Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 8 December 2022 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Michelle Clayton

 

Members

Mark Allen

(Online)

 

Sandra Coney, QSO

(Online)

 

Liz Manley

 

 

Linda Potauaine

 

 

 


Waitākere Ranges Local Board

08 December 2022

 

 

 

1          Nau mai | Welcome

 

Chairperson Greg Presland opened the meeting and welcomed those present.

 

Note: The Chairperson accorded precedence to Item 11 Declaration by Local Board Member Sandra Coney.

 

11

Declaration by Local Board Member Sandra Coney

 

Member Sandra Coney made an oral declaration and signed a written declaration pursuant to Schedule 7, clause 14, of the Local Government Act 2002, which was attested by Adam Milina, Local Area Manager.

 

A copy of the signed declaration has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Attachments

a     8 December 2022, Waitākere Ranges Local Board Item 11: Declaration by Local Board Member Sandra Coney – Signed Member Declaration for the 2022-2025 electoral term.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WTK/2022/137

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whakaae / approve the request for electronic attendance from members S Coney and M Allen to accommodate the members being at a place that makes their physical presence at the meeting impossible or impracticable.

b)         tuhi ā-taipitopito / note the apology from Councillor Ken Turner on council business.

CARRIED

Note:   Pursuant to Standing Order 3.3.1, members of the local board have the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:


 

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services - Director

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

Linda Potauaine

-   Visionwest Consumer Trust – Employee

-   New Lynn Rotary – President

-   Archtists Limited. - Director

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTK/2022/138

MOVED by Chairperson G Presland, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whakaū / confirm the minutes of its extraordinary meeting, held on Thursday, 3 November 2022, as true and correct.

CARRIED

 


 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: Item 11 Declaration by Local Board Member Sandra Coney was considered prior to Item 2 Apologies.

 

 

12

Waitākere Ward Councillors' Update

 

This item was withdrawn.

 

 


 

13

Adoption of a business meeting schedule

 

Resolution number WTK/2022/139

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whai / adopt the meeting schedule outlined below for the period February 2023 to September 2025:

DATE

TIME

VENUE

2023

4.00pm

Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden

Business Meeting

Thursday 23 February 2023

 

 

 

Business Meeting

Thursday 23 March 2023

Business Meeting

Thursday 27 April 2023

Business Meeting

Thursday 25 May 2023

Business Meeting

Thursday 22 June 2023

Business Meeting

Thursday 27 July 2023

Business Meeting

Thursday 24 August 2023

Business Meeting

Thursday 28 September 2023

Business Meeting

Thursday 26 October 2023

Business Meeting

Thursday 23 November 2023

Business Meeting

Thursday 7 December 2023

 

 

 

 

 

 

 

 

DATE

TIME

VENUE

2024

4.00pm

Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden

Business Meeting

Wednesday 22 February 2024

 

 

Business Meeting

Thursday 28 March 2024

Business Meeting

Thursday 18 April 2024 instead of Thursday 25 April 2024 (ANZAC Day)

Business Meeting

Thursday 23 May 2024

Business Meeting

Thursday 27 June 2024

Business Meeting

Thursday 25 July 2024

Business Meeting

Thursday 22 August 2024

Business Meeting

Thursday 26 September 2024

Business Meeting

Thursday 24 October 2024

Business Meeting

Thursday 5 December 2024

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DATE

TIME

VENUE

2025

4.00pm

Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden

Business Meeting

Thursday 27 February 2025

 

 

Business Meeting

Thursday 27 March 2025

Business Meeting

Thursday 24 April 2025

Business Meeting

Thursday 22 May 2025

Business Meeting

Thursday 26 June 2025

Business Meeting

Thursday 24 July 2025

Business Meeting

Thursday 28 August 2025

Business Meeting

Thursday 25 September 2025

 

b)         whakaae / agree to three recess weeks a year to provide local board members with a break, staff would not schedule workshops during this time. The recommended dates for these recess weeks will be scheduled alongside the school holiday dates for the period February 2023 to September 2025.

CARRIED

 

Note: Under Standing Orders 1.9.7, Member S Coney requested her dissenting vote be recorded against clause a).

