A board member will lead the meeting in prayer.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Manurewa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 8 December 2022, as a true and
correct.
|
5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manurewa Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Manurewa Local
Board
09 February
2023
|
|
Annual
Budget 2023/2024 local board consultation content
File No.: CP2023/00173
Te take mō te
pūrongo
Purpose of the report
1. To
approve local consultation content and supporting information as part of the Annual Budget 2023/2024 process, along with a local
engagement event.
Whakarāpopototanga matua
Executive summary
2. For each
financial year, Auckland Council must have a local board agreement that is
agreed between the Governing Body and the local board in each local board area.
These agreements set out local board priorities and the local activities to be
provided for the year. Together, the 21 local board agreements form a section
of the annual budget.
3. Auckland
Council will be consulting on both local and regional content as part of the
Annual Budget 2022/2023 consultation. This is planned to take place from late
February to late March 2023. Content relating to each local board agreement
must be included as part of that consultation.
4. This
report seeks approval from the local board for the local consultation content.
It also seeks approval of a Have Your Say event to be held in the local board
area to give Aucklanders an opportunity to provide face-to-face feedback during
the consultation period.
5. Local
boards will need to approve local consultation content by 9 February 2023 to be
incorporated into the Annual Budget 2023/2024 consultation document and
supporting information, which is planned to be adopted by the Governing Body on
15 February 2023.
6. Timeframes
for developing local consultation content have been tight, and the documents
are still being worked on as this agenda is prepared. The local consultation
content has been workshopped with the local board and will be circulated to
local board members prior to the business meeting. The proposed consultation
content will also be tabled at the business meeting.
Ngā tūtohunga
Recommendation/s
That the Manurewa Local Board:
a) approve
local consultation document content (Attachment A to be tabled at the meeting)
and local supporting information content (Attachment B to be tabled at the
meeting) for inclusion in the Annual Budget 2023/2024 consultation material.
b) delegate
authority to the local board Chair to approve any changes required to finalise
the local consultation document and supporting information content for the
Manurewa Local Board for the Annual Budget 2023/2024.
c) approve
the following Have Your Say event in the local board area during the Annual
Budget 2023/2024 consultation period:
i) A
drop-in style Have Your Say event on Saturday 4 March 2023 from 12pm –
4pm at the Bilingual Hikoi Manurewatanga 2023 (Pitt Avenue, Clendon Reserve
– carpark end)
d) delegate
authority to the local board Chair to approve any changes required to the Have
Your Say event.
e) delegate
to the following elected members and staff the power and responsibility to
receive feedback and hear from the public through “spoken (or New Zealand
sign language) interaction” at the council’s public engagement
events during the consultation period for the Annual Budget 2023/2024:
i) local
board members and Chair
ii) General
Manager Local Board Services, Local Area Manager, Local Board Senior Advisor,
Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer.
Horopaki
Context
7. The Annual Budget 2023/2024 will contain the budget and funding
impact statement for the year, identify any variations from the financial
statements and funding impact statement in the 10-year budget for the relevant
year, and provides for integrated decision-making and coordination of the
council’s resources. The Governing Body is responsible for adopting the
annual budget.
8. As part of this process, local boards develop annual local board
agreements which are agreed between local boards and the Governing Body (and
are included in the annual budget).
9. Local
board agreements set out how the council will reflect the priorities and
preferences in the local board’s plan through the activities to be
provided in the local board area.
10. Content relating to
each local board agreement must be included in the Annual Budget 2023/2024
consultation document.
11. Auckland Council is
facing an estimated $295 million operational expenditure challenge for the
Annual Budget 2023/2024.
12. The Mayoral
Proposal was released on 5 December 2022. This included a proposed cut of 5 per
cent to local board operational funding as part of the council’s proposed
response to mitigate the budget pressures for 2023/2024.
13. Local board chairs
were invited to attend a Governing Body workshop, held after the Mayoral
Proposal was released, where the proposed regional consultation content was
discussed. All local board members were invited to attend briefings on the
regional consultation topics.
14. On 15 December
2022, the Governing Body decided to consult on a proposed cut of 5 per cent to
local board operational funding.
15. Public consultation
on the budget is planned to take place from late February to late March 2023.
16. Aucklanders will be
able to provide feedback during the consultation process through a variety of
channels, which include face-to-face (for spoken and New Zealand sign language
interaction), written and social media.
