Agenda of Papakura Local Board - Wednesday, 8 February 2023

1 Nau mai | Welcome

The Chair will open the meeting and welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 December 2022, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

08 February 2023

Annual Budget 2023/2024 local board consultation content

File No.: CP2023/00175

Te take mō te pūrongo

Purpose of the report

1. To approve local consultation content and supporting information as part of the Annual Budget 2023/2024 process, along with a local engagement event.

Whakarāpopototanga matua

Executive summary

2. For each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board in each local board area. These agreements set out local board priorities and the local activities to be provided for the year. Together, the 21 local board agreements form a section of the annual budget.

3. Auckland Council will be consulting on both local and regional content as part of the Annual Budget 2022/2023 consultation. This is planned to take place from late February to late March 2023. Content relating to each local board agreement must be included as part of that consultation.

4. This report seeks approval from the local board for the local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

5. Local boards will need to approve local consultation content by 9 February 2023 to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information, which is planned to be adopted by the Governing Body on 15 February 2023.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve local consultation document content (Attachment A to be tabled at the meeting) and local supporting information content (Attachment B to be tabled at the meeting) for inclusion in the Annual Budget 2023/2024 consultation material.

b) delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Papakura Local Board for the Annual Budget 2023/2024.

c) approve the following Have Your Say event in the local board area during the Annual Budget 2023/2024 consultation period:

i) Special Consultative Procedure event ‘World of Culture’ taking place 25 March 2023, 10am-2pm at Te Paataka Koorero o Takaanini (Taakanini Community Hub).

d) delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e) delegate to the following elected members and staff the power and responsibility to receive feedback and hear from the public through “spoken (or New Zealand sign language) interaction” at the council’s public engagement events during the consultation period for the Annual Budget 2023/2024:

i) local board members and Chair

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

Horopaki

Context

6. The Annual Budget 2023/2024 will contain the budget and funding impact statement for the year, identify any variations from the financial statements and funding impact statement in the 10-year budget for the relevant year, and provides for integrated decision-making and coordination of the council’s resources. The Governing Body is responsible for adopting the annual budget.

7. As part of this process, local boards develop annual local board agreements which are agreed between local boards and the Governing Body (and are included in the annual budget).

8. Local board agreements set out how the council will reflect the priorities and preferences in the local board’s plan through the activities to be provided in the local board area.

9. Content relating to each local board agreement must be included in the Annual Budget 2023/2024 consultation document.

10. Auckland Council is facing an estimated $295 million operational expenditure challenge for the Annual Budget 2023/2024.

11. The Mayoral Proposal was released on 5 December 2022. This included a proposed cut of 5 per cent to local board operational funding as part of the council’s proposed response to mitigate the budget pressures for 2023/2024.

12. Local board chairs were invited to attend a Governing Body workshop, held after the Mayoral Proposal was released, where the proposed regional consultation content was discussed. All local board members were invited to attend briefings on the regional consultation topics.

13. On 15 December 2022, the Governing Body decided to consult on a proposed cut of 5 per cent to local board operational funding.

14. Public consultation on the budget is planned to take place from late February to late March 2023.

15. Aucklanders will be able to provide feedback during the consultation process through a variety of channels, which include face-to-face (for spoken and New Zealand sign language interaction), written and social media.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Local boards held workshops during November/December 2022 to determine their proposed priorities for their 2023/2024 local board agreement. Additional workshops held in January/February 2023 considered consultation requirements based on the proposed cut of 5 per cent to local board operational funding.

17. Each local board is now requested to approve its local consultation document and supporting information content for consultation (Attachments A and B respectively). At the time of writing this report the local consultation document and supporting information content for consultation (Attachment A and B) were not yet available and will be tabled at the business meeting

18. Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

19. Aucklanders who wish to have their views on the proposed content of the local board agreement 2023/2024 and Annual Budget 2023/2024 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to their preferences and needs.

20. As there is a proposal to amend the council’s long-term plan (10-year Budget) identified in the regional consultation content for the Annual Budget 2023/2024, the special consultative procedure is required.

21. The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables ‘spoken (or New Zealand sign language) interaction’ between the person and the council’s decision-makers or their official delegates. The recommended Have Your Say events, along with the recommended delegation to elected members and staff to hear from the public in relation to the local board agreement, provides for this spoken interaction.

22. The Have Your Say event recommended to be held in the Papakura Local Board area is:

· Special Consultative Procedure event ‘World of Culture’ taking place 25 March 2023, 10am-2pm at Te Paataka Koorero o Takaanini (Taakanini Community Hub ).

23. There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with ward councillor/s to ensure they are able to attend.

24. If circumstances change between now and the start of the consultation period that require any changes to the approved Have Your Say event, these will be provided to the local board chair for approval in line with the recommended delegation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The decision to consult is procedural in nature and the small scale of the Have Your Say events means any climate change impacts will be negligible.

