Agenda of Ōrākei Local Board - Thursday, 8 December 2022

1 Nau mai | Welcome

Chairperson S Milne will welcome those present and open the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 24 November 2022, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Sport Auckland

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Mike Elliot and Scott Tibbutt will be in attendance on behalf of Sport Auckland, to present to the board on their work in the area and their focus for the next two years.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Mike Elliot and Scott Tibbutt for their attendance.

Attachments

a Sport Auckland deputation - PowerPoint presentation......................................... 67

8.2 Deputation - Glendowie Tennis and Glendowie Bowling Club

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Paul Harvey will be in attendance on behalf of the Glendowie Tennis and Glendowie Bowling Club to present to the board on a sports hub they would like to build on site.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Paul Harvey for his attendance.

Attachments

a Glendowie Tennis and Glendowie Bowling Club - PowerPoint presentation.............................................................. 79

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 7.1 a Notice of Motion has been received from Member T Churton for consideration under item 12.

No.	Title	Page
a ⇨	Notice of Motion - Troy Churton - Review of environmental and amenity effects (Under Separate Cover)
b ⇨	Attachment B to the Notice of Motion (Under Separate Cover)
c ⇨	Attachment C to the Notice of Motion (Under Separate Cover)
d ⇨	Attachment D to the Notice of Motion (Under Separate Cover)
e ⇨	Attachment E to the Notice of Motion (Under Separate Cover)
f ⇨	Attachment F to the Notice of Motion (Under Separate Cover)

Ōrākei Local Board

08 December 2022

Ōrākei Quick Response and Tree Protection Round One 2022/2023 grant allocations

File No.: CP2022/15726

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Ōrākei Quick Response and Tree Protection round one 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in the Ōrākei Quick Response and Tree Protection round one 2022/2023 (Attachment A).

3. The Ōrākei Local Board adopted the Ōrākei Local Board Community Grant Programme 2022/2023 on 19 May 2022. The document sets application guidelines for contestable grants (Attachment B).

4. The local board has set a total community grants budget of $279,000 for the 2022/2023 financial year.

5. In September 2022 nineteen applications were received for Local Grants round one 2022/2023 requesting a total of $121,181.58 and four applications were received for Multi-board Grants round one 2022/2023, requesting a total of $228,100.00. $80,000.00 was allocated leaving $148,100 for future rounds.

6. Twelve applications have been received for the Ōrākei Quick Response and Tree Protection round one 2022/2023 requesting a total of $31,425.00.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in the Ōrākei Quick Response and Tree Protection round one, listed in the following table:

Table One: the Ōrākei Quick Response and Tree Protection round one 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QRTP2312-101	Blue Light Ventures Incorporated	Community	Towards the costs of producing and printing 440 Street Smart Handbooks	$1,540.00	Eligible
QRTP2312-102	Ellerslie Combined Probus Club	Community	Towards venue hire of Ellerslie War Memorial Hall, speakers and microphone hire for regular meetings and guest speakers from February 2023 to December 2023	$1,498.00	Eligible
QRTP2312-103	Grammar Tec Rugby Club Incorporated	Sport and recreation	Towards the cost of a replacement commercial chiller for the Grammar Tec Rugby Club	$4,000.00	Eligible
QRTP2312-106	Youthline Auckland Charitable Trust	Community	Towards the Ōrakei share for triage clinical support for volunteers Youthline	$4,000.00	Ineligible – applied twice in the financial year
QRTP2312-107	Young Mariners of New Zealand Incorporated	Sport and recreation	Towards the cost of campsite hire, pool hire, and rifle range costs	$3,000.00	Eligible
QRTP2312-108	Kirstine Jancys	Environment	Towards the cost of arborist works for a Pin Oak Tree	$1,000.00	Ineligible – Is not a notable tree
QRTP2312-109	Road Safety Education Limited	Community	Towards Facilitator Fees, Venue hiring and Programme Coordinator cost for Road Safety project at Auckland Netball Centre (January 2023 - June 2023)	$3,000.00	Eligible
QRTP2312-110	Communities Against Alcohol Harm Incorporated	Community	Towards the cost of the "Community Navigator Project: Helping Communities to Navigate Alcohol Licensing"	$2,065.00	Eligible
QRTP2312-113	Ellerslie Theatrical Society Incorporated	Arts and culture	Towards wireless communications system and of two microphone for Ellerslie War Memorial Hall	$4,000.00	Eligible
QRTP2312-114	The Re-Creators Charitable Trust	Community	Towards operational cost, material and equipment, design and prep and marketing cost for Upcycling community DIY art and craft activation events	$2,758.00	Eligible
QRTP2312-116	Mission Bay Business Association Incorporated	Community	Towards cost of brand launch strategy and pole banners for Mission Bay Business Association Incorporated (February 2023 - February 2024)	$2,954.00	Eligible
QRTP2312-118	The Eastern Bays Toy Library Incorporated	Community	Towards rental costs at the Glendowie Community Centre (January 2023 - June 2023)	$1,610.00	Ineligible – Application has previous funding
Total				$31,425.00

