Agenda of Puketāpapa Local Board - Thursday, 8 December 2022

Puketāpapa Local Board

08 December 2022

Local Board Transport Capital Fund Decision

File No.: CP2022/16429

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to request approval from the Puketāpapa Local Board to carry forward $293,500 of its Local Board Transport Capital Fund (LBTCF) budget from the 2023/2024 financial year to the current financial year to continue construction of the Melrose Road and Hillsborough Road/Mt Albert Road projects.

Whakarāpopototanga matua

Executive summary

2. This report requests approval to carry forward $293,500 of Puketāpapa Local Board’s Transport Capital Fund budget from the 2023/2024 Financial year to the current financial year to continue construction on the Melrose Road and Hillsborough Road/Mt Albert Road projects.

3. These projects were resolved to construction by local board resolution in September 2021 but placed on hold in July 2022 due to budget reallocations earlier this year. At that time, the Local Board was advised that construction would be deferred until the 2023/2024 Financial year.

4. There is now an opportunity to carry budget forward from the next financial year to complete construction of these projects as previously planned.

5. Carrying forward this budget will not impact on the total budget allocation Puketāpapa Local Board receive over its electoral term.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approve the carry forward of $293,500 of the Puketāpapa Local Boards Transport Capital Fund from the 2023/2024 financial year to fund the construction of the following projects in the current financial year:

i) Melrose Road Pedestrian refuge

ii) Hillsborough Road/Mt Albert Road Intersection - Pedestrian Crossing Safety Improvements

Horopaki

Context

6. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. As set out in our Local Board Engagement Plan we report on a regular basis to local boards. The regular reporting commitment acknowledges the important role local boards play in the governance of Auckland on behalf of their local communities.

7. Auckland Transport has been reporting in 2022 on projects and operations in the local board areas by way of a monthly central bulletin. Information on local board consultations and updates on the status of the Community Safety Fund (CSF) and the Local Board Transport Capital Fund (LBTCF) have been conveyed by memo or email.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also be:

· safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

9. In September 2021, the Puketāpapa Local Board allocated the majority of its local board transport capital budget to a number of projects (resolution number PKTPP/2021/187).

10. In July 2022 budget changes were approved to reallocate budget from the Melrose Road, 65 Hillsborough Road Pedestrian Refuge and Hillsborough Road/Mt Albert Road projects to cover budget shortfalls on the Greenways D Part 2 and 244 Hillsborough Road Crossing projects (Resolution number PKTPP/2022/112). Current budget allocations for projects are noted below.

Puketāpapa LBTCF Project Allocations September 2021

Project	Description	Update	Allocation
Greenways D Part 2	Completion of similar works in Haughey Avenue and the completion of the upgrades to the two laneways running between Dornwell Road and Clinker Street, and Clinker Street to Hayr Road.	Competed	$480,586
244 Hillsborough Road Crossing	Signalised Pedestrian Crossing at Goodall Street	Watercare works were planned to proceed 28^th November. AT need to wait for these works to be completed before signals can be installed.	$686,961
65 Hillsborough Road	Part of Greenways D Part 2. Pedestrian Refuge (near Haughey Street)	Construction contract awarded and works planned to begin 11 January 2023.	$143,327
Melrose Road	Install a new pedestrian refuge island at 80 Melrose Road	Designs complete, awaiting traffic resolution approval.	$30,208
Hillsborough Rd/Mt Albert Road	Convert the existing zebra crossing at the left turn slip lane at the Hillsborough Road/Mt Albert Road intersection to a raised zebra crossing.	Design currently being updated to address safety audit comments.	$30,208
Cycle Parking – Waikowhai and Lynfield Reserve.	Cycle Racks	Installation currently underway.	$6,300

11. There is now an opportunity to carry forward budget from next financial year to complete construction of the Melrose Road and Hillsborough Road/Mt Albert Road projects.

12. Total budget needing to be carried forward to complete construction of these projects is as follows:

Project	Original approved budget	Current approved budget	Required budget to complete construction (includes a 20% contingency to cover cost escultations)
Melrose Road	$110,000	$30,208	$95,750
Hillsborough Rd/Mt Albert Road	$195,000	$30,208	$197,750
		Total	$293,500

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

14. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. These projects all support pedestrian and/or cyclist safety therefore contributing to climate change actions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The impact of information in this report is mainly confined to Auckland Transport. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. AT attended a workshop with the Puketāpapa Local Board on 24 November 2022. At this workshop matters discussed included:

· The carry forward of Local Board Transport Capital Fund budget from the 2023/2024 financial year to the current financial year.

· Benefits of completing the projects as soon as possible

· Project status update

Tauākī whakaaweawe Māori

Māori impact statement

17. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

18. Carrying forward of the Puketāpapa Local Board’s transport capital fund budget as recommended, will not impact on the Local Boards total budget allocation across the current electoral term.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. Cost escalation may possibly occur requiring additional budget. Use of current panel contracts has helped with cost certainty as well as the inclusion of a 20% contingency to cover any unforeseen cost increases.

20. If for some reason project delivery is delayed into next financial year, any remaining unspent budget will be carried over to next financial year.

Ngā koringa ā-muri

Next steps

21. Once the Puketāpapa Local Board’s resolutions are finalised, AT will work to contract out the projects as soon as possible and complete construction before the 30^th June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Melrose Road Pedestrian Refuge	13
b ⇩	Mt Albert Road/Hillsborough Road Pedestrian Improvements	15

Ngā kaihaina

Signatories

Author	Lorna Stewart – Auckland Transport Elected Member Partner
Authoriser	Matthew Ah Mu – Programme Support Manager – Local Boards

Puketāpapa Local Board

08 December 2022

Auckland Council’s Performance Report: Puketāpapa Local Board for quarter one 2022/2023

File No.: CP2022/16538

Te take mō te pūrongo

Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated performance report for quarter one, 1 July – 30 September 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2022/2023 work programme. Detailed information is provided in the following:

· Puketāpapa Local Board Work Programme Q1 (Attachment A)

· Puketāpapa Local Board Monthly Financial Performance Q1 (Attachment B).

3. The key activity updates from this period are:

· content of the integrated area plan for the Mt Roskill redevelopment area was approved by the local board

· In person citizenship ceremonies resumed this quarter from 1 August 2022

· 196 hours of volunteering were recorded as part of the ecological and environmental volunteer’s programme

· adoption of the Wairaki Catchment Plan

· adoption of the concept plans for both Keith Hay Park and Mount Roskill War Memorial Park.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). There are no activities with a red status.

5. The financial performance report compared to budget 2022/2023 is attached. There are some points for the local board to note; Net operational financial performance of the local board is approximately two per cent above budget for the three months ended September 2022. Revenue is close to budget for the year to date with expectations that the lifting of COVID19 restrictions in September will see an upward trend in visitor numbers to our community hire facilities, while operating expenditure is two per cent above budget mainly due to responsive maintenance call outs. Capital expenditure is approximately fifty four percent below budget for the three months ended 30 September 2022 however, there are no known delivery issues.

6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for quarter one ending 30 September 2022 included as Attachment A and Attachment B in the agenda report.

Horopaki

Context

7. The Puketāpapa Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

· Auckland Unlimited.

8. Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Regional Service Planning, Investment and Partnerships was renamed Regional Services and Strategy, and two new departments were created - Parks and Community Facilities and Active Communities. Units from the previous departments Community Facilities and Parks, Sports and Recreation were incorporated into the two new departments. The table below shows the distribution

Table One: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit	Current Department - Unit
Parks, Sports and Recreation – Active Recreation	Active Communities – Leisure
Parks, Sports and Recreation – Active Recreation	Active Communities – Sport and Recreation
Community Facilities – Operations	Parks and Community Facilities – Operations
Community Facilities – Project Delivery	Parks and Community Facilities – Project Delivery
Parks, Sports and Recreation – Park Services	Parks and Community Facilities – Specialist Operations

9. The graph below shows how the work programme activities meet the Puketāpapa Local Board Plan 2020 outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph One: Work programme activities by outcome

Chart

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph Two: Work programme by RAG status

Chart, pie chart

Description automatically generated

11. The graph below shows the activity status of activities which shows the stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph Three: Work programme by activity status and department

Chart, waterfall chart

Description automatically generated

Key activity updates

12. Content of the integrated area plan for the Mt Roskill redevelopment area was approved by the local board in July 2022. The area plan aims to assist communities in shaping the local area for the future through ongoing development and change over the next 30 years.

13. In person citizenship ceremonies resumed this quarter from 1 August 2022. The local board played an active part in delivering this event on 12 September 2022. Candidates have previously been receiving their certificates in absentia via courier due to the on going pandemic restrictions on gatherings.

14. 196 hours of volunteering were recorded this quarter as part of the ecological and environmental volunteer’s programme. This programme consists of ecological and environmental initiatives including: community planting, annual pest plant and animal control; local park and beach clean ups; and community environmental education and events.

15. The local board adopted the Wairaki Catchment Plan report in September 2022. The purpose of this project was to produce a holistic strategy for the catchment, setting a long-term vision for its future management, working with mana whenua and the community. The development of the strategic plan for this catchment was funded by the local board in previous financial years and subsequently delayed, the project has been carried forward into this financial year and adopted.

16. Concept plans for both Keith Hay Park and Mount Roskill War Memorial Park were adopted by the local board in September 2022. Noting these are not current work programme activities in 2022/2023. However, given these are both significant suburb scale parks, they provide high quality community and recreation outcomes for residents of Puketāpapa. These concept plans ensure the parks are developed appropriately to cater for growth in the area.

Activities on hold

17. The following work programme activities have been identified by operating departments as on hold:

· Waikōwhai Walkways - development of priority walkway routes; This project is on hold and has been deferred to future financial years while other LDI Capex projects with a higher priority are concentrated on. This is projected to recommence in financial year 2025/2026 when the local boards LDI Capex funding is back to the full amount.

· Fearon Park - renew - road and car park within the park; This project is on hold and has been deferred to be included in the 2024/2025 work programme due to the large amount of renewal funding required to complete the works.

Changes to the local board work programme

Cancelled activities

18. One activity has been cancelled from the 2022/2023 work programme:

· Legacy Rates Grants – Puketāpapa. The local board discontinued this transitional rates grant at their meeting on 18 August 2022 and transferred $2016.00 from the Legacy Rates Grant to the Community Grants Fund, Resolution number PKTPP/2022/137

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The local board is currently investing in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

a) Climate Action Activator Puketāpapa – This activity will deliver a work programme reflecting the climate action priorities of the local board specific plan - ‘Becoming a Low Carbon Community – An Action Plan’. The local board’s role is to amplify local climate action and enable community initiatives that contribute to this. During quarter one, a procurement process was completed to appoint a new climate action activator.

b) EcoNeighbourhoods Puketāpapa – This activity is continuing to deliver on the existing project from the previous financial year where EcoNeighbour hood groups comprise of six or more neighbours from different households with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles, and neighbourhoods. Currently, there are seven Eco-Neighbourhood groups, with a new group forming that has a focus on local kai with potential for a shared neighbourhood growing space in Three Kings.

c) Low Carbon Lifestyles – Puketāpapa. This project will continue to support householders to lead low carbon lifestyles. Previous efforts have focused on home energy advice. This year, the project will change focus to incorporate sustainable transport behaviours and encourage residents to use active and public transport for their everyday work and leisure commutes. The local board will receive the projects 2021/2022 results in quarter two highlighting specific energy efficiency actions undertaken by participating households as well as the total climate emissions reductions of approximately 21,320kg of carbon dioxide equivalent per year.

20. The board is also investing in initiatives that respond to climate change, such as - Urban Forest Auckland (Ngahere) Strategy - Planting Plan Puketāpapa. This activity delivers the planting plan identified in the growing phase of the plan. Stage one of the planting is finished, and stage two of planting is to be undertaken in the next planting season.

21. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

22. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. When developing the work programmes the council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. This report informs the Puketāpapa Local Board of the performance for quarter one, 1 July – 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

25. Table Two outlines the activities in the 2022/2023 work programme that have a direct Māori outcome focus. All activities listed in the table below are in progress and on track.

Table Two: Māori outcome delivery through proposed activities

Local Board Plan outcome	ID	Activity name	Māori outcome	Māori outcome description
Outcome 1: Inclusive communities that are healthy, connected and thriving	371	Māori responsiveness Puketāpapa	No specific outcome focus areas
	368	Manu Aute Kite Day	Maori identity and culture	To celebrate the festival of Matariki
	378	Local civic events Puketāpapa	Māori identity and culture	Direct engagement with mana whenua for the delivery of the events
Outcome 2: Our people speak up and help shape our future	3469	PKTPP: Te Kete Rukuruku (Māori naming of parks and places) tranche two	Te reo Māori and Māori identity and culture	Return te reo Māori names and narratives to parks and places
Outcome 3: Our environment is protected and enhanced for present and future generations	603	Climate Action Activator	Kaitiakitanga	The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.
	599	Low Carbon Lifestyles	Whānau and tamariki wellbeing	This programme does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice programme will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.
	865	Manukau Harbour Forum	Kaitiakitanga and realising rangatahi potential	Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.
	3036	Oakley Creek Pest plant buffer	Kaitiakitanga	This programme will protect local parks and streams and encourage others to be kaitiaki of the environment.
Outcome 6: Thriving local economy with opportunities to learn, work and volunteer	1270	Young Enterprise Scheme Kick Start Days	Realising rangatahi potential	Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

26. Mana whenua played an integral role in the development of the integrated area plan for the Mt Roskill redevelopment area and this will continue until the area plan has been completed. The Puketāpapa Local Board approved the content of the final area plan for their local board area at their business meetings held on 21 July 2022. At its business meeting on 1 September 2022, the Planning Committee endorsed the content of the final area plan, subject to further consideration if mana whenua are uncomfortable with the definition and use of cultural landscapes as defined.

Ngā ritenga ā-pūtea

Financial implications

27. This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

Financial comments

· Operating expenditure of $2.3 million is $54,000 above budget.

