, where the current Auckland Unitary Plan definition of yards is leading to unintended outcomes, requiring additional consents, and which is generally not compatible with the site shapes of land within the Omaha South Precinct.

CARRIED

 

 

 

Note:   With the agreement of the local board Item 14: Local board feedback on Auckland Unitary           Plan Changes 78-83, was deferred to later in the meeting.

 

            From this point forward, agenda items were taken in the following order:

           

            Item

            15        Landowner approval and licence to occupy for a storage container at Warkworth                           Showgrounds

            16        Auckland Council’s Performance Report: Rodney Local Board for quarter one                               2022/2023

            17        Appointment of local board members to Kaipara Moana Remediation Joint                                    Committee and Te Poari o Kaipātiki ki Kaipara

            18        Community hall fees and charges variation delegation

            20        Rodney Local Board workshop records

            21        Hōtaka Kaupapa – Policy Schedule (Governance Forward Work Calendar)

            14        Local board feedback on Auckland Unitary Plan Changes 78-83

            18        Annual Budget 2023/2024 – feedback on regional topic for consultation

 

 

 

           

 

15

Landowner approval and licence to occupy for a storage container at Warkworth Showgrounds

 

Glenn Riddell – Senior Land Use Advisor was in attendance for this item.

 

Resolution number RD/2022/170

MOVED by Member C Smith, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      approve the landowner approval application from the Cowboy Challenge North Auckland for the placement of a shipping container at Warkworth Showgrounds, 2 State Highway 1, Warkworth

b)      approve the granting of a licence to occupy, comprising an area of approximately 15 square metres, to Cowboy Challenge North Auckland for the container area on Warkworth Showgrounds for one year (minus one day)

d)      note an error in paragraphs 7 and 28 of the agenda report referring to section 53(1)(f) of the Reserves Act 1974, should refer to section 61(2A) of the Reserves Act 1974.

CARRIED

 

Pursuant to Standing Order 1.8.7 Member L Johnston requested that her dissenting vote be recorded.

 

 

 

16

Auckland Council’s Performance Report: Rodney Local Board for quarter one 2022/2023

 

Resolution number RD/2022/171

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the financial and non-financial performance report for quarter one of the 2022/2023 financial year, 1 July – 30 September 2022

b)      approve the reallocation of $16,456 from the Tātaki Auckland Unlimited film revenue to work programme line 30606 Helensville River Walkway – renew viewing platform, wharf structure and deliver walkway improvements

c)      note the correct budget amount from the Local Civic Events Fund line item 395 of $9,000 to be reallocated to enhancing engagement with the community on the Rodney Local Board Plan 2023.

CARRIED

 

 

 

17

Appointment of local board members to Kaipara Moana Remediation Joint Committee and Te Poari o Kaipātiki ki Kaipara

 

Resolution number RD/2022/172

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      appoint Member M Carmichael to the Kaipara Moana Remediation Joint Committee for the 2022-2025 triennium

b)      appoint Member G Wishart and Chairperson B Bailey to Te Poari o Kaipātiki ki Kaipara (Parakai Recreation Reserve Board) for the 2022-2025 triennium.

CARRIED

 

 

 

18

Community hall fees and charges variation delegation

 

Resolution number RD/2022/173

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      delegate the decision-making for the Rodney rural hall hire fee subsidy applications to Deputy Chairperson L Johnston for the 2022-2025 electoral term.

CARRIED

 

 

 

20

Rodney Local Board workshop records

 

Resolution number RD/2022/174

MOVED by Chairperson B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      note the workshop records for 23 and 30 November 2022.

CARRIED

 

 

 

21

Hōtaka Kaupapa – Policy Schedule (Governance Forward Work Calendar)

 

Resolution number RD/2022/175

MOVED by Chairperson B Bailey, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      note the Hōtaka Kaupapa – Policy Schedule for December 2022.

CARRIED

 

 

 

The meeting adjourned at 11.40am  and re-convened at 2.18pm

 

 

 

14

Local board feedback on Auckland Unitary Plan Changes 78-83

 

Resolution number RD/2022/176

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)         provide the following feedback on Plan Change 78

i)          request that the Special Character areas that apply to Helensville and Puhoi that are not impacted by National Policy Statement- Urban Development or the application of the Medium Density Residential Standards are retained and not changed through these plan changes

ii)         request that the qualifying matter of Transport be applied to Warkworth and the Medium Density Residential Standards be completely removed as the issues with transportation include:

A)        distance between Warkworth and urban Auckland

B)        lack of a frequent rapid public transport network between Warkworth and urban Auckland (current bus service is only hourly)

C)        lack of employment options within Warkworth resulting in residents having to travel into urban centres of Auckland via private vehicle

D)        lack of safe cycling connections between Warkworth and existing local employment hubs

E)        request consideration to be given regarding the narrowness of roads which inhibits current and future public transport provision, and the proposed medium density housing does not require any on-site car parking, and results in further narrowing of the roads, which can create unintended safety issues

iii)       express concern that the character of Warkworth Town will be adversely impacted through proposed intensification and request that intensification is only provided for in the outer Warkworth future urban areas, where there is new development and large-scale retail proposed and all associated infrastructure can be designed and constructed accordingly

iv)       request that the Heritage Schedule as it relates to Warkworth reflects the heritage sites that are recognised in the Warkworth community

b)        request that the qualifying matter of Transport be applied to Milldale and the Medium Density Residential Standards be completely removed as the issues with transportation include:

A)        many roads within Milldale are too narrow for buses and any public service so there is a reliance on private vehicles

B)        access to the Milldale development is already congested and stage two of the development is still under construction

C)        many roads within Milldale do not have off-road separated cycle ways and roads are too narrow to safely accommodate cyclists and vehicles within the road corridor

D)        the Silverdale Interchange is gridlocked during the morning and afternoon peak periods and Milldale development is already less than 25 per cent complete

E)        there is no direct walking and cycling connections from Milldale to the Hibiscus Coast Station in Silverdale and the only proposed walking and cycling connection is via the Highgate Bridge which offers no direct safe cycling connections between Milldale and the Hibiscus Coast Station

F)        the proposed rapid transport network via Dairy Flat to Milldale is unfunded and construction will be decades away

c)         provide the following feedback on Plan Change 79

i)          support accessible car parking requirements

ii)         support new requirements for residential developments: for pedestrian access and safety; heavy vehicle access for rubbish collection; loading spaces; future-proofing electrical vehicle supply equipment

d)        provide the following feedback on Plan Change 80

i)          support the amendment to policies to include the concept of a well-functioning urban environment

ii)         support the amendment to policies to strengthen climate change resilience

iii)       support the amendment to policies to introduce qualifying matters

e)         seek clarification of the notable trees schedule 10 in Plan Change 83 for             Rodney Local Board area as the trees listed are in the Upper Harbour Local             Board area

e)      appoint Deputy Chairperson Member L Johnston and Member M Carmichael to speak to the local board views at a hearing in 2023

f)       delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing

g)      note an error in paragraph 7 to the agenda report ‘Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022’, should be 5 December to 13 January. 

CARRIED

 

 

19

Annual Budget 2023/2024 - feedback on regional topic for consultation

 

Resolution number RD/2022/177

MOVED by Member C Smith, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whakarite / provide the following feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024

Annual Budget 2023/2024

As the Rodney Local Board area is 46 per cent of the geographical area of Auckland, our Locally Driven Initiative funding is already spread thinly across this area. Programmes in one area of Rodney offer no benefit to residents in other areas. There is current inequity of assets and services in Rodney compared to other local boards which have yet to be addressed. Our Locally Driven Initiative opex budget funds art centres and the activation of our local community centres, whereas other local boards fund this via Asset Based Services funding. Rodney is used as a recreational hub for greater Auckland however the operating costs for maintaining assets are borne by Rodney ratepayers.