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· higher priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Ōrākei Local Board adopted the Ōrākei Local Board Community Grants Programme 2022/2023 on 19 May 2022. The document sets application guidelines for contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations

13. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through the Ōrākei Quick Response and Tree Protection round one 2022/2023 (Attachment A) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Seven applicants applying to Ōrākei Local Grant round one 2022/2023 indicate their project or event target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

23. The local board has set a total community grants budget of $279,000 for the 2022/2023 financial year.

24. Nineteen applications were received in September 2022 for the Local Grants round one 2022/2023 requesting a total of $121,181.58 and four applications were received for Multi-board Grants round one 2022/2023, requesting a total of $228,100.00.

25. Twelve applications have been received for the Ōrākei Quick Response and Tree Protection round one 2022/2023 requesting a total of $31,425.00.

26. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

28. Due to COVID-19, this risk is low as assessors would consider the implications of COVID restrictions as part of assessment. Where projects are impacted by changes in alert level the grants and incentives team, work with recipients on amended project plans so that the number of projects not delivered is minimised.

Ngā koringa ā-muri

Next steps

29. Following the Ōrākei Local Board allocation of funding for the Local Grant and Multi-board Grant round one, Grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Orakei Local Board Grant Programme 2022 2023 (Under Separate Cover)
b ⇨	Orakei Quick Response and Tree Protection Round One 2022 2023 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Arna Casey - Grants Advisor

James Boyd - Grants Advisor

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Ōrākei Local Board

08 December 2022

Ōrākei Basin - State of the Basin Water Quality and Ecological Restoration Report 2022

File No.: CP2022/14963

Te take mō te pūrongo

Purpose of the report

1. To receive the Ōrākei Basin - State of the Basin Water Quality and Ecological Restoration Report 2022.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Basin Management Plan 2010 specifies the requirement for an annual environmental monitoring report of the Basin and adjacent open space areas.

3. The scope for this State of the Basin report is to update the Ōrākei Local Board on the condition of the Ōrākei Basin environment, specifically the marine and terrestrial ecosystems. The environmental indicators presented in the report provide the tools needed to compile and assess information on the condition of the Basin and the surrounding open space, the key environmental pressures on the reserve and what has been, and can be, done to improve environmental outcomes.

4. Since 2019 the water quality has remained consistent and other than during and/or after significant rainfall events, meets safe swim standards within the body of the basin. Sediment levels have risen fractionally over this same period, but the impact of this on environmental outcomes has been negligible.

5. The ecological areas on the basin’s perimeter continued to be managed as part of the Ōrākei Parks and Community Facilities ecological restoration maintenance contract. The prevalence of weeds across the site has generally been reduced in recent years. Future restoration objectives aim to control further pest plant infestations and undertake tree privet control.

6. Pest animal control is included in the ecological restoration maintenance of the basin, and the Eastern Bays Songbird Project has also contributed to these efforts.

7. The ongoing monitoring of the Ōrākei Basin continues to help decision makers with policy development, recreation activations and potential future capital development planning.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the Ōrākei Basin - State of the Basin Water Quality and Ecological Restoration Report 2022.

Horopaki

Context

8. The Ōrākei Basin Management Plan 2010 specifically addresses the environmental management of the water bodies in and around the basin and recommends water quality monitoring to measure the performance of various catchment improvement projects delivered over the years.

9. The Ōrākei Local Board considers the Ōrākei Basin Monitoring and Implementing Action Plan (Sharepoint ID 756) as an ongoing priority project which the local board has funded for several years. The project is currently led by the Parks and Places Specialist team from Parks and Community Facilities.

10. The management plan outlines objectives and policies to inform the management, development and use of the basin and its surrounding open space. The management plan also requires annual reporting of the State of the Basin, which has not occurred in recent years due to interruptions caused by Covid-19.

11. Staff provided progress update on water quality monitoring and testing to the local board at a workshop held 3 March 2022. The draft State of the Basin Water Quality and Ecological Restoration Report was reviewed by the local board at the 7 July 2022 workshop.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The State of the Basin Water Quality and Ecological Restoration Report is informed by reports staff from 4Sight Consulting (4Sight) for water and ecology monitoring and Wildland Consultants (Wildland), the Ecological Restoration contractor for Auckland Council.

Water Quality Key Findings

13. Auckland Council engaged 4Sight Consulting to develop a monitoring plan for the Ōrākei Basin, the purpose of which is to assess the ecological health of the Basin and to determine whether any significant water quality changes are occurring over time. The Ōrākei Basin, Te Hōrī Creek and the nearby Pourewa Creek are all within a Marine 2 Significant Ecological Area (SEA-M2).

14. 4Sight has conducted monthly monitoring of the Basin since June 2019 (with some interruptions due to Covid-19 restrictions) in accordance with the monitoring plan.

Swimming Suitability

15. The Ministry of Health and the Ministry for the Environment have published recreational water quality guidelines referred to as Microbiological Water Quality Guidelines for Marine and Freshwater Recreational Areas 2003. The key indicator is enterococci concentration, and the guideline values are shown in Table 1 of the 4Sight report (Attachment A).

16. The water at the test locations in the west and south of the Basin, is generally suitable for swimming, based on enterococci concentrations results from the sampling. During the summer of 2020/21 water quality samples indicated higher concentrations of enterococci, but these results do not appear to be persistent. These readings are likely to have coincided with, and be linked to, high rainfall events.

17. Also noted in the 4Sight report, enterococci concentrations in the creek were typically in the Amber or Red categories which indicates that the creek is not suitable for swimming. If this issue persists, an investigation into stormwater/wastewater connections in the creek catchment may be warranted.

Water Quality for Ecosystem Health

18. To understand the water quality in the basin and its effect on the ecosystem, water samples are measured against 15 parameters. Reporting on 15 parameters is complex, and subsequently, a Water Quality Index (WQI) is used to simplify the reporting of the water quality data by representing multiple factors into a single score and overall water quality class.

19. The WQI score integrates six key water quality indicators and is based on the number and magnitude of exceedances. Please refer to Table 2 of the attached summary report (Attachment A).

20. The WQI score is marginal for the west of the basin, where water conditions often do not meet the natural desirable levels or water quality guidelines. The WQI score is poor for the south of the basin and within the creek, indicating that conditions usually depart from natural or desirable levels or water quality guidelines. (As shown in Table 4 of the summary report – Attachment A)

Sediment Quality

21. The Auckland Council Blueprint for Monitoring Urban Receiving Environments (TP168) provides sediment quality guidelines. These are the Environmental Response Criteria (ERC) for sediment contaminants and their limits and descriptions are shown in Table 3 of the summary report (Attachment A).

22. The monitoring also takes into consideration a high-level guideline value from the Australian and New Zealand Guidelines for Fresh and Marine Water Quality (ANZG; GV-High), but these lack the regional specificity in the ERC.

23. Sediment sampling in the basin was conducted by 4Sight in 2019. The draft report notes that the monitoring sites differ from those described in the Ōrākei Basin Monitoring Plan. Please refer to Figure 1 for relevant sites.

Map

Description automatically generated

Figure 1: Sediment sampling location (2019)

24. The heavy metal concentrations found in the sediment sampling in the 2019 survey indicated elevated and high contaminant levels and the biology of the sites are impacted by the contaminant levels.

25. Although the findings show elevated metal concentration, invasive remediation, such as dredging to remove sediment, is not warranted. A targeted reduction of heavy metals entering the basin via stormwater/wastewater overflow discharges is a recommended approach, noting that improvements in sediment quality will occur over the long term.

Sedimentation

26. A bathymetric (depth) survey was conducted by Discovery Marine Ltd. in 2021, and found a mean depth increase of 0.04m from 2019, when the previous survey occurred. The depth difference is minimal.

Benthic Ecology

27. Benthic macroinvertebrates are sediment dwelling organisms which provide insight into the health of the basin’s marine environment.

28. Limited biological diversity may reflect the limited habitat diversity in the basin. The benthic organisms species identified during sampling are those tolerant of the current conditions (i.e., elevated levels of mud and heavy metal).

29. Improvement in the benthic ecology is limited by the elevated sediment mud and metal content as well as the operations of the sluice gates which reduces flushing the system.

Ecological Restoration Key Findings

30. Auckland Council has an ecological restoration contract with Wildland Consultants for Ōrākei Basin and the neighbouring Macpherson Reserve that commenced in July 2017. Both reserves are classified as Significant Ecological Areas (SEA-T) and are designated as high-value sites for pest plant and animal control.

31. The ecosystems for both reserves are classified as Exotic Forest (EF). However, Ōrākei Basin is potentially highly modified Warm Forest (WF4) – Pōhutukawa, pūriri, broadleaved forest, which is endangered. Macpherson Reserve is on a long-term trajectory to WF4.

32. Tree privet is present in all five Long Term Weed Control (LTWC) areas identified in Ōrākei Basin Reserve and in one of the LTWC areas at Macpherson Reserve. The Wildland assessment notes that a tree privet schedule is prepared for the basin recommending staged tree privet control across the sites alongside enrichment planting as funding becomes available. The removal of larger specimens of tree privet will require arborist input.

33. Additionally, there has been progressive control of some other pest plant infestations including blue morning glory and woolly nightshade at Machpherson Reserve and tree privet and English ivy at Ōrākei Basin. Weed control results are captured in photos taken in July 2017 and May 2022 included in the Wildland assessment report.

34. The prevalence of weeds has generally declined over the last five years.

35. An Ōrākei Basin Site Assessment Report has been provided as Attachment B to this report. A similar assessment can be provided for Macpherson Reserve on request.

36. Animal pest control is included as part of the ecological restoration contract and traps are in place across Ōrākei Basin Reserve. The Eastern Bays Songbird Project and private landowner volunteers also contribute to pest animal control in the area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. The bush areas that form part of the Ōrākei Basin contribute to Auckland’s ngahere, which acts as an important carbon sink. The State of the Basin monitoring helps measure the health of these bush areas and ensure that the basin’s contribution to limiting the impacts of climate change are ongoing.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Staff from a number of departments including Healthy Waters, Environmental Services and Parks and Community Facilities work in a co-ordinated fashion to ensure that all projects are aligned with the objectives set out in the 2010 Ōrākei Basin Management Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The State of the Basin monitoring and reporting delivers on Outcome Two of the Ōrākei Local Board Plan 2020 which states: Our land, forests, waterways and marine environment are protected, restored and enhanced. A key initiative for this outcome is to continue to enhance waterways and wetland areas, such as the Ōrākei Basin.

40. Staff presented the draft findings of the water quality monitoring at the 2 July 2022 workshop for review and feedback.

41. The Ōrākei Basin Advisory Group (OBAG), who play an advisory role in the planning and management of the basin, had not been convened during the previous local board term due mainly to Covid-19 restrictions. However, OBAG will be reconvened in early 2023.

Tauākī whakaaweawe Māori

Māori impact statement

42. The State of the Basin water quality and ecological restoration monitoring seeks to preserve and protect taonga at Ōrākei Basin and neighbouring reserves through enhancement of flora and fauna, providing increased habitat and native tree planting.

43. As an area of high significance to Ngāti Whātua Ōrākei further consultation and collaboration is recommended and will be progressed when OBAG is reconvened.

Ngā ritenga ā-pūtea

Financial implications

44. As an approved activity in the FY2021/2022 Ōrākei Local Board Customer and Community Services work programme, the State of the Basin monitoring and reporting was allocated $20,000 LDI Opex funding (resolution number OR/2021/90).

45. Staff recommend that this level of funding continues to be allocated for water monitoring purposes at Ōrākei Basin in the future, and the Ōrākei Local Board has approved $20,000 LDI Opex funding for FY2022/2023 (resolution number OR/2022/78).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The local board seeks to protect and enhance the Ōrākei Basin to facilitate recreational activities while simultaneously providing environmental protection.

47. The Ōrākei Basin Management Plan has a requirement for an annual monitoring report and there is an expectation from stakeholders that the local board will receive the report and provide funding to support ongoing monitoring of water quality and ecological restoration of the basin and its surrounding areas.

