Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on 15 Dec 2022 at 10.01am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

 

 

Cr Angela Dalton

Via electronic link

 

Cr Chris Darby

 

 

Cr Julie Fairey

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

Until 4.11pm, Item 13

 

Cr Lotu Fuli

From 10.18am, Item 8

 

Cr Shane Henderson

 

 

Cr Richard Hills

Until 2.17pm

 

Cr Mike Lee

 

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

From 10.04am

 

Cr Greg Sayers

From 10.06am

Until 3.27pm, Item 10

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

IMSB Chair

David Taipari

Until 3.28pm

 


Governing Body

15 Dec 2022

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2022/129

MOVED by Cr C Fletcher, seconded by Cr K Leoni:  

That the Governing Body:

a)          accept the apology from:

Lateness

·       Cr L Fuli

·       Cr D Newman

CARRIED

Note:   An apology was subsequently received from Cr G Sayers, for early departure.

Electronic Attendance

Resolution number GB/2022/130

MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:  

That the Governing Body:

a)          approve electronic attendance under Standing Order 3.3.3 for:

·       Cr A Dalton (SO 3.3.3 b))

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

Cr D Newman returned to the meeting at 10.04am.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2022/131

MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher:  

That the Governing Body:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 24 November 2022, as a true and correct record.

CARRIED

 

 

4          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

Cr G Sayers entered the meeting at 10.07am.

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

7

Annual Budget 2023/2024: Overview to decision-making

 

Resolution number GB/2022/132

MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the contents of this report, which sets the context for the other reports and decisions on today’s agenda

b)      tuhi ā-taipitopito / note that the annual budget consultation will include local board matters and a summary of the Tūpuna Maunga Authority Operational Plan to be agreed with the Tūpuna Maunga o Tāmaki Makaurau Authority early next year.

CARRIED

 

 

 

8

Annual Budget 2023/2024: Local board feedback on regional items for consultation

 

Cr L Fuli entered the meeting at 10.18am.

 

Resolution number GB/2022/133

MOVED by Cr A Baker, seconded by Cr W Walker:  

That the Governing Body:

a)      kohuki / consider input from local boards when making decisions on regional items to be consulted on for the Annual Budget 2023/2024.

CARRIED

 

 

 

9

Annual Budget 2023/224: Mayoral Proposal

 

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      agree to a preferred mix of budget levers to address the estimated $295 million operating budget gap for 2023/2024, as the basis for consultation on the Annual Budget 2023/2024, which includes:

i)       additional operating savings of $130 million across the council group over and above existing budgeted savings targets including:

A)      $60 million of operating savings for Auckland Council as set out in recommendation b) below;

 

B)      $25 million of operating savings for Auckland Transport, including increased projected revenue of $4 million resulting from the decision of the Auckland Transport Board on 1 December 2022 to increase public transport fares by a weighted average of 6.5% to be implemented this financial year, and consultation via the Annual Budget 2023/2024 on a $21 million reduction in council operating funding provided to Auckland Transport resulting in the current number of public transport services (as of December 2022) to be maintained for 2023/2024;

C)      $27.5 million of operating savings for Tataki Auckland Unlimited, including a $10 million savings target to be achieved by undertaking a comprehensive post-merger efficiency programme, including driving revenue opportunities and prioritisation across the entire organisation, and consultation via the Annual Budget 2023/2024 on a $17.5 million reduction to council operating expenditure funding provided to Tataki Auckland Unlimited with some implications for service delivery and pricing via the Zoo, Art Gallery, stadiums and venues and some reductions in events and economic development activity;

D)      $5 million of operating savings for Eke Panuku, including the deferral of $20m of capital works from 2022/2023 and $36 million from 2023/2024 focusing investment on essential priorities and committed capital works, and reducing the direct operating costs of property management and urban regeneration activities;

E)      a further review of revenue, capital and operating budgets as part of the work programme of the Expenditure Control and Procurement Committee, tasked with identifying additional operating cost savings of $7.5 million for Auckland Transport and $5 million for Auckland Council and the other CCOs

ii)       consultation on a proposed amendment to the Airport Shareholding Policy in the Long-term Plan 2021-2031 to provide for a full sell down of the council’s 18.09% shareholding in Auckland International Airport Limited

iii)      consultation via the Annual Budget 2023/2024 on a proposed average general rates increase of 7% for 2023/2024, with the following rating policy adjustments that will result in an overall 4.66% rates increase for the average value residential property:

