2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Hibiscus and Bays Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 6 December 2022, as a true and
correct record.
|
5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Hibiscus and Bays Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Hibiscus and
Bays Local Board
07 February
2023
|
|
Annual
Budget 2023/2024 local board consultation content
File No.: CP2023/00180
Te take mō te
pūrongo
Purpose of the report
1. To
approve local consultation content and supporting information as part of the Annual Budget 2023/2024 process, along with a local
engagement event.
Whakarāpopototanga matua
Executive summary
2. Every
financial year, Auckland Council must have a local board agreement that is
agreed between the Governing Body and the local board in each local board area.
These agreements set out local board priorities and the local activities to be
provided for the year. Together, the 21 local board agreements form a section
of the annual budget.
3. Auckland
Council will be consulting on both local and regional content as part of the
Annual Budget 2023/2024 consultation. This is planned to take place from late
February to late March 2023. Content relating to each local board agreement
must be included as part of that consultation.
4. This
report seeks approval from the local board for the local consultation content.
It also seeks approval of two Have Your Say events, one held in each
subdivision in the local board area to give Aucklanders an opportunity to
provide face-to-face feedback during the consultation period.
5. Local
boards will need to approve local consultation content by 9 February 2023 to be
incorporated into the Annual Budget 2023/2024 consultation document and
supporting information, which is planned to be adopted by the Governing Body on
15 February 2023.
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays Local
Board:
a) approve
local consultation document content (Attachment A to the agenda report) and
local supporting information content (Attachment B to the agenda report) for
inclusion in the Annual Budget 2023/2024 consultation material.
b) delegate
authority to the local board chairperson to approve any changes required to
finalise the local consultation document and supporting information content for
the Hibiscus and Bays Local Board for the Annual Budget 2023/2024.
c) approve
the following Have Your Say events in the local board area during the Annual
Budget 2023/2024 consultation period:
i) Library
session ‘meet your elected members’, Monday 6 March 2023, 1:00pm
– 3:00pm, Whangaparaoa Library
ii) Library
session ‘meet your elected members’, Friday 17 March 2023, 11:00am
– 1:00pm, East Coast Bays Library
d) delegate
authority to the local board chairperson to approve any changes required to the
Have Your Say events.
e) delegate
to the following elected members and staff the power and responsibility to
receive feedback and hear from the public through “spoken (or New Zealand
sign language) interaction” at the council’s public engagement
events during the consultation period for the Annual Budget 2023/2024:
i) local
board members and chairperson
ii) General
Manager Local Board Services, Local Area Manager, Local Board Senior Advisor,
Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer
Horopaki
Context
6. The Annual Budget 2023/2024 will contain the budget and funding
impact statement for the year, identify any variations from the financial
statements and funding impact statement in the 10-year budget for the relevant
year, and provides for integrated decision-making and coordination of the
council’s resources. The Governing Body is responsible for adopting the
annual budget.
7. As part of this process, local boards develop annual local board
agreements which are agreed between local boards and the Governing Body (and
are included in the annual budget).
8. Local
board agreements set out how the council will reflect the priorities and
preferences in the local board’s plan through the activities to be
provided in the local board area.
9. Content
relating to each local board agreement must be included in the Annual Budget
2023/2024 consultation document.
10. Auckland
Council is facing an estimated $295 million operational expenditure challenge
for the Annual Budget 2023/2024.
11. The Mayoral
Proposal was released on 5 December 2022. This included a proposed cut of 5 per
cent to local board operational funding as part of the council’s proposed
response to mitigate the budget pressures for 2023/2024.
12. Local board
chairs were invited to attend a Governing Body workshop, held after the Mayoral
Proposal was released, where the proposed regional consultation content was
discussed. All local board members were invited to attend briefings on the
regional consultation topics.
13. On 15
December 2022, the Governing Body decided to consult on a proposed cut of 5 per
cent to local board operational funding.
14. Public
consultation on the budget is planned to take place from late February to late
March 2023.
15. Aucklanders
will be able to provide feedback during the consultation process through a
variety of channels, which include face-to-face (for spoken and New Zealand
sign language interaction), written and social media.
Tātaritanga me ngā
tohutohu
Analysis and advice
16. Local boards
held workshops during November/December 2022 to determine their proposed
priorities for their 2023/2024 local board agreement. Additional workshops held
in January/February 2023 considered consultation requirements based on the
proposed cut of 5 per cent to local board operational funding.
17. Each local
board is now requested to approve its local consultation document and
supporting information content for consultation (Attachments A and B
respectively).
18. Should
changes be required to the local consultation content during the document
production, they will be provided to the local board chairperson for approval.
19. Aucklanders
who wish to have their views on the proposed content of the local board
agreement 2023/2024 and Annual Budget 2023/2024 considered by Auckland Council
should be provided a reasonable opportunity to present those views in a manner
and format that is appropriate to their preferences and needs.
20. As there is a proposal to amend the council’s
long-term plan (10-year Budget) identified in the regional consultation content
for the Annual Budget 2023/2024, the special consultative procedure is
required.
21. The special consultative procedure requires the council to
provide an opportunity for Aucklanders to present their views to the council in
a manner that enables ‘spoken (or New Zealand sign language)
interaction’ between the person and the council’s decision-makers
or their official delegates. The recommended Have Your Say events, along with
the recommended delegation to elected members and staff to hear from the
public in relation to the local board agreement,
provides for this spoken interaction.
22. The Have Your
Say events recommended to be held in the Hibiscus and Bays Local Board area
are:
· Library
session ‘meet your elected members’, Monday 6 March 2023, 1:00pm
– 3:30pm, Whangaparaoa Library
· Library
session ‘meet your elected members’, Friday 17 March 2023, 11:00am
– 1:00pm, East Coast Bays Library.
23. There will
also be online information available and the opportunity to submit written or
digital feedback. Note that the proposed date for the Have Your Say event will
be checked with ward councillor/s to ensure they are able to attend.
24. If
circumstances change between now and the start of the consultation period that
require any changes to the approved Have Your Say events, these will be
provided to the local board chairperson for approval in line with the
recommended delegation.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
25. The decision
to consult is procedural in nature and the small scale of the Have Your Say
events means any climate change impacts will be negligible.
26. However,
where practicable, events proposed will be in locations accessible by public
transport, to reduce private vehicle travel and increase opportunities for
attendance.
27. Some of the
proposed initiatives or projects included in the consultation content may have
climate change impacts. The impacts of any initiatives or projects Auckland
Council chooses to progress as a result of this consultation will be assessed
as part of the relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. The Annual
Budget 2023/2024 is an Auckland Council group document and will include budgets
at a consolidated group level.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. Aucklanders
will have the opportunity to give feedback on regional and local proposals
contained in the budget. All feedback received from submitters residing in the
local board area will be analysed by staff and made available for consideration
by the local board, prior to the local board finalising its local board
agreement.
Tauākī whakaaweawe
Māori
Māori impact statement
30. Many local
board decisions are of importance to and impact on Māori.
The local board agreement and Annual Budget 2023/2024 are important tools that
enable and can demonstrate council’s responsiveness to Māori.
The 2020 local board plan forms the basis for local priorities.
31. The approach to Māori engagement for Annual Budget
2023/2024 will be finalised when the consultation documents
are adopted, including development of bespoke materials.
32. There is a need
to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the
local board and Māori to understand each
other’s priorities and challenges.
Ngā ritenga
ā-pūtea
Financial implications
33. There may be
marginal costs associated for Have Your Say events including venue hire (where
council premises cannot be utilised).
34. After
consultation local boards will make decisions on local spending in the local
board agreement with financial impacts that affect local communities.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
35. There is a
statutory requirement for content relating to each local board agreement to be
included in the Annual Budget 2023/2024 consultation document. The local board
must approve its local consultation content by close of business on 9 February
2023 in order for it to be formatted and reviewed in time to be incorporated
into the Annual Budget 2023/2024 consultation document and supporting information
for adoption by the Governing Body.
Ngā koringa ā-muri
Next steps
36. The Governing
Body is due to adopt the consultation document and supporting information
material and to approve the consultation approach for the Annual Budget 2023/2024
on 15 February 2023.
37. Following
consultation, the Governing Body and the local board will make decisions on the
Annual Budget 2023/2024 and local board agreements respectively in June 2023.
Ngā tāpirihanga
Attachments
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No.
|
Title
|
Page
|
|
a⇩
|
Local Board Consultation Document
|
13
|
|
b⇩
|
Local Board Supporting Information
|
15
|
Ngā kaihaina
Signatories
|
Author
|
Phoebe Peguero - Senior Advisor Operations and Policy
|
|
Authorisers
|
Oliver Roberts – Acting General Manager, Local
Board Services
Nina Siers - Local Area Manager
|
