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Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Daniel
Newman, JP
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Deputy
Chairperson
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Cr Chris Darby
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Members
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Mayor Wayne
Brown
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From 2.21pm,
Item 10
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Cr Christine
Fletcher, QSO
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via electronic
link
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Cr Lotu Fuli
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Cr Richard
Hills
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Cr Greg Sayers
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IMSB Chair
David Taipari
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via electronic
link
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Cr John Watson
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Te Hunga Kāore i Tae Mai | ABSENT
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Ex-officio
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Deputy Mayor
Desley Simpson, JP
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
Note: In
accordance with resolution number GB/2023/3
passed by the Governing Body on 10 February 2023, the in-person quorum for this
meeting was two (2). All other members were entitled to attend the
meeting via electronic link.
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Performance
and Appointments Committee
14 February
2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no extraordinary
business.
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8
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Summary of Performance and Appointments
Committee information memoranda and briefings - 14 February 2023
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Resolution
number PACCC/2023/2
MOVED by Chairperson D Newman, seconded by Cr G Sayers:
That
the Performance and Appointments
Committee:
a) whiwhi
/ receive the Summary of the Performance and Appointments Committee
information memoranda and briefings – 14 February 2023.
CARRIED
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9
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Replacement member for the Tātaki
Auckland Unlimited selection panel
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Resolution
number PACCC/2023/3
MOVED by Cr C Fletcher, seconded by Cr J Watson:
That
the Performance and Appointments
Committee:
a) kopou
/ appoint Councillor Daniel Newman to represent the council on the selection
panel for the Tātaki Auckland Unlimited chair vacancy as a replacement
for Deputy Mayor Desley Simpson.
CARRIED
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10
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Amendments to the Appointments and
Remuneration Policy for Board Members of Council Organisations and the
Director Appointment Process for Ports of Auckland Limited
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Mayor Wayne Brown entered the
meeting at 2.21pm
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Note: changes
were made to the original recommendation, adding new clause e), as a
Chair’s recommendation.
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Resolution
number PACCC/2023/4
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
That the Performance
and Appointments Committee:
a) whakaae
/ approve the following changes to the Appointments and Remuneration Policy
for Board Members of Council Organisations:
i) in
circumstances where an appointment must be made promptly, the committee may
agree to delegate approval of a short-list of candidates to a panel comprised
of the chair and deputy of the Performance
and Appointments Committee and chair
of the Independent Māori Statutory Board (or their nominees)
ii) add
a new core competency for prospective directors of substantive council-controlled
organisations requiring them to have “extensive and relevant experience
of industries and customers relevant to the operations of the
council-controlled organisation”
b) whakaae / agree to
recommend to the Governing Body that the frequency of Performance and
Appointments committee meetings is increased to monthly
c) whakaae
/ agree recommend to the Governing Body that it delegates responsibility for
appointments to the Ports of Auckland board to the Performance and
Appointments committee and revoke the delegation to the Ports of Auckland
Appointments Panel
d) whakaae
/ agree subject to the Governing Body delegating responsibility for Ports of
Auckland Limited Board appointments to the Performance and Appointments
Committee, amend the Appointments and Remuneration Policy for Board Members
of Council Organisations so that the Ports of Auckland Limited section
mirrors the section for substantive CCOs
e) tautapa
/delegate to the Chair and Deputy Chair of Performance and Appointments
Committee and the Chair of the IMSB authority to approve minor consequential
amendments to the Appointment and Remuneration Policy for Board Members of
Council Organisations to give effect to clause d).
f) whakaae
/ agree to recommend to the Governing Body that the necessary steps are taken
to amend the Ports of Auckland Limited constitution so that:
i) the
term length for board members is up to three years. On expiry of the
three-year term a director will be eligible for reappointment. No director
will be appointed for more than three consecutive terms of three years
ii) the
shareholder appoints the chair and deputy chair of the board.
CARRIED
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11
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Process for making appointments to the
Tāmaki Redevelopment Company and Haumaru Housing
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Resolution
number PACCC/2023/5
MOVED by Cr C Fletcher, seconded by Chairperson D Newman:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information about appointments to the boards
of Tāmaki Redevelopment Company and Haumaru Housing
b) tuhi ā-taipitopito / note that two reports in the confidential section of
the agenda seek decisions regarding the appointment of directors of council-controlled
organisations
c) tuhi ā-taipitopito /note that these reports are confidential due to the
personal information they contain.
CARRIED
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12 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number PACCC/2023/6
MOVED by Chairperson D Newman, seconded by Cr
J Watson:
That the Performance and Appointments Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Appointment of directors for Tāmaki Redevelopment Company
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding director
candidates
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Appointments to the Haumaru Housing board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information about Haumaru Housing
Board members
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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2.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.49pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Appointment of directors for
Tāmaki Redevelopment Company
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Resolution
number PACCC/2023/7
MOVED
by Chairperson D Newman, seconded by Cr L Fuli:
That the Performance and
Appointments Committee:
b) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL: Appointments to the Haumaru
Housing board
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Resolution
number PACCC/2023/8
MOVED by Chairperson D Newman, seconded by Cr G Sayers:
That the Performance and
Appointments Committee:
f) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
g) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the noted decisions on candidates appointed will be made publicly available.
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2.49 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