A)      pausing the Long-term Differential Strategy for one year and extending the time by which the target share of 25.8 per cent of rates to be raised from business properties is achieved to 2038/2039

B)      reducing the Water Quality and Natural Environment Targeted Rates for 2023/2024 by two thirds while still maintaining the associated planned work programmes

iv)      a modest increase of up to $75 million of additional debt funding of the capital programme which will free up rates funding for operating purposes

b)      agree to progress the proposed $60 million of operating savings for Auckland Council from 2023/2024 through:

i)       directing the Auckland Council Chief Executive to reduce $12 million of operating costs for 2023/2024 under delegation through:

A)      implementing group shared services including corporate accommodation changes

 

 

 

B)      simplifying and consolidating group strategy and policy activity

C)      optimisation of, and minor reductions to, open space levels of service delivered through the Parks and Community Facilities full facility maintenance contracts

D)      changing the budgeting method for healthy waters maintenance

ii)       consulting via the Annual Budget 2023/2024 on the following items:

A)      $20 million reduction in general rates funding of regional services such as community and education programmes, regional events, economic development and other social activities

B)      $8 million reduction in regional contestable grants

C)      $16 million reduction to Local Board funding, representing a 5 per cent reduction in the overall operational budget for local activities

D)      $3 million of proposed changes to fees and charges

E)      withdrawing from the direct provision of early childhood education services with an estimated reduction in general rates funding of $1million

c)       agree that the consultation document for the Annual Budget 2023/2024 include information on alternative options of a higher average general rates increase of up to 13.5% and additional use of debt within existing policy limits to ensure that the Council has sufficient flexibility to respond to public feedback on the proposed levers or further financial challenges between now and final decision-making on the Annual Budget 2023/2024

d)      note that Chief Executives across the council group will continue to progress the achievement of existing efficiency savings targets for 2023/2024, including a $30 million operating cost reduction target primarily focused on support services including simplification of management portfolios and structures for Auckland Council

e)      note that Ports of Auckland have committed to an improvement in their net operating performance (from $42 million to $52 million) and dividend projections of $10 million for 2023/2024

f)       agree to consult alongside the Annual Budget 2023/2024 on a change to the council’s Revenue and Financing Policy to enable the Long-term Differential Strategy to be paused for one year and extend the time at which the target share of 25.8 per cent of rates to be raised from business properties is achieved to 2038/2039.

 

 

The meeting adjourned at 11.48am and reconvened at 11.58am.

 

 

Cr G Sayers left the meeting at 12.33pm.

Cr G Sayers returned to the meeting at 12.52pm.

 

The Chairperson, Mayor W Brown vacated the chair in favour of the Deputy Mayor D Simpson, and left the meeting at 12.58pm.

Deputy Mayor D Simpson vacated the chair. Mayor W Brown returned to the meeting and resumed the chair at 1.01pm.

 

 

Note:   changes were made to the original motion, adding new clause g), with the agreement of the meeting.

 

Resolution number GB/2022/134

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      agree to a preferred mix of budget levers to address the estimated $295 million operating budget gap for 2023/2024, as the basis for consultation on the Annual Budget 2023/2024, which includes:

i)       additional operating savings of $130 million across the council group over and above existing budgeted savings targets including:

A)      $60 million of operating savings for Auckland Council as set out in recommendation b) below;

B)      $25 million of operating savings for Auckland Transport, including increased projected revenue of $4 million resulting from the decision of the Auckland Transport Board on 1 December 2022 to increase public transport fares by a weighted average of 6.5% to be implemented this financial year, and consultation via the Annual Budget 2023/2024 on a $21 million reduction in council operating funding provided to Auckland Transport resulting in the current number of public transport services (as of December 2022) to be maintained for 2023/2024;

