Minutes of Hibiscus and Bays Local Board - Tuesday, 7 February 2023

Hibiscus and Bays Local Board

07 February 2023

The senior advisor opened the meeting with a karakia, and the chairperson opened the meeting and welcomed those in attendance.

2 Ngā Tamōtanga | Apologies

There were no apologies.

Electronic Attendance

Resolution number HB/2023/1

MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) approve the request for electronic attendance from Member S Mills under Standing Order 3.3.3 clause b) to accommodate the members illness or infirmity.

CARRIED

Note: Pursuant to Standing Order 3.3.1, members of the local board or it’s committees have the right to attend meetings by means of an electronic link, provided conditions of the Standing Orders are met.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HB/2023/2

MOVED by Member V Short, seconded by Deputy Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 6 December 2022, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

Resolution number HB/2023/3

MOVED by Member V Short, seconded by Deputy Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) acknowledge all emergency services, council-controlled organisations, particularly Watercare and Auckland Transport who took the initiative to put an emergency person on each of the days over Auckland Anniversary weekend, and acknowledge the resilence shown by our community groups and business associations.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum: Alan Shirley
	Mr Shirley was in attendance at Public Forum to discuss the risk of flooding from intensification, and better health services, in the Hibiscus and Bays Local Board area.
	Resolution number HB/2023/4 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) thank Mr Shirley for his attendance. CARRIED
	Note: Staff to seek an update on the structure implementation of Te Whatu Ora – Health New Zealand to support better services in the Hibiscus and Bays Local Board area.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Annual Budget 2023/2024 local board consultation content
	Matthew Kerr, Senior Local Board Advisor, and Hao Chen, Lead Financial Advisor, were in attendance to support the item.
	The final drafts of the local consultation document and local supporting information document were provided. Copies have been placed in the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number HB/2023/5 MOVED by Chairperson G Brown, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) approve local consultation document content (Attachment A of the minutes attachments document) and local supporting information content (Attachment B of the minutes attachments document) for inclusion in the Annual Budget 2023/2024 consultation material. b) delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Hibiscus and Bays Local Board for the Annual Budget 2023/2024. c) approve the following Have Your Say events in the local board area during the Annual Budget 2023/2024 consultation period: i) Library session ‘meet your elected members’, Monday 6 March 2023, 1:00pm – 3:30pm, Whangaparāoa Library ii) Library session ‘meet your elected members’, Friday 17 March 2023, 11:00am – 1:00pm, East Coast Bays Library d) delegate authority to the local board chairperson to approve any changes required to the Have Your Say events. e) delegate to the following elected members and staff the power and responsibility to receive feedback and hear from the public through “spoken (or New Zealand sign language) interaction” at the council’s public engagement events during the consultation period for the Annual Budget 2023/2024: i) local board members and chairperson ii) general manager local board services, local area manager, local board senior advisor, local board advisor, local board engagement advisor Iii) any additional staff approved by the general manager local board services or the group chief financial officer f) request that additional advice, including financial information, of the implications of all the range of proposals in the Annual Budget 2023/2024 from both Auckland Council and Council Controlled Organisations, be provided to elected members as soon as possible g) request staff to investigate opportunities to engage with local stakeholders to provide feedback as part of the annual budget 2023/2024 consultation. CARRIED
	Attachments a Hibiscus and Bays Local Board 2023/2024: Consultation document b Hibiscus and Bays Local Board 2023/2024: Supporting Information document

12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.49am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Jake Law
	Sam Mills (virtual attendance)
	Alexis Poppelbaum, JP
	Victoria Short
	Gregg Walden
	Leanne Willis