Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany, Auckland 0632, and via Microsoft Teams on Thursday, 8 December 2022 at 9:32am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Anna Atkinson

 

Deputy Chairperson

Uzra Casuri Balouch, JP

 

Members

Callum Blair

 

 

John Mclean

 

 

Kyle Parker

 

 

Sylvia Yang

 

 

 

 

 

 

 

 

 

 

 


Upper Harbour Local Board

08 December 2022

 

 

 

1          Nau mai | Welcome

 

            The Chairperson opened the meeting with a Karakia.

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number UH/2022/141

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 November 2022, as a true and correct record.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Business North Harbour update

 

Resolution number UH/2022/142

MOVED by Member J Mclean, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the deputation from Kevin O’Leary on behalf of Business North Harbour and thank him for his attendance and presentation.

 

CARRIED

 

 

8.2

Albany Community Hub update

 

Resolution number UH/2022/143

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the deputation from Grace Alley, Albany Community Hub Manager, and Richard Casutt, Harbour Sport General Manager on behalf of the Albany Community Hub and thank them for their attendance and presentation.

 

CARRIED

 

 

8.3

Harbour Sport update

 

Resolution number UH/2022/144

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      receive the deputation from Richard Casutt, Harbour Sport General Manager on behalf of Harbour Sport and thank him for his attendance and presentation.

 

CARRIED

 

 

8.4

Whenuapai Ratepayers and Residents Association - To further the relationship with the Upper Harbour Local Board

 

Resolution number UH/2022/145

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)      receive the deputation from Dave Allen, Secretary Whenuapai Ratepayers and Residents Association and Haydon Mattson on behalf of the Whenuapai Ratepayers and Residents Association and thank them for their attendance and presentation.

 

CARRIED

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Naming of the new reserve at Joshua Carder Drive, Hobsonville Point

 

Resolution number UH/2022/146

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)      defer the consideration of Naming of the new reserve at Joshua Carder Drive, Hobsonville Point report to the February 2023 business meeting to allow for a local board workshop on the project prior to further discussions.

 

CARRIED

 

 

12

Proposed new community lease and landowner approval to North Shore Rowing Club Incorporated at R 101 Rame Road, Rame Reserve, Greenhithe

 

The Land Use Advisor, Neda Cooper was in attendance to support the item.

 

Resolution number UH/2022/147

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      grant under Section 54(1)(b) of the Reserves Act 1977, a new community ground lease to the North Shore Rowing Club Incorporated for an area comprising approximately 318m2 located at R 101 Rame Road, Rame Reserve, Greenhithe on the land legally described as Lot 1 DP 169267, Section 1 SO 67770, Allotments 673 and 674 Parish of Paremoremo (as per Attachment A – Site Plan), subject to the following terms and conditions:

i)       term – 10 years, commencing 19 December 2022 with one 10-year right of renewal.

ii)      rent – $1.00 plus GST per annum if demanded.

iii)     Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)      note that public notification and iwi engagement for Auckland Council’s intention to grant a new community ground lease to the North Shore Rowing Club located at R 101 Rame Road, Rame Reserve, Greenhithe has been undertaken between 1 September 2022 to 30 September 2022.

d)      note that no objections to the notified proposal of the new community lease were received.

e)      grant landowner approval to North Shore Rowing Club Incorporated to construct the new boathouse.

 

CARRIED

 


 

 

13

Local Board feedback on Auckland Unitary Plan changes 78-83

 

The Senior Policy Planner, Ross Moffat, was in attendance to support the item.

 

Resolution number UH/2022/148

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)         restate resolution number UH/2022/65 clause c) – d) from the 16 June 2022 business meeting as follows:

c)      support areas with significant infrastructure constraints be included as a qualifying matter including but not limited to areas prone to flooding, sediment mitigation measures, water supply and wastewater network capacity and integrated transport network constraints. We believe these constraints apply to Whenuapai, Herald Island, Paremoremo, Albany Heights, and the large lot zone of Greenhithe along Upper Harbour Drive.