C)      $27.5 million of operating savings for Tataki Auckland Unlimited, including a $10 million savings target to be achieved by undertaking a comprehensive post-merger efficiency programme, including driving revenue opportunities and prioritisation across the entire organisation, and consultation via the Annual Budget 2023/2024 on a $17.5 million reduction to council operating expenditure funding provided to Tataki Auckland Unlimited with some implications for service delivery and pricing via the Zoo, Art Gallery, stadiums and venues and some reductions in events and economic development activity;

D)      $5 million of operating savings for Eke Panuku, including the deferral of $20m of capital works from 2022/2023 and $36 million from 2023/2024 focusing investment on essential priorities and committed capital works, and reducing the direct operating costs of property management and urban regeneration activities;

E)      a further review of revenue, capital and operating budgets as part of the work programme of the Expenditure Control and Procurement Committee, tasked with identifying additional operating cost savings of $7.5 million for Auckland Transport and $5 million for Auckland Council and the other CCOs

ii)      consultation on a proposed amendment to the Airport Shareholding Policy in the Long-term Plan 2021-2031 to provide for a full sell down of the council’s 18.09% shareholding in Auckland International Airport Limited

iii)     consultation via the Annual Budget 2023/2024 on a proposed average general rates increase of 7% for 2023/2024, with the following rating policy adjustments that will result in an overall 4.66% rates increase for the average value residential property:

A)         pausing the Long-term Differential Strategy for one year and extending the time by which the target share of 25.8 per cent of rates to be raised from business properties is achieved to 2038/2039

 

B)      reducing the Water Quality and Natural Environment Targeted Rates for 2023/2024 by two thirds while still maintaining the associated planned work programmes

iv)     a modest increase of up to $75 million of additional debt funding of the capital programme which will free up rates funding for operating purposes

b)      agree to progress the proposed $60 million of operating savings for Auckland Council from 2023/2024 through:

i)       directing the Auckland Council Chief Executive to reduce $12 million of operating costs for 2023/2024 under delegation through:

A)      implementing group shared services including corporate accommodation changes

B)      simplifying and consolidating group strategy and policy activity

C)      optimisation of, and minor reductions to, open space levels of service delivered through the Parks and Community Facilities full facility maintenance contracts

D)      changing the budgeting method for healthy waters maintenance

ii)      consulting via the Annual Budget 2023/2024 on the following items:

A)      $20 million reduction in general rates funding of regional services such as community and education programmes, regional events, economic development and other social activities

B)      $8 million reduction in regional contestable grants

C)      $16 million reduction to Local Board funding, representing a 5 per cent reduction in the overall operational budget for local activities

D)      $3 million of proposed changes to fees and charges

E)      withdrawing from the direct provision of early childhood education services with an estimated reduction in general rates funding of $1million

c)      agree that the consultation document for the Annual Budget 2023/2024 include information on alternative options of a higher average general rates increase of up to 13.5% and additional use of debt within existing policy limits to ensure that the Council has sufficient flexibility to respond to public feedback on the proposed levers or further financial challenges between now and final decision-making on the Annual Budget 2023/2024

d)      note that Chief Executives across the council group will continue to progress the achievement of existing efficiency savings targets for 2023/2024, including a $30 million operating cost reduction target primarily focused on support services including simplification of management portfolios and structures for Auckland Council

e)      note that Ports of Auckland have committed to an improvement in their net operating performance (from $42 million to $52 million) and dividend projections of $10 million for 2023/2024

f)       agree to consult alongside the Annual Budget 2023/2024 on a change to the council’s Revenue and Financing Policy to enable the Long-term Differential Strategy to be paused for one year and extend the time at which the target share of 25.8 per cent of rates to be raised from business properties is achieved to 2038/2039

 

g)      note that the consultation document for the Annual Budget 2023/2024 related to amending the Airport Shareholding Policy to provide for the full sell down of the shareholding in Auckland International Airport Limited, will include information on alternative options including:

i)     partial sell down of approximately 8% and maintaining at least a 10% ‘blocking stake’ shareholding

ii)    retention of the current number of shares as per the current policy.

CARRIED

 

Note:   Under Standing Order 1.8.6, Cr J Bartley requested her dissenting vote be recorded.

 

 

Cr R Hills retired from the meeting at 2.17pm.

