Minutes of Puketāpapa Local Board - Thursday, 16 February 2023

1 Nau mai | Welcome

Member M Pervan delivered the welcome message.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PKTPP/2023/5

MOVED by Chairperson E Kumar, seconded by Member J Turner:

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 9 February 2023 as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgement – National State of Emergency

Resolution number PKTPP/2023/6

MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar:

That the Puketapapa Local Board:

a) acknowledge New Zealand is currently in a National State of Emergency and this is the third time that has been declared in New Zealand. The impact of the recent flood followed by Cyclone Gabrielle has been significant and widespread to our community: high wind, poor weather, power outages, fallen trees has caused many disruptions and evacuation of our homes.

b) express our enormous gratitude to all staff such as NZ Defence Force, Fire and Emergency Services, Auckland Emergency Management. Many Auckland Council staff have been, and continue to be, deployed to various areas assisting the people and places that are in need. It is also heartening to see our people have stood up and united together, stepping in and lending a hand.

Kia kaha, Puketāpapa.

CARRIED

6.2

New Year’s Honour’s List 2023

Resolution number PKTPP/2023/7

MOVED by Chairperson E Kumar, seconded by Member B Shen:

That the Puketapapa Local Board

a) acknowledge the local recipients in the New Year’s Honour’s List 2023:

Member of the NZ Order of Merit, Debra Lampshire, of Mt Roskill who has been a strong supporter of those accessing and working within community mental health services, progressing the development of psychosocial

and patient-centred treatment.

Honorary Queen’s Service Medal, TofilauKirifi-Alai,of Three Kings who has been advocating for the advancement of Pacific developments in New Zealand and the Pacific region for several years.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation: Sam Bhattacharya - Sport Auckland

Deferred until a future business meeting.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Auckland Council’s Quarterly Performance Report: Puketāpapa Local Board for quarter two 2022/2023

Mary Hay, Senior Local Board Advisor, Local Board Services and Oliver Fawcett, Senior Finance and Performance Advisor, Financial Strategy and Planning were in attendance to speak to this report.

Resolution number PKTPP/2023/8

MOVED by Chairperson E Kumar, seconded by Member R Hay:

That the Puketāpapa Local Board:

a) whiwhi / receive the performance report for quarter two ending 31 December 2022.

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2022/2023 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2023.

c) thank Mary Hay and Oliver Fawcett for their attendance.

CARRIED

Draft Contributions Policy 2022, Variation A

Resolution number PKTPP/2023/9

MOVED by Member B Shen, seconded by Member M Pervan:

That the Puketāpapa Local Board:

a) tautoko / support, in principle, the proposal that future developments in areas with inadequate infrastructure are required to fund the long term future infrastructure before the development commences.

CARRIED

Urgent Decision Puketāpapa Local Board feedback on the Resource Management Reform: Natural & Built Environment Bill and the Spatial Planning Bill

Resolution number PKTPP/2023/10

MOVED by Member J Turner, seconded by Member B Shen:

That the Puketāpapa Local Board:

a) tuhi ā-taipitopito / note the urgent decision made on 27 January 2023 to provide feedback on the Resource Management Reform: Natural & Built Environment Bill and the Spatial Planning Bill.

b) tuhi ā-taipitopito / note the feedback provided as follows:

(a) endorse / in principle the Local Government New Zealand (LGNZ) draft submission on the Resource Management Reform.

(b) whakarite / provide the following feedback on the Resource Management Reform: Natural and Built Environment Bill and Spatial Planning Bill:

Relevance to the Puketāpapa Local Board:

i) note / tuhi ā-taipitopito the ‘quality compact city’ is already in progress in Puketāpapa. The Puketāpapa Local Board is committed to climate action and a quality compact city as per the Auckland Plan. The ‘quality compact’ urban environment is currently being realised in our rohe. In particular:

(1) major developments by Kainga Ora (for example in Mt Roskill, Wesley, Waikowhai), Fletcher Developments (in the Three Kings Quarry) and others will bring at least 10-15,000 new homes in our rohe, creating significant changes to the social and natural environment.