Asset Based Services operating expenditure (ABS Opex) is $44,000 above budget. This is primarily because of higher maintenance full facility/arboriculture contracts impacted by the wetter winter months, such as the removal of hazardous trees at Belfast reserve.

Locally Driven Initiatives operating expenditure (LDI Opex) is $16,000 over budget. This is largely due to payments on community/Strategic relationship grants and the Youth Foundation made earlier than expected.

· Operating revenue of $152,000 is $6,000 above budget. This mainly relates to increased revenue at Fickling Convention centre due to increased visitor numbers since the easing and subsequent lifting of COVID19 restrictions.

· Capital Expenditure of $209,000 is below budget by $248,000. The capital programmes behind plan mainly refers to renewal of sports field lights at Keith Hay Park and various local renewals programmes.

· The financial report for the three months ended 30 September 2022 for the Puketāpapa local board area is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

30. The local board will receive the next performance update following the end of quarter two, ended 31 December 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board Work Programme Q1	25
b ⇩	Puketāpapa Local Board Monthly Financial Performance Q1	55

Ngā kaihaina

Signatories

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

08 December 2022

Annual Budget 2023/2024 - feedback on regional topic for consultation

File No.: CP2022/16857

Te take mō te pūrongo

Purpose of the report

1. To seek input on the proposed regional consultation content for the Annual Budget 2023/2024 from the local board.

2. To recommend an additional meeting between 7 and 9 February 2023 (to approve local consultation content and a local engagement event).

Whakarāpopototanga matua

Executive summary

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2023/2024 consultation. This is planned to take place from late February – late March 2023.

4. This report seeks the views of the local board on priority regional topics that will be included in the Annual Budget 2023/2024 consultation. This includes the four levers that can be used to mitigate council’s operating budget challenge. These four levers are: debt, general rates, operating expenditure, and assets.

5. The Governing Body will agree regional consultation items on 15 December 2022. Local boards will be asked to approve local consultation content (that is, content relating to the proposed local board agreements) between 7 and 9 February 2023.

6. The local consultation content will then be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body in February 2023.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024.

b) whakarite / provide feedback on proposed changes to fees and charges in Active Communities – bookable spaces including on the following:

i) the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii) the proposed discount framework across Auckland for:

A) a consistent peak / off-peak discount;

B) a consistent discount for regular hirers vs. casual hirers

C) a standardised community outcomes discount with criteria guided by relevant local boards.

c) whakaae / approve an additional meeting between 7 and 9 February 2023 to approve local consultation content for the Annual Budget 2023/2024 if required.

Horopaki

Context

7. Auckland Council is required to adopt a 10-year budget every three years and an annual budget in the intervening years.

8. Each year, every local board makes an agreement with the Governing Body for the delivery and funding of services in the local area. These local board agreements are included in both the 10-year budget and each annual budget.

9. Auckland Council is required to consult the public on the annual budget (or 10-year budget every three years). The consultation content consists of regional content decided by the Governing Body and local content decided by each local board.

10. Before the regional consultation content is decided by the Governing Body, local boards have the opportunity to provide their input.

11. The local consultation content relating to each local board agreement must be included in the consultation document.

12. Public consultation on the Annual Budget 2023/2024 is planned to take place from late February to late March 2023.

13. Aucklanders will be able to provide feedback during the consultation period through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction) and written.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board is asked to provide feedback on potential levers to mitigate the budget gap for the Annual Budget 2023/2024 consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider when agreeing regional items for consultation on 15 December 2022.

Budget Challenge

15. For the 2023/2024 financial year, Auckland Council is facing a $295 million operational expenditure challenge.

16. The Governing Body is considering potential levers that can be used to balance the operating budget: debt, general rates, operating expenditure, and assets.

17. The Mayoral Proposal will outline the proposed balance of these levers for consultation.

Financial policies for Annual Budget 2023/2024

18. The local board is asked to provide feedback on potential annual budget-related policies for the Annual Budget 2023/2024 consultation. The feedback from local boards will be collated and provided to the Governing Body to consider when approving annual budget-related policies for consultation on 15 December 2022.

Fees and Charges

19. A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The reviews will ensure that the cost recovery decisions previously made by the council continue to be met.

20. In year two of the fee review cycle, a number of fees and charges were reviewed, and changes are proposed to the following:

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees (stage two - to ensure an appropriate level of cost recovery is in place for cemetery services. Some further standardisation was also considered.)

· bookable spaces in council managed pool and leisure facilities.

21. The review of fees and charges for the Active Communities service has been split into two phases due to the number and complexity of the fees. The existing pricing and discount frameworks currently in place for Active Communities contain variations and inconsistencies for customers interacting with the service.

22. In the first phase, fees for use of bookable spaces in council-managed pool and leisure facilities have been reviewed, with a focus on standardisation. The second stage, planned for 2024/2025, will include a review of the remaining fees for Active Communities services, including the appropriate level of cost recovery for all fees.

23. Active Communities – Bookable Spaces includes land and aquatic bookable spaces, such as basketball courts, squash courts, badminton courts, swimming pools, dive pools, stadiums, recreational halls, and rooms available at sites within the Active Communities business.

24. The purpose of this review is to provide:

a) A standardised baseline fee rate for like services

b) A standardised discount framework with:

o a consistent peak / off-peak discount

o consolidation and standardisation of Casual/Regular and Standard/User Group hire rates

o simplification of the discounts targeting specific community outcomes (e.g. youth focus, disability focus, community groups, etc).

25. Some local boards may not have these facilities in their local board area but may still want to provide feedback on their nearest bookable spaces.

26. As provided for in the Revenue and Financing Policy, other regulatory fees and charges will increase in line with the council’s cost inflation where necessary to maintain cost recovery.

Other rating matters

27. The following rating issues and policies are also being presented to the Governing Body for consideration for consultation, not all these issues will be relevant to all local boards:

· amendment to Community Occupancy Guidelines

· targeted rate charges for non-standard refuse bins (in the former Auckland (ACC) and Manukau (MCC) city councils areas)

· introduction of a fee for swapping bin sizes

· rollout of food scraps service and further standardisation of waste services and targeted rates

· changes to Waste management targeted rates

· support for papakāinga development on general title land

· changes to swimming/spa pool inspections targeted rate and fees

· changes to the Rodney Drainage District Targeted Rate

· changes to the Climate Action Targeted Rate.

Local Consultation Content

28. Local boards will be asked to approve local consultation content between 7 and 9 February 2023. This will allow time for local boards to consider any impacts of the proposed regional consultation content on the local board area.

29. If the local board does not have a meeting scheduled in this time, an additional meeting will be required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision to consult is procedural in nature, meaning any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

31. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

33. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going to the Governing Body on 15 December 2022.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local board members were invited to attend two Annual Budget 2023/2024 briefings summarising topics discussed at Governing Body workshops. Local board chairs have been invited to the Governing Body Annual Budget workshop on 7 December 2022.

35. Local boards will have further opportunities to provide information and views as the Annual Budget 2023/2024 process progresses.

36. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

37. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board plan adopted in November 2020 forms the basis for local priorities.

38. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised once consultation topics are confirmed, including development of bespoke materials.

39. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

40. The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

42. The Governing Body will adopt the consultation document and supporting information material and approve the consultation approach for the Annual Budget 2023/2024 in February 2023.

43. Following consultation, the Governing Body will agree the local board agreements with the local boards and adopt the final Annual Budget 2023/2024 in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Nina Siers - Local Area Manager

Puketāpapa Local Board

08 December 2022

Local Board feedback on Auckland Unitary Plan changes 78-83

File No.: CP2022/16303

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Council’s notified plan changes and variations that implement:

· the National Policy Statement on Urban Development 2020 (NPS-UD)

· amendments to the Resource Management Act 1991 (RMA) requiring medium density residential standards (MDRS) be incorporated

· additions and amendments to the Historic Heritage and Notable Tree Schedules.

2. To provide an overview of submissions received from 18 August to 29 September 2022 on the council’s plan changes and variations.

Whakarāpopototanga matua

Executive summary

3. Decision-makers on the Auckland Unitary Plan (AUP) must consider local boards’ views on plan changes and variations if local boards choose to provide their views. This report is the mechanism for the local board to resolve and provide its feedback on the plan changes and variations that seek to implement the NPS-UD and RMA requirements.

4. The council’s response to the NPS-UD and RMA amendments are set out in plan changes 78-83 (PC 78–83) and in variations 4 and 5:

· PC 78 is the council’s intensification plan change, and is the main one that implements the NPS-UD and the RMA amendments

· PC 79 amends the AUP transport provisions to manage effects of intensification on the transport network. It includes provisions for pedestrian safety, lighting and electric vehicle re-charging stations for multi-unit development

· PC 80 amends the AUP’s Regional Policy Statement to align it with the NPS-UD

· PC 81 adds buildings to the AUP’s historic heritage schedule (Schedule 14)

· PC 82 amends details in the AUP historic heritage schedule (Schedule14), mainly by enlarging or reducing the size of historic places already scheduled

· PC 83 adds new notable trees and corrects errors in the AUP schedule of notable trees (Schedule 10)

· variation 4 relates to rezoning of some areas of open space already proposed to be re-zoned to residential land

· variation 5 relates to a site-specific rezoning (at Schnapper Rock Road in Greenhithe).

5. Some amendments to the AUP are mandatory. The council must change the AUP to implement the NPS-UD and amendments to the RMA. The NPS-UD also allows the council to make decisions on some other matters to help shape Auckland’s well-functioning urban environment. These include:

i) the size of walkable catchments, where enabling buildings of six storeys or more is required. These are the areas around the city centre, rapid transit stops, and the ten metropolitan centres (Albany, Takapuna, Westgate, Henderson, New Lynn, Newmarket, Sylvia Park, Manukau, Botany and Papakura)

ii) the building heights and density of urban form to enable residential development within and next to neighbourhood centres, local centres, and town centres

iii) The “qualifying matters” that will apply in some areas of Auckland that may allow the council to modify (or limit) the required building heights and density to the extent necessary to accommodate the qualifying matters.

6. Central government has identified potential qualifying matters in NPS-UD and RMA amendments. The council has included other ‘qualifying matters’ in PC 78 that are important for Auckland.

7. The plan changes and variations were open for submission over a six-week period, concluding on 29 September 2022. Submissions have now been coded and summarised, and further submissions may be lodged from 24 November to 8 December 2022. Further submissions can be made in support or opposition to an original submission but cannot introduce new matters.

8. Preliminary analysis of submissions identified these themes:

a) support and opposition to the zoning changes proposed

b) support or opposition for the extent of walkable catchments and related height/intensification

c) opposition to how qualifying matters have been applied, including opposition from large-scale developers to the application of the new Residential Low-Density zone as the way that some qualifying matters are implemented

d) support and opposition to special character as a qualifying matter

e) support for water and wastewater infrastructure as a qualifying matter in some locations e.g. Whangaparāoa, and opposition to this qualifying matter where landowners seek rezoning that increases the density of development on their site(s)

f) requests to rezone and apply MDRS to land in the light rail corridor which is excluded from PC 78.

9. Local boards are now invited to provide feedback on the council’s plan changes and variations which will be provided to the independent hearings panel for its consideration. These views must be the subject of a local board resolution.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) provide feedback on PC 78, PC 79, PC 80, PC 81, PC 82, and PC 83

b) provide feedback on variations 4 and 5

c) appoint a local board member to speak to the local board views at a hearing in 2023

d) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution c) is unable to attend the hearing.

Horopaki

Context

Policy development

10. The NPS-UD and RMA amendments require that a proposed intensification plan change be notified by 20 August 2022. The Planning Committee and local board chairs (or their delegates) attended workshops and meetings throughout 2021 and 2022. Since October 2021, local boards and mana whenua have contributed to the development of the PCs 78-83, resulting in the approval of six plan changes and two variations to the AUP.

Decision-making authority

11. Each local board is responsible for communicating the interests and preferences of people in its area about the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. If the local board chooses to provide its views, those views will be provided in writing to the independent hearings panel.

12. Decision-makers must consider local boards’ views when deciding the content of these policy documents (as required by sections 15-16 Local Government (Auckland Council) Act 2009). PCs 78-83 and variations 4 and 5 will be included in the AUP, if approved.

13. An amendment to the RMA created a different hearings process for PC 78 and variations 4 and 5. The independent hearing panel makes recommendations to council about these. For PCs 79-83, the hearings panel is delegated responsibility to make the decisions on these, without reference back to council.

14. Local board members may then present the local board’s views at the hearing of the plan changes by the independent hearings panel. Local board views will be considered when the council makes decisions on the recommendations for PC 78 and Variations 4 and 5.

15. This report provides an overview of the plan changes and variations, and a preliminary summary of submissions’ key themes. Local board views must be the subject of a local board resolution(s) if those views are provided to the panel.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local board feedback on PCs 78-83 and variations 4 and 5 is now sought through resolutions at this meeting. This feedback will be forwarded to the independent hearings panel for its consideration.

17. Plan change provisions over which council has some discretion include the following key matters in PC78:

i) the extent of walkable catchments from the edges of the city centre and metropolitan centres and around rapid transit network stops (as required under NPS-UD Policy 3(c))

ii) the approach to, and extent of, intensification of areas within and adjacent to town, local and neighbourhood centres (as required under NPS-UD Policy 3(d))

iii) the selection of, and approach to, “any other qualifying matters” that limit the height and density that would otherwise be required by the NPS-UD Policy 3 and/or the medium density residential standards that must be applied to Auckland’s relevant residential zones.

18. Submissions were received on plan change matters that are mandatory in the NPS-UD and RMA amendments. Mandatory matters include the introduction of walkable catchments, the enablement of six storey buildings in all zones in walkable catchments, and the incorporation of MDRS in all “relevant residential zones” (Terrace Housing and Apartment Buildings zone, Mixed Housing Urban and Low-Density zone) outside walkable catchments. As these matters are mandatory, the independent hearings panel will be unable to recommend changes in response to these submissions.

19. All submissions have been numbered, organised and allocated to topics in the summary of decisions requested to enable evaluation and assessment by staff and the public. This information is available to local boards via the Auckland Unitary Plan webpage when it is publicly notified from 5 December 2022. It will also be provided to the independent hearings panel to assist the panel with understanding the public’s view of the council’s plan changes and variations, and with formulating arrangements for hearings in 2023. Table 1 provides the numbers of submissions received.

Table 1 Submissions received on PC 78 and related changes

Plan change number	Plan change name	Number of submissions received	Spatial application of the plan change
78	Intensification	2398	All Auckland except Hauraki Gulf Islands
79	Amendments to the Transport Provisions	128	All Auckland except Hauraki Gulf Islands
80	Regional Policy Statement Well-Functioning Urban Environment, Resilience to the Effects of Climate Change and Qualifying Matters	88	All Auckland
81	Additions to Schedule 14 Historic Heritage Schedule	53	Various locations, see Attachment A
82	Amendments to Schedule 14 Historic Heritage Schedule	33	Various locations, see Attachment A
83	Additions and amendments to Schedule 10 Notable Trees Schedule	25	Various locations, see Attachment A
Variation 4 to PC60	Open Space and Other Rezoning Matters	12	Various locations, see Attachment A
Variation 5 to PC66 (Private)	57 and 57a Schnapper Rock Road	5	Greenhithe, see Attachment A Upper Harbour Local Board

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Objective 8 and Policy 1 of the NPS-UD set out a policy framework that signals the need for decisions under the RMA to reduce emissions and improve climate resilience.

21. This framework is in line with the ‘built environment’ priority of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has a goal of achieving “A low carbon, resilient built environment that promotes healthy, low impact lifestyles”. The plan states that:

“To move to a low carbon and resilient region, climate change and hazard risks need to be integral to the planning system that shapes Auckland. Integrating land-use and transport planning is vital to reduce the need for private vehicle travel and to ensure housing and employment growth areas are connected to efficient, low carbon transport systems.”

22. Implementing the NPS-UD will enable additional residential intensification to occur in areas where jobs, services and amenities can be easily accessed by active modes and public transport. This will contribute to reducing greenhouse gas emissions and the more efficient use of land will reduce growth pressures in areas more susceptible to the effects of climate change. In some places, applying the MDRS required under the RMA amendments will also achieve this outcome. However, a key aspect of the council’s submission on the RMA amendments was that enabling three-storey medium density housing across Auckland’s urban environment, is likely to result in a greater number of people living in areas where it is extremely difficult to provide a high level of public transport service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. All relevant council departments and some Council Controlled Organisations contributed to preparing the council’s plan changes to implement the NPS-UD and the RMA amendments. Auckland Transport and Watercare will have an ongoing role during the hearings, contributing to the council’s evidence presented to the independent hearings panel. Eke Panuku is a submitter, and so is not part of the council team that will prepare and present evidence to the independent hearings panel.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local boards were briefed in October and November 2021 on the implications of the NPS-UD and local board chairs were invited to the series of Planning Committee workshops run in 2022 on the NPS-UD. Local boards also received a detailed briefing on the council’s preliminary response in March and May 2022.

25. Although not local board views, as these require a business meeting resolution, the following local boards provided local board input to Planning Committee regarding the government’s intensification directives:

· Ōrākei Local Board presented on the Resource Management (Enabling Housing and Others Matter) Bill on 4 November 2021, and on the National Policy Statement on Urban Development on 31 March 2022

· Albert-Eden, Devonport-Takapuna, Henderson-Massey, Kaipātiki, Mangere-Ōtāhuhu, Ōrākei, Puketāpapa, Waitematā, and Whau Local Boards all presented to the Planning Committee on NPS UD on 30 June 2022

· Manurewa Local Board presented regarding provision and protection of green space where intensification is planned on 4 August 2022, the meeting where the plan changes were approved for notification.

26. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

Context

27. Auckland Council has obligations under Te Tiriti o Waitangi and council’s Significance and Engagement Policy to take special consideration when engaging with Māori and to enable Māori participation in council decision-making to promote Māori well-being. The Schedule of Issues of Significance is a statutory document that guides the Independent Māori Statutory Board’s advocacy to Auckland Council, Local Boards and Council-Controlled Organisations, for and on behalf of Māori in Tāmaki Makaurau.

28. If the local board chooses to provide its views on the plan changes it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). More than 180,000 Aucklanders identify as Māori, as at the time of the 2018 census.

Potential impact of plan changes and variations for Māori

29. The NPS-UD provides for the interests of Māori through intensification to increase housing supply, alongside its identification of qualifying matters. The widespread intensification sought by the NPS-UD has the potential to affect Māori both negatively and positively. This includes with respect to culturally significant sites and landscapes, Treaty Settlement redress land, the urban form as it reflects mātauranga Māori and accessibility, and Māori facilities where customs and traditions are observed (such as marae).

30. None of the plan changes or variations trigger an issue of significance as identified in the Schedule of Issues of Significance or Māori Plan (2017, Independent Māori Statutory Board).

Māori involvement and feedback

31. The relevant qualifying matters set out in the NPS-UD and RMA amendments include matters of national importance that decision-makers are required to recognise and provide for under section 6 of the RMA 1991, and matters necessary to implement, or to ensure consistency with, iwi participation legislation.

32. Policy 9 of the NPS-UD sets out requirements for local authorities as follows:

“Local authorities, in taking account of the principles of the Treaty of Waitangi (Te Tiriti o Waitangi) in relation to urban environments, must:

a) involve hapū and iwi in the preparation of RMA planning documents and any FDSs by undertaking effective consultation that is early, meaningful and, as far as practicable, in accordance with tikanga Māori; and

b) when preparing RMA planning documents and FDSs, take into account the values and aspirations of hapū and iwi for urban development; and

c) provide opportunities in appropriate circumstances for Māori involvement in decision-making on resource consents, designations, heritage orders, and water conservation orders, including in relation to sites of significance to Māori and issues of cultural significance; and

d) operate in a way that is consistent with iwi participation legislation.”

33. Policy 9 directs the council to involve iwi and hapū in the NPS-UD, during the preparation of planning documents, and to take into account the values and aspirations of hapū and iwi for urban development in the region. In the context of the NPS-UD, the council must involve mana whenua and mataawaka within the region.

34. Individual and collective engagement raised key themes relating to matters like the protection of scheduled and known cultural heritage and managing potential interface effects from new development with existing marae. This is supported by research undertaken by the council team in advance of these discussions with mana whenua. This has drawn on a wide range of council documents and publicly available information.

35. Common themes shared in hui include:

a) universal access to be provided in residential design for less able whānau members

b) access to open space for health and wellbeing

c) safe and connected whānau and communities

d) avoiding development in areas poorly served by infrastructure

e) access to affordable housing options

f) maintaining access to customary activities e.g. waka launching, kaimoana gathering

g) protection of Māori sites and places of cultural significance. Maintaining precincts that protect cultural values or are otherwise culturally sensitive (such as Ihumātao)

h) avoiding negative effects of intensive residential development on established cultural activities/facilities (such as marae)

i) provisions for Kohanga reo and Kura Kaupapa Māori in urban areas

j) use of Māori design concepts in the development of commercial centres and in large residential developments

k) use of mātauranga and tikanga Māori in the management of resources

l) the support of measures to maintain and improve water quality, ecological areas, volcanic viewshafts, and the coastline.

m) avoiding exacerbating natural hazard risks

n) maintaining the cultural significance of the Waitākere Ranges Heritage Area

o) concern that Future Urban Zone land will be prematurely rezoned.

Ngā ritenga ā-pūtea

Financial implications

36. NPS-UD implementation has been progressing within existing budgets. However, the RMA amendments resulted in a significant increase in the scale and complexity of the project, without any changes to the NPS-UD implementation timeframes. This requires a greater than anticipated level of change to the AUP, for example there are changes proposed to more than 60 AUP chapters.

37. The financial impact of these changes will affect the current 2022-2023 financial year, and potentially the following year. While it is expected that additional costs in the current financial year can be met through a re-prioritisation of work programmes within the Chief Planning Office, further costs (primarily relating to operation of an independent hearings panel and engagement of specialists) may require re-prioritisation of other work programmes from across the council. Any impacts will be of a scale that will not affect the council’s overall financial position, nor affect any boards’ assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that, due to timeframes, the local board will be unable to provide its views and preferences on the plan changes and variations if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at the relevant hearings.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (see Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

Local board views

41. Resolutions of the local board will be provided to the independent hearings panel in the first quarter of 2023. The local board member delegated the authority to speak to local board views will be invited to the relevant hearings. Local board resolutions will also be reported to the Planning, Environment and Parks Committee for its decision-making on the recommendations it receives from the independent hearings panel.

Process for plan changes and variations

42. Staff continue to analyse the submissions received, and this analysis will be presented in evidence to the independent hearings panel during the hearing of submissions in 2023. A report to the Planning, Environment and Parks Committee will request a sub-group be established as decision-maker for policy shifts that may arise during the hearings (as decisions may be required more quickly than can be achieved by reporting to meetings in compliance with the Local Government Official Information and Meeting Act).

Ngā tāpirihanga

Attachments