 

Meeting adjourned at 2.17pm and reconvened at 3.00pm

 

10

Annual Budget 2023/2024: Other Rates and Fees Matters

 

Cr G Sayers left the meeting at 3.27pm.

 

Resolution number GB/2022/135

MOVED by Cr C Fletcher, seconded by Cr D Newman:  

That the Governing Body:

a)      whakaae / agree to include in the draft funding impact statement to support consultation on the Annual Budget 2023/2024 the proposed increases to the waste management targeted rate charges next year as specified in this report, to ensure cost recovery for the relevant services

b)      whakaae / agree to consult as part of the Annual Budget 2023/2024 on:

i)       introducing an 80 litre bin service in the former districts of the Auckland City and Manukau City Councils, to be funded by a targeted rate of $143.71

ii)      increasing the existing targeted rate for the standard refuse bin (120 litre) service to $173.14

iii)     increasing the existing targeted rate for the large refuse bin (240 litre) service to $287.41

c)      whakaae / agree to consult as part of the Annual Budget 2023/2024 on extending the food scraps targeted rate to the former districts of Auckland City, Manukau City, Franklin District and Rodney District councils (excluding islands), from July 2023, to be applied to all residential and lifestyle SUIPs to which the service is made available, on a pro rata basis reflecting the approximate number of months the service is available in each area

d)      whakaae / agree to consult as part of the Annual Budget 2023/2024 on the introduction of a $40 per bin fee for a change in the size of refuse or recycling bins

e)      whakaae / agree to consult as part of the Annual Budget 2023/2024 on replacing the waste management base service targeted rate with two separate targeted rates - a standard recycling targeted rate and a minimum base service targeted rate

f)       whakaae / agree to consult as part of the Annual Budget 2023/2024 on amending the targeted rate boundaries for the Okahukura Drainage District and Te Arai Drainage District as specified in Attachment A of this report

g)      whakaae / agree to consult as part of the Annual Budget 2023/2024 on increasing the targeted rate and inspection fee for swimming/spa pool compliance to $63.33 and $190 respectively

h)      whakaae / agree to consult on the establishment of a Business Improvement District (BID) and BID targeted rate for Silverdale

i)       whakaae / agree to consult on the establishment of a BID and BID targeted rate for Grey Lynn, if the proposal receives the support of the Waitematā Local Board before the Governing Body meets to adopt Annual Budget consultation materials

j)       whakaae / agree to consult as part of the Annual Budget 2023/2024 on a substantial reduction in visitor attraction and major events activities as the currently planned APTR funding of $15.1 million is no longer available.

k)      whakaae / agree to consult on a reprioritisation of the bus services to be funded by the Climate Action Targeted rate with the detail for consultation to be recommended by the CATR Governance and Oversight Group

l)       whakaae / agree to consult on amending the Māori Land Rates Remissions and Postponement Policy to include a partial remission for papakāinga on general title land as set out in this report

m)     whakaae / agree to consult as part of the Annual Budget 2023/2024 on changes to fees and charges as set out in this report

n)      whakaae / agree to consult on the amended Community Occupancy Guidelines as set out in this report

CARRIED

 

Note:   Under Standing Order 1.8.6, the following councillors requested that their dissenting votes against clause k), be recorded:

·       Cr J Bartley

·       Cr A Dalton

·       Cr C Darby

·       Cr J Fairey

·       Cr L Fuli

·       Cr S Henderson

 

 

IMSB Chair D Taipari retired from the meeting at 3.28pm.

 

 

11

Council Controlled Organisations - Letters of Expectation

 

An updated report had been circulated prior to the meeting.  A copy has been attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes to the original motion, amending clause b), were made with the agreement of the meeting.

 

 


 

 

 

 

 

At 4.00pm, it was:

 

Extension of Meeting Time

 

Resolution number GB/2022/136

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:

That the Governing Body:

a)          whakaae / agree under standing order 1.1.3, that an extension of time until the business of the meeting is complete, be granted.

