Minutes of Extraordinary Meeting of the Emergency Committee

Emergency Committee

15 February 2023

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: ü

Member		Member
Mayor W Brown	ü	IMSB Member T Kake	ü
Deputy Mayor D Simpson	ü	Cr M Lee	ü
Cr A Baker	ü	Cr K Leoni	ü
Cr J Bartley	ü	Cr D Newman	ü
Cr A Dalton	ü	Cr G Sayers	ü
Cr C Darby	ü	Cr S Stewart	ü
Cr J Fairey	ü	IMSB Chair D Taipari	ü
Cr A Filipaina		Cr K Turner	ü
Cr C Fletcher	ü	Cr W Walker	ü
Cr L Fuli	ü	Cr J Watson	ü
Cr S Henderson	ü	Cr M Williamson	ü
Cr R Hills	ü

1 Ngā Tamōtanga | Apologies

There were no apologies.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

Te Mihi | Acknowledgement

His Worship the Mayor made the following acknowledgement in relation to the recent flooding and Cyclone Gabrielle:

“I want to start by acknowledging the incredible effort of the people of Auckland in the face of two major weather events in the last fortnight.

First, the flooding on the 27th of January, and now the cyclone Gabrielle over the last three days. Your resilience, courage and determination in the face of these challenges have been truly inspiring.

I also want to extend my sincerest gratitude to the emergency management centre and all the emergency responders who have been on the job 24/7 over the last two weeks. Their tireless work and dedication have been exceptional, and I will never forget their huge contribution.

I also want to acknowledge the efforts of all the councillors and local board members who have been in the front and centre of their communities during this time, helping, supporting and encouraging those in need. Your concern and support have been evident throughout, and I thank you all.

Finally, I want to assure councillors that lessons have been learned from the recent events, particularly regarding communication from my office on the 27th of January. Thank you all for your hard work and dedication to our communities.

My thoughts go out to people in other regions and their councils as cyclone Gabrielle moves down the country.

Thank you.”

3 Ngā Kōrero a te Marea | Public Input

There was no public input section.

4 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input section.

5 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Draft Tūpuna Maunga Authority Operational Plan 2023/2024

Resolution number ECCCC/2023/1

MOVED by Mayor W Brown, seconded by Cr A Dalton:

That the Emergency Committee:

a) whakaae / agree the Draft Tūpuna Maunga Operational Plan 2023/2024 and a summary of the draft plan (for inclusion in the consultation material for the Annual Budget 2023/2024).

A division was called for, voting on which was as follows:

For

Cr A Baker

Cr J Bartley

Mayor W Brown

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr L Fuli

Cr S Henderson

Cr R Hills

IMSB Member T Kake

Cr K Leoni

Cr D Newman

Deputy Mayor D Simpson

IMSB Chair D Taipari

Cr J Watson

Against

Cr C Fletcher

Cr M Lee

Cr G Sayers

Cr S Stewart

Cr K Turner

Cr W Walker

Cr M Williamson

Abstained

The motion was declared carried by 15 votes to 7.

CARRIED

Annual Budget 2023/2024 Communications and Engagement Plan

MOVED by Cr A Baker, seconded by Deputy Mayor D Simpson:

That the Emergency Committee:

a) whakaae / agree the proposed communications and engagement plan for the Annual Budget 2023/2024 set out in this report, noting:

i) public consultation will run from midday on Tuesday 28 February 2023 until 11pm on Tuesday 28 March 2023

ii) feedback can be provided through a range of channels; written, in person, telephone and digital

iii) various events and community forums will be held across the region (either in-person or virtually) to allow Aucklanders to have their views heard and provide feedback

iv) an independent, representative survey (non-statutory) on priority topic(s) will be run separately to the consultation feedback. The quantitative market research survey will be run by an industry leading market research agency and peer reviewed by the University of Auckland

v) webinar information sessions will be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts

vi) recorded councillor panel discussions will be available for Aucklanders to listen to/view, to understand what the budget means for their area

vii) post consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels for decision makers

viii) there will be a joint hui between the Tūpuna Maunga Authority and council to consider feedback on the draft Tūpuna Maunga Authority Operational Plan 2023/2024 ahead of adoption of the final plan

ix) a summary of the final decisions made will be made publicly available and widely communicated in July 2023

b) whakaae / agree to delegate to the following elected members and council officers the responsibility to hear feedback at the Have Your Say events for consultation on the Annual Budget 2023/2024:

i) the mayor and councillors

ii) local board chairs and local board members

iii) staff approved by the Group Chief Financial Officer.

Resolution number ECCCC/2023/2

MOVED by Cr J Bartley, seconded by Cr D Newman:

x) staff being requested that hearings form part of the discussion around communications and engagement process of the 10-year Budget (Long-term Plan)

A division was called for, voting on which was as follows:

For

Cr A Baker

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr C Fletcher

Cr L Fuli

Cr R Hills

IMSB Member T Kake

Cr M Lee

Cr K Leoni

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr K Turner

Cr W Walker

Cr J Watson

Against

Cr S Henderson

Cr M Williamson

Abstained

Mayor W Brown

The amendment was declared carried by 19 votes to 2.

CARRIED

The substantive motion was put.

Resolution number ECCCC/2023/3

MOVED by Cr A Baker, seconded by Deputy Mayor D Simpson:

That the Emergency Committee:

a) whakaae / agree the proposed communications and engagement plan for the Annual Budget 2023/2024 set out in this report, noting:

i) public consultation will run from midday on Tuesday 28 February 2023 until 11pm on Tuesday 28 March 2023

ii) feedback can be provided through a range of channels; written, in person, telephone and digital

iii) various events and community forums will be held across the region (either in-person or virtually) to allow Aucklanders to have their views heard and provide feedback

iv) an independent, representative survey (non-statutory) on priority topic(s) will be run separately to the consultation feedback. The quantitative market research survey will be run by an industry leading market research agency and peer reviewed by the University of Auckland

v) webinar information sessions will be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts

vi) recorded councillor panel discussions will be available for Aucklanders to listen to/view, to understand what the budget means for their area

vii) post consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels for decision makers

ix) a summary of the final decisions made will be made publicly available and widely communicated in July 2023

x) staff being requested that hearings form part of the discussion around communications and engagement process of the 10-year Budget (Long-term Plan)

b) whakaae / agree to delegate to the following elected members and council officers the responsibility to hear feedback at the Have Your Say events for consultation on the Annual Budget 2023/2024:

i) the mayor and councillors

ii) local board chairs and local board members

iii) staff approved by the Group Chief Financial Officer.

CARRIED

Annual Budget 2023/2024: Adoption of consultation material

An updated copy of the consultation document including the audit opinion for the Auckland International Airport Limited (AIAL) section and page numbers and references for both the consultation document and supporting information was circulated prior to the meeting.

A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.

Cr C Fletcher left the meeting at 11.46am.
Cr C Fletcher returned to the meeting at 11.54am.

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:

That the Emergency Committee:

a) whakaae / agree, in light of further information received since the Governing Body agreed items for consultation on 15 December 2022, to amend the proposal for an $8 million reduction in regional contestable grants to a $3 million reduction in regional grants, which would result in the total amount of proposed cost reductions across the group for consultation being $125 million instead of $130 million.

b) tuhi ā-taipitopito / note that changes to the regional grants proposal and the overall group savings target and savings proposal have been included in the consultation material for adoption today.

c) tuhi ā-taipitopito / note that additional service implications of the proposed reduction to Tātaki Auckland Unlimited’s (TAU) funding have been identified and included in the consultation materials, including no council funding of TAU’s economic development activity and a material reduction in TAU’s visitor attraction activities.

d) whakaae / agree that information relating to the potential financial impacts of the recent storm events be included in the Consultation Document and Supporting Information for the Annual Budget 2023/2024, including:

i) the need to reprioritise capital investment to address urgent asset renewals, and

ii) a proposal to include $20 million of additional operating expenditure for a storm response fund, noting that funding this may require an additional average general rates increase of 1 per cent for 2023/2024.

e) whai / adopt the Supporting Information for the Annual Budget 2023/2024, which includes supporting information relating to the proposal to amend our 10-year Budget 2021-2031.

f) whai / adopt the Consultation Document for the Annual Budget 2023/2024, which includes the proposal to amend our 10-year Budget 2021-2031.

g) whakaae / agree to delegate responsibility to the mayor and the group chief financial officer to approve any final edits required to the Consultation Document and Supporting Information for the Annual Budget 2023/2024 and amendment to our 10-year Budget 2021-2031 in order to finalise the documents for uploading online and physical distribution.