d)        support the intent of council’s preliminary response to the National Policy Statement on Urban Development 2020 and the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 as set out in Attachment A, considering the context of the limited funding currently identified in the Long Term Plan 2021 - 2031 and the likely deferrals to the capital programme, we note particular concerns as a consequence of intensification regarding:

i)          enablement of widespread intensification in areas that are not suitable due to distance from jobs and services, infrequent if any public transport and the lack of infrastructure readiness

ii)        the provision of open space,

iii)       the potential dilution of amenity levels for all residents, 

iv)       the impact of intensification on the transport network, particularly the removal of parking, and

v)         the current inadequate level of development contributions being collected to provide satisfactory mitigation for the impacts of development particularly reserve contributions

vi)       the increased potential for poor environmental planning and design outcomes.

b)        note a minor error in Attachment A of the agenda report titled Plan Change 83  Additions and amendments to Schedule 10 Notable Tree Schedule, the following trees listed for Rodney are for the Upper Harbour Local Board area:

i)          R308 Oteha Valley Road

ii)         R320 Rosedale Road

iii)       R142 – 178 Sanders Road

c)         support the view of the residents who have submitted that the whole of Herald Island should be zoned as Residential – Low Density Residential Zone, noting that all the submissions from Herald Island were of this view.

d)        request  that the whole of Herald Island be zoned as Residential – Low Density Residential Zone applying the qualifying matters of infrastructure constraints, including wastewater and transport for the following reasons:

i)          there is no public transport to, from, or around Herald Island.

ii)         the only access to Herald Island is via a causeway (Kingsway Road).  Kingsway Road has no footpaths, no cycleways and 45 degree slopes at the side into the water.  Kingsway Road is narrow and likely to be susceptible to climate change risks and inundation in the future. 

iii)       residents in Herald Island have no alternative but to drive.  Some roads have no footpaths, and Kingsway Road links to Kauri Road, Whenuapai which also has no footpaths and deep swales on the side of the road. Development on Herald Island runs contrary to the principle of reducing greenhouse gas emissions as part of policy 1 of the National Policy Statement - Urban Development.

iv)       parts of Herald Island have no kerb and channels and only open ditches and swales for stormwater.  There is no room to accommodate any extra vehicles or buses as the roads are only 6 metres wide.

v)         Herald Island has a low water table and stormwater flows into one of the local beaches.  If it is zoned as Medium Density Residential Standards there will be more impermeable surfaces, and more stormwater outflows into the local beach resulting in more sedimentation and pollution.

e)         request that the whole of Herald Island be zoned as Residential – Low Density Residential Zone based on aspects of Policy 1 of the National Policy Statement – Urban Development includes concepts of a ‘well-functioning urban environment’.  This includes matter such as ‘good access to facilities and services by active modes and public transport, reducing greenhouse gas emissions and being resilient to the effects of climate change’. The local board supports the view of the residents who submitted that if Herald Island is zoned with Medium Density Residential Standards the result will not be a well-functioning urban environment as required under policy 1 for the following reasons:

i)          Herald Island is part of the North West Wildlink and is right next to Whenuapai which only has 8% tree cover.  The tree cover provided in Herald Island is vital for the birds flying on this East / West link.   The Medium Density Residential Standards allow for 50% building coverage with reduced front yards and will inevitably result in less tree cover

ii)         The cumulative effects of changes allowable by the Medium Density Residential Standards have not been assessed and the resulting effect will go against the concept of a well-functioning urban environment 

iii)       Herald Island residents have no alternative but to drive for the reasons mentioned in resolution number UH/2022/148  clause d i – v above.

f)          request the Hearing Panel undertake a site visit at Herald Island to understand the unique environment and infrastructure constraints. 

g)        support work by officers to require canopy trees in large scale developments.  Trees and reducing urban heat islands are vital to both mitigate and adapt to climate change.  We support changes that would increase canopy cover during development.

h)        express disappointment that lack of Public and Active Transport is not considered as a qualifying matter for plan change 78.

i)          appoint local board Chairperson A Atkinson to speak to the local board views at a hearing in 2023.

j)          delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in resolution UH/2022/148 clause i) is unable to attend the hearing.

 

CARRIED

 

 

 

 

Adjournment of Meeting

Resolution number UH/2022/149

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)         agree to adjourn the meeting until later in the day.

 

CARRIED

The meeting adjourned at 10:57and reconvened at  12:29pm. The Chairperson A Atkinson, Deputy Chairperson U Casuri Balouch, Member C Blair, Member J Mclean, Member K Parker and Member S Yang were present. .

 

 

 

14

Annual Budget 2023/2024 - feedback on regional topic for consultation

 

The Local Area Manager, Lesley Jenkins, The Senior Local Board Advisor, Heather Skinner, and the Manager Local Board Financial Advisors, Mark Purdie, were in attendance to support the item.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)         whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024 as follows:

Operational Budget Levers

Local Board funding

i)          do not support the 5 percent reduction in local board operational funding as the impacts of funding reductions will mainly be for Locally Driven Initiatives projects and reducing or stopping local projects would be felt by local communities significantly. The funding reduction would be approximately 47% of the Locally Driven Initiatives Operational budget.

ii)         request officers investigate consulting on an additional general rates increase in addition to the Mayoral proposal package which is 4.66% for 2023/2024.

iii)        request officers investigate consulting on other cost saving alternatives to offset the proposal to reduce local board operational funding by 5 per cent.

iv)        request officer advice on reductions to local board Asset Based Services Operational funding as part of Annual Budget 2023/2024.

v)         consider the legacy funding models of local board Locally Driven Initiatives Operational budgets and Asset Based Services Operational budgets are inequitable both within local board areas and across the region.

vi)        consider the proposal to reduce local board funding in some areas may result in increased costs to council as many volunteer groups are provided seed funding, but the volunteers do the mahi in many council areas. Without this funding the cost to do the work will fall back to Auckland Council.

vii)       request that increased planning for ‘future growth’ areas as defined in the Unitary Plan is funded regionally and not through local board funding.

viii)      request that should the decision to reduce local board operational funding be made, that the reduction is for the Annual Budget 2023/2024 period and does not extend beyond next financial year.

Other Operational budget levers

ix)        Support consulting on the proposals for operational cost savings for Auckland Council and Council Controlled Organisations as part of Annual Budget 2023/2024

Other Budget Levers

x)         support consulting on the proposal to increase debt as a lever to mitigate the budget gaps in the Annual Budget 2023/2024

xi)        support consulting on the proposal of a total rates increase of 4.66 per cent for the average household.

xii)       support consulting on the proposal to sell Auckland Airport shares as a lever to mitigate the budget gaps in the Annual Budget 2023/2024.

 

b)      whakarite / support the proposal to consult on changes to fees and charges in Active Communities – bookable spaces including on the following:

i)     the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii)     the proposed discount framework across Auckland for:

A)        a consistent peak / off-peak discount

B)        a consistent discount for regular hirers vs. casual hirers

C)        a standardised community outcomes discount with criteria guided by relevant local boards

c)         reserve the right to provide local board views on the proposals to fill the $295 million operating budget gap in the Annual Budget 2023/2024 once public consultation feedback is received. 

d)         request that Annual Budget 2023/2024 consultation material includes clear, concise and easy to understand information on the impacts of the proposals to reduce operational budgets, including clear messaging on the impacts of the reduction of local board funding on local communities.

e)         request speaking rights as part of local board input for Chairperson A Atkinson to present local board feedback at the Governing Body 15th December 2022 business meeting.

f)          whakaae / approve an additional meeting on Thursday 9 February 2023 at 9:30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany.

 

 

The Chairperson requested that clause a) ii of the recommendation be considered separately in part.

 

Resolution number UH/2022/150

MOVED by Chairperson A Atkinson, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)         whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024 as follows:

Operational Budget Levers

Local Board funding

i)          do not support the 5 percent reduction in local board operational funding as the impacts of funding reductions will mainly be for Locally Driven Initiatives projects and reducing or stopping local projects would be felt by local communities significantly. The funding reduction would be approximately 47% of the Locally Driven Initiatives Operational budget.

iii)       request officers investigate consulting on other cost saving alternatives to offset the proposal to reduce local board operational funding by 5 per cent.

iv)       request officer advice on reductions to local board Asset Based Services Operational funding as part of Annual Budget 2023/2024.

v)         consider the legacy funding models of local board Locally Driven Initiatives Operational budgets and Asset Based Services Operational budgets are inequitable both within local board areas and across the region.

vi)       consider the proposal to reduce local board funding in some areas may result in increased costs to council as many volunteer groups are provided seed funding, but the volunteers do the mahi in many council areas. Without this funding the cost to do the work will fall back to Auckland Council.

vii)      request that increased planning for ‘future growth’ areas as defined in the Unitary Plan is funded regionally and not through local board funding.

viii)     request that should the decision to reduce local board operational funding be made, that the reduction is for the Annual Budget 2023/2024 period and does not extend beyond next financial year.

Other Operational budget levers

ix)       Support consulting on the proposals for operational cost savings for Auckland Council and Council Controlled Organisations as part of Annual Budget 2023/2024

Other Budget Levers

x)         support consulting on the proposal to increase debt as a lever to mitigate the budget gaps in the Annual Budget 2023/2024

xi)       support consulting on the proposal of a total rates increase of 4.66 per cent for the average household.

xii)      support consulting on the proposal to sell Auckland Airport shares as a lever to mitigate the budget gaps in the Annual Budget 2023/2024.

 

b)      whakarite / support the proposal to consult on changes to fees and charges in Active Communities – bookable spaces including on the following:

i)     the establishment of standardised baseline fees for services in the Active Communities – Bookable Spaces portfolio across Auckland

ii)    the proposed discount framework across Auckland for:

A)        a consistent peak / off-peak discount

B)        a consistent discount for regular hirers vs. casual hirers

C)        a standardised community outcomes discount with criteria guided by relevant local boards

c)         reserve the right to provide local board views on the proposals to fill the $295 million operating budget gap in the Annual Budget 2023/2024 once public consultation feedback is received. 

d)        request that Annual Budget 2023/2024 consultation material includes clear, concise and easy to understand information on the impacts of the proposals to reduce operational budgets, including clear messaging on the impacts of the reduction of local board funding on local communities.

e)         request speaking rights as part of local board input for Chairperson A Atkinson to present local board feedback at the Governing Body 15th December 2022 business meeting.

f)          whakaae / approve an additional meeting on Thursday 9 February 2023 at 9:30am in the Upper Harbour Local Board office, 30 Kell Drive, Albany.

 

CARRIED

 

 

 

 

 

Resolution number UH/2022/151

MOVED by Chairperson A Atkinson, seconded by Member J Mclean:  

That the Upper Harbour Local Board:

a)         whakarite / provide feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024 as follows:

Operational Budget Levers

Local Board funding

ii)         request officers investigate consulting on an additional general rates increase in addition to the Mayoral proposal package which is 4.66% for 2023/2024.

 

A division was called for, voting on which was as follows:

For

Chairperson A Atkinson

Member J Mclean

Member K Parker

Against

Member C Blair

Deputy Chairperson U Casuri Balouch

Member S Yang

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried.

CARRIED

 

 

 

 

 

Auckland Council’s Performance Report: Upper Harbour Local Board for quarter one 2022/2023

 

The Local Board Advisor, Robert Marshall was in attendance to support the item.

 

The Local Board Advisor, Robert Marshall, tabled the Albany Community Hall Quarter One Report 2022 as an attachment to the report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number UH/2022/152

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)   receive the financial and non-financial performance report for quarter one of the 2022/2023 financial year, 1 July – 30 September 2022

 

CARRIED

 

Attachments

a     8 December 2022, Upper Harbour Local Board: Item 15 - Auckland Council's Performance report: Upper Harbour Local Board for quarter one 2022/2023 - Albany Community Hall Quarter One Report 2022.

 

 

16

Local board delegation for liquor licensing matters for the 2022-2025 electoral term

 

The Local Area Manager, Lesley Jenkins, was in attendance to support the item.

 

Resolution number UH/2022/153

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)   kopou / appoint Member C Blair as lead, and Chairperson A Atkinson as an alternate, for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

 

CARRIED

 

 

17

Hōtaka Kaupapa / Governance forward work calendar

 

Resolution number UH/2022/154

MOVED by Member S Yang, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for December 2022 – February 2023.

 

CARRIED

 


 

 

18

Workshop records

 

Resolution number UH/2022/155

MOVED by Member J Mclean, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on Thursday 17 November 2022 (refer to attachment A).

 

CARRIED

 

 

19

Local Board Members' Reports - December 2022

 

Resolution number UH/2022/156

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      receive the verbal local board members reports.

 

CARRIED

 

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

1.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and closed the meeting with a Karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................