Rodney Local Board input on regional topics for consultation

Budget lever

Local Board input

Debt

i)     do not support consulting on the proposal to increase debt as a lever to mitigate the budget gaps in the Annual Budget 2023/2024 unless it is used solely for capital projects that lead to positive social and economic benefits.

General rates

i)      support consulting on the proposal for a general rates increase of seven per cent, mitigating the impact on rate payers by reducing the Natural Environment Targeted Rate and Water Quality Targeted Rate for 2023/2024 for a 12-month period only.

ii)    in addition, support consultation of a further increase to general rates of up to one per cent to reduce the necessity for a fifty percent cut to local board Locally Driven Initiative budgets that support projects such as community environmental volunteers, pest control groups, art centres grants and community centres

Assets

i)     support consulting on the proposal to sell Auckland Airport shares as a lever to mitigate the budget gaps in the Annual Budget 2023/2024.

Opex

(including local board funding)

Local board funding

i)       do not support 50 per cent reduction in local board Locally Driven Initiatives Operational funding as the impacts of reducing or stopping local projects would be felt by local communities significantly.

ii)      as the Rodney Local Board area is 46 per cent of the geographical area of Auckland, our Locally Driven Initiative funding is already spread thinly across this area. Programmes in one area of Rodney offer no benefit to residents in other areas. There is current inequity of assets and services in Rodney compared to other local boards which have yet to be addressed. Our Locally Driven Initiative opex budget funds art centres and the activation of our local community centres, whereas other local boards fund this via Asset Based Services funding. Rodney is used as a recreational hub for greater Auckland however the operating costs for maintaining assets are borne by Rodney ratepayers.

Operational cost savings at Council Controlled Organisations

i)       Auckland Transport - Public Transport fees

a)   Support consulting on the proposal to increase public transport fares in line with inflation. 

ii)            Auckland Transport - Public Transport services 

a)   Do not support consulting on the proposal to hold public transport services at current levels by not reinstating all trips removed as a result of bus driver shortages. A regular bus service is a well-used service. 

iii)    Tataki Auckland Unlimited – Regional facilities and economic development

a)   Support consulting on the proposal to reduce funding for regional facilities and economic development related activities.  

iv)     Eke Panuku – Capex deferrals and opex reductions

a)   Support consulting on the proposal to defer capital projects and operational cost savings and request further information on the project list proposed for deferral and include this as part of the consultation material.       

 

v)     Reduction of regional services

a)   Support consulting on the proposal of an ongoing $20 million cost reduction from 2023/2024 across a range of regional services which may include the following activities however in a rural environment many of these services provide for local communities which are not easily accessible:

i)       Arts programmes

ii)      Education programmes

iii)    Regional events

iv)    Community programmes and social services

v)      Community safety programmes

vi)    Economic development and employment

b)  Note that cost reduction may be achieved through better leveraging central government funding or user pays funding for these activities, reducing the service level, by stopping the activity or identifying a different delivery method or agency.

c)   Request clarification which of these proposed services for potential change are regional or local board funded and that the local boards be consulted in regards as to which services will be impacted in their area.

Regional grant funding

i)     Support consulting on the proposal to discontinue all general rates funded regional contestable grants.

Open Space and stormwater maintenance services

i)     Do not support consulting on the proposal to optimise and reduce levels of service delivered by full facility contracts in open spaces as these are core council services that are valued by our residents particularly in times of economic hardship, specifically:

a)    Optimisation of bins: A rationalisation exercise targeting a regionwide 30 per cent reduction in the number of bins. Across the region there are currently over 10,000 bins.

b)     Garden levels of service reduction: Reducing levels of service of garden maintenance for 80 per cent of gardens across the region.

c)      turf level of service reduction: Reducing levels of service of grass mowing, which would result in grass being slightly longer (around 25mm).

d)     Stormwater reactive maintenance budget reduction as reactive maintenance is currently budgeted at above long-term average levels to allow for a higher number of large storm events in some years. Alongside minor additional capital expenditure of $1 million, reactive maintenance needs can be reduced, and the budget can be better managed.  

Group Shared Services, strategies, policies and plans

i)    Support consulting on the proposal to prioritise and urgently progress opportunities across the Auckland Council Group to enable both short and long-term efficiencies as follows:

       a)       Accelerate work on shared services across the Auckland Council Group (including the urgent implementation of a shared service construct to deliver savings in 2023/2024, while longer-term system and process changes continue in parallel)

      b)       Urgently progress work to consolidate corporate office space across the Auckland Council Group; and

       c)       Urgently progress work to reduce the number of strategies, policies and plans across the Auckland Council Group by simplifying and consolidating strategy and policy activity.

Early Childhood Education (ECE)

i)    Support consulting on the proposal to discontinue being a director provider of Early Childhood Education service and earns a commercial return from the premises.

Other

i)    Support the retention of the Local Board Transport Capital Fund

ii)   Request staff review the current procurement policy and cost of capital projects to determine whether there are savings to be made, including the consideration of open tendering and use of local providers.

iii)  Direct the use of local providers to increase efficiencies, reduce costs and improve the local economies

Rodney Local Board input on related policies for consultation

Policy

Local Board Input

Active Recreation– bookable spaces fees and charges

i)     Support the standardised pricing framework to provide equity across the city and baseline for future fee reviews

ii)    Support a simplified discount structure to enable discounts to be targeted to specific community outcomes (youth, disability focus, community groups, etc)

Other fees and charges

i)     Support proposal to consult on the Community Occupancy Guidelines for community leases to provide local boards with greater discretion to adjust the maintenance and administration costs recovered in community leases.

ii)    Support consulting on the proposals to increase cemetery services fees as follows:

a)   Standardisation of plot prices at $2,900 – current prices range between $2,200 and $3,300. Increases for northern satellite cemeteries

b)  increasing cremation fee from $650 to $750, bringing charges into the middle of the range when compared to private providers while improving cost recovery

c)   increasing facility fees for facility services to improve cost recovery while supporting customers in communities experiencing higher levels of deprivation

iii)   Support consulting on the proposal to increase dog registration fee by $1 above cost inflation adjustment for additional promotion of responsible dog ownership and desexing in areas with high volume dog attacks

iv)   Support consulting on the proposal to amend consenting fees as outlined below:

a)      Increase separation application base fee – for multiple dwellings into individual records at customer request

b)      Increase to Qualified Partner workstream fee

c)      Increase to Independent Qualified Persons registration fee

d)      Increase to Resource Consent Premium Qualified Partner applications

e)      Increase to Producer statement author fee

f)       Change Building Warrant of Fitness renewal from a base fee to a fixed fee

g)      Replace current pre-application fee with new fees for simple and complex services

Rating policies

Waste Management Targeted Rate

i)      Support consulting on the proposal to increase waste management targeted rate to reflect cost of service

ii)    Support consulting on the proposal to introduce user pays fee for $40 for swapping between bin sizes

iii)   Support extending Food Scrap Service and targeted rate ($77.20 per year – pro rata if less than a year) to former Rodney District

Swimming pool inspection fee and targeted rate

i)       Support consulting on the proposal to increase swimming pool inspection fee to reflect cost of service

ii)     Support consulting on the proposal to increase annual swimming pool targeted rate in line with inspection fee cost

Climate Action Targeted Rate

i)       Support consulting on the proposal to amend the bus service projects funded by the Climate Action Targeted Rate to ensure funding delivers maximum service and climate outcomes

Rodney Drainage Targeted Rate

i)       Support minor adjustments to boundaries of land liable for the rate are proposed to better reflect the areas benefiting from drainage schemes

 

b)     whakaae / approve an additional meeting 10am Wednesday 8 February (venue to be confirmed)  to approve local consultation content for the Annual Budget 2023/2024 if required.

CARRIED

 

 

22        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

2.18 pm                                              The chairperson thanked members for their attendance and closed the meeting.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................