26. However, where practicable, events proposed will be in locations accessible by public transport, to reduce private vehicle travel and increase opportunities for attendance.

27. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The impacts of any initiatives or projects Auckland Council chooses to progress as a result of this consultation will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The Annual Budget 2023/2024 is an Auckland Council group document and will include budgets at a consolidated group level.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

30. Many local board decisions are of importance to and impact on Māori. The local board agreement and Annual Budget 2023/2024 are important tools that enable and can demonstrate council’s responsiveness to Māori. The 2020 local board plan forms the basis for local priorities.

31. The approach to Māori engagement for Annual Budget 2023/2024 will be finalised when the consultation documents are adopted, including development of bespoke materials.

32. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and challenges.

Ngā ritenga ā-pūtea

Financial implications

33. There may be marginal costs associated for Have-Your-Say events including venue hire (where council premises cannot be utilised).

34. After consultation local boards will make decisions on local spending in the local board agreement with financial impacts that affect local communities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a statutory requirement for content relating to each local board agreement to be included in the Annual Budget 2023/2024 consultation document. The local board must approve its local consultation content by close of business on 9 February 2023 in order for it to be formatted and reviewed in time to be incorporated into the Annual Budget 2023/2024 consultation document and supporting information for adoption by the Governing Body.

Ngā koringa ā-muri

Next steps

36. The Governing Body is due to adopt the consultation document and supporting information material and to approve the consultation approach for the Annual Budget 2023/2024 on 15 February 2023.

37. Following consultation, the Governing Body and the local board will make decisions on the Annual Budget 2023/2024 and local board agreements respectively in June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Oliver Roberts – Acting General Manager Local Board Services

Papakura Local Board

08 February 2023

Approval for two public and two private road names at 2 Wintergarden Avenue, Hingaia

File No.: CP2023/00311

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name two public roads and two private roads, being two commonly owned access lots (COALs), created by way of a subdivision development at 2 Wintergarden Avenue, Hingaia.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3. The developer, Fletcher Residential Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). Most of the technical matters required by those documents are considered to have been met, with the exception that the name ‘Verde Lane’ is considered to be a duplication of ‘Verdi Street’ an existing road name approximately 13 kilometres as the crow flies and 19 kilometres driving from 2 Wintergarden Avenue. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new roads at 2 Wintergarden Avenue are:

Road 14

· Viridian Avenue (Applicant Preferred)

· Myrtle Avenue (Alternative 1)

· Jungle Street (Alternative 2)

Road 20

· Verde Lane (Applicant Preferred)

· Sage Lane (Alternative 1)

· Myrtle Lane (Alternative 2)

COAL 500

· Kohepiro Lane (Applicant Preferred)

COAL 501

· Kahakaha Lane (Applicant Preferred)

6. Only one name has been proposed for each COAL. As these names are gifted by Ngāti Tamaoho, Fletcher Residential Limited is of the opinion that they would not have the ability to put forward alternative names because the names hold special meaning to the local Iwi.

7. It is considered that it would be acceptable to propose only one name for each COAL in this circumstance as the names are given in consultation with mana whenua and are for very minor roads.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approves the names Viridian Avenue (applicant’s preferred name) for Road 14 and Verde Lane (applicant’s preferred name) for Road 20 created by way of subdivision at 2 Wintergarden Avenue, Hingaia, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90101398, resource consent references BUN60391060 and SUB60351620).

b) approves the names Kohepiro Lane (applicant’s preferred name) for COAL 500 and Kahakaha Lane (applicant’s preferred name) for COAL 501 created by way of subdivision at 2 Wintergarden Avenue, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105410, resource consent references BUN60393262 and SUB60393265).

Horopaki

Context

8. Resource consent reference BUN60391060 (subdivision reference number SUB60351620) was issued on 21 June 2022 for the creation of four super lots. Resource consent reference BUN60391062 (subdivision reference number SUB60393265) was issued 12 October 2022 for the construction of a total of 197 residential dwellings and subdivision.

9. Fletcher Residential Limited is applying to name two public roads and two private roads (COALs) within the development.