 


 

14

Local board appointments and delegations for the 2022-2025 electoral term

 

Resolution number WTK/2022/140

MOVED by Member L Potauaine, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          kopou / appoint member M Allen as lead and member S Coney as alternate, as the nominated local board members for staff consultations over landowner approval applications (excluding applications for filming and events).

b)         kopou / appoint member S Coney as lead and member M Allen as alternate, as the nominated local board members for staff consultation on applications for filming.

c)          kopou / appoint member L Manley as lead and member M Clayton as alternate, as the nominated local board members for staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval.

d)         kopou / appoint member L Potauaine as lead and member M Clayton as alternate, as the nominated local board members for liquor licence matters and delegate authority to that member, including any alternate, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences.

e)          kopou / appoint member G Presland as lead and member L Potauaine as alternate, as the nominated local board members on resource consent matters and delegate authority to that member, including any alternate, to:

(i)         provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

(ii)        prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

(iii)       provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force.

f)           kopou / appoint member L Potauaine as representative and member M Clayton as alternate, to meetings of the LGNZ Auckland Zone and to take the lead on matters relating to this forum.

g)         tautapa / delegate authority to the chairperson to work with other local board chairpersons to select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards.

h)         kopou / appoint member L Manley as representative and member G Presland as alternate, to the Manukau Harbour Forum joint committee.

i)           kopou / appoint member L Potauaine as representative and M Allen as alternate, to the Rural Advisory Panel.

CARRIED

 


 

15

Appointment of Local Board Members to external organisations

 

Resolution number WTK/2022/141

MOVED by Deputy Chairperson M Clayton, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)      kopou / appoint lead and alternate board members to the external organisations listed below for the 2022 - 2025 triennium:

External organisation

Lead

Alternate

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

Mark Allen

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen

LGNZ Auckland Zone representative

Linda Potauaine

Michelle Clayton

 

b)      tautapa / delegate authority to the chairperson to work with other local board chairpersons to form a selection panel to appoint a local board representative to the Local Government New Zealand National Council as soon as possible.

CARRIED

 

 

16

Arrangements for making urgent decisions

 

Resolution number WTK/2022/142

MOVED by Deputy Chairperson M Clayton, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)          tautapa / delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b)         whakaū / confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c)          tuhi ā-taipitopito / note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

d)         tuhi ā-taipitopito / note that the chairperson and deputy chairperson will consult with local board members as far as practicable before exercising urgent decision making powers.

CARRIED

 

 

17

Local board feedback for inclusion in Auckland Council submissions

 

Resolution number WTK/2022/143

MOVED by Member L Potauaine, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          tautapa / delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)         tuhi ā-taipitopito / note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a).

c)          tuhi ā-taipitopito / note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)         tuhi ā-taipitopito / note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

 

 

18

Sunvue Park upgrade - concept plan approval

 

Helen Biffin, Work Programme Lead, Parks and Community Facilities was in attendance to speak of this item.

 

Resolution number WTK/2022/144

MOVED by Member M Allen, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)      whakaae / approve the Sunvue Park Ngāhere Playspace concept plan as per Attachment A of the agenda report and request staff to progress the project to detailed design. 

b)      tuhi ā-taipitopito / note that budgets for delivery of the Sunvue Park Ngāhere Playspace concept plan in future years is subject to confirmation through the annual budgeting process.

CARRIED

 


 

19

Changes to Community and Customer Services work programme 2022 - 2025

 

Helen Biffin, Work Programme Lead, Parks and Community Facilities was in attendance to speak of this item.

 

Resolution number WTK/2022/145

MOVED by Member S Coney, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          whakaae / approve the following variations including budget and timeline change/s to its adopted 2022 – 2025 Customer and Community Services work programme as per Attachment A, specifically: 

i)       variation of project ID 31786 Glen Eden Railway Station access – replace decking, utilsing $125,000 of Asset Based Services: Capital Expenditure Renewal budget over financial year 2022/2023

ii)      cancellation of project ID 31794 Ōkaurirahi/Ceramco Park – refurbish athletics track, saving $20,000 of Asset Based Services: Capital Expenditure Renewal budget over financial year 2022/2023

iii)     variation of project ID 23813 – Harold Moody Park – renew main carpark and driveways, utilising $260,164 of Asset Based Services: Capital Expenditure Renewal budget over financial year 2022/2023

iv)     addition of project ID 37523 Ceramco Function Centre – implement accessibility changes, utilising $30,000 of Asset Based Services: Capital Expenditure Renewal budget over financial year 2022/2023

v)      addition of project ID 37522 – Waitākere Ranges – renew park/facility security systems and lighting 2022/2023, utilising $50,000 of Asset Based Services: Capital Expenditure Renewal budget over financial year 2022/2023. 