(2) the Auckland Light Rail proposal announced by central government includes Puketāpapa as a critical turning point in the route and this needs to be considered and incorporated within local government’s planning especially in light of the central government’s National Policy Statement – Urban Development which proposes intensification around rapid transit infrastructure.

(3) increasing numbers of denser infill housing developments in existing neighbourhoods as provisioned in the Auckland Unitary Plan’s (AUP) zoning.

ii) note / tuhi ā-taipitopito the Resource Management Act reform has relevance to many of the outcomes and objectives in the 2020 Puketāpapa Local Board Plan – our guiding document - Every three years local boards set their strategic direction through a local board plan.

iii) note / tuhi ā-taipitopito the relevance of the Integrated Area Plan for the Puketāpapa and Albert-Eden local board for planning our local communities which;

(1) investigates current activity and future opportunities for a study area that encompasses several major housing developments.

(2) responds to the changing nature of our neighbourhoods, explores the community and services infrastructure needs of larger, denser communities, and is an example of cross-local board collaboration; focusing on urban issues rather than boundaries in planning.

(3) has Mana Whenua activity represented around the working group table. Rather than keeping them separate from the conversation, their invaluable knowledge has helped craft the Area Plan into a better document.

Government objectives

iv) consider / kohuki these bills may not retain appropriate democratic input, specifically regarding the allocation of seats to councils. The proposal would result in a reduction of local input.

v) consider / kohuki the efficiencies and benefits the bills may introduce, through a nation-wide ruling system. Benefits may include more consistency in resource consent processing between different councils thus unlocking the opportunity to utilise external resources to fulfil processing targets and better community understanding of processes.

vi) do not have enough information to comment on how existing unitary plan content or any district plans that is being used in resource management processing will be implemented in the new system.

Local democratic input:

vii) request / tono representatives of each local board be required to maintain regular liaison with the joint committee to prevent a loss of local knowledge and participation. There should be formal processes to offer feedback and sessions to update local boards on what is occurring at these joint committees.

viii) support / tautoko increased central government funding to implement the changes – adding more costs to local government will have negative effects on the council’s ability to achieve the four wellbeing’s: social, economic, environmental and cultural.

ix) support / tautoko an enhanced Mana Whakahono ā Rohe process. This should include local boards as decision makers of local areas, rather than simply as a stakeholder. Having local board involvement allows more localised issues (such as a particular stream restoration or coastline) to be worked on with mana whenua together.

x) request / tono recognition of the Local Government (Auckland Council) Act in the legislation, including the unique governance role of local boards.

Te Tiriti:

xi) support / tautoko the introduction of a requirement to “give effect” to the principles of Te Tiriti and the introduction of the concept of Te Oranga o te Taiao.

xii) support / tautoko mana whenua to be empowered to decide on their own functions and be empowered to decide on their membership and appointment process.

National Planning Framework (NPF):

xiii) note / tuhi ā-taipitopito that local government needs to be closely involved in the development of the National Planning Framework, with flexibility to accommodate local variation.

xiv) note / tuhi ā-taipitopito the role of the National Planning Framework to resolve conflicts through consenting should be to give clear guidance on which way it should be ruled. This guidance should be based on set baselines to environmental degradation. Effects should include downstream and cumulative effects. This will prevent localised issues (such as stream pollution and sedimentation) that are part of a wider problem.

xv) note / tuhi ā-taipitopito there should be alignment with the local government regional planning and political terms when reviewing the National Planning Framework. If these terms were to change, there should be flexibility allowed to respond to these changes, eg if local government adopts a 4-year political term.