Tātaritanga me ngā
tohutohu
Analysis and advice
17. Local boards held
workshops during November/December 2022 to determine their proposed priorities
for their 2023/2024 local board agreement. Additional workshops held in
January/February 2023 considered consultation requirements based on the
proposed cut of 5 per cent to local board operational funding.
18. Each local board is
now requested to approve its local consultation document and supporting
information content for consultation. At the time of writing this report the
local consultation document and supporting information content for consultation
(Attachment A and B) were not yet available and will be tabled at the business
meeting.
19. Should changes be
required to the local consultation content during the document production, they
will be provided to the local board chair for approval.
20. Aucklanders who
wish to have their views on the proposed content of the local board agreement
2023/2024 and Annual Budget 2023/2024 considered by Auckland Council should be
provided a reasonable opportunity to present those views in a manner and format
that is appropriate to their preferences and needs.
21. As there is a proposal to amend the council’s
long-term plan (10-year Budget) identified in the regional consultation content
for the Annual Budget 2023/2024, the special consultative procedure is required.
22. The special consultative procedure requires the council to
provide an opportunity for Aucklanders to present their views to the council in
a manner that enables ‘spoken (or New Zealand sign language)
interaction’ between the person and the council’s decision-makers
or their official delegates. The recommended Have Your Say events, along with
the recommended delegation to elected members and staff to hear from the
public in relation to the local board agreement,
provides for this spoken interaction.
23. The Have Your Say
event recommended to be held in the Manurewa Local Board area is:
· A drop-in style Have Your Say event on Saturday 4 March 2023 from
12pm – 4pm at the Bilingual Hikoi Manurewatanga 2023 (Pitt Avenue,
Clendon Reserve – carpark end).
24. There will also be
online information available and the opportunity to submit written or digital
feedback. Note that the proposed date for the Have Your Say event will be
checked with ward councillor/s to ensure they are able to attend.
25. If circumstances
change between now and the start of the consultation period that require any
changes to the approved Have Your Say event, these will be provided to the
local board chair for approval in line with the recommended delegation.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
26. The decision to
consult is procedural in nature and the small scale of the Have Your Say events
means any climate change impacts will be negligible.
27. However, where
practicable, events proposed will be in locations accessible by public
transport, to reduce private vehicle travel and increase opportunities for
attendance.
28. Some of the
proposed initiatives or projects included in the consultation content may have
climate change impacts. The impacts of any initiatives or projects Auckland
Council chooses to progress as a result of this consultation will be assessed
as part of the relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. The Annual Budget
2023/2024 is an Auckland Council group document and will include budgets at a
consolidated group level.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. Aucklanders will
have the opportunity to give feedback on regional and local proposals contained
in the budget. All feedback received from submitters residing in the local
board area will be analysed by staff and made available for consideration by
the local board, prior to the local board finalising its local board agreement.
Tauākī whakaaweawe
Māori
Māori impact statement
31. Many local board
decisions are of importance to and impact on Māori.
The local board agreement and Annual Budget 2023/2024 are important tools that
enable and can demonstrate council’s responsiveness to Māori.
The 2020 local board plan forms the basis for local priorities.
32. The approach to Māori engagement for Annual Budget
2023/2024 will be finalised when the consultation documents
are adopted, including development of bespoke materials.
33. There is a need to
continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the
local board and Māori to understand each
other’s priorities and challenges.
Ngā ritenga
ā-pūtea
Financial implications
34. There may be
marginal costs associated for Have-Your-Say events including venue hire (where
council premises cannot be utilised).
35. After consultation
local boards will make decisions on local spending in the local board agreement
with financial impacts that affect local communities.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
36. There is a
statutory requirement for content relating to each local board agreement to be
included in the Annual Budget 2023/2024 consultation document. The local board
must approve its local consultation content by close of business on 9 February
2023 in order for it to be formatted and reviewed in time to be incorporated
into the Annual Budget 2023/2024 consultation document and supporting
information for adoption by the Governing Body.
Ngā koringa ā-muri
Next steps
37. The Governing Body
is due to adopt the consultation document and supporting information material
and to approve the consultation approach for the Annual Budget 2023/2024 on 15
February 2023.
38. Following
consultation, the Governing Body and the local board will make decisions on the
Annual Budget 2023/2024 and local board agreements respectively in June 2023.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Phoebe Peguero - Senior Advisor Operations and Policy
|
|
Authorisers
|
Oliver Roberts - Acting General Manager Local Board
Services
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
