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Ōrākei
Local Board
09 February
2023
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Annual
Budget 2023/2024 local board consultation content
File No.: CP2023/00242
Te take mō te
pūrongo
Purpose of the report
1. To
approve local consultation content and supporting information as part of the Annual Budget 2023/2024 process, along with a local
engagement event.
Whakarāpopototanga matua
Executive summary
2. For
each financial year, Auckland Council must have a local board agreement that is
agreed between the Governing Body and the local board in each local board area.
These agreements set out local board priorities and the local activities to be
provided for the year. Together, the 21 local board agreements form a section
of the annual budget.
3. Auckland
Council will be consulting on both local and regional content as part of the
Annual Budget 2022/2023 consultation. This is planned to take place from late
February to late March 2023. Content relating to each local board agreement
must be included as part of that consultation.
4. This
report seeks approval from the local board for the local consultation content.
It also seeks approval of a Have Your Say event to be held in the local board
area to give Aucklanders an opportunity to provide face-to-face feedback during
the consultation period.
5. Local
boards will need to approve local consultation content by 9 February 2023 to be
incorporated into the Annual Budget 2023/2024 consultation document and
supporting information, which is planned to be adopted by the Governing Body on
15 February 2023.
Ngā tūtohunga
Recommendation/s
That the Ōrākei Local
Board:
a) approve
local consultation document content (to be tabled) and local supporting
information content (to be tabled) for inclusion in the Annual Budget 2023/2024
consultation material.
b) delegate
authority to the local board Chair to approve any changes required to finalise
the local consultation document and supporting information content for the Ōrākei
Local Board for the Annual Budget 2023/2024.
c) approve
the following Have Your Say event in the local board area during the Annual
Budget 2023/2024 consultation period:
i) Thursday
9 March 4.00pm – 6.00pm at the Eastern Bays Football Club, Melanesia Road
and Sage Road, St Heliers, Auckland 1071.
d) delegate
authority to the local board Chair to approve any changes required to the Have
Your Say event.
e) delegate
to the following elected members and staff the power and responsibility to
receive feedback and hear from the public through “spoken (or New Zealand
sign language) interaction” at the council’s public engagement
events during the consultation period for the Annual Budget 2023/2024:
i) local
board members and Chairperson
ii) General
Manager Local Board Services, Local Area Manager, Local Board Senior Advisor,
Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer
Horopaki
Context
6. The Annual Budget 2023/2024 will contain the budget and funding
impact statement for the year, identify any variations from the financial
statements and funding impact statement in the 10-year budget for the relevant
year, and provides for integrated decision-making and coordination of the
council’s resources. The Governing Body is responsible for adopting the
annual budget.
7. As part of this process, local boards develop annual local board
agreements which are agreed between local boards and the Governing Body (and
are included in the annual budget).
8. Local
board agreements set out how the council will reflect the priorities and
preferences in the local board’s plan through the activities to be
provided in the local board area.
9. Content
relating to each local board agreement must be included in the Annual Budget
2023/2024 consultation document.
10. Auckland
Council is facing an estimated $295 million operational expenditure challenge
for the Annual Budget 2023/2024.
11. The Mayoral
Proposal was released on 5 December 2022. This included a proposed cut of 5 per
cent to local board operational funding as part of the council’s proposed
response to mitigate the budget pressures for 2023/2024.
12. Local board
chairs were invited to attend a Governing Body workshop, held after the Mayoral
Proposal was released, where the proposed regional consultation content was
discussed. All local board members were invited to attend briefings on the
regional consultation topics.
13. On 15
December 2022, the Governing Body decided to consult on a proposed cut of 5 per
cent to local board operational funding.
14. Public
consultation on the budget is planned to take place from late February to late
March 2023.
15. Aucklanders
will be able to provide feedback during the consultation process through a
variety of channels, which include face-to-face (for spoken and New Zealand
sign language interaction), written and social media.
Tātaritanga me ngā
tohutohu
Analysis and advice
16. Local boards
held workshops during November/December 2022 to determine their proposed
priorities for their 2023/2024 local board agreement. Additional workshops held
in January/February 2023 considered consultation requirements based on the proposed
cut of 5 per cent to local board operational funding.
17. Each local
board is now requested to approve its local consultation document and
supporting information content for consultation (to be tabled).
18. Should
changes be required to the local consultation content during the document
production, they will be provided to the local board chair for approval.
19. Aucklanders
who wish to have their views on the proposed content of the local board
agreement 2023/2024 and Annual Budget 2023/2024 considered by Auckland Council
should be provided a reasonable opportunity to present those views in a manner
and format that is appropriate to their preferences and needs.
20. As there is a proposal to amend the council’s
long-term plan (10-year Budget) identified in the regional consultation content
for the Annual Budget 2023/2024, the special consultative procedure is
required.
21. The special consultative procedure requires the council to
provide an opportunity for Aucklanders to present their views to the council in
a manner that enables ‘spoken (or New Zealand sign language)
interaction’ between the person and the council’s decision-makers
or their official delegates. The recommended Have Your Say events, along with
the recommended delegation to elected members and staff to hear from the
public in relation to the local board agreement,
provides for this spoken interaction.
22. The Have Your
Say event recommended to be held in the Ōrākei Local Board area is:
Thursday
9 March 4.00pm – 6.00pm at the Eastern Bays Football Club, Melanesia Road
and Sage Road, St Heliers, Auckland 1071.
23. There will
also be online information available and the opportunity to submit written or
digital feedback. Note that the proposed date for the Have Your Say event will
be checked with ward councillor/s to ensure they are able to attend.
24. If
circumstances change between now and the start of the consultation period that
require any changes to the approved Have Your Say event, these will be provided
to the local board chair for approval in line with the recommended delegation.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
25. The decision
to consult is procedural in nature and the small scale of the Have Your Say
events means any climate change impacts will be negligible.
26. However,
where practicable, events proposed will be in locations accessible by public
transport, to reduce private vehicle travel and increase opportunities for
attendance.
27. Some of the
proposed initiatives or projects included in the consultation content may have
climate change impacts. The impacts of any initiatives or projects Auckland
Council chooses to progress as a result of this consultation will be assessed
as part of the relevant reporting requirements.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. The Annual
Budget 2023/2024 is an Auckland Council group document and will include budgets
at a consolidated group level.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. Aucklanders
will have the opportunity to give feedback on regional and local proposals
contained in the budget. All feedback received from submitters residing in the
local board area will be analysed by staff and made available for consideration
by the local board, prior to the local board finalising its local board
agreement.
Tauākī whakaaweawe
Māori
Māori impact statement
30. Many local
board decisions are of importance to and impact on Māori.
The local board agreement and Annual Budget 2023/2024 are important tools that
enable and can demonstrate council’s responsiveness to Māori.
The 2020 local board plan forms the basis for local priorities.
31. The approach to Māori engagement for Annual Budget
2023/2024 will be finalised when the consultation documents
are adopted, including development of bespoke materials.
32. There is a
need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the
local board and Māori to understand each
other’s priorities and challenges.
Ngā ritenga
ā-pūtea
Financial implications
33. There may be
marginal costs associated for Have-Your-Say events including venue hire (where
council premises cannot be utilised).
34. After
consultation local boards will make decisions on local spending in the local
board agreement with financial impacts that affect local communities.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
35. There is a
statutory requirement for content relating to each local board agreement to be
included in the Annual Budget 2023/2024 consultation document. The local board
must approve its local consultation content by close of business on 9 February
2023 in order for it to be formatted and reviewed in time to be incorporated
into the Annual Budget 2023/2024 consultation document and supporting
information for adoption by the Governing Body.
Ngā koringa ā-muri
Next steps
36. The Governing
Body is due to adopt the consultation document and supporting information
material and to approve the consultation approach for the Annual Budget
2023/2024 on 15 February 2023.
37. Following
consultation, the Governing Body and the local board will make decisions on the
Annual Budget 2023/2024 and local board agreements respectively in June 2023.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Phoebe Peguero - Senior Advisor Operations and Policy
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Authorisers
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Oliver Roberts - Acting General Manager Local Board
Services
Glenn Boyd - Local Area Manager
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