Regional Planning Committees (RPC):

xvi) support / tautoko i the introduction of Regional Planning Committees but emphasises the need to have representation from Auckland Council (local boards, governing body), as well as mana whenua, in alignment with the principle of co-governance (Local Government (Auckland Council) Act 2009) and partnership (Te Tiriti).

xvii) request / tono any joint committee be appropriately funded and resourced. Central government should fund the committees and secretariat including the cluster groups. This will enable their full democratic functionality.

xviii) request / tono further clarity on how disagreement between Central Government and Local Government panel members would be managed.

xix) request / tono local board representatives be remunerated for their work on the committee. The role is specialised, detailed, time consuming and will go above and beyond the typical work of an individual local board member, as they will need to maintain relationships and ongoing engagement with multiple local boards in a decision-making capacity.

Regional spatial strategies (RSS):

xx) request / tono local plans such as the Integrated Area Plan for Puketapapa and Albert-Eden Local Boards are considered within the Regional Spatial Strategies. These plans set the vision, outcomes and actions that inform and influence future decisions.

xxi) note / tuhi ā-taipitopito spatial and environmental plans developed at the local level that capture a wider urban fabric should be considered as a planning instrument.

xxii) request / tono mechanisms for Auckland Council Local Board Plans to be considered, and local boards’ views to be heard, in the development and ongoing implementation of Regional Spatial Strategies.

Natural & Built Environment Plans (NBE Plans):

xxiii) support / tautoko enabling subregional Natural & Built Environment plans, with a potential focus on water catchments as an example.

xxiv) note / tuhi ā-taipitopito concern around the lack of reference to the outcomes for the built environment in the draft.

xxv) support / tautoko the need for environmental limits to be set.

xxvi) request / tono an overall focus in these sub-regional plans should be to reduce urban sprawl with active planning and management.

xxvii) request / tono placemaking derived from local plans and community involvement should be brought into the wider planning framework via the sub-regional plans, rather than keeping them side-lined as they are currently not considered when new developments or activities arise except through local board advocacy.

xxviii) request / tono the proposed planning framework should have accessible methods for interested parties to engage in the process from planning to instances of notification.

xxix) note / tuhi ā-taipitopito local boards are an effective conduit between the public and the development of plans. Consideration needs to be given to pathways for comprehensively involving wider community and resourced appropriately, particularly those who might not usually participate in local democratic processes. In terms of the IAP2 spectrum, this would include elements of both ‘involve’ and ‘collaborate’.

Consenting:

xxx) support / tautoko incentivising ‘net positive developments’ that improve both the natural environment and the built environment.

xxxi) support / tautoko an urban design focused outcome, ensuring that a more permissive consenting regime could still allow for facilities that match the need of the population.

xxxii) request / tono any significant construction and modification works carried out on a property to be noted on the property file to ensure a level of standard it met and applying for a certificate of compliance gives accountability to this.

xxxiii) oppose the inclusion of a fast track consenting process that appears to be modelled from the COVID-19 Recovery (Fast-track Consenting) Act 2020, as captured in Subpart 8—Specified housing and infrastructure fast-track consenting process for the following reasons:

(1) the COVID-19 Recovery Act provisions were for the specific purpose of providing economic stimulus in response to COVID impacts. Turning this provision into a ‘business as usual’ provision would undermine the usual resource consenting process, including local feedback.

(2) the list of eligible activities is wide ranging and large-scale housing developments are proposed for the Puketāpapa Area. This may result in a large volume of fast-track consents which the local board must have input into as custodians of the local area.

(3) the fast-track consenting process could create a bypass for significant and complex developments, as illustrated by the projects that have gone through the COVID-19 fast-track process, that local boards and communities will have an interest in and want to give feedback on.

(4) the local board is concerned that “The panel decides whether it is appropriate to hold a hearing” which may translate to there being no opportunity for local input if no hearing is to be had.

(5) the fast turnaround for feedback on these often complex applications with a large amount of documentation means that effective and thorough feedback from local boards will be difficult to provide within timeframes, noting the limited capacity of Local Board Services and local board members are only a part time role.

(6) suggest that if a fast-track consenting process be provisioned, limit the scope of what activities are eligible and exclude housing for fairness in the market (ie a private developer has to go through the resource consent process, whereas another developer could apply and use the fast-track consenting process – this does not seem equitable)

(7) for large scale or significant applications for the fast-track consenting process, request that the applications are required to respond and comply with the aspirations of the local area as captured in local plans such as Area Plans and catchment plans developed by Auckland Council, including local boards.

xxxiv) request / tono those who apply for resource consent should show how their consent is in alignment with relevant plans such as the integrated area plan. Such as environmental impacts and human environmental impacts

Implementation:

xxxv) request / tono further information on how the implementation of the bills will take place. The current time frame of 10 years is problematic. There needs to be clearer guidance on how this will be implemented over this 10-year period that outlines what will be implemented first, second, third and how this will impact local levels.

xxxvi) note / tuhi ā-taipitopito councils need certainty around transition arrangements, including which regions are part of which tranches. And councils need a line in the sand in terms of when they should stop undertaking plan changes/leading resource intensive reviews of existing planning documents.

Environmental:

xxxvii) request / tono more focus on protecting the environment, and an outcome that focusses specifically on this.

xxxviii) oppose the compensation required by Natural and Built Environment Bill s590 and s591 where compensation is required by the Territorial Authority to the allotment owner when an esplanade reserve is required to be taken on a subdivision. The esplanade reserves are an important part of the environmental rehabilitation and public enjoyment of our waterways, providing a public good for future generations and the environment and with subdivisions representing intensification adjacent to the waterways, the contribution of the esplanade reserve to the public realm should be a part of the amenity to mitigate development and intensification adverse effects.

xxxix) request / tono further ability to provide for tree protection in urban environments.

Infrastructure:

xl) request / tono more focus on the wider infrastructure related to a development or use of a property. There needs to be a system of facilities and infrastructure sufficiently in place prior to any intensification with the ability to cope. A system under stress with intensification will have flow on effects.

xli) note / tuhi ā-taipitopito the development contributions regime is back to front as the infrastructure system needs to be there before houses are built

xlii) note / tuhi ā-taipitopito without central government funding, local boards will not be able to update existing assets until growth funds are received. Any asset in a local board area such as libraries and parks should be part of an earlier discussion at the beginning of the four wellbeing's.

Monitoring and system oversight

xliii) note / tuhi ā-taipitopito if the new system incorporates local views and reflects local planning, the additional funding from Central Government will lead to better monitoring and oversight.

Compliance and enforcement:

xliv) support / tautoko having Central Government fund compliance, and notes the difficulties faced by the council in prosecuting many breaches. There needs to be an increase in the penalties for breaching environmental laws.

CARRIED

Urgent Decision to provide Puketāpapa Local Board Feedback on the Sale and Supply of Alcohol (Community Participation) Amendment Bill

Resolution number PKTPP/2023/11

MOVED by Deputy Chairperson F Lai, seconded by Member R Hay:

That the Puketāpapa Local Board:

a) tuhi ā-taipitopito / note the urgent decision made on 27 January 2023 to provide feedback on the Sale and Supply of Alcohol (Community Participation) Amendment Bill.

b) tuhi ā-taipitopito / note the feedback provided as follows:

i) ohia / endorse in principle the Sale and Supply of Alcohol (Community Participation) Amendment Bill.

ii) ohia / endorse the Auckland Council Submission on the Sale and Supply of Alcohol (Community Participation) Amendment Bill to the Justice Select Committee.

iii) whakarite / provide the following additional feedback on the Sale and Supply of Alcohol (Community Participation) Amendment Bill (the Bill):

A) tuhi ā-taipitopito / note the relevance to the aspirations and efforts of the Puketāpapa Local Board, which has a focus on hearing community voice and has adopted the “Healthy Puketāpapa Action Plan” to promote and build community advocacy and capability at all levels on alcohol and other drugs harm supply.

B) tautoko / support in principle the proposed changes to who can object to off-licence applications and attend hearings where any person may object to the grant of an off-licence, whether as an individual or representative of a group or organisation.