10. Site and location plans of the development can be found in Attachment A and Attachment B.

11. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

12. Road 14 and Road 20 will need a name each because these roads are public roads and will be serving more than five lots. As the dwellings along the COALs could be addressed from Road 14 and Road 20, these COALs do not necessarily require a name. However, the applicant has requested to have these COALs named.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

14. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

Road Number	Proposed name	Meaning (as described by applicant)
Road 14	Viridian Avenue (Applicant Preferred)	Viridian is a blue green colour, of medium saturation and relatively dark in value. It is composed of a majority of green, followed by blue. Specifically, it is a shade of spring green, which places the colour between green and teal on the colour wheel, or, in paint, a tertiary blue green colour. Viridian takes its name from the Latin viridis, meaning "green”.
	Myrtle Avenue (Alternative 1)	Myrtle green is meant to represent the unique color that are the leaves of a myrtle plant. Myrtle is a genus of flowering plants that are native to the Mediterranean region of southern Europe as well as North Africa.
	Jungle Street (Alternative 2)	Jungle green is a medium green colour loosely based on the colour of jungle vegetation. This has been a colour name since at least 1926. Jungle green emerged at a time when jungles in exotic locations such as Brazil and Borneo were a popular setting for American pulp fiction. As such, the colour is perhaps influenced by comic books and book covers from the 1920s.
Road 20	Verde Lane (Applicant Preferred)	“Verde” means green in Spanish, Portuguese, Italian and Romanian. Using the name Verde in the street names will be a good way to incorporate different languages into the street names.
	Sage Lane (Alternative 1)	Sage green, just like the culinary herb with woody stems and greyish leaves, is a pale, grey green. It primarily represents wisdom, intelligence, and experience. However, since it is still considered a green, it still reflects green's other symbolisms which include harmony, nature, and freshness.
	Myrtle Lane (Alternative 2)	Myrtle green is meant to represent the unique color that are the leaves of a myrtle plant. Myrtle is a genus of flowering plants that are native to the Mediterranean region of southern Europe as well as North Africa.
COAL 500	Kohepiro Lane (Applicant Preferred)	Māori name for Scandia rosifolia, an endangered plant found on the North Island of New Zealand.
COAL 501	Kahakaha Lane (Applicant Preferred)	A native perching lily (Collospermum hastatum) with long leaves arranged in fan shapes. This species used to grow on trees, on rocks or on the ground in this area.

15. Theme: The development forms part of a wider development being undertaken by Hugh Green Group, known as Park Green. The names proposed for the public roads have a ‘green’ theme which refers to the new subdivision name of Park Green and continues the theme adopted throughout earlier stages.

16. The names proposed for the COALs are ‘raakau’; traditional plant species names gifted by Ngāti Tamaoho which continues the theme adopted throughout earlier stages.

17. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. Most of the names proposed are considered to have met the technical standards, with the exception of the name ‘Verde Lane’, the applicant’s preferred name for Road 20 due to a nearby duplication of name. Additional commentary is provided below in Paragraph 18. The applicant is aware that the name is considered to be a duplication. However, has decided to present the name option to local board. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

18. Confirmation: Land Information New Zealand (LINZ) has advised that Section 3.2.h of the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 012457 states that duplication of names may be acceptable in an urban district if the roads are not within 25 kilometres for each other. The proposed road name ‘Verde Lane’ is approximately 13 kilometres as the crow flies and 19 kilometres driving from the existing road name Verdi Street. Both names are similarly spelt and pronounced. LINZ is of the opinion that this has the potential to increase possible location confusion which could impact public safety.

19. LINZ has confirmed that the other proposed names are acceptable for use at this location.

20. Road Type: ‘Avenue’, ‘Street’ and ‘Lane’ are acceptable road types for the new public roads suiting the form and layout of the roads. ‘Lane’ is an acceptable road type for the new private roads, suiting the form and layout of the COALs.

21. Consultation: mana whenua was consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

26. On 17 November 2022, mana whenua was contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines with respect to the proposed names of Road 14 and 20. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Waikato-Tainui

27. By the close of the consultation period, feedback was received from Waikato -Tainui and Te Ahiwaru Waiohua. Both mana whenua groups have indicated their preference for Māori names. The applicant has since provided further context to both parties concerning the road names proposed, and no subsequent feedback has been received.

28. The applicant has also provided evidence that Ngāti Tamaoho have gifted a number of Māori names for COALs throughout the development. The applicant intends to have Māori names for the COALs and non-Māori names for the public roads.

29. On 12 December 2022, the representatives of the following mana whenua groups were contacted by the applicant with respect to the names proposed for the COALs which have been given by Ngāti Tamaoho:

· Ngāi Tai Ki Tāmaki

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Waikato-Tainui

30. Feedback was received from Te Ahiwaru Waiohua. Te Ahiwaru Waiohua supports the names given by Ngāti Tamaoho. As of 11 January 2023, no other feedback was received.

31. This site is not listed as a site of significance to mana whenua. The Te Reo Māori names proposed are given in consultation with Ngāti Tamaoho.

Ngā ritenga ā-pūtea

Financial implications

32. The road naming process does not raise any financial implications for the Council.

33. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

35. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachement A Site Plan	19
b ⇩	Report Attachement B Location Plan	21

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster