I hereby give notice that an ordinary meeting of the Expenditure Control and Procurement Committee will be held on:

Date: Time: Meeting Room: Venue:	Tuesday, 21 February 2023 10.00am Reception Lounge Auckland Town Hall 301-305 Queen Street Auckland
Komiti mō te Kaitaonga me te Whakahaere i ngā Whakapaunga Pūtea / Expenditure Control and Procurement Committee OPEN AGENDA

MEMBERSHIP

Chairperson	Cr Maurice Williamson
Deputy Chairperson	Cr Greg Sayers
Members	Cr Angela Dalton	IMSB Member Tony Kake, MNZM
	Cr Julie Fairey	Cr Mike Lee
	Cr Alf Filipaina, MNZM	Cr Daniel Newman, JP
	Cr Shane Henderson	IMSB Chair David Taipari
Ex-officio	Mayor Wayne Brown
	Deputy Mayor Desley Simpson, JP

(Quorum 5 members)

Duncan Glasgow

Kaitohutohu Mana Whakahaere / Governance Advisor

16 February 2023

Contact Telephone: +64 9 8902656

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Expenditure Control and Procurement Committee 21 February 2023

ITEM   TABLE OF CONTENTS            PAGE

1 Ngā Tamōtanga | Apologies                                                   5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

4          Ngā Petihana | Petitions                                       5

5          Ngā Kōrero a te Marea | Public Input                 5

5.1     Public Input: Noelene Buckland - City Centre Residents Group - revenue generating opportunities for Auckland Council                                                         5

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input                                                            5

7          Ngā Pakihi Autaia | Extraordinary Business     5

8          Ports of Auckland Limited - profitability improvement and savings update                      7

9          Auckland Council Procurement department overview                                                                 9

10        Summary of Expenditure Control and Procurement Committee information memoranda and briefings – 21 February 2023                                                                              11

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

12        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public                                               13

C1       CONFIDENTIAL: Service Prioritisation Framework                                                           13

1          Ngā Tamōtanga | Apologies

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

            The are no minutes for confirmation.

4          Ngā Petihana | Petitions

5          Ngā Kōrero a te Marea | Public Input

5.1       Public Input: Noelene Buckland - City Centre Residents Group - revenue generating opportunities for Auckland Council

Te take mō te pūrongo

Purpose of the report

1.       Noelene Buckland of the City Centre Residents Group will address the committee regarding suggested revenue generating opportunities for Auckland Council.

Ngā tūtohunga

Recommendation/s

That the Expenditure Control and Procurement Committee:

a)      whiwhi / receive the public input from Noelene Buckland of the City Centre Residents Group regarding revenue generating opportunities for Auckland Council and whakamihi / thank her for attending the meeting.

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

7          Ngā Pakihi Autaia | Extraordinary Business

Expenditure Control and Procurement Committee 21 February 2023

Ports of Auckland Limited - profitability improvement and savings update

File No.: CP2023/00681

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Ports of Auckland Limited on profitability improvement and savings opportunities.

Whakarāpopototanga matua

Executive summary

2.       Representatives from Ports of Auckland Limited will attend and provide an update on profitability improvement and savings opportunities.

3.       First of a series featuring all the council controlled organisations.

Ngā tūtohunga

Recommendation/s

That the Expenditure Control and Procurement Committee:

a)      whiwhi / receive the update from Ports of Auckland Limited.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors	Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor Kerri Foote - Executive Officer : CFO Division
Authoriser	Peter Gudsell - Group Chief Financial Officer

Expenditure Control and Procurement Committee 21 February 2023

Auckland Council Procurement department overview

File No.: CP2023/00591

Te take mō te pūrongo

Purpose of the report

1.       To provide a strategic overview of the Auckland Council Procurement department to the Expenditure Control and Procurement Committee.

Whakarāpopototanga matua

Executive summary

2.       Matt Hounsome, General Manager Procurement (Acting) will present a strategic overview of the Procurement department at Auckland Council, including:

·    Procurement policy, framework and guidelines overview

·    Magnitude of managed activity, tools and performance

·    Benefits delivery

·    Sustainable procurement

·    Digital roadmap

·    Group source

·    Procurement team priorities.

Ngā tūtohunga

Recommendation/s

That the Expenditure Control and Procurement Committee:

a)         whiwhi / receive the strategic overview of the Auckland Council Procurement department.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author	Matt Hounsome - General Manager Procurement
Authoriser	Peter Gudsell - Group Chief Financial Officer

Expenditure Control and Procurement Committee 21 February 2023

Summary of Expenditure Control and Procurement Committee information memoranda and briefings – 21 February 2023

File No.: CP2023/01071

Te take mō te pūrongo

Purpose of the report

1.       To whiwhi / receive a summary and provide a public record of memoranda or briefing papers that have been distributed to the Expenditure Control and Procurement Committee.   

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to Expenditure Control and Procurement Committee members via memoranda/briefings or other means, where no decisions are required.

3.       The following workshops/briefings have occurred:

Date	Subject
14/12/2022	CONFIDENTIAL: Committee responsibilities and approach

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Committee members should direct any questions to the relevant staff.

Ngā tūtohunga

Recommendation/s

That the Expenditure Control and Procurement Committee:

a)      whiwhi / receive the Summary of information Expenditure Control and Procurement Committee memoranda and briefings – 21 February 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author	Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Peter Gudsell - Group Chief Financial Officer

Expenditure Control and Procurement Committee 21 February 2023

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Expenditure Control and Procurement Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Service Prioritisation Framework

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains figures from commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.