1) tono / request these proposed changes are in specific relation to off-licences only.

C) tautoko / support trade competitors and associated parties can only object if they are directly affected by the application in a way that does not relate to trade competition.

D) tautoko / support the proposed changes to how licensing hearings are run where hearings are conducted without unnecessary formality, do not permit those who appear at hearings to questions parties, do not permit cross-examination, and can be conducted by telephone, audio-visual link etc where appropriate and the facilities are accessable.

E) tautoko / support the proposed changes to adoption and application of LAPs where provisional LAPs may not be appealed and DLCs have discretion to consider LAPs in renewal of licence applications.

F) tono / request stronger protections from alcohol advertising and sponsorship.

CARRIED

Urgent Decision to provide Puketāpapa Local Board feedback for the Justice Committee inquiry into the 2022 Local Government elections

Resolution number PKTPP/2023/12

MOVED by Member J Turner, seconded by Chairperson E Kumar:

That the Puketāpapa Local Board:

a) tuhi ā-taipitopito / note the urgent decision made on 27 January 2023 to provide feedback on the Justice Committee inquiry into the 2022 Local Government elections.

b) tuhi ā-taipitopito / note the feedback provided as follows:

i) recommend centralising and standardising local election processes and voting methods respectively.

ii) do not support postal voting.

iii) recommend a polling booth approach to ensure voting integrity.

iv) request additional resource into increasing public awareness and education around local elections.

v) request special voting places are more accessible and well equipped.

vi) provide the following feedback to issues arising from the 2022 local elections:

A) there was confusion amongst the community how local elections work in comparison to general elections.

B) there is a lack of community appeal and participation with voting in local elections.

C) there is a need for better enabling community participation in standing with funding support options through central government budgets, it is very costly to independently run a campaign.

D) do not recommend election services being run by private organisations. If centrally run then it would ensure systems across the country are aligned, direct accountability for errors and the ability to implement changes

E) note concern with messaging from Elections NZ such as vote for change. Neutral language needs to be used as well as the voting agency remaining neutral.

F) note there were too few special voting places, and these were not accessible enough such as closing early, too few locations and some running out of voting papers.

G) request increased efforts into ensuring no voting place can run out of voting papers.

H) alternatives to postal voting need to be explored that are well staffed and resourced.

I) postal voting requires too much effort on the community having to find a post box to send their vote in.

J) postal ballots have a high probability of exploitation.

K) postal voting does not appear to work, and the post is no longer in majority of people’s daily lives.

L) support a two week long voting period with polling stations to ensure vote integrity.

M) increase opportunities for people to drop off their voting papers and have these easily identifiable.

N) election boxes at Countdown supermarkets were not easily identifiable and required stronger and increase signage.

CARRIED

16	Albert-Eden-Puketāpapa Ward Councillors' Updates
	Councillors’ unable to attend due to Council commitments.

Chairperson's Report

Resolution number PKTPP/2023/13

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:

That the Puketāpapa Local Board:

a) whiwhi / receive Ella Kumar’s Chairperson’s verbal update.

CARRIED

Board Member Reports

Resolution number PKTPP/2023/14

MOVED by Deputy Chairperson F Lai, seconded by Member J Turner:

That the Puketāpapa Local Board:

a) whiwhi / receive the verbal member report from Deputy Chair F Lai.

CARRIED

Record of Puketāpapa Local Board Workshop Notes

Resolution number PKTPP/2023/15

MOVED by Chairperson E Kumar, seconded by Member J Turner:

That the Puketāpapa Local Board:

a) whiwhi / receive the Puketāpapa Local Board workshop notes for: 13 October 2022, 20 October 2022, 27 October 2022, 03 November 2022, 17 November 2022, 24 November 2022, 01 December 2022, 08 December 2022, and 26 January 2023.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number PKTPP/2023/16

MOVED by Member B Shen, seconded by Member R Hay:

That the Puketāpapa Local Board:

a) whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar for February 2023.

CARRIED

21 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.34am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner