|
Kōmiti Tātari me te Mātai
Raru Tūpono /
Audit and Risk Committee
OPEN MINUTES
|
Te Hunga kua
Tae mai | present
|
Chairperson
|
Bruce
Robertson
|
Via electronic
link
|
|
Deputy
Chairperson
|
Cr Lotu Fuli
|
Presiding
|
|
Members
|
Paul Connell
|
Via electronic
link
|
|
|
Cassandra
Crowley
|
Via electronic
link
until 4.05pm,
Item C1
|
|
|
Cr Julie
Fairey
|
Via electronic
link
|
|
|
Cr Christine
Fletcher, QSO
|
Via electronic
link
|
|
|
Cr Shane
Henderson
|
|
|
|
Martin
Matthews
|
Via electronic
link
|
Te Hunga Kāore i Tae Mai | ABSENT
|
Ex-officio
members
|
IMSB Member
Tony Kake
|
|
|
|
|
Mayor Wayne
Brown
|
|
|
|
|
Deputy Mayor Cr
Desley Simpson, JP
|
|
|
Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
|
|
Cr Angela
Dalton
|
Via electronic
link
|
|
|
|
Cr Wayne
Walker
|
Via electronic
link
from 3.30pm,
Item C1
|
|
He Hunga atu anō i Tae mai | IN
ATTENDANCE
|
|
Greg Schollum,
Deputy Auditor-General
|
|
|
|
Athol Graham,
Audit Director, Audit New Zealand
|
|
|
|
Shirley Yan,
Audit Manager, Audit New Zealand
|
|
Note: In
accordance with resolution number GB/2023/3
passed by the Governing Body on 10 February 2023, the in-person quorum for this
meeting was two (2). All other members attended the meeting via
electronic link.
|
Audit and Risk
Committee
14 February
2023
|
|
Note: As the Chairperson, Bruce Robertson,
joined the meeting via electronic link the Deputy Chairperson, Cr Lotu Fuli
presided.
Deputy Chairperson Cr Lotu Fuli opened the
meeting with a karakia.
1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Ngā
Petihana | Petitions
There
were no petitions.
4 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
5 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi
Autaia | Extraordinary Business
There was no extraordinary
business.
|
7
|
Potential Long-term Plan Amendment
Consultation Document - risk and control update
|
|
|
A draft LTP Amendment Consultation
Document representation letter from Audit New Zealand was tabled at the
meeting. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
Note: changes to the original motion, adding new
clause d), were made with the agreement of the meeting.
|
|
|
Resolution
number ARCCC/2023/2
MOVED by Deputy Chairperson Cr L Fuli, seconded by B
Robertson:
That
the Audit and Risk Committee:
a) whiwhi
/ receive the report on the key controls and risks relating to Auckland
Council’s proposal to amend its long-term plan in relation to the
council’s shareholding in Auckland International Airport Limited
b) advise
the Governing Body that effective internal control and risk management
processes have been followed during the preparation of the consultation
material for the proposed amendment
c) advise
the Governing Body that there are no significant outstanding audit issues in
relation to the proposed amendment
d) recommend
that the draft letter of representation be confirmed and signed by the mayor
and chief executive.
CARRIED
|
|
|
Attachments
a 14 February 2023, Audit and Risk Committee, Item 7 -
Potential Long-term Plan Amendment Consultation Document - risk and control
update
|
8 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
9 Procedural
motion to exclude the public
|
|
Resolution
number ARCCC/2023/3
MOVED by Deputy Chairperson Cr L Fuli,
seconded by Cr S Henderson:
That the Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Greg Schollum, Deputy Auditor-General, Athol Graham, Audit Director,
Audit New Zealand, and Shirley Yan, Audit Manager, Audit New Zealand be
permitted to remain for the confidential part of the meeting after the public
has been excluded, because of their knowledge of matters which will help the
Audit and Risk Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Office of the Auditor-General and Audit New Zealand briefing
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the briefing paper from the Office of the Auditor-General
covers work being performed by council staff and is still subject to a
final opinion.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
2.27pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.36pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
CONFIDENTIAL: Office of the Auditor-General
and Audit New Zealand briefing
|
|
|
Resolution
number ARCCC/2023/4
MOVED by Deputy Chairperson Cr L Fuli, seconded by Member
P Connell:
That the Audit and Risk
Committee:
a)
whiwhi / receive the information provided by the
Auditor-General’s representatives, Deputy Auditor-General Greg Schollum
and Audit Director Athol Graham, and thank them for their attendance
b)
record its discomfort
with the words of the pop-up on page 88 of the consultation document on the
proposed airport shares sale and delegates to the Chairperson to work with
management to discuss options for addressing the committee's concerns
c)
tuhi a-taipitopito / note the
feedback from the Office of the Auditor-General and their preparedness to
provide a unmodified opinion on the current draft
Restatement
d)
whakaae / agree that the report and attachment will remain
confidential, but the decisions be restated in the open minutes.
|
Deputy Chairperson Cr Lotu Fuli closed the
meeting with a karakia.
4.36pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
