Agenda of Māngere-Ōtāhuhu Local Board - Wednesday, 15 February 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 December 2022 and the extraordinary minutes of its meeting, held on Wednesday, 8 February 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1. Daniel Barthow, CEO, and Dawn Crispe, Community Manager of the Beautification Trust will be in attendance to present the Trust’s work over the financial year 30 June 2021 - 1 July 2022 and to share the impact the Trust has had in South Auckland.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Daniel Barthow, CEO and Dawn Crispe, Community Manager of the Beautification Trust for their attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

15 February 2023

Adopting the Ngā Hau Māngere/Māngere Centre Park Masterplan

File No.: CP2023/00708

Te take mō te pūrongo

Purpose of the report

1. To adopt the Ngā Hau Māngere/Māngere Centre Park Masterplan and associated implementation plan (Part 1), dated February 2023.

Whakarāpopototanga matua

Executive summary

2. The Ngā Hau Māngere/Māngere Centre Park Masterplan guides long-term improvements to enhance the parks intrinsic values, meet community need and provide the local board with a framework for future decision making and investment.

3. The masterplan is being developed in two phases. The Māngere Ōtāhuhu Local Board approved the draft Ngā Hau Māngere/Māngere Centre Park Masterplan (Part 1) for community engagement in June 2022.

4. Engagement with the community was undertaken in July and early August 2022. This included seeking input on priorities for the masterplan’s implementation. Overall, the community’s response was supportive of the draft masterplan.

5. Based on the results of community feedback, changes to the draft masterplan were proposed. These were workshopped with the park stakeholders (key groups based at the park) in August 2022, resulting in further amendments. Park stakeholders also provided input on implementation priorities.

6. A summary of feedback and proposed amendments to the draft masterplan were workshopped with the local board in September 2022. The proposed changes were supported.

7. An implementation plan was subsequently developed based on community, park stakeholder and staff input. A staged approach to the development of the park is recommended. The implementation plan was workshopped with the local board in November 2022 and minor changes were made.

8. Following adoption of the masterplan and implementation plan, phase 2 of the masterplan process will be initiated. This will focus on exploring the provision of fit-for-purpose, multiuse facilities that support existing services and meet current and future community need, whilst protecting the values of the park. The results will be workshopped with the local board in June 2023.

9. The masterplan provides direction for planning, business case development and funding identification to meet community sport and recreation needs in the local area. It will be used to guide the future development of the park and inform the Parks and Community Facilities work programme.

10. Some works supported by the masterplan have recently been implemented. These include redevelopment of the playground, upgrade of 3 fields including lighting, the provision of new cricket/kilikiti wickets and commemoration of the former homestead.

11. Funding is currently allocated to upgrade the New Arising Trust clubrooms (FY24), renew the existing toilets and changing facility (FY24/25) and develop a new toilet facility by the playground (FY25/26).

12. Beyond these projects and renewal of existing assets, there is no specific funding for the masterplan. Part 1 is estimated to cost in the vicinity of $8.1m to deliver.

13. The proposal is to implement masterplan projects mainly through asset renewals and capital expenditure over a 25-30 year period.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Ngā Hau Māngere/Māngere Centre Park Masterplan and associated implementation plan (Part 1) dated February 2023 as provided in Attachment A.

Horopaki

Context

14. Ngā Hau Māngere/Māngere Centre Park, located at 161R Robertson Road, is a 21-hectare park purchased by the former Manukau City Council in the early 1970’s.

15. The park is predominantly a sports park. It also provides for passive recreation activities and is home to a number of community providers – the Māngere Centre Park Sports Association, Papatūānuku Kōkiri Marae, Manukau Live Steamers, Time to Thrive to Stay Alive Trust, New Arising Trust and the Māngere Pukapuka Cricket Club. There are a range of lease arrangements and terms with these groups.

16. The Whare Koa Māngere Community House is also located at the park which is owned and managed by Auckland Council. The building is a scheduled historic heritage place (Category B) under the Auckland Unitary Plan.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The purpose of the masterplan is to identify long term improvements to Ngā Hau Māngere/Māngere Centre Park to enhance its intrinsic values, meet community needs and guide future decision making and investment. The plan considers cultural heritage, the natural environment, recreational opportunities, the needs of current and future users, current leaseholders, connections within and external to the park, synergies with nearby parks and safety and security.

18. The masterplan is being developed in two phases. Existing park stakeholders (key user groups based at the park) have aspirations to enlarge their facilities to improve, and in some instances expand, the delivery of their services. It was recognised that extensive work was required to understand park stakeholder and community requirements, network provision and investment opportunities. COVID-19 had already resulted in delays to development of the masterplan, and the local board supported separating the masterplan process into two phases.

19. Phase 1 focuses on the ‘green’ space which makes up much of the park - the sports fields, informal recreation and amenity areas and the associated park infrastructure such as parking, playgrounds, toilets and furniture. This phase is the focus of this report.

20. Phase 2 will explore opportunities to provide multi-use facilities that are fit-for-purpose to support existing and future stakeholders to meet community need, whilst protecting the parks open space values. This will be initiated once phase 1 is adopted by the local board.

21. The local board approved the draft masterplan (Part 1) for community engagement in June 2022 (resolution number OP/2022/23).

22. This report presents a summary of the community engagement findings and provides an overview of the final draft masterplan being proposed for adoption.

What we heard from the community

23. Engagement with the local community, park stakeholders, mana whenua (particularly Te Ākitai Waiohua, Te Ahiwaru and Ngaati Whanaunga) was central to the development of the masterplan. Engagement has been undertaken with these groups throughout the design process.

24. During July and early August 2022 local community feedback was sought on the draft masterplan.

25. Engagement activities included:

· AK Have Your Say (online survey)

· displays at Whare Koa Māngere Community House and Māngere Town Centre Library (hard copies of survey available)

· social media – via the local board, I am Māngere and park stakeholders

· two open days – at Ngā Hau Māngere/Māngere Centre Park, outside the Māngere Town Centre Library and at the Māngere Market

· connecting with local schools and Nga Whare Waatea Marae.

26. 85 survey responses were received (five of these from organisations) and four ideas were submitted. Two email submissions were received, and a number of comments were posted via social media. The park open day was well attended, the library and market open day less so.

27. Overall the community were supportive of the masterplan.

28. Key responses:

· top 5 things people liked about the masterplan – new playground, youth zone, shared walking/cycle pathways, variety of activities, pump track

· top 5 things that could be improved – safety and security, provision of covered areas and shade, reference to the culture and history of the park, more vegetation, provision of a running track

· top 5 things for improving safety at the park – better lighting, CCTV, greater security presence/regular safety patrols, fencing the playground, safety measures to stop the dirt bikers

· of the two options presented to the community for the proposed Youth Zone, option A was the preferred choice with the addition of a netball court, BBQ and hang out space

· top 5 improvements to the Community Zone – inclusion of a community/youth hub facility, improved security, comfortable seating and shade, an events space, toilets.

29. A summary of the community’s feedback is provided in the masterplan document in Attachment A.

How staff have responded to community feedback

30. Key themes raised by the community and the staffs design responses are provided in Attachment A.

31. The following key changes to the draft masterplan are proposed;

· incorporate the preferred youth zone option and include a netball court, BBQ and hangout area

· increase planting provision

· include a flying fox by the main playground

· remove the second proposed entrance to the main parking area

· improve the internal access road

· improve parking and access to the Manukau Live Steamers area

· widen the internal pathways where possible (this will be confirmed at detailed design)

· provide more shade, shelter, water fountains, comfortable seating and bike racks

· provide an event space in the Community Zone

· investigate the provision of a link from the proposed shared path along the northern boundary to Calthorp Close.

How the masterplan will be implemented

32. During the community and park stakeholder engagement, input was sought on development priorities for implementation. The results of this were shared with staff who provided their perspective.

33. Based on this information an implementation plan has been developed (refer to Attachment A). A staged implementation approach is recommended ensuring a cohesive long-term outcome, as funding becomes available.

Overview of the masterplan proposed for adoption

34. The following park objectives have been confirmed through the engagement process. They will underpin and guide use and development on the park:

· A place to connect with others

· A place to play, be active and participate

· A place to learn and celebrate our history and cultures

· A place that provides for changing community needs

· A place where nature and the environment is enhanced and protected

· A place that is safe.

35. The draft masterplan has received a high level of support, and key issues and suggestions have been addressed. On this basis we recommend the final masterplan (Attachment A) is adopted by the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. The masterplan provides for an increase in planting and improved stormwater quality which will improve biodiversity, fauna habitat and help offset carbon emissions.

37. Implementation will include consideration of aspects such as water sensitive design, use of sustainable and ethical products, use of healthy products, recycling and waste minimisation.

38. Climate impacts will be further assessed when implementing the masterplan and will be aligned with Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Throughout the masterplan development process various council departments have had input, including Active Communities, Parks and Community Facilities, Connected Communities, Local Board Services and Regional Services and Strategy.

40. Staff support the changes proposed to the draft masterplan and the implementation plan.

41. Auckland Transport are designing and delivering the proposed shared pathway along the parks’ northern boundary, linking Robertson Road across the South-Western Motorway to Moyle Park. They are supportive of the design proposal and will work closely with Auckland Council when planning and delivering the shared pathway.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. Ngā Hau Māngere/Māngere Centre Park is a local park under the local board’s governance.

43. A key initiative in the Māngere-Ōtāhuhu Local Board Plan (2020) is to deliver the Māngere Centre Park masterplan to meet increasing sports and recreational needs.

44. Staff have worked closely with park stakeholders throughout development of the masterplan.

45. Comments received from the community through engagement on the draft masterplan generally aligned with the elements proposed.

46. Local board members supported proposed changes to the draft masterplan following community and park stakeholder engagement at a workshop in September 2022. Support was also provided for the implementation plan, subject to some minor changes, at a workshop in November 2022.

Tauākī whakaaweawe Māori

Māori impact statement

47. Māori identity and wellbeing is a key outcome in the Auckland Plan 2050.

48. In the 2018 census, 16.4 percent of people living in the Māngere-Ōtāhuhu Local Board area identified as Māori compared to 11.5 percent in the Auckland region.

49. The masterplan seeks to increase outcomes for Māori through the park’s objectives and proposals which will create local benefits and opportunities for many communities, including Māori.

50. Staff presented the draft masterplan at the Mana Whenua Forum in July 2022.

51. Subsequent hui were held with representatives of Te Ākitai Waiohua, Te Ahiwaru and Ngaati Whanaunga.

52. The following key aspects have been reflected in the proposed plan and will be further considered in phase 2;

· protection of the open space values to ensure the park can be used by the whole community

· the importance of future proofing the park and facilities to support the growing and changing needs of the community particularly with the intensification underway by Kāinga Ora in Māngere

· the importance of flexible, fit-for-purpose facilities

· the importance of incorporating environmental principles and improving bio-diversity outcomes at the park through water sensitive design and planting

· understanding and sharing the cultural history of the park

· the importance of safety and security for the groups based at the park and park users

· ensuring the park feels welcoming and is well maintained.

53. Mana whenua have expressed a desire to be involved in phase 2 of the masterplan process and implementation.

Ngā ritenga ā-pūtea

Financial implications

54. Some works have recently been implemented on the park. These are in alignment with the masterplan. Works include;

· redevelopment of the playground by the main parking area

· upgrade of the 3 fields closest to Robertson Road which includes new lighting

· the provision of two new cricket/kilikiti wickets

· commemoration of the former homestead.

55. The following projects are currently in the local boards forward work programme;

· FY24 - $200,000 ABS:Capex (local renewal) to upgrade the New Arising Trust clubrooms

· FY24/25 - $371,317 ABS:Capex (local renewal) to renew the existing toilet and changing facility

· FY25/FY26 - $370,000 LDI Capex to construct a new toilet to service the playground.

56. There is currently no other capital budget allocated to develop Ngā Hau Māngere/Māngere Centre Park. However, the masterplan will provide a basis for the local board to make decisions about future investment in development of the park.

57. An implementation plan has been developed for phase 1 of the masterplan which recommends staged development of the proposed elements (refer to Attachment A). Estimated costings have been provided. Prices are current as at January 2023. Detailed design and further consultation on various elements (e.g. the Youth Zone) will be required to further refine the project requirements and costings. This will be undertaken on a project by project basis.

58. The estimated cost for the 3 stages proposed for phase 1 are outlined in Table 1 below:

Table 1: Implementation plan summary
Stage	Timeframe	Projects	Total approximate cost
Short term	1 to 5 years	Signage, internal shared pathways, improved parking, fencing around the #1 field, toilets x2, community nodes x2, internal road and vegetation improvements	$3.3m
Medium term	5 to 10 years	Youth zone, parking, internal road sealing, drainage improvements, cricket nets, planting	$2.5m
Long term	10 years plus	Homestead zone improvements, SH20 shared pathway, flying fox, fitness trail, Māori/nature playspace, artwork, planting	$2.3m

59. Phase 2 will be initiated once the masterplan and implementation plan are adopted. Investment opportunities and options will be considered as part of this work. It is anticipated that costs will be significant as they will include potential facility development and implementation of the Community Zone. The implementation plan will be updated to include the resulting projects. It is anticipated that the projects will be recommended for medium to long term delivery.

