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Komiti mō te Kaitaonga me te
Whakahaere i ngā Whakapaunga Pūtea / Expenditure Control and
Procurement Committee
OPEN MINUTES
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Minutes of a meeting of the
Expenditure Control and Procurement Committee held in the Reception Lounge,
Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 21 February 2023
at 10.20am.
Te Hunga kua
Tae mai | present
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Chairperson
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Cr Maurice
Williamson
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Deputy
Chairperson
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Cr Greg Sayers
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Members
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Cr Angela
Dalton
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Via electronic
link
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Cr Julie
Fairey
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Via electronic
link
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Cr Shane
Henderson
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Via electronic
link
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IMSB Member
Tony Kake, MNZM
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Via electronic
link
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Cr Mike Lee
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Cr Daniel
Newman, JP
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IMSB Chair
David Taipari
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Via electronic
link
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Ex-officio
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Mayor Wayne
Brown
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Until 11.59am,
Item 9
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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Cr Alf
Filipaina, MNZM
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Ex-officio
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Deputy Mayor
Desley Simpson, JP
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr Chris Darby
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Cr Christine Fletcher, QSO
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Via electronic
link
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Cr Lotu Fuli
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Cr Sharon Stewart, QSM
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Cr Ken Turner
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Cr Wayne Walker
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Note: In
accordance with resolution number GB/2023/3
passed by the Governing Body on 10 February 2023, the in-person quorum for this
meeting was two (2). All other members were entitled to attend the
meeting via electronic link.
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Expenditure
Control and Procurement Committee
21 February
2023
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Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting:
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Member
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Member
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Cr Maurice Williamson
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ü
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IMSB Member Tony Kake, MNZM
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ü
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Cr Greg Sayers
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ü
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Cr Mike Lee
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ü
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Cr Angela Dalton
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ü
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Cr Daniel Newman, JP
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ü
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Cr Julie Fairey
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ü
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IMSB Chair David Taipari
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ü
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Cr Alf Filipaina, MNZM
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Mayor Wayne Brown
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ü
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Cr Shane Henderson
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ü
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Deputy Mayor Desley Simpson, JP
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
There were no
minutes to confirm.
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
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5.1
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Public Input: Noelene Buckland - City Centre
Residents Group - revenue generating opportunities for Auckland Council
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A
presentation was given in support of the item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Note: changes
to the original motion, adding new clause b), was made with the agreement of
the meeting.
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Resolution
number ECPCC/2023/1
MOVED by Chairperson M Williamson, seconded by Cr J
Fairey:
That
the Expenditure Control and
Procurement Committee:
a) whiwhi
/ receive the public input from Noelene Buckland of the City Centre Residents
Group regarding revenue generating opportunities for Auckland Council and
whakamihi / thank her for attending the meeting
b) tono
/ request the presentation be forwarded to Auckland Transport for
consideration.
CARRIED
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Attachments
a 21 February 2023, Expenditure Control and Procurement
Committee, Item 5.1 – Public Input: Noelene Buckland - City Centre
Residents Group - revenue generating opportunities for Auckland Council,
presentation
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6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Ports of Auckland Limited - profitability
improvement and savings update
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Roger Gray,
Chief Executive and Andrew Clarke, Chief Financial Officer – Ports of
Auckland Limited were in attendance. A presentation was given in
support of the item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number ECPCC/2023/2
MOVED by Cr D Newman, seconded by Deputy Chairperson G
Sayers:
That
the Expenditure Control and
Procurement Committee:
a) whiwhi
/ receive the update from Ports of Auckland Limited.
CARRIED
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Attachments
a 21 February 2023, Expenditure Control and Procurement
Committee, Item 8 – Ports of Auckland Limited - profitability
improvement and savings update, presentation
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9
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Auckland Council Procurement department
overview
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A presentation
was given in support of the item. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Deputy Chairperson G Sayers left the
meeting at 11.59am.
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Resolution number ECPCC/2023/3
MOVED by Cr D
Newman, seconded by Cr M Lee:
That
the Expenditure Control and Procurement Committee:
a) whiwhi
/ receive the strategic overview of the Auckland Council Procurement department.
CARRIED
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Attachments
a 21 February
2023, Expenditure Control and Procurement Committee, Item 9 – Auckland
Council Procurement department overview, presentation
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10
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Summary of Expenditure Control and
Procurement Committee information memoranda and briefings – 21 February
2023
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Resolution
number ECPCC/2023/4
MOVED by Cr D Newman, seconded by Cr M Lee:
That
the Expenditure Control and
Procurement Committee:
a) whiwhi
/ receive the Summary of information Expenditure Control and Procurement
Committee memoranda and briefings – 21 February 2023.
CARRIED
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11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number ECPCC/2023/5
MOVED by Cr D Newman, seconded by Cr M Lee:
That the Expenditure Control and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Service Prioritisation Framework
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains figures from commercial activities.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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12.24pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.07pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Service Prioritisation
Framework
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Resolution
number ECPCC/2023/6
MOVED
by Chairperson M Williamson, seconded by Cr D Newman:
That the Expenditure Control
and Procurement Committee:
a) tuhi
ā-taipitopito / note the update on the service prioritisation framework
which was adopted by the previous Governing Body as part of the Annual Budget
2022/2023
Restatement
b) whakaae / agree that the agenda report and resolutions be restated
in the open minutes, but the attachments and presentation provided for the
item remain confidential.
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Attachments
a 21 February 2023, Expenditure Control and Procurement
Committee, Item C1 – CONFIDENTIAL: Service Prioritisation Framework,
report
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1.07pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Expenditure Control and Procurement
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