CARRIED

 


 

20

Local Grants, Multi-Board, and Quick Response Round One 2022/2023 grant allocations

 

Resolution number WTK/2022/146

MOVED by Member S Coney, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round One 2022/2023, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

LG2319-101

Auckland Basketball Services Ltd

Towards coaching and administration costs in the Waitākere area from January 2023 to June 2023

$2,810.00

$0.00

LG2319-102

Te Kowhai Print Trust Inc

Towards costs of digital marketing at Corban Estate Arts Centre in May 2023

$3,000.00

$0.00

LG2319-108

Henderson Pony Club

Towards driveway and carpark improvements, and farrier bay upgrades at Henderson Valley Pony Club in January 2023

$109,000.00

$0.00

LG2319-109

Sir Peter Blake Marine Education and Recreation Board

Towards wages, catering, site usage, and film screening costs in the Waitākere Ranges area from March 2023 to August 2023

$11,075.16

$500.00

LG2319-110

Te Pou Theatre Trust

Towards costs of graphic design, sign printing and installation, and koha at the Te Pou Theatre from January 2023 to February 2023

$3,987.06

$0.00

LG2319-111

Forest Ridge Community Group

Towards contractor costs for bait stations/trap installation and maintenance, and a wasp control programme at Stoney Creek Drive and Bethells Road from January 2023 to December 2023

$1,499.40

$1,499.00

LG2319-112

Youthline Auckland Charitable Trust

Towards costs of volunteer training and triage/support from January 2023 to June 2023

$4,000.00

$0.00

LG2319-113

The Mother Trust

Towards venue hire, curator and artists fees, and administration fees at Lopdell House, Titirangi, on 20 April 2023

$2,810.00

$260.00

LG2319-114

Miss F M Mateni

Towards venue hire, DIY candle making packs, and DIY goodie bags at Glen Eden Community House in October 2023

$1,000.00

$0.00

LG2319-115

Piha Surf Life Saving Club

Towards a heating and air conditioning system to be used at Piha Surf Life Saving Club

$14,849.19

$3,000.00

LG2319-116

The UMMA Trust

Towards venue hire, transport, and shoes at Action Indoor Sports from December 2022 to December 2023

$17,434.78

$2,000.00

LG2319-117

McCahon House Trust

Towards artist fees, transport, and videographer fee at the McCahon House artist residency studio in April 2023

$3,000.00

$0.00

LG2319-118

Doughnut Economics Advocates New Zealand

Towards equipment and materials for repairs, food, advertising and promotional materials at Old School House, Piha, from January 2023 to December 2023

$1,500.00

$1,000.00

LG2319-121

Playhouse Theatre Inc

Towards venue hire at the Glen Eden Playhouse Theatre in April 2023

$5,652.17

$2,500.00

LG2319-122

Recreate NZ

Towards wages, a greenhouse, garden materials, plants, and a canopy patio pergola at Oratia from January 2023 to December 2023

$10,000.00

$2,000.00

LG2319-123

Gribblehirst Community Hub Trust

Towards tutor fees to provide arts classes at Crestwood retirement village from February 2023 to April 2023

$2,115.90

$0.00

LG2319-124

West Auckland Community Toy Library

Towards the construction of a wheelchair accessible ramp at West Auckland Community Toy Library from January 2023 to January 2024

$6,800.00

$2,500.00

LG2319-125

Titirangi Community House

Towards the purchase of folding tables, small card tables, a round table, and storage cabinets for use at Titirangi Community House

$7,152.50

$3,000.00

LG2319-126

Matuku Reserve Trust

Towards staff salaries for volunteer training and education at Matuku Link Reserve from February 2023 to January 2025

$45,995.00

$0.00

LG2319-128

Sugarlicks Records Limited

Towards booking and project management (salaries), poet fees and travel costs, and materials in the Waitākere Ranges board area from December 2022 to February 2023

$5,000.00

$0.00

LG2319-130

Lightbox Projects Limited

Towards musician fees, equipment hire such as microphones, instruments, theatre/venue hire and advertising costs at Lopdell House Theatre on 22 July 2023

$11,714.39

$0.00

LG2319-131

Mountains To Sea Conservation Trust

Towards costs of subcontractor kayak hire, Kairaranga instructor fee, catering, staff salaries, staff mileage, media creation, and facilitation costs at Armour Bay reserve and Karamatura stream from January 2023 to June 2023

$7,552.52

$0.00

 

 

 

 

 

Total

 

 

$277,948.07

$18,259.00

 

b)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Multi-Board Grants Round One 2022/2023, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

MB2223-101

Visionwest Community Trust

Towards equipment hire and portaloos for the Christmas from the Heart event in December 2022

$7,000.00

$3,500.00

MB2223-103

Glen Eden Playhouse Theatre Trust

Towards the surveyor and engineer fees and salary of event coordinator and resident venue technician contractor at Glen Eden Playhouse Theatre from October 2022 to October 2023

$33,880.00

$10,000.00

MB2223-106

Mcleary, Belinda Jane

Towards plants, trees, and structure to be planted at Candia Road Swanson from August 2022 to December 2022

$1,500.00

$0.00

MB2223-111

The Re-Creators Charitable Trust

Towards free or subsidised classes of Community Upcycling DIY Workshops in various locations in Auckland from October 2022 to May 2023

$5,415.00

$1,000.00

MB2223-115

African Film Festival New Zealand Trust

Towards film rights, website, and marketing of the African Film Festival online and in Rialto Cinemas Newmarket from September 2022 to December 2022

$2,000.00

$0.00

MB2223-117

Waitakere City School of Dance

Towards transport cost, accommodation, and entry fee to Performing Arts Competitions Association of NZ (PACANZ) Nationals dance competition in Palmerston North in October 2022

$1,500.00

$500.00

MB2223-125

Te Pou Theatre Trust

Towards marketing, videography and sound, producer's fee, and social media campaign for the theatre show 'Hemo is Home' in Corban Estate Arts Centre from January 2023 to March 2023

$5,000.00

$1,000.00

MB2223-128

Nightsong

Towards costs to present 30 performances of The Worm - 2023 Auckland Regional Tour in Bruce Mason Centre, Hawkins Theatre, Vodafone Events Centre, Māngere Arts Centre, Glen Eden Playhouse Theatre, and Herald Theatre from October 2022 to June 2023

$10,000.00

$1,000.00

 

 

 

 

 

Total

 

 

$66,295.00

$17,000.00

 

c)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Quick Response Grants Round One 2022/2023, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

QR2319-102

Mcleary, Belinda Jane

Towards plants and materials to sustain stream banks from December 2022 to February 2023

$1,000.00

$500.00

QR2319-105

Youthline Auckland Charitable Trust

Towards annual cost to provide clinical supervision for volunteer counselors at Youthline House in Grey Lynn from January 2023 to June 2023

$1,500.00

$750.00

QR2319-107

Mr D J Minty

Towards trapping equipment for use in the Huia area from December 2022 to December 2023

$1,000.00

$1,000.00

QR2319-108

West Auckland Community Toy Library

Towards toys and shipping costs from December 2022 to December 2023

$520.21

$520.21

QR2319-109

Piha Surf Life Saving Club

Towards mattresses for use at Piha Surf Life Saving Club from December 2022 to March 2023

$1,500.00

$1,500.00

QR2319-110

Matuku Reserve Trust

Towards potting mix for use at Matuku Link Reserve from October 2022 to October 2023

$1,500.00

$1,500.00

QR2319-111

Miss P J Stone

Towards wood for use at 99 Parrs Cross Road from December 2022 to December 2023

$1,000.00

Application withdrawn

QR2319-115

Bishop Stream Neighbourhood Garden

Towards tools, weed-killer, fruit plants, and gardening materials from January 2023 to April 2023

$535.19

$535.19

QR2319-117

Mcleary, Belinda Jane

Towards plants and materials to sustain stream banks from December 2022 to February 2023

$1,000.00

Duplicate application of QR2319-102

QR2319-118

Mrs Marie Brigitte O'Connor

Towards labour and plants from January 2023 to February 2023

$1,000.00

$500.00

 

 

 

 

 

Total

 

 

$10,555.40

$6,805.40

 

d)      tuhi ā-taipitopito / note that application number QR2319-111 towards wood for use at 99 Parrs Cross Road from December 2022 to December 2023 was withdrawn.

CARRIED

 


 

21

Approval for new private and public road names at 460-478 West Coast Road & 317-347 Glengarry Road, Glen Eden

 

Resolution number WTK/2022/147

MOVED by Member S Coney, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whakaae / approve the names ‘Selo Street’ (Public Road 1), ‘Jabuka Street’ (Public Road 2) and ‘Hoopers Road’ (Public Road 3) for the new public roads created by way of the subdivision undertaken by CPM 2019 Ltd at 460-478 West Coast Road & 317-347 Glengarry Road, Glen Eden, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90100987, resource consent references BUN60378463 and FTC000025).

b)         whakaae / approve the names ‘Bobica Lane’ (Private Road 1), ‘Radich Way’ (Private Road 2), ‘Otac Way’ (Private Road 4), ‘Madrigal Lane’ (Private Road 5) and ‘Camarosa Court’ (Private Road 7) for the new private roads created by way of the subdivision undertaken by CPM 2019 Ltd at 460-478 West Coast Road & 317-347 Glengarry Road, Glen Eden, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90100987, resource consent references BUN60378463 and FTC000025).

CARRIED

 


 

22

Annual Budget 2023/2024 - feedback on regional topic for consultation

 

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          whakarite / provide the following feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024:

Cuts

i)           note that the request for local boards to save about a quarter of all of Council’s projected operation costs savings of $60 million. This is a disproportionate amount given that local board funding comprises a small amount of Council's overall spend, and that the proposed rates increase is only 2.6 per cent after mitigations behind the current CPI inflation rate

ii)          a reduction of this size would mean in practice a significant cut to LDI funding, given that most of local board budgets are applied to budgets such as libraries and parks where the possibility of cuts is constrained

iii)         request that the Governing Body reconsider how the cuts to local board budgets are applied and instead of using the LDI funding policy formula (which relates to only LDI) request a simple 5 per cent cut to total local board budgets as this would be fairer

iv)         the Waitākere Ranges Local Board area is unique in Auckland in that it encompasses the Waitākere Ranges Heritage Area, 60 per cent of which constitutes the Waitākere Ranges Regional Park, recognised under the Waitākere Ranges Heritage Area Act 2008. The Heritage Area is already under extreme pressure.  Cuts will have a devastating effect on the Waitākere Ranges Heritage Area, particularly on environmental outcomes

v)          cuts to community organisations and to support for the arts and community events will also have a devastating effect on the local area. Community organisations that cheaply and efficiently provide important services to the local area would face devastation and there is the prospect that some of these organisations will cease activity

vi)         believe that continued investment in local community organisations and capacity for community facilities, activities and environment for example is part of our long-term solution and should therefore be prioritised at this time.

Funding

vii)       support an increase in rates at least in line with the current CPI rate of inflation and considers that a further increase to cover the rate of construction inflation is justified. Any rates increase below the rate of inflation is a rates cut

viii)      support an increase in borrowing. Given Auckland's large asset base ($70 billion) an increase in debt is prudent and manageable

ix)         oppose the use of temporary cuts to the targeted water quality rate and the Natural Environment Targeted rate unless there is at least an increase in rates equivalent to the rate of inflation. It notes that any cuts to either rate will have a negative effect on areas that Council must continue to address

x)          request the Governing Body to commit to reinstating NETR and TWQR to current levels in future years

xi)         oppose any change to local board and support staffing levels on the basis that these are essential to provide the local board with proper advice.  It is noted that it is only two years since the last restructure of local board services occurred and that local boards have never seen any evaluation of the success of that restructure

xii)       oppose any significant change to the model provided for local board services staff support given the likely impact of loss of institutional knowledge and technical expertise and note that duplication of work is largely reduced through the cluster model currently in place

xiii)      note that, under Section 77 of the Local Government Act, local board decisions must be informed by technical advice from staff and that it is essential that local boards have adequate staff support to ensure compliance with this provision and that decisions impacting communities are robust and evidence based

xiv)      request that the proposed requirement for an increased dividend from POAL be deferred until the recently introduced changes in strategic direction and operations have had a chance to be fully implemented

xv)       encourage the consideration of distributing corporate office space need across the region utilising current offices including local boards to enable decreased use of high-cost office space in central Auckland. In particular the sale of Council’s Albert Street building could release capital

xvi)      support the mayor’s proposal to pause the business differential for one year

xvii)     oppose the sale of Auckland Airport shares on the basis that any sell off will mean that Council’s influence over an entity that is one of the most regionally significant entities will be lessened and it also lose the dividend income which over time has been significant.

General

xviii)   recommend that full hearings are conducted in relation to this budget given its significance to the future of the region.

 

b)          whakaae / approve an extraordinary meeting at 10.00am on 9 February 2023 at the Waitākere Ranges Local Board office to approve local consultation content for the Annual Budget 2023/2024.

 

 

 

 

Amendments

 

MOVED by Member S Coney, seconded by Member M Allen, an amendment to the original motion as follows:

That the Waitākere Ranges Local Board:

ix)         oppose the cuts in Natural Environment Targeted Rate (NETR) and the Water Quality Targeted Rate (WQTR) and the use of unspent NETR and WQTR funds to replace these; this is in effect a cut in environmental spending of $33 million for the WQTR and $20 million for the NETR; this loss to the environment is exacerbated by the proposal to cut environment grants from regional funds and the huge cuts to the LDI; these proposals would have a devastating impact on environmental action and community environmental groups.

 

A division was called for, voting on which was as follows:

For

Member M Allen

Member S Coney

Member L Manley

Against

Deputy Chairperson M Clayton

Member L Potauaine

Chairperson G Presland

Abstained

 

The amendment was declared EQUAL

 

The Chairperson G Presland exercised his casting vote against the amendment and the amendment was declared LOST

 

 

 

MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine, an amendment to the original motion as follows:

That the Waitākere Ranges Local Board:

ix)             support consulting or reducing Natural Environment Targeted Rate and Water Quality Targeted Rate for 2023/2024 by 2/3rd utilizing reserve funds to continue the delivery of work funded by those rates.

 

The amendment was put and declared LOST

 

 

 

MOVED by Deputy Chairperson M Clayton, seconded by Member L Potauaine an amendment to the original motion as follows:

xvii)     oppose the total sale of airport shares and would like to keep a 10 per cent shareholding due to the possibility of future dividend income.

 

The amendment was put and declared LOST

 

 

 

The Chairperson G Presland put the substantive motion in parts in this order:

·       clause ix)

·       clause xvii)

·       the remainder of the substantive motion.

 

 

 

That the Waitākere Ranges Local Board:

ix)         oppose the use of temporary cuts to the targeted water quality rate and the Natural Environment Targeted rate unless there is at least an increase in rates equivalent to the rate of inflation. It notes that any cuts to either rate will have a negative effect on areas that Council must continue to address

 

 

A division was called for, voting on which was as follows:

 

For

Member L Manley

Chairperson G Presland

Against

Member M Allen

Deputy Chairperson M Clayton

Member S Coney

Member L Potauaine

Abstained

 

The motion was declared lost by 2 votes to 4.

 

 

 

Resolution number WTK/2022/148

That the Waitākere Ranges Local Board:

xvii)   oppose the sale of Auckland Airport shares on the basis that any sell off will mean that Council’s influence over an entity that is one of the most regionally significant entities will be lessened and it also lose the dividend income which over time has been significant.

 

 

A division was called for, voting on which was as follows:

 

For

Member M Allen

Member L Manley

Chairperson G Presland

Against

Deputy Chairperson M Clayton

Member S Coney

Member L Potauaine

Abstained

 

The motion was declared EQUAL

 

The Chairperson G Presland exercised his casting vote for the motion and the motion was declared CARRIED

 

 

 

Resolution number WTK/2022/149

That the Waitākere Ranges Local Board:

a)          whakarite / provide the following feedback on potential regional consultation topics and policies for the Annual Budget 2023/2024:

Cuts

i)           note that the request for local boards to save about a quarter of all of Council’s projected operation costs savings of $60 million. This is a disproportionate amount given that local board funding comprises a small amount of Council's overall spend, and that the proposed rates increase is only 2.6 per cent after mitigations behind the current CPI inflation rate

ii)         a reduction of this size would mean in practice a significant cut to LDI funding, given that most of local board budgets are applied to budgets such as libraries and parks where the possibility of cuts is constrained

iii)        request that the Governing Body reconsider how the cuts to local board budgets are applied and instead of using the LDI funding policy formula (which relates to only LDI) request a simple 5 per cent cut to total local board budgets as this would be fairer

iv)        the Waitākere Ranges Local Board area is unique in Auckland in that it encompasses the Waitākere Ranges Heritage Area, 60 per cent of which constitutes the Waitākere Ranges Regional Park, recognised under the Waitākere Ranges Heritage Area Act 2008. The Heritage Area is already under extreme pressure.  Cuts will have a devastating effect on the Waitākere Ranges Heritage Area, particularly on environmental outcomes

v)         cuts to community organisations and to support for the arts and community events will also have a devastating effect on the local area. Community organisations that cheaply and efficiently provide important services to the local area would face devastation and there is the prospect that some of these organisations will cease activity

vi)        believe that continued investment in local community organisations and capacity for community facilities, activities and environment for example is part of our long-term solution and should therefore be prioritised at this time.

 

 

Funding

vii)      support an increase in rates at least in line with the current CPI rate of inflation and considers that a further increase to cover the rate of construction inflation is justified. Any rates increase below the rate of inflation is a rates cut

viii)     support an increase in borrowing. Given Auckland's large asset base ($70 billion) an increase in debt is prudent and manageable

x)         request the Governing Body to commit to reinstating NETR and TWQR to current levels in future years

xi)        oppose any change to local board and support staffing levels on the basis that these are essential to provide the local board with proper advice.  It is noted that it is only two years since the last restructure of local board services occurred and that local boards have never seen any evaluation of the success of that restructure

xii)      oppose any significant change to the model provided for local board services staff support given the likely impact of loss of institutional knowledge and technical expertise and note that duplication of work is largely reduced through the cluster model currently in place

xiii)     note that, under Section 77 of the Local Government Act, local board decisions must be informed by technical advice from staff and that it is essential that local boards have adequate staff support to ensure compliance with this provision and that decisions impacting communities are robust and evidence based

xiv)     request that the proposed requirement for an increased dividend from POAL be deferred until the recently introduced changes in strategic direction and operations have had a chance to be fully implemented

xv)      encourage the consideration of distributing corporate office space need across the region utilising current offices including local boards to enable decreased use of high-cost office space in central Auckland. In particular the sale of Council’s Albert Street building could release capital

xvi)     support the mayor’s proposal to pause the business differential for one year

General

xviii)  recommend that full hearings are conducted in relation to this budget given its significance to the future of the region.

 

b)         whakaae / approve an extraordinary meeting at 10.00am on 9 February 2023 at the Waitākere Ranges Local Board office to approve local consultation content for the Annual Budget 2023/2024.

 

CARRIED

 


 

Adjournment of Meeting

Resolution number WTK/2022/150

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whakaae / agree to adjourn the meeting until Thursday, 8 December 2022 at 2.45pm, in the Waitākere Ranges Local Board office.

CARRIED

The meeting adjourned at 1.30pm and reconvened on Thursday, 8 December 2022 at 2.45pm, in the Waitākere Ranges Local Board office.

 

 


 

 

Minutes of a meeting of the Waitākere Ranges Local Board reconvened on Thursday, 8 December 2022 at 2.45pm, in the Waitākere Ranges Local Board office.

 

 

Te Hunga kua Tae mai | present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Michelle Clayton

 

Members

Mark Allen

(Online)

 

Sandra Coney, QSO

(Online)

 

Liz Manley

 

 

Linda Potauaine

 

 

 


 

 

Note: Item 24 Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2022/2023 was taken before item 23 Local Board feedback on Auckland Unitary Plan changes 78-83.

 

 

24

Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2022/2023

 

David Rose, Lead Financial Advisor was in attendance to speak of this item.

 

Resolution number WTK/2022/151

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the performance report for quarter one ending 30 September 2022.

CARRIED

 

 

23

Local Board feedback on Auckland Unitary Plan changes 78-83

 

Resolution number WTK/2022/152

MOVED by Member S Coney, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whakarite / provide the following feedback on Plan Changes 78 – 83 to the Unitary Plan:

b)         tautapa / delegate authority to the Chairperson, Greg Presland, to represent the local board, and to appoint an alternate should he not be available.

c)          tuhi ā-taipitopito / note the following general comments:

i)           housing intensification on single suburban sections with narrow, long shapes is leading to poor quality housing development in our area. We are seeing barracks-like housing developments, with no amenity, narrow street frontage, a lack of outdoor living space, and loss of greenery

ii)         the intensification plan change proposes denser housing in areas with no or low employment access, that lack access to shops and services, and lack transport choice so people have no alternative to relying on cars for transport

iii)        there is a lack of connectedness in how the proposed plan changes supports the health, safety and wellbeing of our residents with the future intensifying built form it envisages

iv)        there is a lack of outdoor living space, green areas and amenity provided for on-site, and no requirement for the provision of open space in area’s zoned for greater  housing density

v)         loss of trees and native vegetation on private property across urban Auckland, together with the increase in impervious surface is not contributing to the climate resilience sought in the intensification plan change.

d)         seek the following decisions on proposed Plan Change 78:

i)           a buffer zone along the Waitākere Ranges Heritage Area boundary to ensure a low density transition into the heritage area, rather than a hard edge

ii)         requirements for the provision of public open space

iii)        greater protection of green spaces, trees and significant ecological areas across urban Auckland as development occurs

iv)        additional rules and standards for Terraced Housing and Apartment Building and Mixed Housing Urban

v)         a structure plan or master-planning approach for areas zoned as THAB around Rapid Transit Stops along the Western Train Line to deliver on west Auckland’s aspirations for a quality built environment, connectivity, and open space provision.  It is a concern that development in Glen Eden, Sunnyvale and Swanson is being left to market forces on a site-by-site basis.

Qualifying matters: Waitākere Ranges Heritage Area

e)          tono / request a low-density buffer zone be maintained on the urban side of the Waitākere Ranges Heritage Area boundary as a qualifying matter to provide a transition into the WRHA.

f)           tautoko / support the Waitākere Ranges Heritage Area being a qualifying matter.

g)         tautoko / support in part the recommended approach of applying the new residential low-density zoning to properties within the WRHA overlay on the urban side of the Rural Urban Boundary. 

h)         do not support the proposal in the Plan Change 78 to allow medium density housing adjoining the boundary of the WRHA as it will:

i)           create a hard edge

ii)         remove the transition from urban to rural land

iii)        increase pressure on both the RUB and the WRHA for incremental change.

i)           tūtohu / recommend the new low-density zoning be applied to residential properties outside of the WRHA along the full length of the WRHA boundary to ensure there is a transition from urban Auckland to an area of national importance.  This should be considered as a qualifying matter in relation to the WRHA.

j)           tuhi ā-taipitopito / note the impact on our edge areas like Swanson village.

Qualifying matters: Significant Ecological Areas

k)          tautoko / support Significant Ecological Areas being a qualifying matter.

l)           tautoko / support the expansion of SEAs to cover other remnants of urban areas in parts of forest not currently protected.

m)        tuhi ā-taipitopito / note that the current practice of clear-felling development sites of mature trees and vegetation is removing ecological corridors across urban Auckland. This is counter to our Climate Plan and the Urban Ngahere Strategy.

Swanson

n)         tuhi ā-taipitopito / note the submissions on the proposed changes to zoning in Swanson.

o)         tautoko / support support the proposed low density residential zoning of 5-11 Christian Road, Swanson, which is within the WRHA, and should be considered as a qualifying matter.

p)         do not support the proposed up-zoning of Redwood Park Golf Course, Swanson from large lot residential to Terraced Housing and Apartment Zone (up to six storeys). On the basis that:

i)           it provides for open space and recreation and contributes to the semi-rural character of Swanson village on the edge of urban Auckland

ii)         the draft Auckland Council golf strategy notes that: ‘Private golf courses are capitalising on increasing land values… by selling land’. The proposed zoning change will contribute to that pressure, in what is arguably a suitable location for a golf course. We recommend council engages with the golf club on the zoning.

q)         the character of Swanson village as identified in the Swanson Heritage and Design Guidelines should be considered as a qualifying matter, with an overlay to reduce density toward the Rural Urban Boundary.

Walkable Catchments

r)           tautoko / support support 10-minute walkable catchments around train stations along the Western Train Line Rapid Transit Network, with the qualifications noted above for Swanson.

s)          tono / request that objectives, policies and rules for developments in the THAB zone should be directed to actively consider opportunities for walking and cycling connections where they would enhance connections to train stations, centres and open space zones.

Transport and Parking

t)           tuhi ā-taipitopito / note our concern around the extent to which the proposed Plan Changes 78 and 79, will address the transition from a city built for cars, while enabling more housing in areas with no transport alternatives.

u)         tuhi ā-taipitopito / note that the removal of minimum parking requirements negatively affects large parts of West Auckland with limited access to public transport and where employment is difficult to access by public transport, so Auckland Transport must consider in its transport planning actions to address these concerns.

v)          tono / request Council act to mitigate the resulting transport inequities and expand access to public transport.

Regional Policy Statement

w)         do not support the proposed plan change 80 to the Regional Policy Statement as it needs to go further to achieve the desired outcomes. It adds the concepts of well-functioning urban environment, climate resilience and qualifying matters, though they are not well-integrated and the objectives and policies are not adequately addressed in rules and standards elsewhere in the suite of proposed plan changes.

x)          tono/request to speak to the proposed changes to the two heritage listings in the Waitākere Ranges in plan change 82.

y)          tuhi ā-taipitopito / note the feedback previously provided by the local board (Attachment A).

CARRIED

 

 

 

Attachments

a     28 July, 2022 - Local board feedback on the strategic direction of Auckland's Future Development Strategy

 

 

25

Chair's Report - Greg Presland

 

Resolution number WTK/2022/153

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive Chair Greg Presland’s December 2022 report as written report.

CARRIED

 

 

26        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................