48. Funding has been provided for continued water quality monitoring in 2022/2023. If funding- for water quality monitoring is not supported by the local board beyond 2022/2023, there is a risk that any fall in water quality and associated ecology will not be identified and appropriately responded to. Funding into the future will ensure that any significant ecological issues can be measured and responded to appropriately.

Ngā koringa ā-muri

Next steps

49. 4Sight and Wildland contracts will continue as both contracts are funded in the current 2022/2023 financial year.

50. Staff will work with elected members to reconvene OBAG in early 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōrākei Basin: Water Quality and Ecology Summary Report 2019–2022 (Under Separate Cover)
b ⇨	Wildland Consultants - Ōrākei Basin Site Assessment Report 2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Jacqui Thompson Fell - Parks & Places Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Trina Thompson - Local Area Manager

Ōrākei Local Board

08 December 2022

Auckland Council’s Performance Report: Ōrākei Local Board for quarter one 2022/2023

File No.: CP2022/16408

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōrākei Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· ID 316: Community grants Ōrākei – $80,000 in grants was allocated in quarter one

· ID 18299: St Heliers Library - interior and exterior renewals – seismic strengthening work began in August 2022

· ID 24279: Meadowbank Community Centre - Redevelop community centre – the concept design went out for further public consultation in August 2022

· ID 29070: Churchill Park renew pathways – stage 2 physical works commenced in July 2022

· ID 314 Local civic events Ōrākei – the Selwyn Reserve playground re-opening event took place in July 2022

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note; net operating performance overall for Orakei local board area is 26 per cent above budget for the quarter ended 30 September 2022. Operating revenue is four per cent below budget and operating expenditure is 22 per cent above budget. Capital expenditure is 53 per cent below budget for the quarter.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the performance report for quarter one ending 30 September 2022.

Horopaki

Context

7. The Ōrākei Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Tātaki Auckland Unlimited

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

11. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates from quarter one

12. The key activity updates in quarter one of the delivery of the local board work programmes for 2022/2023 include:

· Community grants Ōrākei (316) – The Ōrākei local board set a total community grants budget of $279,000 for the 2022/2023 financial year with $80,000.00 spent by 21 September 2022.

· St Heliers Library - interior and exterior renewals (18299) – Seismic strengthening work was initiated at St Heliers Library on 15th August 2022. Asbestos survey was undertaken at areas inside the library that have not been previously investigated due to access challenges.

· Meadowbank Community Centre - Redevelop community centre (24279) – the concept design went out for further public consultation in August 2022 and the development partner is currently in the process of the having the resource consent granted on the overall build with views the resource consent will be granted by end of 2022.

· Churchill Park renew pathways (29070) – stage 2 physical works commenced in July 2022 expected to complete in October 2022 with the Riddell Road entrance to be completed in December 2022.

· Local civic events Ōrākei (314) – The re-opening of the Selwyn Reserve playground was held on 9 July 2022 with an attendance of over 2000 guests from the community and stakeholders

· Ōrākei Basin West Reserve, Young Mariners of New Zealand: New item added to 22/23 work programme in October 2022 as it was discovered this group had a lease renewal due in 2019 which was not in the system.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

14. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report informs the Ōrākei Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board is currently investing in projects that seek to deliver on the values of Māori empowerment, cultural enrichment, and partnership. These include:

· Placemaking: Neighbourhood development Ōrākei (306) – The mural, Toka Purewha at the Mission Bay kiosk was completed in August 2022 with a blessing from Ngāti Whātua Ōrākei. Artists Hana Maihi and Poi Ngawati took their inspiration from Bastion Rock off Takaparawhau.

· Sustainable schools moth plant competition Ōrākei (715) - Ngāti Whātua Ōrākei staff are contracted to deliver the project and grow the native plants which will be exchanged for moth plant pods/seedlings at a prizegiving in May 2023.

· Māori Responsiveness Ōrākei (307) - Supporting local organisations to integrate Te Ao Māori and Māori communities into their planning (facilitating the Mana Whenua opening of the Volunteers Expo and Mana Whenua participation at council and community-led events).

· Pourewa Valley Integrated Plan – Programme Management (642) - Collaborate with Ngāti Whātua Ōrākei. Kaitiakitanga – engaging mana whenua in monitoring or restoration of a waterway, species or geographical area

Ngā ritenga ā-pūtea

Financial implications

18. This report is provided to enable the Ōrākei Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

19. This report is provided to enable Ōrākei Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

20. Operating expenditure of $4.4 million is $775,000 above budget for the first quarter. The Asset Based Services (ABS) is $877,000 above budget and the Locally Driven Initiatives (LDI) is $102,000 below budget. A film revenue of $4,113 and LDI Opex carry forward totalling $65,566 were added into this financial year. An amount of $6,083 was transferred from transitional grant to Business Activations.

21. Operating revenue of $532,000 is $25,000 below budget mainly in facility hire, library services revenue and The Landing. Offset by external revenue received for Rugby World Cup.

22. Capital expenditure of $381,000 is below budget by $425,000 in this quarter mainly local renewal programme including delays experienced in the implementation of Crossfield Reserve.

23. The financial report for the first quarter ended 30 September 2021 for Orakei local board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

25. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

26. The local board will receive the next performance update following the end of quarter two, December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōrākei Local Board - 1 July to 30 Sept 2022 Work Programme Update (Under Separate Cover)
b ⇨	Ōrākei Local Board - 1 July to 30 Sept 2022 Financial Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Ali Keiller - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Ōrākei Local Board

08 December 2022

Annual Budget 2023/2024 - feedback on regional topic for consultation

File No.: CP2022/16900

Te take mō te pūrongo

Purpose of the report

1. To seek input on the proposed regional consultation content for the Annual Budget 2023/2024 from the local board.

2. To recommend an additional meeting between 7 and 9 February (to approve local consultation content and a local engagement event).

Whakarāpopototanga matua

Executive summary

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2023/2024 consultation. This is planned to take place from late February – late March 2023.

4. This report seeks the views of the local board on priority regional topics that will be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.

5. The Governing Body will agree regional consultation items on 15 December 2022. Local boards will be asked to approve local consultation content (that is, content relating to the proposed local board agreements) between 7 and 9 February 2023.

6. The local consultation content will then be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body in February 2023.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024

b) whakarite / provide feedback on proposed changes to fees and charges in Active Communities – bookable spaces including on the following:

i) the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii) the proposed discount framework across Auckland for:

A) a consistent peak / off-peak discount;

B) a consistent discount for regular hirers vs. casual hirers

C) a standardised community outcomes discount with criteria guided by relevant local boards

c) whakaae / approve an additional meeting between 7 and 9 February 2023 to approve local consultation content for the Annual Budget 2023/2024.

Horopaki

Context

7. Auckland Council is required to adopt a 10-year budget every three years and an annual budget in the intervening years.

8. Each year, every local board makes an agreement with the Governing Body for the delivery and funding of services in the local area. These local board agreements are included in both the 10-year budget and each annual budget.

9. Auckland Council is required to consult the public on the annual budget (or 10-year budget every three years). The consultation content consists of regional content decided by the Governing Body and local content decided by each local board.

10. Before the regional consultation content is decided by the Governing Body, local boards have the opportunity to provide their input.

11. The local consultation content relating to each local board agreement must be included in the consultation document.

12. Public consultation on the Annual Budget 2023/2024 is planned to take place from late February to late March 2023.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction) and written.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board is asked to provide feedback on potential levers to mitigate the budget gap for the Annual Budget 2023/2024 consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider when agreeing regional items for consultation on 15 December 2022.

Budget Challenge

15. For the 2023/2024 financial year, Auckland Council is facing a $295 million operational expenditure challenge.

16. The Governing Body is considering potential levers that can be used to balance the operating budget: debt, general rates, operating expenditure, and assets.

17. The Mayoral Proposal will outline the proposed balance of these levers for consultation.

Financial policies for Annual Budget 2023/2024

18. The local board is asked to provide feedback on potential annual budget-related policies for the Annual Budget 2023/2024 consultation. The feedback from local boards will be collated and provided to the Governing Body to consider when approving annual budget-related policies for consultation on 15 December 2022.

Fees and Charges

19. A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The reviews will ensure that the cost recovery decisions previously made by the council continue to be met.

20. In year two of the fee review cycle, a number of fees and charges were reviewed, and changes are proposed to the following:

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees (stage two - to ensure an appropriate level of cost recovery is in place for cemetery services. Some further standardisation was also considered.)

· bookable spaces in council managed pool and leisure facilities.

21. The review of fees and charges for the Active Communities service has been split into two phases due to the number and complexity of the fees. The existing pricing and discount frameworks currently in place for Active Communities contain variations and inconsistencies for customers interacting with the service.

22. In the first phase, fees for use of bookable spaces in council-managed pool and leisure facilities have been reviewed, with a focus on standardisation. The second stage, planned for 2024/2025, will include a review of the remaining fees for Active Communities services, including the appropriate level of cost recovery for all fees.

23. Active Communities – Bookable Spaces includes land and aquatic bookable spaces, such as basketball courts, squash courts, badminton courts, swimming pools, dive pools, stadiums, recreational halls, and rooms available at sites within the Active Communities business.

24. The purpose of this review is to provide:

a) a standardised baseline fee rate for like services

b) standardised discount framework with:

i) a consistent peak / off-peak discount

ii) consolidation and standardisation of Casual/Regular and Standard/User Group hire rates

iii) simplification of the discounts targeting specific community outcomes (e.g. youth focus, disability focus, community groups, etc).

25. Some local boards may not have these facilities in their local board area but may still want to provide feedback on their nearest bookable spaces.

26. As provided for in the Revenue and Financing Policy, other regulatory fees and charges will increase in line with the council’s cost inflation where necessary to maintain cost recovery.

Other rating matters

27. The following rating issues and policies are also being presented to the Governing Body for consideration for consultation, not all these issues will be relevant to all local boards:

· amendment to Community Occupancy Guidelines

· targeted rate charges for non-standard refuse bins (in the former Auckland (ACC) and Manukau (MCC) city councils areas)

· introduction of a fee for swapping bin sizes

· rollout of food scraps service and further standardisation of waste services and targeted rates

· changes to Waste management targeted rates

· support for papakāinga development on general title land

· changes to swimming/spa pool inspections targeted rate and fees

· changes to the Rodney Drainage District Targeted Rate

· changes to the Climate Action Targeted Rate.

Local Consultation Content

28. Local boards will be asked to approve local consultation content between 7 and 9 February 2023. This will allow time for local boards to consider any impacts of the proposed regional consultation content on the local board area.

29. If the local board does not have a meeting scheduled in this time, an additional meeting will be required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision to consult is procedural in nature, meaning any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

31. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

33. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Governing Body on 15 December 2022.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local board members were invited to attend two Annual Budget 2023/2024 briefings summarising topics discussed at Governing Body workshops. Local board chairs have been invited to the Governing Body Annual Budget workshop on 7 December 2022.

35. Local boards will have further opportunities to provide information and views as the Annual Budget 2023/2024 process progresses.

36. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

37. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2020 forms the basis for local priorities.

38. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised once consultation topics are confirmed, including development of bespoke materials.

39. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

40. The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

42. The Governing Body will adopt the consultation document and supporting information material and approve the consultation approach for the Annual Budget 2023/2024 in February 2023.

43. Following consultation, the Governing Body will agree the local board agreements with the local boards and adopt the final Annual Budget 2023/2024 in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Trina Thompson - Local Area Manager

Ōrākei Local Board

08 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16406

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020 (NPS-UD)

· amendments to the Resource Management Act 1991 (RMA) requiring medium density residential standards (MDRS) be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan (AUP) must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the NPS-UD and RMA requirements.

4. The council’s response to the NPS-UD and RMA amendments are set out in plan changes 78-83 (PC 78–83) and in variations 4 and 5:

· PC 78 is the council’s intensification plan change, and is the main one that implements the NPS-UD and the RMA amendments

· PC 79 amends the AUP transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· PC 80 amends the AUP’s Regional Policy Statement to align it with the NPS-UD

· PC 81 adds buildings to the AUP’s historic heritage schedule (Schedule 14)

· PC 82 amends details in the AUP historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· PC 83 adds new notable trees and corrects errors in the AUP schedule of notable trees (Schedule 10)

· variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the AUP are mandatory. The council must change the AUP to implement the NPS-UD and amendments to the RMA. The NPS-UD also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in NPS-UD and RMA amendments. The council has included other ‘qualifying matters’ in PC 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply MDRS to land in the light rail corridor which is excluded from PC 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) provide feedback on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83.

b) provide feedback on variations 4 and 5.

c) appoint a local board member to speak to the local board views at a hearing in 2023.

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The NPS-UD and RMA amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the PCs 78-83, resulting in the approval of six plan changes and two variations to the AUP.

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, Local Boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments