Minutes of Whau Local Board - Wednesday, 7 December 2022

Whau Local Board

07 December 2022

Chairperson K Thomas opened the meeting, welcomed those present and led the karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

· Citizens Advice Bureau
Waitākere Board

· Literacy Waitākere

· West Auckland Heritage Conference

Volunteer

Committee member

Member

Chair

Board member

Committee member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Ross Clow

· Portage Ceramic Trust

· Portage Licensing Trust

· Te Whau Coastal Walkway Environmental Trust

· Bay Olympic Sports Club

· Forest and Bird Society

· Waitākere Ranges Protection Society

· New Lynn Heritage Protection Society

· Karekare Surf Lifesaving Club

Chair

Trustee

Patron

Life Member

Member

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Patron

Member

Sarah Paterson-Hamlin

· UpsideDowns Education Trust

· New Zealand Down Syndrome Association

CEO

Employee

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate member

Member

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering Committee of Auckland

· Chinese Medicine Council of New Zealand

Committee member

Board member

Note: Member S Paterson-Hamlin declared an interest in Item 18 – Whau Local Board and Multiboard Grants 2022/2023 Round One grant allocation and advised that she would abstain to vote for The UpsidesDowns Education Trust grant application.

Note: Member R Clow declared an interest in Item 18 – Whau Local Board and Multiboard Grants 2022/2023 Round One grant allocation and advised that he would abstain to vote for the Portage Licensing Trust grant application.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WH/2022/121

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) confirm the minutes of its extraordinary meeting, held on Wednesday, 2 November 2022, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation: The Whau River Catchment Trust - Annual Report 2021/2022

Resolution number WH/2022/122

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) receive the Whau River Catchment Trust Annual Report 2021/2022 and thank Chairperson Gilbert Brakey for his attendance to speak to this item.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Whau Ward Councillor's Update

Resolution number WH/2022/123

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) receive the report and thank Whau Ward Councillor, Kerrin Leoni, for her update.

CARRIED

12	Annual Budget 2023/2024 - feedback on regional topic for consultation
	MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) note that the Whau Local Board’s primary concern and commitment is to the community, further noting that parts of the Whau Local Board area are deprived and have less ability to access services currently provided by Auckland Council privately. b) note its concern that the Mayor’s statement about minimising financial impacts on households primarily through service cuts fails to take into account that the proposed mechanisms for cost savings will likely have a disproportionate impact on the ability of our most deprived residents to access key services. c) note the proposed 5 per cent reduction to local board budgets but also note that this will almost certainly equate to a very significant cut to discretionary Locally Driven Initiatives (LDI) budgets as the complexity of cutting operational Asset Based Services (ABS) budgets related to facilities is unlikely to be feasible for the 2023/2024 financial year d) note its concern that such a significant reduction in local board funding could undermine Auckland Council’s shared decision-making model as established under the Local Government Auckland Council Act 2009 and could disempower local communities. e) support retaining the Connected Communities overhead to fund the work associated with the Strategic Broker at the same level as these services are absolutely critical. f) note the Mayor’s proposal for an increase to general rates of 7 per cent and request that the governing body consider consultation on an increase to general rates of 7.8 per cent, noting that the additional 0.8 per cent on top of the Mayor’s proposal would remove the need to cut local board budgets by 5 percent (or 50 per cent of Locally Driven Initiatives [LDI] budgets) given that under the current proposal local boards bear a disproportionate burden of proposed cuts. g) support the Mayor’s proposal to pause the business differential for one year. h) note that Auckland Council has very low rates in comparison to most areas of New Zealand. i) note that asset sales remain the Whau Local Board’s least preferred lever and request that the Governing Body consider consultation on the potential sale of other significant assets including golf courses, Auckland House and any remaining commercial carparks rather than selling the shares in Auckland Airport. j) note staff advice that there are few remaining options available to reduce costs by deferring capital expenditures (Capex) and reiterate the importance of delivering the Te Hono multipurpose facility in Avondale on the agreed timeline given its critical importance to the Avondale community, particularly in the context of high deprivation and increasing intensification. k) note its concerns around the Mayor’s statement in respect of local board support staffing, given that decision-making around staff support to local boards is an operational decision of the Chief Executive of the Auckland Council and that the Annual Budget is not the appropriate place to consider this. l) oppose any significant change to the model provided for local board services staff support given the likely impact of loss of institutional knowledge and technical expertise, and note that duplication of work is largely reduced through the cluster model currently in place. m) note that, under Section 77 of the Local Government Act, local board decisions must be informed by technical advice from staff and that it is essential that local boards have adequate staff support to ensure compliance with this provision, and that decisions impacting communities are robust and evidence based. n) note that it is only two years since the last restructure of Local Board Services in 2020 and that the local boards have never seen any evaluation of the success of that restructure, and would be extremely skeptical that any further efficiencies could be achieved. o) note its concern around the proposal to leverage central government investment in social services in the absence of a firm commitment from central government to deliver these social services to the same (or any) level. p) request that the proposed requirement for an increased dividend from Ports of Auckland Limited be deferred until the recently introduced changes in strategic direction and operations have had a chance to be fully implemented. q) note that an increase in the debt ceiling is likely to be required to accommodate budget increases to the City Rail Link. r) reiterate its opposition to the sale of non-service assets and note its particular concern around the lack of clarity with respect to definitions of service and non-service assets, and the potential for service assets to be re-classified as non-service and sold without any ability for local boards to intervene. s) request advice from staff on how the classification of service and non-service assets will be managed in the context of increased local board decision-making. t) note the proposal for Auckland Transport to reduce costs by continuing with the current bus cancelations and request that these reductions in services be regularly reviewed and evenly distributed with particular consideration of areas (including some parts of the Whau Local Board area) that are relatively isolated, so that people are not left stranded with lengthy gaps between bus services in less well-connected parts of the region. u) request that Tātaki Auckland Unlimited (TAU) focus budget savings on reduction in elite international events, and that there be no significant cost increase to ticket prices or reduction in opening hours to facilities such as the Auckland Zoo and the Auckland Art Gallery to ensure that these remain accessible to families and relatively deprived people. v) note the proposal to remove a number of Eke Panuku Development Auckland (Eke Panuku) priority areas and strongly support the retention of Avondale as an “unlock” but request that, should Avondale not be able to be retained, Eke Panuku continue to lead the development of Avondale Central Reserve, aligned with the development of Te Hono by Auckland Council, which is vital to the Avondale community. w) note its concerns about any proposal to increase local governance in Eke Panuku projects due to the lack of local governance expertise in urban development. x) agree in principle with the Mayor’s proposal for the Council-controlled Organisations (CCOs) to minimise costs by sharing more of their back-office services. y) note, in respect of the proposal around Active Communities bookable spaces, that the Whau Local Board area does not have any of these services, but that West Wave provides an important service for residents of the Whau Local Board area as the only public pool in West Auckland, and given the relative deprivation and the distance required for people to travel to access this facility, support keeping fees relatively low. z) approve an extraordinary meeting at 10am on 8 February 2023 at the Whau Local Board office to approve local consultation content for the Annual Budget 2023/2024.
	MOVED by Member C Farmer, seconded by Member R Clow an amendment by way of replacement of the original clause i) as follows: That the Whau Local Board: i) note the asset sales remain the Whau Local Board’s least preferred lever and request that the Governing Body consider consultation on the potential sale of other significant assets including golf courses, Auckland House and any remaining commercial carparks as the local board is opposed to local selling the shares in Auckland Airport Limited at this time. The motion was put to the vote by a show of hands and was declared LOST by 3 votes to 2, to 2 abstentions.
	Resolution number WH/2022/124 The Chairperson put the substantive motion. That the Whau Local Board: a) note that the Whau Local Board’s primary concern and commitment is to the community, further noting that parts of the Whau Local Board area are deprived and have less ability to access services currently provided by Auckland Council privately. b) note its concern that the Mayor’s statement about minimising financial impacts on households primarily through service cuts fails to take into account that the proposed mechanisms for cost savings will likely have a disproportionate impact on the ability of our most deprived residents to access key services. c) note the proposed 5 per cent reduction to local board budgets but also note that this will almost certainly equate to a very significant cut to discretionary Locally Driven Initiatives (LDI) budgets as the complexity of cutting operational Asset Based Services (ABS) budgets related to facilities is unlikely to be feasible for the 2023/2024 financial year d) note its concern that such a significant reduction in local board funding could undermine Auckland Council’s shared decision-making model as established under the Local Government Auckland Council Act 2009 and could disempower local communities. e) support retaining the Connected Communities overhead to fund the work associated with the Strategic Broker at the same level as these services are absolutely critical. f) note the Mayor’s proposal for an increase to general rates of 7 per cent and request that the governing body consider consultation on an increase to general rates of 7.8 per cent, noting that the additional 0.8 per cent on top of the Mayor’s proposal would remove the need to cut local board budgets by 5 percent (or 50 per cent of Locally Driven Initiatives [LDI] budgets) given that under the current proposal local boards bear a disproportionate burden of proposed cuts. g) support the Mayor’s proposal to pause the business differential for one year. h) note that Auckland Council has very low rates in comparison to most areas of New Zealand. i) note that asset sales remain the Whau Local Board’s least preferred lever and request that the Governing Body consider consultation on the potential sale of other significant assets including golf courses, Auckland House and any remaining commercial carparks rather than selling the shares in Auckland Airport. j) note staff advice that there are few remaining options available to reduce costs by deferring capital expenditures (Capex) and reiterate the importance of delivering the Te Hono multipurpose facility in Avondale on the agreed timeline given its critical importance to the Avondale community, particularly in the context of high deprivation and increasing intensification. k) note its concerns around the Mayor’s statement in respect of local board support staffing, given that decision-making around staff support to local boards is an operational decision of the Chief Executive of the Auckland Council and that the Annual Budget is not the appropriate place to consider this. l) oppose any significant change to the model provided for local board services staff support given the likely impact of loss of institutional knowledge and technical expertise, and note that duplication of work is largely reduced through the cluster model currently in place. m) note that, under Section 77 of the Local Government Act, local board decisions must be informed by technical advice from staff and that it is essential that local boards have adequate staff support to ensure compliance with this provision, and that decisions impacting communities are robust and evidence based. n) note that it is only two years since the last restructure of Local Board Services in 2020 and that the local boards have never seen any evaluation of the success of that restructure, and would be extremely skeptical that any further efficiencies could be achieved. o) note its concern around the proposal to leverage central government investment in social services in the absence of a firm commitment from central government to deliver these social services to the same (or any) level. p) request that the proposed requirement for an increased dividend from Ports of Auckland Limited be deferred until the recently introduced changes in strategic direction and operations have had a chance to be fully implemented. q) note that an increase in the debt ceiling is likely to be required to accommodate budget increases to the City Rail Link. r) reiterate its opposition to the sale of non-service assets and note its particular concern around the lack of clarity with respect to definitions of service and non-service assets, and the potential for service assets to be re-classified as non-service and sold without any ability for local boards to intervene. s) request advice from staff on how the classification of service and non-service assets will be managed in the context of increased local board decision-making. t) note the proposal for Auckland Transport to reduce costs by continuing with the current bus cancelations and request that these reductions in services be regularly reviewed and evenly distributed with particular consideration of areas (including some parts of the Whau Local Board area) that are relatively isolated, so that people are not left stranded with lengthy gaps between bus services in less well-connected parts of the region. u) request that Tātaki Auckland Unlimited (TAU) focus budget savings on reduction in elite international events, and that there be no significant cost increase to ticket prices or reduction in opening hours to facilities such as the Auckland Zoo and the Auckland Art Gallery to ensure that these remain accessible to families and relatively deprived people. v) note the proposal to remove a number of Eke Panuku Development Auckland (Eke Panuku) priority areas and strongly support the retention of Avondale as an “unlock” but request that, should Avondale not be able to be retained, Eke Panuku continue to lead the development of Avondale Central Reserve, aligned with the development of Te Hono by Auckland Council, which is vital to the Avondale community. w) note its concerns about any proposal to increase local governance in Eke Panuku projects due to the lack of local governance expertise in urban development. x) agree in principle with the Mayor’s proposal for the Council-controlled Organisations (CCOs) to minimise costs by sharing more of their back-office services. y) note, in respect of the proposal around Active Communities bookable spaces, that the Whau Local Board area does not have any of these services, but that West Wave provides an important service for residents of the Whau Local Board area as the only public pool in West Auckland, and given the relative deprivation and the distance required for people to travel to access this facility, support keeping fees relatively low. z) approve an extraordinary meeting at 10am on 8 February 2023 at the Whau Local Board office to approve local consultation content for the Annual Budget 2023/2024. CARRIED

Note: Pursuant to Standing Order 1.9.7 Member C Farmer requested that her dissenting vote be recorded against clause i).

Note: Pursuant to Standing Order 1.9.7 Member W Piper requested that his dissenting vote be recorded against clauses f) and g).

Local board appointments and delegations for the 2022-2025 electoral term

Resolution number WH/2022/125

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) kopou / appoint Member S Zhu as lead, and Member C Farmer as alternate, for staff consultations over landowner approval applications (excluding applications for filming and events).

b) kopou / appoint Deputy Chair F Amosa as lead, and Member C Farmer as alternate, for staff consultation on applications for filming, events and other activities on local parks and local facilities that also require regulatory approval.

c) kopou / appoint Member C Farmer as lead, and Chair K Thomas as alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences.

d) kopou / appoint Member S Zhu as lead, and Member C Farmer as alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force.

e) kopou / appoint Chair K Thomas as representative, and Member S Paterson-Hamlin as alternate, to meetings of the Local Government New Zealand Auckland Zone and to take the lead on matters relating to this forum.

f) tautapa / delegate authority to the Chairperson to work with other local board chairpersons to select shared representatives to Council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards.

g) kopou / appoint Chair K Thomas as representative, and Member R Clow as alternate, to the Manukau Harbour Forum joint committee.

CARRIED

Appointment of Whau Local Board Members to external organisations

Resolution number WH/2022/126

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) appoint Chair K Thomas as lead and Member W Piper as alternate to the Aircraft Noise Community Consultative Group.

b) nominate one board member as lead and one as alternate to act as a liaison with the following organisations for the 2022-2025 triennium as follows:

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

c) delegate authority to the Chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the Local Government New Zealand National Council as soon as possible.

CARRIED

Arrangements for making urgent decisions

Resolution number WH/2022/127

MOVED by Member R Clow, seconded by Member S Zhu:

That the Whau Local Board:

a) delegate authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b) confirm that the Local Area Manager, Chairperson, and Deputy Chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

Local board feedback for inclusion in Auckland Council submissions

Resolution number WH/2022/128

MOVED by Member S Paterson-Hamlin, seconded by Member W Piper:

That the Whau Local Board:

a) delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

Adoption of a meeting schedule

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) adopt the meeting schedule outlined below for the period February 2023 to September 2025.

DATE	TIME		VENUE
		2023
Wednesday 22 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 September		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 October		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 November		1.00pm	31 Totara Avenue, New Lynn
Wednesday 6 December		1.00pm	31 Totara Avenue, New Lynn
		2024
Wednesday 28 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 September		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 October		1.00pm	31 Totara Avenue, New Lynn
Wednesday 4 December		1.00pm	31 Totara Avenue, New Lynn
		2025
Wednesday 26 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 September		1.00pm	31 Totara Avenue, New Lynn

b) agree to hold three recess weeks per year for the 2022-2025 electoral term where possible.

c) note that it may only be possible to hold two recess weeks in 2025 due to local body elections.

d) note that the Governing Body will have a two-week recess period each year in July for the 2022-2025 electoral term, and that the scheduling of local board recess weeks outside of these periods will be more challenging.

e) agree that the Whau Local Board will have one recess week in July each year to coincide with the Governing Body as follows:

i) the week of 10 – 14 July 2023

ii) the week of 15 – 19 July 2024

iii) the week of 14 – 18 July 2025.

f) delegate authority to the Chair, in consultation with members, to set the date of the other recess weeks, with the preference being for these to be held in April and October.

g) delegate authority to the Chair, in consultation with members, to amend the dates of any scheduled recess weeks, including those noted in (e) i-iii in the event that it becomes necessary for the local board to meet or conduct business during any of those weeks.

MOVED by Member C Farmer, seconded by Member R Clow, and amendment to the original motion clause a) as follows:

That the Whau Local Board:

a) adopt the meeting schedule for the period February 2023 to September 2025 and change the meetings start time from 1.00pm to 4.00pm.

The motion was put to the vote by a show of hands and was declared LOST by 5 votes to 2.

Resolution number WH/2022/129

The Chairperson put the substantive motion.

That the Whau Local Board:

a) adopt the meeting schedule outlined below for the period February 2023 to September 2025.

DATE	TIME		VENUE
		2023
Wednesday 22 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 September		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 October		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 November		1.00pm	31 Totara Avenue, New Lynn
Wednesday 6 December		1.00pm	31 Totara Avenue, New Lynn
		2024
Wednesday 28 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 22 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 September		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 October		1.00pm	31 Totara Avenue, New Lynn
Wednesday 4 December		1.00pm	31 Totara Avenue, New Lynn
		2025
Wednesday 26 February		1.00pm	31 Totara Avenue, New Lynn
Wednesday 26 March		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 April		1.00pm	31 Totara Avenue, New Lynn
Wednesday 28 May		1.00pm	31 Totara Avenue, New Lynn
Wednesday 25 June		1.00pm	31 Totara Avenue, New Lynn
Wednesday 23 July		1.00pm	31 Totara Avenue, New Lynn
Wednesday 27 August		1.00pm	31 Totara Avenue, New Lynn
Wednesday 24 September		1.00pm	31 Totara Avenue, New Lynn

b) agree to hold three recess weeks per year for the 2022-2025 electoral term where possible.

c) note that it may only be possible to hold two recess weeks in 2025 due to local body elections.

e) agree that the Whau Local Board will have one recess week in July each year to coincide with the Governing Body as follows:

i) the week of 10 – 14 July 2023

ii) the week of 15 – 19 July 2024

iii) the week of 14 – 18 July 2025.

f) delegate authority to the Chair, in consultation with members, to set the date of the other recess weeks, with the preference being for these to be held in April and October.

CARRIED

Note: Pursuant to Standing Order 1.9.7 Member C Farmer requested that that her dissenting vote be recorded against clause a) in the substantive motion.

Whau Local and Multiboard Grant Rounds One 2022/2023 grant allocations

Resolution number WH/2022/130

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) agree to fund, part-fund, or decline each application in Whau Local Grant Round One 2022/2023 listed in listed in Table One as follows:

Application ID	Organisation	Requesting funding for	Amount received
LG2321-101	New Zealand Blue Light Ventures Inc	Towards printing and production costs for Street Smart Handbooks to be distributed at Avondale College, Kelston Boys High School, and Kelston Girls College from December 2022 to March 2023.	$0.00
LG2321-102	Auckland Table Tennis Association (Inc)	Towards salary costs, three tennis tables, and affiliation fees in Whau, from January 2023 to July 2023.	$0.00
LG2321-103	The Blockhouse Bay Business Association Inc	Towards the purchase of two CCVT security cameras for use on Donovan Street. if the request can meet the other 50 per cent.	$3,228.00
LG2321-104	Green Bay Community House Society Incorporated	Towards replacing blinds at Green Bay Community House.	$1,267.47
LG2321-110	Auckland Wu Zhi Xiu Arts	Towards instructor fees, costumes and props, and office equipment and supplies at 44 Portage Road New Lynn from January 2023 to December 2023.	$1,500.00
LG2321-111	Auckland Basketball Services Ltd	Towards finance and admin manager and coach salary costs at Whau from January 2023 to June 2023.	$0.00
LG2321-114	Ekalesia Fakapoto Potoga Kelis	Towards catering and venue hire at Horahora Marae in January 2023.	$0.00
LG2321-115	Avondale Community Action	Towards facilitator fees, venue hire, printing and promotion, photography, food, and a basketball hoop at Haven Foundation and Eastdale Hub from February 2023 to May 2023.	$3,000.00
LG2321-117	Rape Prevention Education Whakatu Mauri Trust	Towards salary and transport costs at Avondale College, Kelston Girls College, Kelston Boys College and Green High School from January 2023 to December 2023.	$1,000.00
LG2321-119	Auckland Bonsai/Penjing Art Centre Trust	Towards rent, Coordination (salaries), koha, materials, and marketing at New Lynn Community Centre January 2023 to December 2023.	$1,065.20
LG2321-120	Jane Treseder T/A Fix Up, Look Sharp	Towards leasing costs at Suite 3, 254 Lincoln Road, Henderson from October 2022 to September 2023.	$0.00
LG2321-122	Kia Haumaru Personal Safety Education Incorporated	Towards self-defence course related costs of travel, course instructor fees, print resources, and take home resources at Avondale Intermediate and Glenavon School from February 2023 to July 2023.	$2,440.00
LG2321-123	Bhartiya Samaj Charitable Trust	Towards teacher salary, transport, gifts/trophies/certificates, and volunteer reimbursement at Mount Roskill in January 2023.	$0.00
LG2321-124	Jade Payroll Limited	Towards plants, gardening equipment, a garden bin, and food.	$0.00
LG2321-125	Crescendo Trust of Aotearoa	Towards contractor fees at Crescendo Studios from February 2023 to December 2023.	$2,000.00
LG2321-127	Graeme Dingle Foundation Auckland	Towards salaries of two Kiwi Can Leaders at Kelston Primary School from 31 January 2023 to 6 April 2023.	$0.00
LG2321-128	Doughnut Economics Advocates New Zealand	Towards equipment and materials for repairs, stationary, Facebook advertising, and food at New Lynn Community Centre from 1 January 2023 to 31 December 2023.	$1,200.00
LG2321-129	AYUS Charitable Trust	Towards venue hire, advertising, food, and instructor fee at Titirangi war memorial hall from February 2023 to March 2023.	$0.00
LG2321-131	Playball Active	Towards programme delivery (salary costs) at New Lynn Community Centre from January 2023 to September 2023.	$1,590.00
LG2321-132	Portage Ceramics Trust	Towards the supply and installation of a heat pump at Te Toi Uku Crown Lynn and Clay Museum.	$0.00
LG2321-134	NZ Pan African Broadcasting Corporation	Towards catering, advertising, venue hire, and entertainment/wellbeing support costs (artist fee and instrument hire) at the Pan African Community Centre from February 2023 to August 2023.	$2,000.00
LG2321-135	YMCA North Incorporated	Towards programme/volunteer and event costs at Avondale Community Centre from January 2023 to December 2023.	$1,000.00
LG2321-136	Jessie Beattie *under the umbrella of* *Avondale Community Action*	Towards fees for St Johns to provide a first aid course, and refreshments at Rosebank Community Hub in March 2023.	$1,952.52
LG2321-137	New Lynn Sea Scouts Group	Towards the purchase of one heat pump, adaptor, and security cage for use at Kelston Scout Hall.	$0.00
LG2321-138	Jessie Beattie *under the umbrella of* *Avondale Community Action*	Towards transport, catering, and movie tickets for elderly community members at Ryders Cinema and Restaurant on 23 March 2023.	$1,000.00
LG2321-139	The Whau River Catchment Trust	Towards the purchasing of trapping equipment for use in the Whau area.	$3,000.00
LG2321-140	Avondale Business Association Inc	Towards manager and admin salary, advertising, DJ hire, venue hire, bean bags, a soap box, and koha for Maori wards, volunteers, and crescendo at Haven Foundation and the surrounding area from January 2023 to April 2023.	$3,000.00
LG2321-141	Youthline Auckland Charitable Trust	Towards the Whau share of ongoing operational costs from January 2023 to December 2023.	$500.00
LG2321-142	Womens Centre Waitākere	Towards salaries and an interactive digital board at Women Centre Waitakere from January 2023 to December 2023.	$0.00
LG2321-143	Community Cat Coalition Incorporated	Towards cat desexing, microchipping and microchip scanning at Whau from January 2023 to December 2023.	$1,000.00

Total			$31,743.19

b) delegate to Member W Piper the authority to make a decision, in consultation with Member R Clow and staff, on the following application:

Application ID

Organisation

Requesting funding for

Amount requested

LG2321-118

The UpsideDowns Education Trust

Towards the purchase and

installation of a projector,

bubble tower, weighted

blankets, storage/seating,

textured wall-mounts, and

other sensory materials at

1/28 Honan Place, Avondale.

$8,000.00

c) agree to fund, part-fund or decline each application received in Multiboard Grant Round One 2022/2023, listed in Table Two as follows:

Application ID	Organisation	Requesting funding for	Amount requested
MB2223-101	Visionwest Community Trust	Towards equipment hire and portaloos for the Christmas From the Heart event in December 2022.	$2,000.00
MB2223-103	Glen Eden Playhouse Theatre Trust	Towards the surveyor and engineer fees and salary of event coordinator and resident venue technician contractor at Glen Eden Playhouse Theatre in October 2022.	$0.00
MB2223-104	Bhartiya Samaj Charitable Trust	Towards subsidised transport costs for senior members to fortnightly meetings at Mt Roskill War Memorial Hall from June 2022 to May 2023.	$1,000.00
MB2223-111	The Re-Creators Charitable Trust	Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023.	$1,000.00
MB2223-115	African Film Festival New Zealand Trust	Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket from September 2022 to December 2022.	$0.00
MB2223-117	Waitākere City School of Dance	Towards transport cost, accommodation, and entry fee to Performing Arts Competitions Association of NZ (PACANZ) Nationals dance competition in Palmerston North in October 2022.	$500.00
MB2223-120	Shager Ethiopian Entertainment NZ Inc	Towards weekly workshop hiring for dance practices, decorations, volunteer costs, and venue hire of Mt Roskill War Memorial Hall from January 2023 to June 2023.	$0.00
MB2223-122	Body Positive Incorporated	Towards costs to run the Body Positive Men's Wellness Retreat in Vaughan Park Anglican Retreat Centre in March 2023.	$0.00
MB2223-123	Charlotte Museum Trust	Towards project lead researcher and project collection technician to capture history of LGBTIQ+ Community Places & Spaces in New Lynn from October 2022 to May 2023.	$500.00
MB2223-125	Te Pou Theatre Trust	Towards marketing, videography and sound, producer's fee, and social media campaign for the theatre show 'Hemo is Home' in Corban Estate Arts Centre from January 2023 to March 2023.	$500.00
MB2223-139	Japanese Society of Auckland Inc.	Towards venire hire of Trust Arena for Japan Day 2022 in November 2022.	$1,000.00

Total			$ 6,500.00

CARRIED

Approval for a new private road name at 161-167 New Windsor Road and 40-42 Peter Buck Road, New Windsor

Resolution number WH/2022/131

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) approves the name Manawaroa Lane for the new private road created by way of development at 161-167 New Windsor Road and 40-42 Peter Buck Road, New Windsor, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90103173, resource consent reference LUC60367898).

CARRIED

Auckland Council's Performance Report: Whau Local Board for quarter one 2022/2023

Pepe Sapolu-Reweti, Strategic Broker, was in attendance to speak to this item.

Resolution number WH/2022/132

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

b) note the following 2022/2023 budget underspends:

i) $2,035 from film revenue

ii) $2,372 from Legacy Grants Rates

iii) $11,500 from Te Kete Rukuruku (Māori naming and places) Tranche Two.

c) approve the reallocation of $15,907 of 2022/2023 underspend budget to the following activities:

i) $2,200 to Māori Responsiveness E Tu (ID 493) to cover a current overspend

ii) $1,000 to Māori Responsiveness E Tu (ID 493) to support Ra Mokopuna/Ra Kaumātua days at Te Kotuku Kurakaupapa Māori

iii) $3,400 to PlaceMaking (ID 492) to cover a current overspend

iv) $1,500 to Age Friendly Whau (ID 1280) to cover an increase in delivery costs for local event delivery

v) $7,807 to Community Grants Whau (ID 504).

CARRIED

Local Board feedback on Auckland Unitary Plan changes 78-83

Resolution number WH/2022/133

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) thank staff for their work on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83.

b) note that only 16 submissions were received from people identified as being from the Whau local board area and that this does not provide sufficient data for the local board to make any inferences or identify themes in public feedback.

c) note its disappointment that the only Special Character Area originally proposed for the Whau Local Board area has been removed since Auckland Council’s preliminary response, and request that staff consider alternative mechanisms to both protect heritage and disincentivise the owners of potential heritage buildings from allowing those assets to deteriorate into a state of irrevocable disrepair.

d) reiterate the points made in previous feedback on the implementation of the National Policy Statement on Urban Development, particularly in respect of the importance of protecting urban ngahere (canopy cover) and the need for increased provision of green open space in the context of intensive housing development.

CARRIED

Whau Local Board Workshop Records

Resolution number WH/2022/134

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) note the records of the workshops held on 9, 16, 23 and 30 November 2022.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Acknowledgments

Members acknowledged the departing staff who have supported the Whau Local Board for a number of years.

Resolution number WH/2022/135

MOVED by Chairperson K Thomas, seconded by Member R Clow:

That the Whau Local Board:

a) acknowledge Mary Binney, Local Board Senior Advisor, and Rodica Chelaru, Democracy Advisor, for their hard work and support to the local board.

CARRIED

2.04 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper
	Susan Zhu