Agenda of Waiheke Local Board - Wednesday, 7 December 2022

1 Nau mai | Welcome

The meeting will be led by a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2022, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pam Oliver representing Project Forever Waiheke, concerning the pending draft Waiheke Island Destination Management Plan (DMP)

Te take mō te pūrongo

Purpose of the report

1. To receive the deputation and submission from Pam Oliver, representing Project Forever Waiheke, concerning the pending draft Waiheke Island Destination Management Plan (DMP).

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has received a deputation request from Pam Oliver representing Project Forever Waiheke providing feedback on the development of the Waiheke Island Destination Management Plan (DMP).

3. A supporting submission is attached.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) thank Pam Oliver, representing Project Forever Waiheke, for her deputation regarding the development of the Waiheke Island Destination Management Plan.

Attachments

a Submission concerning the pending draft Waiheke Island Destination Management Plan (DMP).................. 177

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waiheke Local Board

07 December 2022

Adoption of a business meeting schedule

File No.: CP2022/15841

Te take mō te pūrongo

Purpose of the report

1. To adopt the Waiheke Local Board meeting schedule for the period February 2023 to September 2025.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3. Adopting a meeting schedule helps with meeting these requirements. It also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

4. A draft meeting schedule for the period February 2023 to September 2025 has been developed and is included below for adoption by the local board.

5. Frequency: One business meeting per month (excluding January) is sufficient for formal business to be considered. There are some instances for which the local board may need to have additional meetings for important decisions such as local board plans, local board agreements or to provide input into regional strategies, policies and plans. Local board meeting schedules will be updated with any additional meetings once those details are confirmed. Outside of its scheduled meetings, local boards can call extraordinary and/or emergency meetings as and when required.

6. Timing: The standard practice in previous terms is to hold the monthly ordinary meeting in the final half of the month (weeks three or four) which enables local boards to prepare for any workshop items for these meetings in the first half of the month. The recommendation is to commence business meetings during business hours as to enable meetings to be their most productive, maximise access to staff, to reduce security risks and costs, and enable the best use of resources. With regards to public forum attendance by the public there has not been any observed drop in attendance in the local boards who moved to daytime from evening, some local boards who changed observed an increase in numbers and diversity of presenters last term.

7. Recess: A two-week mid-year recess break is scheduled in July each year. The timing of the recess break does not interrupt the business meeting schedule.

8. Other matters: Having the meetings in a set location ensures consistency and ability to use technology that is built into council facilities as required. This can include the use of screens, speakers and Wi-Fi connections that enable remote attendance.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) adopt the meeting schedule outlined below for the period February 2023 to September 2025

DATE	TIME	VENUE
Business Meeting Wednesday, 7 February 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 22 February 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 22 March 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 26 April 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 24 May 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 28 June 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
*Meeting recess: Monday 3 July to Friday 14 July* *Note: School holidays and also Matariki holiday*
Business Meeting Wednesday, 26 July 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 23 August 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 27 September 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 25 October 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 22 November 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 6 December 2023	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 28 February 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 27 March 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 24 April 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 22 May 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 26 June 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
*Meeting recess: Monday 8 July to Friday 19 July* *Note: School holidays: Monday 15 July to Friday 26 July*
Business Meeting Wednesday, 24 July 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 28 August 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 25 September 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 23 October 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 27 November 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 14 December 2024	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 26 February 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 26 March 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 23 April 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 28 May 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 25 June 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
*Meeting recess: Monday 7 July to Friday 18 July* *Note: School holidays: Monday 14 July to Friday 25 July*
Business Meeting Wednesday, 23 July 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 27 August 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend
Business Meeting Wednesday, 24 September 2025	1.00 pm	Waiheke Local Board office, 10 Belgium Street, Ostend

b) note the dates and times for business meetings to make decisions on local board plans and local board agreements are yet to be scheduled.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Janine Geddes - Senior Local Board Advisor
Authoriser	Glenn Boyd - Local Area Manager

Waiheke Local Board

07 December 2022

Quick Response round one 2022/2023 grant allocations

File No.: CP2022/16023

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Local Board for the Local and Multiboard grant round one 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the Grants Programme 2022/2023 on 25 May 2022 (Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

3. The local board has set a total community grants budget of $89,601 for the 2022/2023 financial year.

4. Eleven applications were received for consideration by the Waiheke Local Board for the Local and Multiboard grant round one 2022/2023, requesting a total of $37,246.62. $18,765 was allocated, leaving $70,836 for the remaining rounds.

5. Sixteen applications were received for consideration by the Waiheke Local Board for the Quick Response grant round one 2022/2023, requesting a total of $30,484.99.

6. This report presents applications received in the Quick Response grant round one 2022/2023 (attachment B).

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2318-101	Omiha Welfare and Recreation Society Inc	Community	Towards a first aid course at the Omiha Welfare and Recreation Society Hall from 3 January 2023 to 1 March 2023	$1,725.00	Eligible
QR2318-103	Waiheke Playgroup	Community	Towards venue hire of Old Blackpool School Hall from 3 January 2023 to 31 December 2023	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2318-105	Waiheke Community Art Gallery	Arts and culture	Towards wages, advertising and material costs at Waiheke Community Art Gallery from 3 February 2023 to 5 March 2023	$2,000.00	Eligible
QR2318-108	Waiheke Community Cinema Trust	Arts and culture	Towards ferry tickets, venue overheads, fuel, advertising and equipment hire from 31 December 2022 to 28 February 2023	$2,000.00	Eligible
QR2318-109	Waiheke Adult Literacy Inc	Community	Towards wages, insurance and fuel at The Learning Centre from 1 February 2023 to 8 December 2023	$2,000.00	Eligible
QR2318-110	Waiheke Volunteer Coastguard Inc	Community	Towards binocular purchase at Matiatia from 1 January 2023 to 1 January 2024	$979.99	Eligible
QR2318-112	Brain Play Limited	Community	Towards equipment hire from 16 January 2023 to 31 March 2023	$1,980.00	Eligible
QR2318-113	Waiheke High School	Community	Towards wages at Waiheke High School from 24 April 2023 to 30 June 2023	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2318-114	Arogya Mantra	Arts and culture	Towards lights, wages, venue hire and costumes in Central Auckland	$2,000.00	Eligible
QR2318-115	Waiheke Resources Trust	Community	Towards wages at Waiheke War Memorial Hall and Anzac Reserve from 1 January 2023 to 31 December 2023	$2,000.00	Eligible
QR2318-116	Youthline Auckland Charitable Trust	Community	Towards overhead costs for Youthline from 1 January 2023 to 30 June 2023)	$2,000.00	Ineligible
QR2318-117	Waiheke Waka Ama Club	Sport and recreation	Towards paddle purchase from 31 December 2022 to 31 May 2023	$2,000.00	Eligible
QR2318-118	Awaawaroa Bay Limited	Environment	Towards rat control at 182 Awaawaroa Bay from 31 December 2022 to 1 December 2023	$2,000.00	Eligible
QR2318-119	Once Upon An island Trust	Community	Towards wages, graphic design and advertising at the Museum of Waiheke from 1 January 2023 to 31 August 2023	$2,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2318-120	Margaret Feeney	Arts and culture	Towards wages and art supplies at Waiheke Adult Learning from 28 January 2023 to 30 January 2023	$1,800.00	Eligible
QR2318-121	Stephen Hollins	Arts and culture	Towards publishing costs from 31 December 2022 to 31 March 2023	$2,000.00	Eligible
Total				$30,484.99

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme

16. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Nga Mātārae has provided input and support towards the development of the community grant processes

Ngā ritenga ā-pūtea

Financial implications

18. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

19. The local board has set a total community grants budget of $89,601 for the 2022/2023 financial year.

20. Eleven applications were received for consideration by the Waiheke Local Board for the Local and Multiboard grant round one 2022/2023, requesting a total of $37,246.62. $18,765 was allocated, leaving $70,836 for the remaining rounds.

21. Sixteen applications were received for consideration by the Waiheke Local Board for the Quick Response grant round one 2022/2023, requesting a total of $30,484.99.

22. Appropriate financial officers have been consulted.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Waiheke Local Board allocating funding for the round, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Programme 2022 2023	19
b ⇩	Waiheke Quick Response Round One 2022 2023 Application Summary	27

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

Waiheke Local Board

07 December 2022

Annual Budget 2023/2024 - feedback on regional topic for consultation

File No.: CP2022/16862

Te take mō te pūrongo

Purpose of the report

1. To seek input on the proposed regional consultation content for the Annual Budget 2023/2024 from the local board.

2. To recommend an additional meeting between 7 and 9 February (to approve local consultation content and a local engagement event).

Whakarāpopototanga matua

Executive summary

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2023/2024 consultation. This is planned to take place from late February – late March 2023.

4. This report seeks the views of the local board on priority regional topics that will be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.

5. The Governing Body will agree regional consultation items on 15 December 2022. Local boards will be asked to approve local consultation content (that is, content relating to the proposed local board agreements) between 7 and 9 February 2023.

6. The local consultation content will then be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body in February 2023.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024

b) whakarite / provide feedback on proposed changes to fees and charges in Active Communities – bookable spaces including on the following:

i) the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii) the proposed discount framework across Auckland for:

A) a consistent peak / off-peak discount;

B) a consistent discount for regular hirers vs. casual hirers

C) a standardised community outcomes discount with criteria guided by relevant local boards

c) whakaae / approve an additional meeting between 7 and 9 February 2023 to approve local consultation content for the Annual Budget 2023/2024 if required.

Horopaki

Context

7. Auckland Council is required to adopt a 10-year budget every three years and an annual budget in the intervening years.

8. Each year, every local board makes an agreement with the Governing Body for the delivery and funding of services in the local area. These local board agreements are included in both the 10-year budget and each annual budget.

9. Auckland Council is required to consult the public on the annual budget (or 10-year budget every three years). The consultation content consists of regional content decided by the Governing Body and local content decided by each local board.

10. Before the regional consultation content is decided by the Governing Body, local boards have the opportunity to provide their input.

11. The local consultation content relating to each local board agreement must be included in the consultation document.

12. Public consultation on the Annual Budget 2023/2024 is planned to take place from late February to late March 2023.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction) and written.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board is asked to provide feedback on potential levers to mitigate the budget gap for the Annual Budget 2023/2024 consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider when agreeing regional items for consultation on 15 December 2022.

Budget Challenge

15. For the 2023/2024 financial year, Auckland Council is facing a $295 million operational expenditure challenge.

16. The Governing Body is considering potential levers that can be used to balance the operating budget: debt, general rates, operating expenditure, and assets.

17. The Mayoral Proposal will outline the proposed balance of these levers for consultation.

Financial policies for Annual Budget 2023/2024

18. The local board is asked to provide feedback on potential annual budget-related policies for the Annual Budget 2023/2024 consultation. The feedback from local boards will be collated and provided to the Governing Body to consider when approving annual budget-related policies for consultation on 15 December 2022.

Fees and Charges

19. A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The reviews will ensure that the cost recovery decisions previously made by the council continue to be met.

20. In year two of the fee review cycle, a number of fees and charges were reviewed, and changes are proposed to the following:

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees (stage two - to ensure an appropriate level of cost recovery is in place for cemetery services. Some further standardisation was also considered.)

· bookable spaces in council managed pool and leisure facilities.

21. The review of fees and charges for the Active Communities service has been split into two phases due to the number and complexity of the fees. The existing pricing and discount frameworks currently in place for Active Communities contain variations and inconsistencies for customers interacting with the service.

22. In the first phase, fees for use of bookable spaces in council-managed pool and leisure facilities have been reviewed, with a focus on standardisation. The second stage, planned for 2024/2025, will include a review of the remaining fees for Active Communities services, including the appropriate level of cost recovery for all fees.

23. Active Communities – Bookable Spaces includes land and aquatic bookable spaces, such as basketball courts, squash courts, badminton courts, swimming pools, dive pools, stadiums, recreational halls, and rooms available at sites within the Active Communities business.

24. The purpose of this review is to provide:

a) A standardised baseline fee rate for like services

b) A standardised discount framework with:

o a consistent peak / off-peak discount

o consolidation and standardisation of Casual/Regular and Standard/User Group hire rates

o simplification of the discounts targeting specific community outcomes (e.g. youth focus, disability focus, community groups, etc).

25. Some local boards may not have these facilities in their local board area but may still want to provide feedback on their nearest bookable spaces.

26. As provided for in the Revenue and Financing Policy, other regulatory fees and charges will increase in line with the council’s cost inflation where necessary to maintain cost recovery.

Other rating matters

27. The following rating issues and policies are also being presented to the Governing Body for consideration for consultation, not all these issues will be relevant to all local boards:

· amendment to Community Occupancy Guidelines

· targeted rate charges for non-standard refuse bins (in the former Auckland (ACC) and Manukau (MCC) city councils areas)

· introduction of a fee for swapping bin sizes

· rollout of food scraps service and further standardisation of waste services and targeted rates

· changes to Waste management targeted rates

· support for papakāinga development on general title land

· changes to swimming/spa pool inspections targeted rate and fees

· changes to the Rodney Drainage District Targeted Rate

· changes to the Climate Action Targeted Rate.

Local Consultation Content

28. Local boards will be asked to approve local consultation content between 7 and 9 February 2023. This will allow time for local boards to consider any impacts of the proposed regional consultation content on the local board area.

29. If the local board does not have a meeting scheduled in this time, an additional meeting will be required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision to consult is procedural in nature, meaning any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

31. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

33. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Governing Body on 15 December 2022.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local board members were invited to attend two Annual Budget 2023/2024 briefings summarising topics discussed at Governing Body workshops. Local board chairs have been invited to the Governing Body Annual Budget workshop on 7 December 2022.

35. Local boards will have further opportunities to provide information and views as the Annual Budget 2023/2024 process progresses.

36. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

37. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2020 forms the basis for local priorities.

38. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised once consultation topics are confirmed, including development of bespoke materials.

39. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

40. The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

42. The Governing Body will adopt the consultation document and supporting information material and approve the consultation approach for the Annual Budget 2023/2024 in February 2023.

43. Following consultation, the Governing Body will agree the local board agreements with the local boards and adopt the final Annual Budget 2023/2024 in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

Waiheke Local Board

07 December 2022

Auckland Council’s Performance Report: Waiheke Local Board for quarter one 2022/2023

File No.: CP2022/16294

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· Tawaipareira Reserve stage two - replacement of play space, bike track, new flying fox (ID 31031): Resource consent for the project has been lodged. Production of the pump track has commenced with site delivery expected by February 2023.

· Ecological and environmental volunteers programme (ID 588): The Rat tracking index (RTI) is down from 30 per cent last August to 10 per cent this August.

· Local Parks Management Plan (ID 1556): The Omnibus Local Parks Management Plan has been drafted and public consultation is complete. Hearings were held on 22 November and once deliberations are complete a decision report will be presented to the board in Q3.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Swimming pool development fund (ID2822) and Feasibility Study for swimming pool (ID2827): This activity is delayed as attempts to connect with the Ministry of Education to progress the pool development at Te Huruhi School are yet to be successful. A proposal has been received from the Pool Society for a funding contribution to install a shade sail (refer paragraph 43).

· Waiheke Area Plan (ID 1522): The draft plan has been finalised however there have been delays with the last of the three iwi groups which have been involved in the process to date.

· Matiatia Gateway Masterplan (ID 1664): Non-transport outcomes will be advanced in partnership with Ngāti Pāoa and cannot proceed until Ngāti Pāoa issues are resolved. This will enable the proposed governance relationship with the Waiheke Local Board to be confirmed.

· Waiheke Destination Management Plan (led by Auckland Unlimited): Due to COVID-19 the draft has been delayed.

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note;

· Overall operating results for the first three months of the year is three per cent below the budget due to higher revenue and lower expenditure. In Locally Driven Initiatives, expenditure is 18 per cent below budget as projects are in progress. Capital expenditure delivery is below budget by 50 per cent and is focused on local asset renewals programme.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

b) reallocate $5,000 from the FY23 Event Partnership LDI (locally driven initiatives) budget to the community grants budget as the Waiheke Community Cinema Trust will be utilising FY22 funding for this year’s event.

c) consider the allocation of up to $15,000 from the FY23 Waiheke Community Pool Development LDI (locally driven initiatives) budget to the Waiheke Pool Society to support installation of shade sails at the pool, noting this will come from the overall budget allocation of $313,000 and therefore reduces the amount available for pool redevelopment, and will be subject to any Ministry of Education approval required.

Horopaki

Context

7. The Waiheke Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services;

· Plans and Places;

· Auckland Emergency Management.

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

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Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

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11. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

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Key activity updates

Local Board Plan Outcome 1: : Sustainable development and liveable places

12. Waiheke Area Plan: A workshop has been requested to provide members with an update on the draft Area Plan.

13. Water quality: During this quarter the board continued to advocate for monitoring of water quality in streams and beaches, resulting in a regulatory review of boats moored at Putiki Bay. The Safe Swim team will be visiting the site shortly to assess a possible monitoring site.

14. Dark Sky Park – Eastern End (ID 429): The Plans and Places Team agreed to have the Lighting Management Plan and Compliance Schedule reviewed by a local planning consultant. The documents were found to be fit for purpose, with some minor changes recommended. Once approved by Plans and Places, the next step is for the delegated members of the Planning Committee and Independent Māori Statutory Board to sign a letter from Council supporting the Dark Sky Park application to the International Dark Sky Association.

Local Board Plan Outcome 2: A sustainable economy

15. Waiheke Destination Management Plan (led by Auckland Unlimited): Due to COVID-19 the draft has been delayed. The board will receive an update from Tātaki Auckland Unlimited shortly.

16. Waiheke Community Art Gallery (ID 412): During this quarter there were 12 programmes attracting 10,681 participants. Exhibits presented included artist talks, printmaking and ceramics diploma classes. Exhibitions included Matariki, a members exhibition and Glass Showcase.

17. Artworks Theatre (ID 414): Artwork Theatre had 38 programmes attracting 2192 participants. Highlights included Te Korowai o Hiwa i te Rangi, Make n Model, Kōrero Kids, and shows from well-known comedian Chris Parker.

Local Board Plan Outcome 3: Waiheke's environment is protected, restored and enhanced

18. Ecological Community Partnership Programme (ID 586): 1609 volunteer hours have been recorded for the quarter by 469 volunteers. 21,594 trees planted mostly at Matiatia and Rangihoua reserve sites. 141,300m2 of weeds control in reserve space. Waiheke Resources Trust carried out Winter/Spring community plantings in July to September, most of the trees were supplied by the Mayors Million Trees Programme.

19. Ecological and environmental volunteers programme (ID 588): 590 volunteer hours this quarter. A big win for the programme is that the Rat tracking index (RTI) down from 30 per cent last August to 10 per cent this August. In July the Ratbusters contract has continued to be engaged with Te Korowai O Waiheke which is organising the rat pilot project which covers part of the contract area for Ratbusters.

20. Local Parks’ Volunteers Programme (ID 2955): 1,209 volunteer hours by Friends of Reserve groups for the quarter at the following reserves: Te Toki Reserve, Te Aroha Valley Reserve, Mackenzie Reserve, Newton Reserve, Park Reserve, Palm Beach dunes, Mary Wilson Reserve.

21. Ngahere (Urban Forest) - Growing phase (ID 811) (Amber): The board have provided feedback on the Ngahere Action Plan and the updated plan will be reported to the board for adoption in February 2023. Planting priorities can then be identified, and the growing phase can commence as budgets allow.

22. Bike Hub (ID 627): Waiheke Bike Box has been open a total of 88 hours during the quarter one. There have been 138 visitors, 20 volunteer hours and 53 bike have been fixed. The Hub continues to hand out bike locks as part of Auckland Transport’s Bikelock Amnesty Campaign. Advertisements in the Gulf News with weekly opening hours and any events coming up are ongoing.

23. Climate Action Programme (ID 626): The activator activities for the quarter included developing an initial work programme for the 2022/2023, that includes a review of potential funding sources for climate programs on the island. The Waiheke Climate Action Advisory Group process is on hold while Māori engagement on Waiheke is being resolved. The activator hosted a workshop on 30 September to work with local groups interested in applying to the Auckland Climate Grants (regional fund). There is work underway to prepare a series of articles highlighting current climate action on the island to be published in the Gulf News.

24. Waiheke Ecological Restoration contracts (ID 987): Work was focused on initial control of dense climbing asparagus around the mid slope of Rangihoua and follow up of significant moth plant control on the Rangihoua tihi undertaken last financial year. The incumbent Supplier (Treescape Eco) has withdrawn from Waiheke Island due to difficulties servicing the island effectively and efficiently from the mainland. A local Supplier who is familiar with Waiheke Local Parks and effective delivery of specialist ecological restoration works (Free The Tree) was contracted to provide temporary capacity cover. Their contract is being extended to the end of the financial year while a longer term solution is procured.

25. As per the board’s resolution in August 2021 relating to the review of Waiheke’s agrichemical dispensation and requesting a Programme of Works schedule and a Summary of Works Undertaken, the Q1 Agrichem report is attached (Attachment C).

26. Waiheke Arboriculture contracts (ID1168): Most of this year’s planting has been delivered successfully. Some improvements have been made to the planting specification aimed at securing a higher than usual success rate. More time is being given to better planting, aftercare and watering specifications have been improved too. Council Arborists and Urban Forest Specialists have attended planting days and investigations to help identify any possible areas for further improvement.

Local Board Plan Outcome 4: Thriving, strong and engaged communities

27. Community resilience and local economic development (ID 418): Kai Waiheke held its winter hui in July, where members of Waiheke's Kai network discussed development of the Kai Charter and planning seasonal hui to be hosted by different groups. Kai Waiheke's main role is to bring together the different volunteers working in food resilience. Information produced includes monthly pānui highlighting food resilience events, new opportunities, and initiatives. Council’s Waste Solutions Community WasteWise team are working with the groups to support food waste solutions.

28. Event Partnership Fund (ID 424): Waiheke Community Cinema Trust have advised that they do not require the additional $5,000 funding for 22/23 due to retaining their 21/22 funding following COVID-19 cancellations. The $5,000 can be reallocated into community grants with the local board's approval.

Local Board Plan Outcome 5: Māori Outcomes

29. Māori Responsiveness Waiheke (ID 420): Piritahi Marae has progressed its resilience plans by reconnecting with community through hosting Māori Women's Welfare League hui, Waiata sessions and updating the linen in the wharenui. Connection to Piritahi Marae and whānau had become severed due to Covid restrictions and mandates. Waiata has been used as a tool for healing spiritually, mentally and physically creates a space within individuals to connect with themselves, the wharenui, tupuna and others who are participating. Next steps in the resilience plan are to have a plumber install solar hot water heaters.

30. Te Reo Māori at Waiheke Adult Learning for ngā uri o Paaoa and Mata Waka akonga started with 18 students. Ngā tauira ages range from rangatahi to kaumātua which requires a varying level approach to cater for all learning needs. The students greatly appreciated the ‘Māori Made Easy’ pukapuka which guides the learning stages and provides mahi kāinga for consolidation.

Local Board Plan Outcome 6: Vibrant places for people

31. Tawaipareira Reserve stage two - replacement of play space, bike track, new flying fox (ID 31031): Resource consent for the project has been lodged. Production of the pump track has commenced with site delivery expected by February 2023. If there are no unforeseen delays the project team is targeting to start construction by February/March 2023 depending on consent timing and contractor pricing. The priority for construction (items 1 – 4) is expected to be developed on the available budget as listed; Priority 1 -Pump track Priority 2 - Basketball court Priority 3 - Learn to ride track (north of playground) Priority 4 – learn to ride track (south of playground) Future stages – playground equipment (tower/swings); flying fox, nature play area, exercise elements around path and carpark extension.

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32. Rangihoua Onetangi Park Management Plan (ID 1329): The local board development committee approved the draft plan for public notification on 29 July 2022. Public consultation closed on 9 November. The report to the local board to establish hearings panel is expected in Q2.

33. Local Parks Management Plan (ID 1328): The local board appointed an independent commissioner to chair the hearing panel for the draft plan in July. A report summarising submissions was presented to the hearing panel meeting held 22 November. Following deliberations, a decision report will be presented to the board in Q3.

34. Full Facilities Maintenance (ID 985): Staff and contractors have experienced a busy first quarter with severe weather events creating additional peaks in workload and several storm damage insurance claims with minor effect on business as usual. Below are some projects completed during this quarter.

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New shade sails at the Surfdale playground

35. Little Oneroa Reserve - renew play space, stairs and pathways (ID 15451): Resource consent has been approved. Physical work procurement is currently underway.

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36. Onetangi Sports Park - general renewals (ID30690): The first batch of changing room has been delivered to site and the feasibility completed for of a relocatable style changing room with toilets and utility connections. Resource consent has been lodged for this proposal.

37. Open space toilets (ID 31032): A new pre-fabricated toilet has been ordered for Oneroa Village and expected site delivery for February 2023. The resource consent has been approved.

38. Play provision assessment (ID 3005): The scope for the play provision assessment has been finalised and staff are in the process of engaging the consultant to undertake investigation and site visits during Q2.

39. Albert Crescent to Wharf Road - renew walkway and retaining wall (ID 18438): After a long time in resource consenting and delays due to COVID the Albert Crescent to Wharf Road track which was damaged in the large 2018 storms was completed in October. Planting will be completed in the upcoming planting season.

Local Board Plan Outcome 7: Resilient transport and Infrastructure

40. Walking and Cycling Promotion (ID 659): Cycle Action Waiheke delivered a variety of events and rides around the island during the Biketober event, incorporating Waiheke's history, environment and community. The Waiheke Walking Festival event, held in November, will be reported in Q2.

Urgent Decisions

41. There were two urgent decisions made during this quarter.

· $500 was allocated from the civic events budget to support the RSA delivery of the local Memorial Service for Queen Elizabeth II which was held on 26 September.

· Following a presentation to public forum at the September board meeting by Timothy Moon, an urgent decision was passed to endorse the principle of a time capsule sealed until 2272 (250 years), located at Fort Stony Batter Heritage Park.

Activities with significant issues

42. The following work programme activities have been identified by operating departments as on having significant issues (red status):

· Swimming pool development fund (ID2822) and Feasibility Study for swimming pool (ID2827): Attempts by staff to the Ministry of Education to progress the proposal for a pool development at Te Huruhi School are yet to be successful.

The Pool Society have put forward a proposal to install shade sails over part of the Te Huruhi School pool (and part on grass) to provide shade and protection from the elements in the meantime. Quotes received total $30,000 for three shade sails 6.7m x 5m (Total 20.1m x 5m). The principal of Te Huruhi Primary School supports the proposal.

It is recommended the board consider allocation of up to $15,000 from the Waiheke Community Pool Development LDI (locally driven initiatives) budget to the Waiheke Pool Society to support installation of shade sails at the pool, noting this will come from its overall allocation of $313,000 which is yet to be provided to the Pool Society and therefore reduces the amount available for pool redevelopment. This allocation will be subject to Ministry of Education approval of this project element.

· Pathways Plan - prioritisation review (ID589): This review will prioritise and develop an implementation programme for pathways connections including consideration of linkages to the Auckland Transport 10-year plan. A workshop will be scheduled for the board in the new year.

Activities on hold

43. The following work programme activities have been identified by operating departments as on hold:

· Te Whau Esplanade Reserve - stabilise Hitapa track (ID1991): Geotechnical specialists have confirmed there is limited works required relating to slip repairs. The track in its entirety will be repaired under the track renewal programme.

· Mātiatia Gateway Masterplan (ID1419): As a significant part of the site is a Site of Significance to Māori in the Hauraki Gulf Islands (HGI) District Plan, progress on the masterplan is reliant on Ngati Paoa reaching internal agreement on how it wants to proceed, and this being considered by the Waiheke Local Board.

Changes to the local board work programme

Activities merged with other activities for delivery

44. These activities have been merged with other activities for efficient delivery::

· Matiatia parks: Initiating a parks related Matiatia Gateway Masterplan (ID1419): This activity has been merged with Matiatia Gateway Masterplan (ID2773), leaving a total budget of $132,555 including carry forward budget.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

46. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. This report informs the Waiheke Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

49. The Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and respects the interests and rights of mana whenua for the future use of that land. Ngāti Paoa had representation on the project working group and are working to identify their aspirations for the site.

50. A contract has been awarded to work with young iwi artists for weaving iwi design input into aspects of the Tawaipareira Reserve renewal including patterns for basketball court and learn-to-ride track and various play design elements.

51. Engagement with mana whenua continues for the draft Waiheke Area Plan.

52. During this quarter funding from the Māori Responsiveness budget line supported mana whenua and mātāwaka participation in Te Reo Māori classes at Waiheke Adult Learning. Piritahi Marae continues to increase marae resilience and sustainability, and during this quarter reconnected with community through hosting Māori Women's Welfare League hui, Waiata sessions and updating the linen in the wharenui.

53. The Waiheke Library continues to coordinate a variety of programmes which provide opportunities to engagement with local iwi and mana whenua and collaborate on initiatives. A pōwhiri was held to open the Matariki exhibitions at the Waiheke Community Art Gallery and Artworks Theatre held Kōrero Kids, which teaches local families Māori through music and dance and Move for Moana.

Ngā ritenga ā-pūtea

Financial implications

54. This report is provided to enable the Waiheke Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes.

55. There are two items that have financial implications which will need to be considered by the local board. The first involves a proposal from the Waiheke Pool Society seeking funding to install shade sails at the Te Huruhi Pool. It is recommended that up to $15,000 from the Waiheke Community Pool Development Fund be allocated to support this proposal. If approved, the current amount available for pool redevelopment of $313,000 will be reduced.

56. The second relates to the Event Partnership Fund. Waiheke Community Cinema Trust have advised that they do not require the additional $5,000 funding for 22/23 due to retaining their 21/22 funding following COVID-19 cancellations. The $5,000 can be reallocated into community grants with the local board's approval.

Financial Performance

57. Revenue at $26,000 is above the budget by $2,000. This is from the Waiheke library, community and commercial leases and general local parks.

58. Expenditure of $1.4 million is below the budget by $42,000 overall. In asset- based services, the main expenditure is on arboriculture services and building and park maintenance. In Locally Driven Initiatives, expenditure is slightly below the budget by $25,000.

59. Capital spends of $228,000 is below the budget by $232,000. Actual expenditure is on the local asset renewals programme such as Tawaipereira Reserve, tracks and pathway renewals.

60. The Waiheke Local Board Financial Performance report is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

62. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

63. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board - 1 July to 30 September 2022 Work Programme Update	123
b ⇩	Waiheke Local Board - Operating Performance Financial Summary	145
c ⇩	Q1 Agrichem report	151

Ngā kaihaina

Signatories

Author	Janine Geddes - Senior Local Board Advisor
Authoriser	Glenn Boyd - Local Area Manager

Chairperson	Cath Handley
Deputy Chairperson	Bianca Ranson
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

No.	Title	Page
a ⇩	Workshop proceedings 12 October	163
b ⇩	Workshop proceedings 19 October	165
c ⇩	Workshop proceedings 2 November	167
d ⇩	Workshop proceedings 9 November	169
e ⇩	Workshop proceedings 16 November	171