Resolution number ECCCC/2023/4

MOVED by Cr J Fairey, seconded by Cr S Henderson an amendment by way of replacement to clause f):

f) whai / adopt the Consultation Document for the Annual Budget 2023/2024, which includes the proposal to amend our 10-year Budget 2021-2031, with the following changes:

i) removal of the feedback form question related to the ratepayer status of the submitter (“Do you pay rates to Auckland Council?”)

ii) removal of the feedback question relation to the income level of the submitter (“What is your yearly household income before tax?”)

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr L Fuli

Cr S Henderson

Cr R Hills

IMSB Member T Kake

Cr M Lee

Cr K Leoni

IMSB Chair D Taipari

Against

Cr A Baker

Cr C Fletcher

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr K Turner

Cr W Walker

Cr J Watson

Cr M Williamson

Abstained

Mayor W Brown

The motion was declared carried by 11 votes to 10.

CARRIED

The substantive motion was put.

Resolution number ECCCC/2023/5

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:

That the Emergency Committee:

c) tuhi ā-taipitopito / note that additional service implications of the proposed reduction to Tātaki Auckland Unlimited’s (TAU) funding have been identified and included in the consultation materials, including no council funding of TAU’s economic development activity and a material reduction in TAU’s visitor attraction activities.

i) the need to reprioritise capital investment to address urgent asset renewals, and

e) whai / adopt the Supporting Information for the Annual Budget 2023/2024, which includes supporting information relating to the proposal to amend our 10-year Budget 2021-2031.

f) whai / adopt the Consultation Document for the Annual Budget 2023/2024, which includes the proposal to amend our 10-year Budget 2021-2031, with the following changes:

i) removal of the feedback form question related to the ratepayer status of the submitter (“Do you pay rates to Auckland Council?”)

ii) removal of the feedback question relation to the income level of the submitter (“What is your yearly household income before tax?”)

CARRIED

Note: Under Standing Order 1.8.3, Cr C Fletcher requested that her dissenting vote be recorded.

Attachments

a 15 February 2023, Emergency Committee: Item 8 - Annual Budget 2023/2024: Adoption of consultation material, Updated consultation document containing the audit opinion

b 15 February 2023, Emergency Committee: Item 8 - Annual Budget 2023/2024: Adoption of consultation material, Updated Supporting Information document

c 15 February 2023, Emergency Committee: Item 8 - Annual Budget 2023/2024: Adoption of consultation material, Table of changes to Consultation document

IMSB Member T Kake retired from the meeting at 12.35pm.

Changes to Financial Policies: Approval of consultation material

Resolution number ECCCC/2023/6

MOVED by Mayor W Brown, seconded by Cr R Hills:

That the Emergency Committee:

a) whakaae / agree to adopt for consultation the:

i) Proposal, Supporting Information, and draft policy for amendment of the Māori Land Rates Remission and Postponement Policy, in Attachments A, B and C of this report

ii) Proposal and draft policy for amendment of the Revenue and Financing Policy in Attachments D and E of this report

b) tautapa / delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the above documents to the Deputy Mayor and the Group Chief Financial Officer.

CARRIED

10 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.38pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Emergency Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Mayor	Wayne Brown
Deputy Mayor	Cr Desley Simpson, JP	Via electronic link
Councillors	Cr Andrew Baker	Via electronic link
	Cr Josephine Bartley	Via electronic link
	Cr Angela Dalton	Via electronic link
	Cr Chris Darby	Via electronic link
	Cr Julie Fairey	Via electronic link
	Cr Christine Fletcher, QSO	Via electronic link
	Cr Lotu Fuli	Via electronic link
	Cr Shane Henderson	Via electronic link
	Cr Richard Hills
	IMSB Member Tony Kake, MNZM	Via electronic link, Until 12.35pm, Item 8
	Cr Mike Lee	Via electronic link
	Cr Kerrin Leoni	Via electronic link
	Cr Daniel Newman, JP	Via electronic link
	Cr Greg Sayers	Via electronic link
	Cr Sharon Stewart, QSM	Via electronic link
	IMSB Chair David Taipari	Via electronic link
	Cr Ken Turner	Via electronic link
	Cr Wayne Walker	Via electronic link
	Cr John Watson	Via electronic link
	Cr Maurice Williamson	Via electronic link