Implementation funding

60. The implementation plan proposes a range of funding options to deliver elements of the masterplan including locally driven initiatives capital funding (LDI Capex), asset renewal budget, growth budget and some can be delivered by others (e.g. Auckland Transport).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. The main risks and mitigations for this stage of the project are outlined in Table 2 below;

Table 2: Risks and mitigations
Risks	Mitigations
Community expectations may be raised that the proposals in the masterplan will be delivered	Any publicity on the adoption of the masterplan will need to clearly communicate that implementation will be staged over the next 25-30 years
Resourcing implementation of the masterplan	We have partnered with council departments throughout the development of the masterplan to ensure they had the opportunity to provide input and to gain buy-in from those who will be responsible for implementation of the masterplan. Effective handover of the masterplan will be crucial for successful implementation
Funding implementation of the masterplan	Implementation of the masterplan will be staged over the next 25-30 years. Delivery of the masterplan will be subject to securing funding from a variety of sources
Phase 2 of the masterplan may involve challenging conversations with park stakeholders	Conduct a series of co-design workshops with park stakeholders to ensure shared outcomes are achieved

Ngā koringa ā-muri

Next steps

62. Following the local board’s adoption of the Ngā Hau Māngere/Māngere Centre Park Masterplan and implementation plan (Part 1), the plans will be handed over to the relevant teams for implementation planning and delivery.

63. Phase 2 will be initiated. This will involve workshops and conversations with park stakeholders, mana whenua and staff. The results will be workshopped with the local board in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Māngere Centre Park Masterplan February 2023 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Sophie Bell - Service and Asset Planning Specialist

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

15 February 2023

Approval for a new private road name at 35-37 Walmsley Road, Māngere

File No.: CP2023/00451

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 35-37 Walmsley Road, Māngere.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the applicant, Trans Tasman Pacific Limited Partnership, Vanessa Sader of Cato Bolam has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 35-37 Walmsley Road, Māngere are:

· Kane Circle (applicant preferred)

· Furlong Loop (alternative 1)

· Te Puketoka Lane (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the name Kane Circle (applicant’s preferred name) for the new private road created by way of subdivision at 35-37 Walmsley Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (council reference RDN90099457, resource consent references BUN60371651 and SUB60371654).

Horopaki

Context

6. Resource consent reference BUN60371651 (subdivision reference number SUB60371654) was granted for the construction of 162 new residential freehold units and two commonly owned access lots (COAL).

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. This development is taking place across two separate stages and while there are two roads requiring a road name identified, the applicant has decided to only apply to name Road 1, serving the allotments in Stage 1 at this time as the settlement for that stage is March 2023. A name for Road 2, serving the allotments in Stage 2 will be applied for separately.

10. The COAL that requires to be named in Stage 1 is highlighted in yellow on the site plan which can be found in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

12. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

Proposed name	Meaning (as described by applicant)
Kane Circle (applicant preferred)	…the Du Val Foundation was established by Du Val Group’s founders, Kenyon and Charlotte Clarke in 2016 and supports the company’s wellbeing and community goals through meaningful partnerships as well as programs that make a real difference to local communities. The Foundation has enhanced the well-being of children, especially within the South Auckland region. Kenyon’s father John [Kane] was a huge philanthropist and instilled in him the importance of giving back to [the] local community. The street name has been selected as a tribute to his father’s memory and to recognise the Clarke’s contribution to South Auckland.
Furlong Loop (alternative 1)	Selected in fond memory of the place of one of Kenyon’s childhood homes and as a good omen wishing the same for the young children and families within this development.
Te Puketoka Lane (alternative 2)	Meaning - Physical Environment, geological maps of Auckland show the development area is along the edge of the Puketoka formation...What is Puketoka formation? - The formation predominantly consists of a heterogeneous sequence of interbedded fine-grained sands, silts and clays derived from volcanic ash and tuff; estuarine peat and coarse-grained soils)

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. The name Kane Circle is commemorating someone who has passed away and consent from family member has been obtained. It is therefore for the local board to decide upon the suitability of the names within the local context.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. ‘Loop’, ‘Circle’ and ‘Lane’ are acceptable road types for the new private road, suiting the form and layout of the COAL.

16. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The report seeks the decision of the local board and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 08 July 2022 and 07 August 2022, the applicant contacted the representatives of mana whenua with an interest in the general area. Feedback was received from representative of Te Ahiwaru indicating that Te Ahiwaru would appreciate seeing some Māori name options that reflect the historic presence of Waiohua in the rohe. Upon receiving the feedback, the applicant contacted Te Ahiwaru seeking recommendations. However, no response was received.

22. On 25 October 2022, mana whenua were contacted via the Council Consultation Facilitation Service, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

23. The proposed names that were presented to mana whenua at that time did not include any te reo Māori option but did include Kane Circle and Furlong Loop.

24. By the close of the feedback period on 8 November 2022, no response had been received. On 2 December 2022 however, feedback was received from Te Aakitai Waiohua confirming that Te Aakitai Waiohua opposed the proposed names. Upon receiving the feedback, the applicant carried out further discussion with Te Aakitai Waiohua who then recommended naming options.

25. The applicant has determined to propose the name ‘Te Puketoka Lane’, as provided by Te Aakitai Waiohua, as an alternative name option.

26. This site is not listed as a site of significance to mana whenua. The te reo Māori name proposed as an alternative is suggested by Te Aakitai Waiohua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the Council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report attachment A - Site Plan	29
b ⇩	Report attachment B - Location Plan	31

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

PDF Creator

Māngere-Ōtāhuhu Local Board

15 February 2023

Draft Contributions Policy 2022, Variation A

File No.: CP2023/00575

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the proposal (draft Contributions Policy 2022, Variation A) to add to the Contributions Policy 2022 projects planned to be delivered beyond 2031 to support growth in Drury.

Whakarāpopototanga matua

Executive summary

2. Development contributions (DCs) are charges that recover from new developments a fair share of the cost of the council’s investment in infrastructure. To date our contributions policy has only recovered a share of cost of our infrastructure investment planned in the next ten years.

3. The council has agreed to add projects beyond 2031 to the Contributions Policy for the Investment Priority Areas identified in the 10-year Budget 2021-2031 in stages starting with Drury. This will ensure early developers pay a fair share of the cost of the cumulative impact of growth on the council’s need to invest in infrastructure.

4. The Contributions Policy 2022 was adopted in December 2021 and provides for the recovery of $399 million of the investment planned to be delivered in Drury in the period to 2031. The contributions price in Drury under this policy, including regional and sub-regional charges, is $22,564 per household equivalent unit (HUE – a house between 100m² and 249m²). We are now proposing to vary this policy to add investments we plan to deliver beyond 2031 to support development in Drury.

5. The original proposal was consulted on in late 2021 as part of the consultation on the region-wide Contributions Policy 2022. At that time, most local boards were in support of the changes proposed in the draft Contributions Policy 2021.

6. The Finance and Performance Committee considered the report on the proposal, which included local board views, at its meeting on 9 December 2021. The committee agreed to defer a decision on adding investment beyond 2031 to the Drury area to allow for the provision of further information requested by developers and additional time to make submissions once that information was provided.

7. The original proposal consulted on was revised accordingly and more information produced. The updated proposal included $2,470 billion of investment in Drury beyond 2031 of which $1.142 billion was to be funded by DCs. This would raise the average DC price in Drury by $60,687 to $83,250. Public consultation opened on 13 September 2022 for 8 weeks, instead of the usual 4 weeks, and closed on 8 November 2022.

8. Sixty submissions were received, 33 of which were from those in the development community. The proposal was supported by 35 per cent of all submitters with 50 percent not in support. A further 15 per cent did not clearly state their views on the proposal.

9. This report summarises the key points made in submissions and notes officers’ initial analysis of the issues raised.

10. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the proposal planned for April 2023. The report to the Governing Body will also be updated reflecting officers' final analysis of the responses to submissions, updates reflecting additional work that has been undertaken since consultation and in particular to incorporate the latest economic forecasts and recent government decisions on their investment in Drury.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / approve feedback from local boards on the draft Contributions Policy 2022, Variation A.

Horopaki

Context

Development contributions and infrastructure investment

11. Development contributions allow for an equitable and proportionate share of the total cost of growth-related capital expenditure to be recovered from the development community. The Contributions Policy sets out how the council will recover from new development an appropriate and fair share of the cost of infrastructure investment attributable to growth.

Growth and infrastructure investment

12. Auckland’s population is expected to continue to grow in the next ten years on top of the rapid population growth we have experienced in the last decade, bringing the projected population to 1.8 million early next decade. We are forecasting the construction of 145,800 new dwellings in the next 10 years. To support the development enabled by the Auckland Unitary Plan, we are facing both immediate and longer-term demands for infrastructure in growth areas. If we do not adequately plan for the delivery and funding of this infrastructure, the cumulative effects of this development could lead to an unfair rates burden on future ratepayers or a risk of infrastructure shortfalls for future residents.

Drury

13. Drury-Opāheke is projected to grow by 22,000 new houses over the next 30 years. The proposal identified that an infrastructure investment of $2,869 billion will be required to support this growth. This investment will include a public and active transport led approach to transport infrastructure, parks and open spaces, and a new community facility that will include a local pool, leisure centre and library.

14. Investment in Drury will take around 30 years to deliver. The Contributions Policy 2022 only requires developers to contribute to the $399 million of investment we plan to make over the next 10 years. Without DC funding for a share of the $2.470 billion investment planned beyond 2031, there is a risk that those undertaking development will not contribute a fair, equitable, and proportionate portion of the capital expenditure necessary to service long-term growth. This risk could lead to shortfalls in the provision of infrastructure for the future residents of Drury and/or additional demands on the city’s ratepayers.

Consultation 2021 and decisions

15. In 2021 the council consulted on a proposal to add investments planned to be delivered in Drury beyond 2031 to the 2022 policy and over the next year to the other Investment Priority Areas (IPAs) identified in the 10-year Budget 2021-2031. The IPAs are inner northwest, City Rail Link stations and Auckland Housing Programme (AHP) areas (Tāmaki, Māngere, Northcote, Oranga, and Mt Roskill). This would avoid an unfair rates burden on future ratepayers or the risk of infrastructure shortfalls for the future residents of new developments. Most local boards supported the original proposal.

a) The Finance and Performance Committee considered a report on the proposal at its meeting on 9 December 2021 (FIN/2021/119). The committee agreed in principle to add investments beyond 2031 to the Investment Priority Areas but deferred a decision on adding investment beyond 2031 to the Drury area. This was intended to allow the provision of more information to developers and other interested parties and allow more time for them to make further submissions with the benefit of this information.

Tātaritanga me ngā tohutohu

Analysis and advice

Updated proposal for consultation in 2022

16. In response to the council’s direction (resolution FIN/2021/119 b), staff undertook substantial additional work internally, commissioned five external expert reviews of our methodology and key economic issues, and sought expert transport planning and engineering advice on the proposed investments.

17. The original proposal consulted on was revised by updating our forecasts for the timing and location of growth within Drury and of construction costs, land price inflation, and interest rates.

18. External reviews were sought on our growth forecasting, cost estimation, and approach to calculating the share of costs to be recovered from developers. Recommendations from these reviews were applied to our calculations of the contributions charges for projects to be delivered beyond 2031 in Drury for inclusion in the proposal consulted on. These changes will also be considered for incorporation into the wider contributions policy as part of our future policy reviews.

19. Additional analysis of the distribution of the benefits of the proposed transport projects within Drury was also undertaken. The proposal consulted on allocated the transport costs to be recovered from development contributions to four new funding areas within Drury and to the relevant neighbouring areas. Adjustments were also made to neighbouring funding areas to reflect the benefits from community facilities investments, the regional transport funding area for wider transport benefits, and to the regional community facilities funding area for the library accordingly and more information produced.

20. Following completion of the work above the investments planned for beyond 2031 included in the consultation were:

a) $1.882 million in transport including arterial roads and key elements of the collector network to provide an integrated public and private transport network and active transport investment connecting Drury to the wider city (in addition to the $243 million council has already committed to invest before 2031)

b) $403 million for 43 new parks, with a total land requirement of 32.4 hectares (in addition to the $156 million council has already committed to invest before 2031)

c) $185 million for a single multi-purpose facility including a community facility, leisure centre, library, and local pool.

21. Stormwater requirements for Drury beyond 2031 will be identified and added to the contributions policy as more information becomes available on the location and form of development.

22. Of the $2.470 billion of projects, the proposal identified for delivery beyond 2031, $1.142 billion was proposed to be funded by developers through our contributions policy. This additional revenue requirement would raise the contributions price for Drury by an average of an additional $60,687, per household equivalent unit (HUE) to a total of on average $83,251 per HUE. Different charges would apply to different geographical areas based on the benefits accruing to each area.

Consultation

23. Public consultation opened on 13 September 2022 for eight weeks and closed on 8 November 2022. Additional information provided included 13 documents and two spreadsheets to allow submitters to better understand the proposal. These can be found on the council’s Have Your Say page.

24. During the consultation period, those from the development industry requested further information and in response the following additional materials were provided:

· transport cost estimates for Drury. Further details on individual construction cost elements for transport projects

· growth and HUE forecast. Spreadsheet outlining data used to forecast growth.

25. Around 336 stakeholders were directly approached to advise them of the consultation. A media release was issued, and an article appeared in Our Auckland at the start of the consultation period. The consultation was also promoted through the council’s Engagement and People’s Panel newsletters. Forty-four people participated in the Have Your Say events held to support the consultation.

26. Two online and two face-to-face Have Your Say (HYS) events were held. Staff also attended a drop-in session in Drury organised by Waka Kotahi, two meetings organised by Drury developers, and a session organised by the Property Council of New Zealand. There were 44 attendees across all events representing 39 organisations. Officers also provided briefings to Waka Kotahi and the Ministry of Housing and Urban Development.

27. An opportunity for developers to present their submissions directly to the Governing Body at a Have Your Say event was provided on 14 December 2022. Developers were given a 10 minute slot with 5 minutes for their presentation followed by 5 minutes for questions from the decision-makers. The mayor and 16 councillors, heard presentations from 14 organisations at the session.

Feedback and Analysis

28. Sixty submissions were received. Overall, the proposal was supported by 35 per cent of submitters with 50 percent opposing it. A further 15 per cent did not clearly state their support or otherwise to the proposal. Key themes raised in the submissions are identified below. The submissions received in the consultation are available to elected members on the council’s meeting management system Nexus.

29. Twenty-six individuals and one Māori organisation provided feedback. Of these, 69 per cent were in support of this proposal, 15 per cent did not support the proposal while the views of 15 per cent of submitters were not clearly stated.

30. Eleven of the individuals who supported the proposal commented that it was fair that developers should pay their fair share towards infrastructure. Those who did not state their support or otherwise thought that the council should support infrastructure development.

31. Thirty-three responses were from those in the development industry. Responses from the industry show that 79 per cent opposed the proposal, 6 per cent supported it and 15 per cent did not state a clear view. Key themes from the developers’ feedback are outlined below.

Impact of higher development contributions

Feedback

32. Developers’ submissions noted the following concerns that higher DCs will:

· lead to higher house prices as developers seek to recover the increased costs. Developers who had already purchased land commented that they will be particularly disadvantaged as the increased DCs have not been included in the costs of their development

· lead to Drury being treated unfairly in relation to the rest of the city with much higher DCs

· discourage the construction of affordable housing as developers seek to recover higher costs with more expensive developments

· redirect development from Drury to other areas of the city with lower DC prices. Lower DCs are charged in wealthy established central parts of the city where infrastructure is already in place whereas incoming residents to Drury, where affordable housing can be built, are less able to afford higher DCs

· encourage land banking in Drury until house prices rise further or the policy changes.

Analysis

33. For developers who have purchased land recently higher DCs will put pressure on their margins. While staff acknowledge the impact, a substantial increase in contributions charges is required if developers are to meet a fair share of cost of the investments required to support Drury’s development. The DCs charged in Drury will be higher than those in other parts of the city but this will reflect the council’s commitment to invest in infrastructure in Drury.

34. In feedback received from the original consultation, developers expressed concern about the equity of charging them now for investments that wouldn’t be delivered until the next decade. Our independent expert advice confirms the council’s previously presented analysis: that while the physical infrastructure wouldn’t be delivered until later, current landowners still benefit from the commitment to deliver in terms of higher land values. Furthermore, development occurring during the early years of this policy still contributes to the need for planned capital expenditure that will be incurred beyond 10 years’ time.

35. The independent economic consultants were asked for their views on the equity of our proposal to consider the likely impact of the proposal on house prices, and the viability of development in Drury. The consultants concluded that while the DC price will lower the price developers are willing to pay for land, this reduction is much lower than the increase in land value arising from the planning changes that enable housing development. There may be an indirect effect on the sequence of sites getting taken up for new housing across the city in the short term as development adjusts around a new equilibrium. However, this will be small relative to other market factors. Higher DCs may be an additional cost to development and could be argued to increase the return to holding land undeveloped however, earlier delivery of infrastructure funded by DCs is likely to accelerate development. The full report was included in the supporting documents pack released as part of the consultation process.

Complexity with a 30-year time frame

Feedback

36. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Other comments from submitters include:

· possibility that infrastructure will not be needed resulting in over collection of DCs

· impact of inflation on delivery of projects over time adds complexity

· complexities arise around the accuracy of the price of infrastructure over a 30-year timeframe creating uncertainty. For example, when trying to estimate things such as inflation, delivery risks, costs of infrastructure, and future infrastructure demand over a 30-year period

· doubt that benefits will be received by early developers

· actions the council will have to take to ensure money collected today will be spent on delivery of the projects over 30-year period

· it is not clear what happens to the initially unspent portions of development contributions paid, but intended to fund works that are 1, 2 or 3 decades in the future.

Analysis

37. Forecasting capital expenditure over a 30-year horizon inevitably involves a higher degree of uncertainty than capex over the horizon of the 10-year Budget 2021-2031. However, the Local Government Act 2002 allows for development contributions to be recovered to fund capital expenditure to be incurred beyond the LTP period (10 years). The council may also vary the mix of projects for which development contributions will be used if there is a relevant change of circumstances relating to those projects, and the overall level of contribution does not increase.

38. Our contributions policy is reviewed every 3 years to ensure that our planned infrastructure investment continues to meet the need of the developing community and is appropriately costed using the latest available information. This enables us to respond to changing circumstances, while ensuring that our charges remain fair for developers.

Consideration of other sources of funding

Feedback

39. Several submitters considered the council should have given more consideration to alternative funding mechanisms before deciding to impose DCs. Submitters noted the council:

· has not demonstrated sufficient consideration of alternative funding methods such as Infrastructure Funding and Financing through the Crown Infrastructure Partners

· should consider the use of other funding and financing tools – such as targeted rates, congestion charging, Special Purpose Vehicles through the Funding and Financing Act and Specified Development Areas through the Urban Development Act – alongside DCs

· should consider using targeted rates to cover the costs of infrastructure that cannot easily be identified with sufficient certainty, subject to these rates being ringfenced for sole use on infrastructure to facilitate growth in the specific area in which the targeted rate applies.

Analysis

40. The council’s Revenue and Financing Policy notes that at present DCs will be used to fund growth infrastructure. However, the Revenue and Financing Policy also makes provision for the use of other tools such as targeted rates and would also allow the use of levies under the Infrastructure Funding and Finance Act. All these tools have the same effective revenue for the council and cost for developers and landowners (the net present value is the same) but are triggered at different times.

41. These options remain open to the council and can be used in combination with development contributions. The first step under any of these options is to establish the investments required to support growth in the IPAs and the appropriate share to be recovered from developers or landowners. All tools need to be applied early in the process to ensure early developments pay their share. The potential application of these funding tools will be considered in the advice to council in April.

Accuracy and assumptions used in the model

Feedback

42. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Submitters also noted:

· concern that the costings for the various projects incorporate excessive assumptions in respect of construction cost, contingency funding cost, and general inflation

· the recent plan changes which have not been considered

· the model includes invalid assumptions concerning developer funded mitigation works and DC funded works, likely to lead to double dipping and over-recovery.

43. Comments on projects were also provided:

· the new policy encourages the council to design projects that are “gold plated” and have higher initial capital expenditure

· changes in transport patterns (e.g., mode share, e-bike subscriptions and sharing platforms) will influence future transport requirements

· the full list of transportation projects arrived at by Supporting Growth Alliance has never been justified as being required to mitigate the effects of development in Drury East

· an independent audit of the proposed projects and their intended scale is requested to help ascertain how much of the increased cost relates to local rather than general factors

· the policy projects listed assumes that the council will purchase land from developers when in practice it is likely to require the land and infrastructure on it to be vested without charge or at a discount rate pursuant to the consent process will not incur these costs.

Analysis

44. A formal review was undertaken of the methodology the council uses to set DC charges. To do this, three external advisors were contracted to review our methods for growth forecasting, cost estimation, and how we assess the beneficiaries that underpin the DC charge calculations.

45. The feedback from our earlier consultation, the recommendations of these reviews, and our updated data models have allowed the DC calculation methodology to be refined to better suit the specific circumstances of Drury. The financial models were updated following a review conducted in November 2021. No errors in logic or in the functionality were identified in a review conducted in November 2022.

Updates to proposal

46. Further analysis of the feedback raised by developers will be presented to the Governing Body for decision making, planned for April 2023 and will include potential changes to the proposed amendment. Officers are in the process of updating the proposal to incorporate further work we have undertaken since consultation concluded to:

· respond as appropriate to issues raised in submissions including in the key areas noted below

· refine the projects and project costings in the proposal including

o estimates of developer mitigation - roading investments that developers will be required to provide as a condition of consent

o property costing

o investment decisions by the government

o community facilities funding areas

o transport funding areas

· update the forecasts of the following factors to reflect the latest economic conditions and predictions:

o growth in the Drury area – reflecting recent plan change decisions

o interest rates

o construction cost inflation

o land price inflation.

Compliance

47. Some submitters expressed a view that the proposal is not legally compliant and that there may be a case for a judicial review. Staff advice on the Contributions Policy is given in the context of highly prescriptive provisions of the Local Government Act 2002 (LGA) which cover the content of a contributions policy and the assessment of contributions. These provisions are the only source of the council’s power to require development contributions and must be strictly complied with.

48. Staff have reviewed the proposal and will consider the matters raised in submissions giving consideration to the legislative requirements in the LGA, including specific content requirements for development contributions policies, and the council’s Revenue and Financing Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. Recommendations in this report have a neutral climate impact as they relate to the funding of capital investment rather than decisions on the activities to be undertaken.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The information presented on the projects included in the draft Contributions Policy 2022 Variation A was developed in conjunction with the following council-controlled organisations and council units:

· Auckland Transport

· Community Facilities

· Community and Social Policy.

51. The Chief Economist Unit and Research Investigations and Monitoring Unit worked with us on growth and economic forecasts, the impact of higher development contributions on the pace of development, and on land and house prices.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The Drury funding area in the proposal is within the Franklin and Papakura local board areas. The recommendations in this report support a higher level of infrastructure investment in the Drury area and sets a higher DC price in this area.

53. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2022, Variation A in April 2023.

Tauākī whakaaweawe Māori

Māori impact statement

54. Development contributions are assessed against the demand that different types of development generate on council infrastructure. Māori developments are assessed under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae are considered under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

55. Eleven iwi authorities (with mana whenua interests) in the Drury area were contacted prior to the start of consultation to seek expressions of interest in discussing and providing feedback on the proposed changes. All iwi authorities were also notified when consultation opened, further advising of how they could have their say. Opportunities to present to the Mana Whenua forum, the Independent Māori Statutory Board and other council forums were explored, however, this topic was not seen as a priority area at the time. One response supporting this proposal was received from mana whenua who considered this was a fairer way to fund the required infrastructure.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications from requesting local boards views.

57. The proposal provides for additional investment by the council beyond 2031 to support growth in Drury of $2.470 billion. The draft Contributions Policy, Variation A provides for $1.142 billion of this investment to be funded by DCs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. The recommendation requesting local boards views does not present any risk. The risks associated with amending the contributions policy will be set out in the report to the Governing Body planned for April 2023.

Ngā koringa ā-muri

Next steps

59. Feedback from the public consultation will be reported to the Governing Body in February 2023.

60. Staff will provide advice, options and responses to the issues raised in the feedback to the Governing Body to assist in their decision making.

61. A decision-making report to the Governing Body is planned for April 2023 and will include potential changes to the draft policy and local board feedback.

62. All local board feedback is due on 3 March 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Andrew Duncan - Manager Financial Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

15 February 2023

Local board feedback on the draft Future for Local Government report

File No.: CP2023/00256

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the Draft Report released by the Future for Local Government Review Panel.

Whakarāpopototanga matua

Executive summary

2. The Future for Local Government Review Panel released its Draft Report (the Report) for consultation on 28 October 2022.

3. Auckland Council is preparing a submission in response to the Report. Submissions close on 28 February 2023.

4. The Report makes 29 recommendations on a wide range of areas including: revitalising citizen-led democracy, achieving Tiriti-based partnership between Māori and local government, the approach to allocating roles and functions across different players, achieving genuine partnership between central and local government, more equitable funding, designing a local government system to enable the change we need, and putting in place effective system stewardship.

5. Auckland Council has previously reached positions on some of the Report’s recommendations through programmes of work or engagement with central government. These positions will be the starting point for preparing the submission but there will be an opportunity for this council to reconsider those positions.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback on the Draft Report to inform the council’s draft submission.

Horopaki

Context

6. The Minister for Local Government established the Future for Local Government Review (the Review) in April 2021 and established a Review Panel (the Panel). The purpose of the Review is to identify how our local democracy and governance system needs to evolve over the next 30 years, to improve the wellbeing of communities and the environment and to actively embody the Treaty partnership.

7. The Panel released its Interim Report in October 2021. The case for change described a local government under pressure without all the levers needed to deliver on community wellbeing. The sector therefore needs to work collaboratively with others including central government, iwi/Māori organisations, the business sector and community groups. It noted that trust had broken down and that there is a need for greater understanding between central government and local government.

