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Resolution
number GB/2023/3
MOVED by Deputy Mayor D Simpson, seconded by Cr D Newman:
That
the Governing Body:
a) whakaae / agree to establish an Emergency
Committee of the whole of the governing body, to assume the additional responsibilities
retained by the governing body at section 2(h) to (r) of the Governing Body
Terms of Reference.
b) whakaae / agree that the Terms of Reference
for the Emergency Committee will include the following:
i) all
councillors will be members
ii) the
quorum will comprise two members of the governing body. All of the
governing body may participate in the meeting by audio or audio-visual link
iii) the
Mayor and Deputy Mayor will be the chair and deputy chair of the committee
respectively
iv) that
meetings of the Emergency Committee will be held only at the discretion of
the Mayor and Chief Executive in emergency or exceptional circumstances (and
where they consider transport, travel or attendance may be dangerous, unsafe
or impractical)
v) the
Independent Māori Statutory Board may appoint up to two members to sit
on the temporary Emergency Committee
c) whakaae / agree that the Emergency Committee
be established immediately.
d) whakaae / agree that the committee will only
be convened on a temporary basis in the event of a:
i) State
of Emergency; or
ii) another
exceptional circumstance as agreed by the Mayor and Chief Executive where
transport, travel or attendance may be dangerous, unsafe or impractical and
where a quorum cannot be achieved
e) tautapa / delegate the decision to convene a
meeting of the Emergency Committee to the Mayor and Chief Executive in
emergency or exceptional circumstances and where they consider transport,
travel or attendance may be dangerous, unsafe or impractical
f) tautapa / delegate all of the additional
responsibilities retained by the governing body at section 2(h) to (r) of the
Governing Body Terms of Reference
g) whakamana / authorise the Mayor and Deputy
Mayor, on recommendation of the Chief Executive, to decide when the emergency
or other circumstances no longer require Emergency Committee to be convened
h) whakaae / agree that the addition of the following words
to the Governing Body Terms of Reference to section 1.2 Quorum:
i) when
a committee is held during a declared State of Emergency or another
exceptional circumstance (as agreed by the Mayor and Chief Executive) the
quorum is two members physically present. For the avoidance of doubt,
this clause will override the listed quorum requirements of each committee in
these circumstances and all other members may attend online.
CARRIED
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