CARRIED

 

 

 

Resolution number GB/2022/137

MOVED by Cr C Fletcher, seconded by Cr J Watson:  

That the Governing Body:

a)      whakaae / approve the proposed content for inclusion in the 2023/2024 letters of expectation to substantive council-controlled organisations and Ports of Auckland Limited as set out in this report

b)      tautapa / delegate authority to the Mayor and Deputy Mayor and councillor leads for council-controlled organisations and Ports of Auckland Limited, to finalise and issue the 2023/24 letters of expectation to substantive council-controlled organisations and Ports of Auckland Limited based on the resolutions of this committee

c)      whakaae / approve a one-month extension of statutory deadlines for all council-controlled organisation statements of intent for 2023-2026, as provided for in the Local Government Act Schedule 8, section 4 

d)      tautapa / delegate the Manager, CCO Governance and External Partnerships to write to all council-controlled organisations advising of the extension of statutory deadlines.

CARRIED

 

Attachments

a     15 December 2022, Governing Body:  Item 11 - Council Controlled Organisations - Letters of Expectation, Updated Report

 

 

 

 


12

Delegation for approval for releasing the interim and full year Auckland Council Group results to the NZX

 

Resolution number GB/2022/138

MOVED by Mayor W Brown, seconded by Cr K Leoni:  

That the Governing Body:

a)      tautapa / delegate authority to the deputy mayor to approve the release of the interim and full year Auckland Council Group financial results to the NZX for each reporting period through to 30 June 2025; being the end of the current term of the elected members.

CARRIED

 

 

 

13

Auckland Council Group and Auckland Council Quarterly Performance Reports for the three months ended 30 September 2022

 

Cr C Fletcher retired from the meeting at 4.11pm.

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2022/139

MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whiwhi / receive the Auckland Council Group and Auckland Council quarterly performance report for the three months ended 30 September 2022.

CARRIED

 

Attachments

a     15 December 2022, Governing Body:  Item 13 - Auckland Council Group and Auckland Council Quarterly Performance Reports for the three months ended 30 September 2022, Presentation

 

 

 

 

14

Set up of the Advisory Panels for the 2022-2025 term

 

 

 

Resolution number GB/2022/140

MOVED by Cr J Fairey, seconded by Mayor W Brown:  

That the Governing Body:

a)      ohia / endorse the Mayor’s proposal to establish the following six demographic advisory panels during the 2022-2025 term:

i)       Disability Advisory Panel

ii)      Pacific Peoples Advisory Panel

iii)     Rainbow Communities Advisory Panel

iv)     Youth Advisory Panel

v)      Ethnic Communities Advisory Panel

vi)     Seniors Advisory Panel

b)      ohia / endorse the Mayor’s proposal to establish the following two sector advisory panels during the 2022-2025 term:

i)             City Centre Advisory Panel

ii)           Rural Advisory Panel

c)      ohia / endorse the Mayor’s proposal to establish a Local Business Forum

d)      ohia / endorse the terms of reference for the demographic and sector advisory panels.

 

 

 

 

e)      tuhi ā-taipitopito / note the following liaison councillor roles in association with the demographic panels and councillor member roles in association with the sector panels:

i)       Disability Advisory Panel – Cr Stewart

ii)      Pacific Peoples Advisory Panel – Cr Fuli

iii)     Rainbow Communities Advisory Panel – Cr Hills

iv)     Youth Advisory Panel – Cr Henderson

v)      Ethnic Communities Advisory Panel - Cr Leoni

vi)     Seniors Advisory Panel – Cr Fairey

vii)    City Centre Advisory Panel – Mayor (or Mayor’s alternate) and Cr Lee

viii)   Rural Advisory Panel – Cr Baker (Chair) and Cr Sayers

ix)     Local Business Forum – Mayor and Cr Turner

CARRIED

 

 

 

15

Future for Local Government Review

 

Resolution number GB/2022/141

MOVED by Cr K Leoni, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / approve the preparation of a council submission in response to He mata whāriki, he matawhānui, the Future for Local Government Review Panel’s Draft Report.

CARRIED

 

 

 

16

Summary of Governing Body information memoranda and briefings - 15 December 2022

 

Resolution number GB/2022/142

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body and other committee information memoranda and briefings – 15 December 2022.

CARRIED

 

 

 

17        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

5.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................