8. The Panel released its Draft Report He mata whāriki, he matawhānui on 28 October 2022. The Report can be found at: https://www.futureforlocalgovernment.govt.nz/reports/

9. The Report makes 29 recommendations and asks a range of questions intended to inform the Final Report to the Minister.

10. The Panel states that we are in a period of change (climate change, pandemics, biodiversity loss, social and economic inequity). This is causing many of our communities to lose trust in democratic institutions and to disengage. Government reform is creating further uncertainty for the role of local government in communities.

11. The challenges facing Aotearoa New Zealand are too big for central government to address alone. Local government has a fundamental role to play in responding to these complex issues and improving the wellbeing of communities. This will require renewal and change (shifts) to many aspects of the local government system.

12. The Panel previously indicated five shifts are needed to make this change: strengthened local democracy, authentic relationships with hapū/iwi and Māori, a focus on wellbeing, genuine partnership between central and local government, and more equitable funding. Two additional shifts – system design and stewardship – will also need to be considered.

13. The Report sets out recommendations and asks questions in relation to: revitalising citizen-led democracy, Tiriti-based partnership between Māori and local government, allocating roles and functions, local government as champion and activator of wellbeing, replenishing and building on representative democracy, and equitable funding and finance.

14. Following the release of the Report, the Review Panel undertook a further round of engagement with the local government sector across New Zealand. This included three in-person sessions with local board members in Auckland on 5 and 6 December 2022.

15. The Governing Body has approved the preparation of an Auckland Council submission in response to the Report. Submissions are due by 28 February 2023.

16. The Panel’s Final Report is due with the Minister by June 2023. Any response to the Panel’s final recommendations will be a decision for the next government.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The purpose of the Review is highly relevant to local government and Auckland Council.

18. Some recommendations in the Report are of a functional order (e.g. allocation of roles), some more foundational (e.g. Te Tiriti based partnerships) and some about the ‘system’ we work within. The Report does not necessarily set out all the relationships/interdependencies between the components.

19. It is proposed that the council’s submission draws these connections where possible to ensure there is a clear understanding of how all elements of the future system will work together and potential impacts and risks. Council should also seek further clarity on the future funding framework for local government and the pathway to build the required capability and capacity to carry out its future role.

20. The council has formed positions in previous terms on a number of recommendations contained in the Report. These will be the starting point for preparing the submission but there will be an opportunity for this council to reconsider those positions through the drafting process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The Report acknowledges that councils have a significant role in mitigating and adapting to climate impacts in their areas. It also notes that the future climate challenge for local government is likely to be greater than the challenge it has faced over the past 30 years to address the infrastructure deficit.

22. Current funding streams to manage the impacts of climate events are already being challenged, placing many communities at risk and requiring a long-term approach to addressing these issues. The sums involved to mitigate and respond to climate effects are likely to be significant.

23. Accordingly, the Report recommends (recommendation 23) that central government develops an intergenerational fund for climate change, with the application of the fund requiring appropriate regional and local decision-making input.

24. In its submission on the Draft National Adaptation Plan earlier this year, Auckland Council argued that central government funding is crucial and must have a long-term focus.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. CCO chairs and chief executives have been provided with a summary and high-level analysis of the Report.

26. CCO staff are included in the experts across the council group who will develop the council’s submission for approval.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The Report proposes that putting wellbeing at the core of council’s purpose and its roles and functions will unlock greater wellbeing outcomes for communities. Councils have an opportunity to strengthen and expand their role in three key ways: as anchor institutions, place-makers, and systems networkers and convenors.

28. The Report also proposes a framework to guide the allocation of roles and functions between different actors: central government, local government, hapū/iwi and community. The framework starts with a local-first approach (the subsidiarity principle) and is guided by te ao Māori values.

29. The Panel has engaged with local board members over the course of the Review in July 2021, March 2022 and most recently on 5 and 6 December 2022 through three separate in-person sessions held across Auckland.

30. Local board views on the Report are sought and will be incorporated into the council’s submission as appropriate. Formal local board feedback will be appended to council’s submission.

Tauākī whakaaweawe Māori

Māori impact statement

31. A finding of the Review is that the system needs to ensure a more meaningful expression of rangatiratanga and a more culturally specific exercise of kāwanatanga by councils, with te ao Māori values reflected at all levels of the system.

32. In response, the Report proposes fundamental changes to Te Tiriti o Waitangi provisions of the Local Government Act 2002, a strategic role for Māori in identifying and addressing priority outcomes that will lift community wellbeing, as well as strengthened specific mechanisms for partnership and engagement (including the incorporation of tikanga Māori).

33. It also proposes improvements to Māori representation at the council table, and a concerted investment in the capability and capacity of both local government and Māori to build and maintain a Tiriti-based partnership in local governance.

34. Staff have engaged with iwi on the system shifts proposed by the Panel at earlier stages in the Review process. Now that the Report has been released, iwi have been asked for their views to be considered for inclusion in council’s submission.

35. There has been ongoing engagement with IMSB staff on the Review and they will have an opportunity to review the council’s submission.

Ngā ritenga ā-pūtea

Financial implications

36. The submission will be developed within existing resources.

37. The recommendations of the Review Panel are multi-faceted and there is insufficient information to anticipate or quantify financial implications for the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No risks have been identified in relation to preparation of council’s submission.

Ngā koringa ā-muri

Next steps

39. Staff are drafting a submission for the Governing Body’s approval at its meeting on 23 February 2023.

40. There will be a briefing on the Draft Report for local board members on 23 January 2023.

41. Local board views to be considered for incorporation into council’s submission must be received by 2 February 2023.

42. Formal feedback to be appended to council submissions must be received by 23 February 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Resource Management reform: Natural & Built Environment Bill and Spatial Planning Bill - feedback	49
b ⇩	Sale and Supply of Alcohol (Community Participation) Amendment Bill 2023 - feedback	53
c ⇩	Land Owner Approval information - 2R Favona Road, Favona	55
d ⇩	Auckland Council’s submission on the Inquiry into the 2022 Local Elections	59

No.	Title	Page
a ⇩	Governance Forward Work Calendar	89

Māngere-Ōtāhuhu Local Board

15 February 2023

Auckland Council’s Performance Report: Māngere-Ōtāhuhu Local Board for quarter two 2022/2023

File No.: CP2023/00553

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated performance report for quarter two, 1 October – 31 December 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (activities that have significant issues).

4. One hundred and thirty-four of the 139 work programme items are on track; four items have some risk to delivery; and there is one item with significant issues, ID# 3, Pukaki Crater access easement.

5. Key activity updates from this period include:

· Moana-Nui-a-Kiwi pool and leisure centre: Operations, ID# 32: Membership has grown by more than 10 per cent in the last 12 months

· Community grants Māngere-Ōtāhuhu, ID# 263: $42,532.00 spent towards Local Grants round one and Multiboard Grants round one.

· Māngere Centre Park - upgrade sports fields and lighting, ID# 30180: Lighting installation is now complete on Field 1 as per FIFA specifications.

· Paneke / Radonich Park service assessment, ID# 641: A draft assessment, which provides medium term (1-5 years), and long term (5-10 years) park outcomes has been produced.

· MO: Ecological and environmental volunteers programme FY23, ID# 640: 100 volunteer hours were recorded this quarter.

· Bike Hub Māngere, ID# 632: The Māngere Bike Hub was open for 43 days, had 930 visitors, fixed 189 bikes and was supported by 77 volunteer hours.

· Māngere Centre Park - renew and upgrade park assets, ID# 20554: Construction on playground fencing has started.

6. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2023.

7. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

8. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the performance report for quarter two ending 31 December 2022

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2022/2023 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2023.

Horopaki

Context

9. The Māngere-Ōtāhuhu Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited.

10. The graph below shows how the work programme activities meet the Māngere-Ōtāhuhu Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red), and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

12. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

13. Moana-Nui-a-Kiwi pool and leisure centre: Operations, ID# 32: Membership has grown by more than 10 per cent in the last 12 months and group fitness class attendance is steadily increasing.

14. Tātou Belonging - we bring communities together Māngere-Ōtāhuhu, ID# 1166: Māngere East Library received a refurbishment with new tables, chairs, wheels for the shelving and a new back deck. Old furniture and pavers were donated to Ōtāhuhu Youth Club and the Tongan Youth Trust based in Māngere.

15. Youth: Capacity building and participation Māngere-Ōtāhuhu, ID# 245: The Māngere-Ōtāhuhu Interfaith Youth Collective (MOIYC) supported and co-hosted the Māngere Christmas Fun Day on December 3 at the Māngere Town Centre.

16. Community grants Māngere-Ōtāhuhu, ID# 263: $42,532.00 spent towards Local Grants round one and Multiboard Grants round one.

17. Māngere Centre Park - upgrade sports fields and lighting, ID# 30180: Lighting installation is now complete on Field 1 as per FIFA specifications.

18. Paneke / Radonich Park service assessment, ID# 641: A draft assessment that provides medium term (1-5 years) and long term (5-10 years) park outcomes has been produced. Additional content that addresses conditions of use by the 'kumara growers' will be provided by the closed landfill team in quarter three. The draft assessment will then be presented to the board at a workshop in April 2023.

19. MO: Ecological and environmental volunteers programme FY23, ID# 640: 100 volunteer hours were recorded this quarter. Planning for the 2023 planting season is underway with quotes obtained for plants and site preparation. A residents group completed a clean-up at Te Ararata stream.

20. Schools Waste Minimisation programme (Māngere-Ōtāhuhu), ID# 628: Engagement with 17 schools has been ongoing. Secondary waste audits have been carried out, which have shown a reduction in landfill waste and indicated that the schools' food scrap composting systems are up and running. There is still capacity to engage another preschool.

21. Bike Hub Māngere, ID# 632: During this period the Māngere Bike Hub was open for 43 days. The bike hub had 930 visitors, fixed 189 bikes and was supported by 77 volunteer hours. Events held during this quarter include the Māngere ebike trial community launch event, Biketober Labour Wheels Day community ride and Halloween ebike community ride and a Power Up Māngere event to celebrate international ‘car-free’ day with a community bike pitstop and ride.

22. Māngere-Ōtāhuhu - install CCTV cameras, ID#18735: The report has been approved by Council's security team for the closed circuit televisions (CCTV) to be upgraded in Māngere and Ōtāhuhu. However, there is not sufficient budget to complete the project and additional budget is being requested.

23. Māngere Centre Park - renew and upgrade park assets, ID# 20554: Construction on playground fencing has started. This is being undertaken to prevent unauthorised motorbikes and bikes in the park.

Activities with significant issues

24. Pukaki Crater access easement, ID# 3: The Co-Management Committee has requested an ‘indicative cost’ for the design and construction of a bund upgrade at Pukaki Crater. To provide an ‘indicative funding envelope’ for the design and construction of the bund upgrade a pre-feasibility study costing $37,000 is required. The board is to decide if it wishes to fund this feasibility study in 2023-2024 as an initiative. A workshop will be held in April 2023 to discuss this item.

Activities on hold

25. The following work programme activities have been identified by operating departments as on hold:

· Māngere-Ōtāhuhu Aquatic (Toia-Ōtāhuhu Pool Leisure Centre and Moana-Nui-A-Kiwa) - renew pool plant, ID# 31759.

· Māngere Bridge Library - comprehensive renewal, ID# 20552.

· Pukaki Crater access easement, ID# 3.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

27. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This report informs the Māngere-Ōtāhuhu Local Board of the performance for ending 31 December 2022.

Tauākī whakaaweawe Māori

Māori impact statement

30. The local board has a number of initiatives that promote Māori outcomes as detailed below.

31. Māori Responsiveness Māngere-Ōtāhuhu, ID# 253: Engage with mana whenua, mataawaka and local board members to identify appropriate projects that respond to Māori aspirations in a practical and effective way, engage and build relationships with local marae, engage with mana whenua and mataawaka to identify projects that respond to local Māori aspirations.

32. Māngere-Ōtāhuhu Pop-Up Activations, ID# 262: Fund the delivery of a series of pop-up events that are free to attend and celebrates Māori and Pasifika culture and activate the courtyard at Māngere Arts Centre - Ngā Tohu o Uenuku.

33. Pest Free Ihumātao, ID# 661: To continue to empower iwi to implement restoration activities to protect the key taonga such as Ōruarangi Awa, Ōtuataua Stonefields and Ihumātao Papakāinga. This will include Makaurau Marae undertaking regenerative restoration, native plant services, biosecurity control and monitoring, biodiversity surveys, community engagement and waste minimisation practices.

34. Te Kete Rukuruku (Māori naming of parks and places), ID# 2831: Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori, the outcome being a dual Māori/English name or a sole Māori name.

35. The Māngere-Ōtāhuhu Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

36. This report is provided to enable the Māngere-Ōtāhuhu Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Financial Performance

37. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2023.

38. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

40. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

41. The local board will receive the next performance update following the end of quarter three, 31 March 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Māngere-Ōtāhuhu Local Board WP update Q2 (Under Separate Cover)
b ⇩	MOLB Quarterly Operating Performance Q2 FY23 - Confidential

Ngā kaihaina

Signatories

Author	Claire Abbot - Local Board Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Chairperson	Tauanu’u Nanai Nick Bakulich
Deputy Chairperson	Harry Fatu Toleafoa
Members	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo
	Togiatolu Walter Togiamua

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987