Agenda of Whau Local Board - Wednesday, 22 February 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Western Quilters

· Citizens Advice Bureau
Waitākere Board

· Literacy Waitākere

· West Auckland Heritage Conference

Volunteer

Member

Chair

Board member

Committee member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Ross Clow

· Portage Licensing Trust

· Te Whau Coastal Walkway Environmental Trust

· Bay Olympic Sports Club

· Forest and Bird Society

· Waitākere Ranges Protection Society

· New Lynn Heritage Protection Society

· Karekare Surf Lifesaving Club

Trustee

Patron

Life Member

Member

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Patron

Member

Sarah Paterson-Hamlin

· UpsideDowns Education Trust

· New Zealand Down Syndrome Association

CEO

Employee

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate member

Member

Susan Zhu

· Chinese Women Association of New Zealand

· Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 December 2022 and the extraordinary minutes of its meeting, held on Wednesday, 8 February 2023, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Karl Phipps - Ken Maunder Park Community Trust update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Karl Phipps on behalf of the Ken Maunder Park Community Trust.

Whakarāpopototanga matua

Executive summary

2. Karl Phipps, Ken Maunder Park Community Trust chair, will be in attendance to present to the board.

3. Ken Maunder Park Community Trust, (KMPCT) has had a feasibility study completed into the ongoing community needs that (trust owned) buildings at KMPCT need to plan to fulfil.

4. KMPCT wish to open communication between KMPCT and the local board to ensure that the Whau Local Board is better informed about their plans for future development of our facilities at Ken Maunder Park.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the presentation on plans for future development of facilities at Ken Maunder Park and thank Karl Phipps, Ken Maunder Park Community Trust chair, for his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Whau Ward Councillar Kerrin Leoni - February report	11

Whau Local Board

22 February 2023

Te Kete Rukuruku Tranche Two Adoption of Māori Names

File No.: CP2022/17344

Te take mō te pūrongo

Purpose of the report

1. To adopt te reo Māori names for 26 parks and two libraries as tranche two of Te Kete Rukuruku.

2. To seek formal approval to install bilingual signage at Sister Rene Shadbolt Park.

Whakarāpopototanga matua

Executive summary

3. In August 2018 the Whau Local Board resolved (WH/2018/88) to invite mana whenua to name 99 parks in the Whau local board area, as part of Te Kete Rukuruku, the Māori naming of parks and community places programme.

4. From that list 23 sites were named as tranche one and were adopted on October 2020 (WH/2020/119).

5. Twenty-six parks from the original list of 99 sites, plus Blockhouse Bay and New Lynn Libraries, have been named in tranche two, leaving 50 sites for naming from the original list.

6. At a workshop held on 23 November 2022 the local board supported:

· Sister Rene Shadbolt Park as the exemplar park for tranche two to receive new bilingual signage and an interpretive text telling the story behind the new Māori name.

· Adoption of Mānu as a sole Māori name for Māui Reserve.

· Changing the name of the southern portion of Hīnaki / Rata St Reserve to Rewarewa to have one name for this contiguous esplanade area.

· Removal of the name Margan Green so the contiguous park area located at 6 Margan Ave has one overarching name of Manawaroa / Manawa Wetland Reserve.

7. Te Kawerau ā Maki, Ngaati Te Ata Waiohua and Ngāti Tamaoho presented names to the local board at a hui tuku ingoa on 14 December 2022 and these names are now ready for adoption.

8. The Māori names for Blockhouse Bay and New Lynn Libraries have been confirmed by iwi and are also ready for formal adoption.

9. The Whau Local Board can choose to hold a small community event at Tiakina / Sister Rene Shadbolt Park to unveil the new signage and celebrate the adoption of the names. There is sufficient budget remaining to allow for this to occur.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) adopt 25 te reo Māori names for parks and two library names, as dual names, as outlined in the following table:

SAP-ID	Māori Name	Existing Name	Address
21325-L100	Rerenga	Titirangi Road Reserve	1 Titirangi Road, New Lynn
21100-L100	Matangirua	Chettle Reserve	Skilgate Avenue, New Lynn
21206-L100	Kotī	Davern Reserve	13 Davern Lane, New Lynn
22494-L100	Pūtere	Delta Triangle	Corner Great North Road and Delta Avenue
20981-L100	Pāruru	Drury Street Esplanade	Drury Street, New Lynn
11397-L100	Te Pae-o-Kauri	Golf Road Domain	272 Titirangi Road, Titirangi
22522-L100	Kōpī	Green Bay Community Corner	52-54 Godley Road
21136-L100	Whenua Karaka	Green Bay Domain	40a Godley Road
20506-L100	Te Papa Kura	Kelman Square	40 Kelman Road, Kelston
20861-L100	Tītari	Lynwood Esplanade Reserve	150 Lynwood Rosd, New Lynn
20732-L100	Manawaroa	Manawa Wetland	6 Margan Avenue, New Lynn
20732-L151	Manawaroa	Margan Green (English name to be replaced)	Margan Avenue, New Lynn
11490-L100	Whanake	Mason Park	13 Fruitvale Road
21459-L100	Tauhōkai	Memorial Corner	2 Memorial Drive
11487-L100	Te Papa Rewarewa	Memorial Square	3 Memorial Drive
21852-L100	Ngaruru	Northall Park	107 Titirangi Road
22036-L100	Rewarewa	Reid Esplanade	Reid Road
10217-L100	Haukawa	Saunders Reserve	26 Saunders Place
11346-L100	Tiakina	Sister Rene Shadbolt Park	130 Portage Road
21620-L100	Hiwi	Taunton Terrace	Taunton Terrace (esplanade strip)
21587-L100	Taurapa	Taunton Terrace Road Reserve	End of Taunton Terrace
22545-L100	Tau Pūtahi	Todd Triangle	1-3 Todd Plaza, New Lynn
11352-L100	Pūtahi	Totara Triangle	45 Totara Ave
22550-L100	Kōrewa	Trojan Cres Reserve	Trojan Crescent
21526-L100	Mōkihi	Wolverton Esplanade	75A Wolverton St
	Te Pātaka Kōrero o Te Rewarewa	New Lynn Library
	Te Pātaka Kōrero o Te Whau	Blockhouse Bay Library

b) adopt the name Mānu as a sole Māori name for Maui Reserve located at 16 Maui St, New Lynn SAPID 20779-L100.

c) change the name of LOT 4 DP 93302 from Hīnaki / Rata Street Reserve to Rewarewa.

d) receive the narratives that tell the story behind each of the names, as outlined in Attachment A.

e) acknowledge that Auckland Council has agreed to enter into a mātauranga agreement that commits to upholding the correct use of the names and to use them only for purposes that have a community outreach or educational purpose (non-commercial use).

f) authorise the gazettal of park names for parks classified under the Reserves Act 1977, in accordance with section 16 (10) of the Reserves Act.

Horopaki

Context

10. Te Kete Rukuruku is a culture and identity programme that collects and tells the unique Māori stories of Tāmaki Makaurau / Auckland. It is a partnership, led by mana whenua, between Auckland Council and all 19 mana whenua groups that have interests across the region.

11. A key outcome of the programme is for te reo Māori to be seen, heard, learned and spoken. The programme contributes towards reclaiming our Māori identity and the restoration of mana and mauri (life force) to the whenua (land), through the restoration of the Māori language, traditional names, and associated narratives.

12. The rationale and benefits of the programme, as well as the process for identifying and adopting names and narratives, was agreed by the Whau Local Board at a business meeting in August 2018 (WH/2018/88).

13. At this same business meeting iwi were invited to name 99 parks (WH/2018/99).

14. The names were intended primarily to be adopted as dual names. This is when a Māori name is added to the existing name, which is retained. Nothing is taken away.

15. Twenty-three names were adopted in October 2020 resolution WH/2020/119. That left 76 sites to go forward into tranche two.

16. Discussions have been ongoing with mana whenua since that time. Two iwi withdrew from naming in this local board area and agreement has been finalised for an additional 25 sites to go forward. Te Kawerau ā Maki, Ngāti Tamaoho, Ngāti Whātua Ōrākei and Ngaati Te Ata provided the names for these 25 parks.

17. Fifty sites remain for naming from the original 99 selected. A list of all the sites being named in tranche two as well as those still outstanding is attached. Please refer to Attachment A.

18. As agreed with mana whenua and local boards te reo Māori names provided by mana whenua are not subject to public input or debate. Consultation on the names provided is inappropriate and feedback is not sought. In some cases, the Māori names have been attached to the park or area for hundreds of years prior to the English name being adopted.

19. When received, the Māori names will be accepted and adopted by the local board. Communication and public notification of the new names will commence following this formal adoption.

20. Te Kete Rukuruku is not a signage project and after the names are adopted signage will only be replaced when due for renewal. Should the local board wish to upgrade signage sooner to reflect the new names, funding would be required from the Locally Driven Initiatives budget. There is one exception to this which is outlined in paragraphs 41-47 below.

Gazettal

21. The council, as landowner, can name parks and places by resolution through the exercise of its power of general competence under section 12 of the Local Government Act 2002. Local boards are the allocated decision-makers for the naming of local parks as resolved by the Governing Body on 28 June 2018 (GB/2018/106).

22. Where the land is vested in the council and held as reserve under the Reserves Act, the council may name or change the name of a reserve by notice in the Gazette (s16(10) Reserves Act).

23. As part of Te Kete Rukuruku process any sites subject to the Reserves Act 1977 will be gazetted once the local board has adopted the names.

Tātaritanga me ngā tohutohu

Analysis and advice

24. A workshop was held on 23 November 2022 where the local board was updated on tranche two and direction received on the following items:

Margan Green

25. Margan Green is a small strip of grass running along the top of Manawa Wetland. It effectively forms the road frontage of Manawa Wetland, and it is illogical for the two sites to have different names. See aerial view below. Margan Green is highlighted.

26. This was discussed at the workshop in November where the local board supported the removal of the name Margan Green from the site and for the area to have one consistent name over the entire site. The name provided by Te Kawerau ā Maki is Manawaroa.

Māui Reserve

27. Māui Reserve is a small neighbourhood park adjacent to the golf course with its existing Māori name taken from the road it is located on. It is one of the 99 sites that iwi were invited to name.

28. In some cases when a site already has a Māori name iwi choose to retain the existing name. For this park iwi put forward a new name. The existing Māori name does not appear to have any connection to the area and direction was sought from the local board as to whether they would consider removal of the name Māui and adoption of the new name as a sole Māori name. Feedback was also requested as to whether any public consultation would be required on the removal of the name Māui from the park.

29. At the workshop on 23 November 2022 the local board advised it would consider the adoption of the new name as a sole Māori name and that, as there were no clubs or groups involved with this park, it felt that no public consultation was required, but that the adjacent golf course should be advised. Local Board Services staff have subsequently informed Titirangi Golf Club that the park will be receiving a new Māori name.

30. The name Mānu was presented to the local board at a hui tuku ingoa on 14 December 2022. The rationale behind the selection of Mānu as a sole name was expanded on by Te Kawerau ā Maki at that hui.

31. Māui is a name of great significance and not considered an appropriate fit for a site of this nature. Mānu is a Māori word that means ‘to be floating’. This connects with the historic name for New Lynn of Te Rewarewa, which means ‘to float as one’. Mānu connects with and reflects this traditional name for the area the park sits within. It is recommended that the local board resolve to adopt the name Mānu as the sole Māori name for this reserve.

Reid Esplanade

32. Reid Esplanade comprises two small esplanade strips running behind private properties on Reid Road. It is one of the 99 sites iwi were invited to name.

33. Reid Reserve is highlighted in blue on Map One. The name appears to have been taken from the nearby road. There is no signage. Access is poor and only available through Hīnaki / Rata Street Esplanade Reserve (Hīnaki) shown in pink on the map.

34. Diagram

Description automatically generated Hīnaki was named and gazetted in tranche one and the reserve’s legal boundary includes two portions of land, one to the north and one to the south of Rata Street. The northern portion is shown in yellow PT LOT 9 DP 93302 and the southern portion is shown in pink LOT 4 DP 93302.

35. Rewarewa Esplanade Reserve is shown on the map in purple and is contiguous with the southern portion of Hīnaki.

36. Signage is shown with purple dots on the map and all three signs show the name Rewarewa Esplanade Reserve.

37. At the request of Te Kawerau ā Maki discussion occurred at the workshop on 23 November 2022 regarding the naming of these sites. It was recommended that all three contiguous sites shown in blue, pink and purple should have the one Māori name, Rewarewa. This is in reference to the ancestral name for New Lynn of Te Rewarewa and the name is already in use on the site. Feedback from the local board supported this outcome and directed that no public consultation would be required as no parties will be affected.

38. This report seeks to formally adopt that name over all three sites.

39. The northern portion of Hīnaki shown in yellow on the map PT LOT 9 DP 93302, will retain the name as adopted in tranche one, Hīnaki / Rata Street Reserve.

Bilingual exemplar park signage

40. One park is identified within each tranche where signage will be reviewed, and upgraded or replaced to include both Māori and English text. Upon project completion all signage within the selected park will be bilingual.

41. This bilingual signage is fully funded from Long-term plan regional funding for Māori outcomes. No additional funding is required.

42. The new signage includes:

· dual language entrance signage, stating the te reo Māori and English names

· bilingual wayfinding, information, and bylaw signage

· a bilingual interpretative sign to tell the story behind the Māori name.

43. With a view to spending Aucklanders’ money wisely signs are only replaced when they are damaged or worn and need to be upgraded. Signage is reskinned should renewal not be required.

44. In tranche one the local board was offered the opportunity to select one park where all signage will be upgraded to be fully bilingual. The park chosen was Tahurangi / Crum Park and the signage was unveiled by the local board, mana whenua and invited guests on 1 December 2020 at a whakarewatanga (whaka-rewa-tanga).

45. The plan identifying locations, layout and types of signage for Sister Rene Shadbolt Park is being drafted and will be provided to the local board once the name is adopted. Installation is currently planned for late March.

46. The local board may choose to hold a small community event (whaka-rewa-tanga) to unveil the bilingual signage in Sister Rene Shadbolt Park and celebrate the adoption of the tranche two names. The board should advise the Te Kete Rukuruku team if it wishes to hold such an event so this can be organised in liaison with the Civic Events team.

Libraries

47. Over the last two years, Connected Communities have embarked on a journey to work with iwi to provide te reo Māori names for the 55 Auckland Council libraries.

48. The preferred naming convention for libraries is Te Pātaka Kōrero o (Māori place name).

49. The concept of pātaka kōrero was developed as a metaphor for libraries. The notion of a pātaka (food storehouse) has been used as an analogy of feeding the minds of people. It also refers to the historical and cultural importance of the pātaka as a central facility of marae. Kōrero refers to the crucial role of language, stories, discussion in the transferal of information. Therefore, the combination of all these concepts reveals “Pātaka Kōrero”.

50. Te Kete Rukuruku staff are assisting Connected Communities by working with mana whenua to finalise the names for the libraries where required.

51. There are three libraries in this local board area. These were discussed with the Whau Local Board at a workshop on 23 November 2022. One library is part of Te Hono, the multipurpose facility that is currently in development and will be named as part of that project. The two other libraries are Blockhouse Bay Library and New Lynn Library.

52. The names submitted by iwi for adoption are:

· Te Pātaka Kōrero o Te Whau / Blockhouse Bay Library. Te Whau is the name of the headland pā at Blockhouse Bay Beach which overlooked the waka portage from the Manukau Harbour to the Whau River to the north. This name was provided by Ngāti Whātua Ōrākei.

· Te Pātaka Kōrero o Te Rewarewa / New Lynn Library. Te Rewarewa is the traditional name for New Lynn and means ‘to float as one’. This is in reference to the people and waka that floated down the Whau River. This name was provided by Te Kawerau ā Maki.

53. Following the workshop twenty-six sites including Margan, Māui and Reid Reserves had names presented to the local board at a hui tuku ingoa held on 14 December 2022. These names along with the two library names are now ready for formal adoption.

Communications approach

54. At local board level, the local communications team will work with the local board and mana whenua, with support from the programme team to develop communication outputs.

55. Messaging will be focused on what the community is gaining and being proud of what we are doing for all Aucklanders.

56. Local board communication channels will be used, including Facebook pages and e-newsletters. The local communication team will also work with local boards to develop media opportunities at the time of the whaka-rewa-tanga should the local board wish to hold one for tranche two.

57. A list of park stakeholders was provided to Te Kete Rukuruku from Local Board Services staff and emails were sent to all organisations on that list after the tranche one names were adopted. Information provided included the list of names adopted and their meanings. A similar approach may be followed once these tranche two names are adopted. A list is attached that will be reviewed and updated in liaison with the Local Board Services team, refer Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. There are no substantive climate change impacts relating to this matter.

59. Signage will be replaced as it comes up for renewal with the only exception being the bilingual signage at one selected exemplar park where existing signs will be reskinned if replacement is not warranted.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. Te Kete Rukuruku is a regional programme that delivers on the council’s Māori Language Policy and Kia Ora Te Reo, which is a priority within Kia Ora Tāmaki Makaurau, the organisation’s Māori Outcome Performance Management Framework. It also delivers on Kia Ora Te Ahurea (the Māori culture and identity outcomes) as the programme helps to reclaim our Māori identity and unique point of difference in the world.

61. The programme aligns with the aspirations of the Independent Māori Statutory Board (IMSB), as articulated in the Schedule of Issues of Significance 2017, Māori Plan.

62. This programme is a partnership programme with the naming and narratives being led by mana whenua. It seeks to bring rigour to the process of naming across the council group over time.

63. The programme has also triggered the development of new bilingual signage templates that are able to be used across the organisation.

64. The council’s Parks and Community Facilities department is responsible for renewal of existing signage and will incorporate the new dual names as and when signage is renewed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

65. Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and local boards will be strengthened.

66. The adoption of a Māori name resulting in a dual name adds an additional name and narrative to each site, as opposed to taking anything away from the community.

67. By adopting dual names, the existing name is retained and nothing is lost. The addition of a Māori name and narrative contributes to wider understanding and usage of the Māori language and the associated stories applicable to that area. It helps to enrich park user experience.

68. Māori naming and bilingual signage in parks is aligned to the Whau Local Board Plan 2020:

· Outcome two: Māori aspirations are advanced and prioritised and Māori history and identity are valued and reflected in our community places.

· Objective: The distinctive Māori heritage of the Whau area and its mana whenua is visible in key community spaces.

· Key initiative: Progress Te Kete Rukuruku, the Māori naming of parks and reserves, along with interpretive signage that tells stories of the history of sites and their significance to Māori.

69. When the names are adopted and their narratives received, Auckland Council is permitted to use them for community outreach and educational purposes.

Tauākī whakaaweawe Māori

Māori impact statement

70. Te Kete Rukuruku:

a) helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan.

b) contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016) and describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken, and learned.

c) facilitates the restoration of mana and mauri (life force) to the area through the return of the Māori language. The programme also raises the visibility of the traditional use and importance of this land to mana whenua.

d) has sought to establish a best practice approach to Māori naming and the collection and sharing of stories.

71. Mātauranga agreements are being developed to ensure that names and stories are protected by the council. It is important that the council upholds their correct use and uses them only for purposes that have a community outreach or educational purpose i.e., non-commercial uses.

72. As a partnership programme, all aspects of providing names and narratives are led by mana whenua of Tāmaki Makaurau. This is appropriate as mana whenua are those with the mana in this area to carry the responsibility for Māori naming.

73. There are many resident mataawaka (Māori who live in Auckland and are not in a mana whenua group) who will have a great interest in these new names and narratives. This provides an opportunity to engage with mataawaka Māori organisations and invite them to embrace and help champion the names and narratives once the names are adopted.

74. Adopting the Māori name and narrative for 25 parks and two libraries will increase the visibility of te reo Māori in the local board area. It will safeguard the stories of mana whenua and help ensure their survival.

Ngā ritenga ā-pūtea

Financial implications

75. Whau Local Board has set aside Locally Driven Initiative (LDI) funding for this programme. This funding provides a partial contribution to mana whenua for their time in supporting the process including research and ratification.

76. Funding of $7,700 was carried forward from 2021/2022 and additional funding of $17,000 was allocated this financial year for tranche two, SharePoint ID Line 706. This allowed for a total of $24,700 to complete tranche two this financial year.

77. A small community event (whakarewatanga) to unveil the bilingual signage in Sister Rene Shadbolt Park can be organised to celebrate the adoption of the tranche two names. Te Kete Rukuruku have allowed for $1,500 to hold a whakarewatanga this financial year should the local board wish to hold one.

78. Allowing for the above event overall savings of $11,500 were identified for tranche two and these savings were reallocated by the local board in December 2022 resolution WH/2022/132.

79. Signage for Sister Rene Shadbolt Park is fully funded from the Long-term Plan for Māori Outcomes and no additional funding is required.

80. Updated dual name signage for the other 24 parks and two libraries will be delivered through the Parks and Community Facilities existing renewals programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

81. Several risks and issues were highlighted at the outset of this programme or added as the programme has progressed. These risks are carefully managed throughout the process and mitigated in a variety of ways as outlined in the table below:

Potential Risks	Mitigation
Multiple mana whenua having an interest in the parks, with differing views on naming.	Timeframes are extended when required to allow robust discussion amongst iwi. The approach of the programme has been to focus on a quality agreed outcome.
Extended delays in the adoption of Māori names, continuing the predominance of English only names and missing renewal opportunities.	Splitting the tranche to allow for adoption of names as they are finalised rather than waiting for completion of the entire tranche. This is particularly relevant when a high number of parks are being named.
Potential negative public reaction to Māori names.	The existing English name is retained with the Māori name being added. Communications once the Māori names are adopted to ensure a full understanding of the significance of the names and their meanings.
High costs of replacement signage.	Signage will be replaced as it comes up for renewal so no additional costs are incurred. The only exception being the bilingual signage at one exemplar park per tranche where reskinning will occur if replacement is not warranted.
The Māori name is misused or misappropriated	Mātauranga agreements are being developed.

Ngā koringa ā-muri

Next steps

82. Once the names are adopted by the local board communications and public notification will commence.

83. Where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur once the names are adopted.

84. The names will be entered into the council’s website as soon as possible after adoption. Upon Whau Local Board’s formal adoption, the process for installation of bilingual signs at Sister Rene Shadbolt Park will commence, with anticipated delivery in March.

85. Parks and Community Facilities will be advised of the adopted names so any signage being renewed will include the new Māori name.

86. If requested by the local board a small community event (whaka-rewa-tanga) can be organised in Sister Rene Shadbolt Park to unveil the new signage and celebrate the adoption of the names.

87. Staff will organise a workshop to discuss the progression of naming for tranche three.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Te Kete Rukuruku Whau Local Board Names	29
b ⇩	Whau Local Board Community Contacts for Te Kete Rukuruku	35

Ngā kaihaina

Signatories

Authors

Dawn Bardsley - Naming Lead

Authorisers

Anahera Higgins - Maori Outcomes Delivery Manager - Kia Ora Te Reo

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Adam Milina - Local Area Manager

Whau Local Board

22 February 2023

Draft Contributions Policy 2022, Variation A

File No.: CP2023/00835

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the proposal (draft Contributions Policy 2022, Variation A) to add to the Contributions Policy 2022 projects planned to be delivered beyond 2031 to support growth in Drury.

Whakarāpopototanga matua

Executive summary

2. Development contributions (DCs) are charges that recover from new developments a fair share of the cost of the council’s investment in infrastructure. To date our contributions policy has only recovered a share of cost of our infrastructure investment planned in the next ten years.

3. The council has agreed to add projects beyond 2031 to the Contributions Policy for the Investment Priority Areas identified in the 10-year Budget 2021-2031 in stages starting with Drury. This will ensure early developers pay a fair share of the cost of the cumulative impact of growth on the council’s need to invest in infrastructure.

4. The Contributions Policy 2022 was adopted in December 2021 and provides for the recovery of $399 million of the investment planned to be delivered in Drury in the period to 2031. The contributions price in Drury under this policy, including regional and sub-regional charges, is $22,564 per household equivalent unit (HUE – a house between 100m² and 249m²). We are now proposing to vary this policy to add investments we plan to deliver beyond 2031 to support development in Drury.

5. The original proposal was consulted on in late 2021 as part of the consultation on the region-wide Contributions Policy 2022. At that time, the majority of local boards were in support of the changes proposed in the draft Contributions Policy 2021

6. The Finance and Performance Committee considered the report on the proposal, which included local board views, at its meeting on 9 December 2021. The committee agreed to defer a decision on adding investment beyond 2031 to the Drury area to allow for the provision of further information requested by developers and additional time to make submissions once that information was provided.

7. The original proposal consulted on was revised accordingly and more information produced. The updated proposal included $2,470 billion of investment in Drury beyond 2031 of which $1.142 billion was to be funded by DCs. This would raise the average DC price in Drury by $60,687 to $83,25. Public consultation opened on 13 September 2022 for eight weeks, instead of the usual four weeks, and closed on 8 November 2022.

8. Sixty submissions were received, 33 of which were from those in the development community. The proposal was supported by 35 per cent of all submitters with 50 percent not in support. A further 15 per cent did not clearly state their views on the proposal.

9. This report summarises the key points made in submissions and notes officers’ initial analysis of the issues raised.

10. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the proposal planned for April 2023. The report to the Governing Body will also be updated reflecting officers' final analysis of the responses to submissions, updates reflecting additional work that has been undertaken since consultation and in particular to incorporate the latest economic forecasts and recent government decisions on their investment in Drury.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) whakaae / approve feedback from local boards on the draft Contributions Policy 2022, Variation A.

Horopaki

Context

Development contributions and infrastructure investment

11. Development contributions allow for an equitable and proportionate share of the total cost of growth-related capital expenditure to be recovered from the development community. The Contributions Policy sets out how the council will recover from new development an appropriate and fair share of the cost of infrastructure investment attributable to growth.

Growth and infrastructure investment

12. Auckland’s population is expected to continue to grow in the next ten years on top of the rapid population growth we have experienced in the last decade, bringing the projected population to 1.8 million early next decade. We are forecasting the construction of 145,800 new dwellings in the next ten years. To support the development enabled by the Auckland Unitary Plan, we are facing both immediate and longer-term demands for infrastructure in growth areas. If we do not adequately plan for the delivery and funding of this infrastructure, the cumulative effects of this development could lead to an unfair rates burden on future ratepayers or a risk of infrastructure shortfalls for future residents.

Drury

13. Drury-Opāheke is projected to grow by 22,000 new houses over the next thirty years. The proposal identified that an infrastructure investment of $2,869 billion will be required to support this growth. This investment will include a public and active transport led approach to transport infrastructure, parks and open spaces, and a new community facility that will include a local pool, leisure centre and library.

14. Investment in Drury will take around 30 years to deliver. The Contributions Policy 2022 only requires developers to contribute to the $399 million of investment we plan to make over the next 10 years. Without DC funding for a share of the $2.470 billion investment planned beyond 2031, there is a risk that those undertaking development will not contribute a fair, equitable, and proportionate portion of the capital expenditure necessary to service long-term growth. This risk could lead to shortfalls in the provision of infrastructure for the future residents of Drury and additional and/or additional demands on the city’s ratepayers.

Consultation 2021 and decisions

15. In 2021 the council consulted on a proposal to add investments planned to be delivered in Drury beyond 2031 to the 2022 policy and over the next year to the other Investment Priority Areas (IPAs) identified in the 10-year Budget 2021-2031. The IPAs are Inner Northwest, City Rail Link stations and Auckland Housing Programme (AHP) areas (Tāmaki, Mangere, Northcote, Oranga, and Mt Roskill). This would avoid an unfair rates burden on future ratepayers or the risk of infrastructure shortfalls for the future residents of new developments. The majority of local boards supported the original proposal.

a) The Finance and Performance Committee considered a report on the proposal at its meeting on 9 December 2021 (FIN/2021/119). The committee agreed in principle to add investments beyond 2031 to the Investment Priority Areas but deferred a decision on adding investment beyond 2031 to the Drury area. This was intended to allow the provision of more information to developers and other interested parties and allow more time for them to make further submissions with the benefit of this information.

Tātaritanga me ngā tohutohu

Analysis and advice

Updated proposal for consultation in 2022

16. In response to the council’s direction (resolution FIN/2021/119 b), staff undertook substantial additional work internally, commissioned five external expert reviews of our methodology and key economic issues, and sought expert transport planning and engineering advice on the proposed investments.

17. The original proposal consulted on was revised by updating our forecasts for the timing and location of growth within Drury and of construction costs, land price inflation, and interest rates.

18. External reviews were sought on our growth forecasting, cost estimation, and approach to calculating the share of costs to be recovered from developers. Recommendations from these reviews were applied to our calculations of the contributions charges for projects to be delivered beyond 2031 in Drury for inclusion in the proposal consulted on. These changes will also be considered for incorporation into the wider contributions policy as part of our future policy reviews.

19. Additional analysis of the distribution of the benefits of the proposed transport projects within Drury was also undertaken. The proposal consulted on allocated the transport costs to be recovered from development contributions to four new funding areas within Drury and to the relevant neighbouring areas. Adjustments were also made to neighbouring funding areas to reflect the benefits from community facilities investments, the regional transport funding area for wider transport benefits, and to the regional community facilities funding area for the library accordingly and more information produced.

20. Following completion of the work above the investments planned for beyond 2031 included in the consultation were:

a) $1.882 million in transport including arterial roads and key elements of the collector network to provide an integrated public and private transport network and active transport investment connecting Drury to the wider city (in addition to the $243 million council has already committed to invest before 2031)

b) $403 million for 43 new parks, with a total land requirement of 32.4 hectares (in addition to the $156 million council has already committed to invest before 2031)

c) $185 million for a single multi-purpose facility including a community facility, leisure centre, library, and local pool.

21. Stormwater requirements for Drury beyond 2031 will be identified and added to the contributions policy as more information becomes available on the location and form of development.

22. Of the $2.470 billion of projects, the proposal identified for delivery beyond 2031, $1.142 billion was proposed to be funded by developers through our contributions policy. This additional revenue requirement would raise the contributions price for Drury by an average of an additional $60,687, per household equivalent unit (HUE) to a total of on average $83,251 per HUE. Different charges would apply to different geographical areas based on the benefits accruing to each area.

Consultation

23. Public consultation opened on 13 September 2022 for eight weeks and closed on 8 November 2022. Additional information provided included 13 documents and two spreadsheets to allow submitters to better understand the proposal. These can be found on the council’s Have Your Say page.

24. During the consultation period, those from the development industry requested further information and in response the following additional materials were provided:

· transport cost estimates for Drury. Further details on individual construction cost elements for transport projects

· growth and HUE forecast. Spreadsheet outlining data used to forecast growth

25. Around 336 stakeholders were directly approached to advise them of the consultation. A media release was issued, and an article appeared in Our Auckland at the start of the consultation period. The consultation was also promoted through the council’s Engagement and People’s Panel newsletters. Forty-four people participated in the Have Your Say events held to support the consultation.

26. Two online and two face-to-face Have Your Say (HYS) events were held. Staff also attended a drop-in session in Drury organised by Waka Kotahi, two meetings organised by Drury developers, and a session organised by the Property Council of New Zealand. There were 44 attendees across all events representing 39 organisations. Officers also provided briefings to Waka Kotahi and the Ministry of Housing and Urban Development.

27. An opportunity for developers to present their submissions directly to the Governing Body at a Have Your Say event was provided on 14 December 2022. Developers were given a ten-minute slot with five minutes for their presentation followed by 5 minutes for questions from the decision-makers. The mayor and 16 councillors, heard presentations from 14 organisations at the session.

Feedback and Analysis

28. Sixty submissions were received. Overall, the proposal was supported by 35 per cent of submitters with 50 percent opposing it. A further 15 per cent did not clearly state their support or otherwise to the proposal. Key themes raised in the submissions are identified below. The submissions received in the consultation are available to elected members on the council’s meeting management system Nexus.

29. 26 individuals and one Māori organisation provided feedback. Of these, 69 per cent were in support of this proposal, 15 per cent did not support the proposal while the views of 15 per cent of submitters were not clearly stated.

30. Eleven of the individuals who supported the proposal commented that it was fair that developers should pay their fair share towards infrastructure. Those who did not state their support or otherwise thought that the council should support infrastructure development.

31. 33 responses were from those in the development industry. Responses from the industry show that 79 per cent opposed the proposal, six per cent supported it and 15 per cent did not state a clear view. Key themes from the developers’ feedback are outlined below.

Impact of higher development contributions

Feedback

32. Developers’ submissions noted the following concerns that higher DCs will:

· lead to higher house prices as developers seek to recover the increased costs. Developers who had already purchased land commented that they will be particularly disadvantaged as the increased DCs have not been included in the costs of their development

· lead to Drury being treated unfairly in relation to the rest of the city with much higher DCs

· discourage the construction of affordable housing as developers seek to recover higher costs with more expensive developments

· redirect development from Drury to other areas of the city with lower DC prices. Lower DCs are charged in wealthy established central parts of the city where infrastructure is already in place whereas incoming residents to Drury, where affordable housing can be built, are less able to afford higher DCs

· encourage land banking in Drury until house prices rise further or the policy changes.

Analysis

33. For developers who have purchased land recently higher DCs will put pressure on their margins. While staff acknowledge the impact a substantial increase in contributions charges is required if developers are to meet a fair share of cost of the investments required to support Drury’s development. The DCs charged in Drury will be higher than those in other parts of the city but this will reflect the council’s commitment to invest in infrastructure in Drury.

34. In feedback received from the original consultation, developers expressed concern about the equity of charging them now for investments that wouldn’t be delivered until the next decade. Our independent expert advice confirms the council’s previously presented analysis: that while the physical infrastructure wouldn’t be delivered until later, current landowners still benefit from the commitment to deliver in terms of higher land values. Furthermore, development occurring during the early years of this policy still contributes to the need for planned capital expenditure that will be incurred beyond 10 years’ time.

35. The independent economic consultants were asked for their views on the equity of our proposal to consider the likely impact of the proposal on house prices, and the viability of development in Drury. The consultants concluded that while the DC price will lower the price developers are willing to pay for land, this reduction is much lower than the increase in land value arising from the planning changes that enable housing development. There may be an indirect effect on the sequence of sites getting taken up for new housing across the city in the short term as development adjusts around a new equilibrium. However, this will be small relative to other market factors. Higher DCs may be an additional cost to development and could be argued to increase the return to holding land undeveloped however, earlier delivery of infrastructure funded by DCs is likely to accelerate development. The full report was included in the supporting documents pack released as part of the consultation process.

Complexity with a 30-year time frame

Feedback

36. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Other comments from submitters include:

· possibility that infrastructure will not be needed resulting in over collection of DCs

· impact of inflation on delivery of projects over time adds complexity

· complexities arise around the accuracy of the price of infrastructure over a 30-year timeframe creating uncertainty. For example, when trying to estimate things such as inflation, delivery risks, costs of infrastructure, and future infrastructure demand over a 30-year period

· doubt that benefits will be received by early developers

· actions the council will have to take to ensure money collected today will be spent on delivery of the projects over 30-year period

· it is not clear what happens to the initially unspent portions of development contributions paid, but intended to fund works that are 1, 2 or 3 decades in the future.

Analysis

37. Forecasting capital expenditure over a 30-year horizon inevitably involves a higher degree of uncertainty than capex over the horizon of the 10-year Budget 2021-2031. However, the Local Government Act 2002 allows for development contributions to be recovered to fund capital expenditure to be incurred beyond the LTP period (10 years). The council may also vary the mix of projects for which development contributions will be used if there is a relevant change of circumstances relating to those projects, and the overall level of contribution does not increase.

38. Our contributions policy is reviewed every three years to ensure that our planned infrastructure investment continues to meet the need of the developing community and is appropriately costed using the latest available information. This enables us to respond to changing circumstances, while ensuring that our charges remain fair for developers.

Consideration of other sources of funding

Feedback

39. Several submitters considered the council should have given more consideration to alternative funding mechanisms before deciding to impose DCs. Submitters noted the council:

· has not demonstrated sufficient consideration of alternative funding methods such as Infrastructure Funding and Financing through the Crown Infrastructure Partners

· should consider the use of other funding and financing tools – such as targeted rates, congestion charging, Special Purpose Vehicles through the Funding and Financing Act and Specified Development Areas through the Urban Development Act – alongside DCs.

· should consider using targeted rates to cover the costs of infrastructure that cannot easily be identified with sufficient certainty, subject to these rates being ringfenced for sole use on infrastructure to facilitate growth in the specific area in which the targeted rate applies.

Analysis

40. The council’s Revenue and Financing Policy notes that at present DCs will be used to fund growth infrastructure. However, the Revenue and Financing Policy also makes provision for the use of other tools such as targeted rates and would also allow the use of levies under the Infrastructure Funding and Finance Act. All these tools have the same effective revenue for the council and cost for developers and landowners (the net present value is the same) but are triggered at different times.

41. These options remain open to the council and can be used in combination with development contributions. The first step under any of these options is to establish the investments required to support growth in the IPAs and the appropriate share to be recovered from developers or landowners. All tools need to be applied early in the process to ensure early developments pay their share. The potential application of these funding tools will be considered in the advice to council in April.

Accuracy and assumptions used in the model

Feedback

42. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Submitters also noted:

· concern that the costings for the various projects incorporate excessive assumptions in respect of construction cost, contingency funding cost, and general inflation.

· the recent plan changes which have not been considered

· the model includes invalid assumptions concerning developer funded mitigation works and DC funded works, likely to lead to double dipping and over-recovery.

43. Comments on projects were also provided:

· the new policy encourages the council to design projects that are “gold plated” and have higher initial capital expenditure

· changes in transport patterns (e.g., mode share, e-bike subscriptions and sharing platforms) will influence future transport requirements.

· the full list of transportation projects arrived at by Supporting Growth Alliance has never been justified as being required to mitigate the effects of development in Drury East

· an independent audit of the proposed projects and their intended scale is requested to help ascertain how much of the increased cost relates to local rather than general factors

· the policy projects listed assumes that the council will purchase land from developers when in practice it is likely to require the land and infrastructure on it to be vested without charge or at a discount rate pursuant to the consent process will not incur these costs.

Analysis

44. A formal review was undertaken of the methodology the council uses to set DC charges. To do this, three external advisors were contracted to review our methods for growth forecasting, cost estimation, and how we assess the beneficiaries that underpin the DC charge calculations.

45. The feedback from our earlier consultation, the recommendations of these reviews, and our updated data models have allowed the DC calculation methodology to be refined to better suit the specific circumstances of Drury. The financial models were updated following a review conducted in November 2021. No errors in logic or in the functionality were identified in a review conducted in November 2022.

Updates to proposal

46. Further analysis of the feedback raised by developers will be presented to the Governing Body for decision making, planned for April 2023 and will include potential changes to the proposed amendment. Officers are in the process of updating the proposal to incorporate further work we have undertaken since consultation concluded to:

· respond as appropriate to issues raised in submissions including in the key areas noted below

· refine the projects and project costings in the proposal including

o estimates of developer mitigation - roading investments that developers will be required to provide as a condition of consent

o property costing

o investment decisions by the government

o community facilities funding areas

o transport funding areas

· update the forecasts of the following factors to reflect the latest economic conditions and predictions:

o growth in the Drury area – reflecting recent plan change decisions

o interest rates

o construction cost inflation

o land price inflation.

Compliance

47. Some submitters expressed a view that the proposal is not legally compliant and that there may be a case for a judicial review. Staff advice on the Contributions Policy is given in the context of highly prescriptive provisions of the Local Government Act 2002 (LGA) which cover the content of a contributions policy and the assessment of contributions. These provisions are the only source of the council’s power to require development contributions and must be strictly complied with.

48. Staff have reviewed the proposal and will consider the matters raised in submissions giving consideration to the legislative requirements in the LGA, including specific content requirements for development contributions policies, and the council’s Revenue and Financing Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. Recommendations in this report have a neutral climate impact as they relate to the funding of capital investment rather than decisions on the activities to be undertaken.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The information presented on the projects included in the draft Contributions Policy 2022 Variation A was developed in conjunction with the following council-controlled organisations and council units:

· Auckland Transport

· Community Facilities

· Community and Social Policy

51. The Chief Economist Unit and Research Investigations and Monitoring Unit worked with us on growth and economic forecasts, the impact of higher development contributions on the pace of development, and on land and house prices.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The Drury funding area in the proposal is within the Franklin and Papakura local board areas. The recommendations in this report support a higher level of infrastructure investment in the Drury area and sets a higher DC price in this area.

53. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2022, Variation A in April 2023.

Tauākī whakaaweawe Māori

Māori impact statement

54. Development contributions are assessed against the demand that different types of development generate on council infrastructure. Māori developments are assessed under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae are considered under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

55. Eleven iwi authorities (with mana whenua interests) in the Drury area were contacted prior to the start of consultation to seek expressions of interest in discussing and providing feedback on the proposed changes. All iwi authorities were also notified when consultation opened, further advising of how they could have their say. Opportunities to present to the Mana Whenua forum, the Independent Māori Statutory Board and other council forums were explored, however, this topic was not seen as a priority area at the time. One response supporting this proposal was received from mana whenua who considered this was a fairer way to fund the required infrastructure.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications from requesting local boards views.

57. The proposal provides for additional investment by the council beyond 2031 to support growth in Drury of $2.470 billion. The draft Contributions Policy, Variation A provides for $1.142 billion of this investment to be funded by DCs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. The recommendation requesting local boards views does not present any risk. The risks associated with amending the contributions policy will be set out in the report to the Governing Body planned for April 2023.

Ngā koringa ā-muri

Next steps

59. Feedback from the public consultation will be reported to the Governing Body in February 2023.

60. Staff will provide advice, options and responses to the issues raised in the feedback to the Governing Body to assist in their decision making.

61. A decision-making report to the Governing Body is planned for April 2023 and will include potential changes to the draft policy and local board feedback.

62. All local board feedback is due on 3 March 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Andrew Duncan - Manager Financial Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

Whau Local Board

22 February 2023

Local board feedback on the draft Future for Local Government report

File No.: CP2023/00833

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the Draft Report released by the Future for Local Government Review Panel.

Whakarāpopototanga matua

Executive summary

2. The Future for Local Government Review Panel released its Draft Report (the Report) for consultation on 28 October 2022.

3. Auckland Council is preparing a submission in response to the Report. Submissions close on 28 February 2023.

4. The Report makes 29 recommendations on a wide range of areas including: revitalising citizen-led democracy, achieving Tiriti-based partnership between Māori and local government, the approach to allocating roles and functions across different players, achieving genuine partnership between central and local government, more equitable funding, designing a local government system to enable the change we need, and putting in place effective system stewardship.

5. Auckland Council has previously reached positions on some of the Report’s recommendations through programmes of work or engagement with central government. These positions will be the starting point for preparing the submission but there will be an opportunity for this council to reconsider those positions.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) provide feedback on the Draft Report to inform the council’s draft submission.

Horopaki

Context

6. The Minister for Local Government established the Future for Local Government Review (the Review) in April 2021 and established a Review Panel (the Panel). The purpose of the Review is to identify how our local democracy and governance system needs to evolve over the next 30 years, to improve the wellbeing of communities and the environment and to actively embody the Treaty partnership.

7. The Panel released its Interim Report in October 2021. The case for change described a local government under pressure without all the levers needed to deliver on community wellbeing. The sector therefore needs to work collaboratively with others including central government, iwi/Māori organisations, the business sector and community groups. It noted that trust had broken down and that there is a need for greater understanding between central government and local government.

8. The Panel released its Draft Report He mata whāriki, he matawhānui on 28 October 2022. The Report can be found at: https://www.futureforlocalgovernment.govt.nz/reports/

9. The Report makes 29 recommendations and asks a range of questions intended to inform the Final Report to the Minister.

10. The Panel states that we are in a period of change (climate change, pandemics, biodiversity loss, social and economic inequity). This is causing many of our communities to lose trust in democratic institutions and to disengage. Government reform is creating further uncertainty for the role of local government in communities.

11. The challenges facing Aotearoa New Zealand are too big for central government to address alone. Local government has a fundamental role to play in responding to these complex issues and improving the wellbeing of communities. This will require renewal and change (shifts) to many aspects of the local government system.

12. The Panel previously indicated five shifts are needed to make this change: strengthened local democracy, authentic relationships with hapū/iwi and Māori, a focus on wellbeing, genuine partnership between central and local government, and more equitable funding. Two additional shifts – system design and stewardship – will also need to be considered.

13. The Report sets out recommendations and asks questions in relation to: revitalising citizen-led democracy, Tiriti-based partnership between Māori and local government, allocating roles and functions, local government as champion and activator of wellbeing, replenishing and building on representative democracy, and equitable funding and finance.

14. Following the release of the Report, the Review Panel undertook a further round of engagement with the local government sector across New Zealand. This included three in-person sessions with local board members in Auckland on 5 and 6 December 2022.

15. The Governing Body has approved the preparation of an Auckland Council submission in response to the Report. Submissions are due by 28 February 2023.

16. The Panel’s Final Report is due with the Minister by June 2023. Any response to the Panel’s final recommendations will be a decision for the next government.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The purpose of the Review is highly relevant to local government and Auckland Council.

18. Some recommendations in the Report are of a functional order (e.g. allocation of roles), some more foundational (e.g. Te Tiriti based partnerships) and some about the ‘system’ we work within. The Report does not necessarily set out all the relationships/interdependencies between the components.

19. It is proposed that the council’s submission draws these connections where possible to ensure there is a clear understanding of how all elements of the future system will work together and potential impacts and risks. Council should also seek further clarity on the future funding framework for local government and the pathway to build the required capability and capacity to carry out its future role.

20. The council has formed positions in previous terms on a number of recommendations contained in the Report. These will be the starting point for preparing the submission but there will be an opportunity for this council to reconsider those positions through the drafting process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The Report acknowledges that councils have a significant role in mitigating and adapting to climate impacts in their areas. It also notes that the future climate challenge for local government is likely to be greater than the challenge it has faced over the past 30 years to address the infrastructure deficit.

22. Current funding streams to manage the impacts of climate events are already being challenged, placing many communities at risk and requiring a long-term approach to addressing these issues. The sums involved to mitigate and respond to climate effects are likely to be significant.

23. Accordingly, the Report recommends (recommendation 23) that central government develops an intergenerational fund for climate change, with the application of the fund requiring appropriate regional and local decision-making input.

24. In its submission on the Draft National Adaptation Plan earlier this year, Auckland Council argued that central government funding is crucial and must have a long-term focus.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. CCO chairs and chief executives have been provided with a summary and high-level analysis of the Report.

26. CCO staff are included in the experts across the council group who will develop the council’s submission for approval.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The Report proposes that putting wellbeing at the core of council’s purpose and its roles and functions will unlock greater wellbeing outcomes for communities. Councils have an opportunity to strengthen and expand their role in three key ways: as anchor institutions, place-makers, and systems networkers and convenors.

28. The Report also proposes a framework to guide the allocation of roles and functions between different actors: central government, local government, hapū/iwi and community. The framework starts with a local-first approach (the subsidiarity principle) and is guided by te ao Māori values.

29. The Panel has engaged with local board members over the course of the Review in July 2021, March 2022 and most recently on 5 and 6 December 2022 through three separate in-person sessions held across Auckland.

30. Local board views on the Report are sought and will be incorporated into the council’s submission as appropriate. Formal local board feedback will be appended to council’s submission.

Tauākī whakaaweawe Māori

Māori impact statement

31. A finding of the Review is that the system needs to ensure a more meaningful expression of rangatiratanga and a more culturally specific exercise of kāwanatanga by councils, with te ao Māori values reflected at all levels of the system.

32. In response, the Report proposes fundamental changes to Te Tiriti o Waitangi provisions of the Local Government Act 2002, a strategic role for Māori in identifying and addressing priority outcomes that will lift community wellbeing, as well as strengthened specific mechanisms for partnership and engagement (including the incorporation of tikanga Māori).

33. It also proposes improvements to Māori representation at the council table, and a concerted investment in the capability and capacity of both local government and Māori to build and maintain a Tiriti-based partnership in local governance.

34. Staff have engaged with iwi on the system shifts proposed by the Panel at earlier stages in the Review process. Now that the Report has been released, iwi have been asked for their views to be considered for inclusion in council’s submission.

35. There has been ongoing engagement with IMSB staff on the Review and they will have an opportunity to review the council’s submission.

Ngā ritenga ā-pūtea

Financial implications

36. The submission will be developed within existing resources.

37. The recommendations of the Review Panel are multi-faceted and there is insufficient information to anticipate or quantify financial implications for the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No risks have been identified in relation to preparation of council’s submission.

Ngā koringa ā-muri

Next steps

39. Staff are drafting a submission for the Governing Body’s approval at its meeting on 23 February 2023.

40. There will be a briefing on the Draft Report for local board members on 23 January 2023.

41. Local board views to be considered for incorporation into council’s submission must be received by 2 February 2023.

42. Formal feedback to be appended to council submissions must be received by 23 February 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

No.	Title	Page
a ⇩	Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021/2022 - Auckland Council Group Māori Outcomes Report 2021-2022	53

Whau Local Board

22 February 2023

Auckland Council Performance Report: Whau Local Board for quarter two 2022/2023

File No.: CP2023/00349

Te take mō te pūrongo

Purpose of the report

1. To provide the Whau Local Board with an integrated performance report for quarter two,
1 October – 31 December 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. Some key activity updates from this period were:

· Line 1065 - Whai Pūmanawa Literacy – delivered in local libraries, there had been increased activity in quarter two. The programme is ongoing and assists adult customers to connect and adapt to a digitised environment.

· Line 496 - Access to community places Whau – Whau’s community centres and hubs had registered a marked increase in usage in comparison to same period last year.

· Line 499: Programming in community places - The Avondale and New Lynn Community Centres had recently expanded the types of programmes and activities available, and this period saw a significant influx of participants in wide-ranging suits of activities. Staff identified a highlight as the December 10, New Lynn Christmas Market event which involved up to 1,000 participants.

· Line 493: Maori Responsiveness: E Tu – much work was undertaken in quarter two that defined and refreshed the contractual arrangement between the west-based Henderson/Massey, Waitakere Ranges and Whau local boards and the Kaiwhakaawe role based at Hoani Waititi Marae. In the same period, relationships and outreach were strengthened through activities at the Kelston Hub, Glenavon Hub, and the Kelston Deaf Education Centre. The Avondale Community Centre had provided a base for the Māori Wardens who patrol the area.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Across Auckland Council, activities are uniformly reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) and red (behind delivery, significant risk). The Whau quarter two report signals 6 lines as amber and the rest of the programme as green.

5. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2023.

6. Due to these obligations the financial performance information (Attachment B) to the quarterly report is excluded from the public.

7. The Customer and Community Services capital expenditure budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the performance report for quarter two ending 31 December 2022.

b) note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2022/2023 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2023.

Horopaki

Context

8. The Whau Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services (includes some externally funded activities)

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

10. The graph below identifies work programme activity by RAG status which shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

11. The graph below shows the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

12. Some key activity updates for the Whau work programme in quarter two were:

· Line 1065: Whai Pūmanawa Literacy. Continued to provide services, programmes and events that enable and support adult customers to connect and adapt to the changing world and grow and provide opportunities for knowledge creation and innovation. There was continued demand for Skinny Jump access across the Whau Libraries in this quarter. Skinny Jump is subsidised by the Spark Foundation and available through the Digital Inclusion Alliance Aotearoa (DIAA) network of partners, which includes Auckland Libraries. People who do not have a broadband connection at home due to cost are eligible to sign up for this service. They receive a free Skinny Jump modem and subsidized wireless internet connectivity on an ongoing basis. Blockhouse Bay Library joined the Skinny Jump programme in quarter two and have handed out 12 modems so far. New Lynn gets 15 Skinny Jump modems per delivery and are quickly picked up. The Blockhouse Bay Housebound service jumped from three residents to 11 residents and two volunteers delivered items. Housebound in New Lynn picked up with three new volunteers and eight housebound customers. New Lynn Library delivered a monthly digital literacy workshop on Libby with six participants per session. Job cafe had weekly attendees of around three a week. The Ace Job Cafe at Avondale Library assisted two to three people each week with their employment journey.

· Line 496: Access to community places Whau. Council staff deliver this service through Avondale Community Centre and New Lynn Community Centre, while the community delivers through Blockhouse Bay Community Centre, Green Bay Community House and Kelston Community Hub. Q2 bookings hours increased by 82 percent and participant numbers increased by 79 percent compared to the same period last year. The top two activities for Q2 were special interest and fitness sport and recreation. 71 percent of hirers indicated that they would recommend the facilities in this local board to others and 86 percent were satisfied with the facilities.

· Line 499: Programming in community places. Since the COVID-19 lockdowns, the Avondale and New Lynn Community Centres have bounced back and provided a more wide-ranging programme of activities and this period saw a significant influx of people who participated in Diwali celebrations, Crown Lynn Collectors and NZ Studio pottery market, repair café, Christmas gift bag workshop with the West Auckland Resource centre, ceramic Christmas ornament workshop and Brain Play 3D Printing. One highlight was the New Lynn Christmas Market on Saturday 10 December. There were approximately 40 stallholders, performances by Nia Vavao and the Auckland Greater Chorus, a selfie booth and free kids’ activity packs and gift wrapping. The event organisers estimated up to 1,000 participants.

· Line 493: Maori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau. This quarter the Kaiwhakaawe funding agreement, job description refresh, Ra Mokopuna and Kaumatua at Te Kura Kaupapa Māori o Kotuku were completed. The Kaiwhakaawe and a representative from Hoani Waititi Marae provided an update at a local board workshop. Meetings were held between the Kaiwhakaawe and the three west Strategic Brokers enabling updates and future programme planning. This included initial planning of local board citizenship ceremonies and business meetings to be held on the Hoani Waititi marae, with planning to resume in February 2023. Staff met with the Te Reo Māori Programme Lead; an overview of the Whau community development work programme and links to leaders in the community was provided. The Kelston Māori Toi project report was submitted to staff and the report will be presented at a local board workshop in quarter three. Kelston Community Hub celebrated their tenth anniversary on site with the community, local kaumātua, kuia and Pasifika elders. Glenavon Hub had five tauira/learners participating in te reo Māori, karakia, mihi and pepeha. Staff met with the Māori wardens based at the Avondale Community Centre, providing insights into Auckland Council, advice, and support. Staff reconnected with Kelston Deaf Education Centre and the first face to face meeting will occur in school term one 2023.

Activities on hold

13. Five work programme activities had been identified by operating departments as on hold, four were green flagged (on track) and one flagged amber (in progress but with issues that are being managed) and are shown below:

Line#/ Dpt	Activity on hold	Budget Source	RAG status	Comments from Q2
17819/ CCS PCF	Blockhouse Bay Community Centre - renew car park	BS: Capex - Local Renewal	Green	Detailed design is completed except a fire engineering report. A fire report for Watercare relocation work is required. Project is planned to progress in financial year. Next steps: Once budget is confirmed engage a fire engineer for fire report and request for a tender price. 2024/2025 as part of the revised work programme.
24181/ CCS: PCF	Avondale Central Reserve - upgrade playground and associated park furniture	ABS: Capex - Local Renewal;LDI: Capex	Amber	Project will be scoped and/or completed in future years. Next steps: Not until financial year 2023 (Post Avondale library and public realm - Te Hono Developed design).
24210/ CCS: PCF	Miranda Reserve - renew playground and associated park furniture	ABS: Capex - Local Renewal; External Funding	Green	Project on hold as Watercare is carrying out construction work for Central Interceptor project. Site to be reinstated upon completion. Next steps: Undertake public consultation and design works.
24382/ CCS: PCF	Olympic Park - renew velodrome	ABS: Capex - Local Renewal	Green	Project is on hold due to the Velodrome Action Plan development and FIFA Woman's World Cup facility upgrades. Next steps: Liaison with parks advisor once action plan and FIFA Woman's World Cup is completed.
23906/ CCS: PCF	Tahurangi Crum Park - install footpath on eastern side of practise field	LDI: Capex	Green	Proceed with investigation and design in financial year 2023/2024. Next steps: Physical works to commence in future years.

Activities on amber status

14. Staff had signalled some risk (amber) with the following six activities. Those risks are being carefully managed:

Line#/ Dpt	Activity on amber status	Budget Source	Activity status	Comments from Q2
17967/ CCS: PCF	Avondale - develop new community centre and library	ABS: Capex - Dvlpmt	In progress	The current design is over budget. Value engineering with design team is in progress to develop options to present to the steering group. Next steps: Project steering group workshop to evaluate options and move into developed design.
24181/ CS: PCF	Avondale Central Reserve - upgrade playground and associated park furniture	ABS: Capex - Local Renewal;LDI: Capex	On Hold	On hold until f/y 2023 – await developed design of Te Hono.
24181/ CCS: PCF	Avondale Central Reserve - upgrade playground and associated park furniture	ABS: Capex - Local Renewal; LDI: Capex	In progress	Resource Consent has been granted Next steps: Physical works contract being tendered and budget change request underway.
27861/ CCS: PCF – Project Delivery	Whau - provide built shade at suburb parks	LDI: Capex	In progress	Detailed design is currently underway. Project budget potentially insufficient, based on cost estimate and looking into areas where cost savings can be achieved
1038/ CCS: PCF – Specialist Operations	Avondale and Rosebank local parks service assessment	LDI: Opex	In progress	Final report was delayed for December, but will be presented for adoption by the local board at their February 2023 business meeting.
683/ CCS: PCF – Specialist Operations	WH: Urban Ngahere Growing FY23	LDI: Opex	Approved	An information memo will be sent to the local board in Q3, with an outline of the planting sites that are recommended for detailed assessment. Local board members will be asked to provide feedback identifying reserves for additional tree planting or pass on any requests from community groups.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

16. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. This report informs the Whau Local Board of the performance for ending 31 December 2022.

Tauākī whakaaweawe Māori

Māori impact statement

19. Whau Local Board’s priorities for the past year gave due consideration to Māori identity and signaled the local board’s intention to continually look for ways to partner with mana whēnua, promote te reo, and enhance visibility of Māori history in the Whau. Below are some of the activities progressed in quarter two which provided positive Māori impact and are detailed in the Whau Quarter Two Work Programme update (Attachment A):

· Line 493, Maori Responsiveness: E Tu - responding to the key aspirations and priorities for Māori Whau

· Line 1059, Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori – Whau

· Line 30810, Whau - design and install artwork/pou near Rata Street bridge

· Line 27863k, Whau - Te Tohu o Te Auaunga Implementation

· Line 706, Te Kete Rukuruku (Māori naming and places) Tranche two

Ngā ritenga ā-pūtea

Financial implications

20. This report is provided to enable the Whau Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2023.

22. Due to these obligations the financial performance information (Attachment B) to the quarterly report is excluded from the public.

Ngā koringa ā-muri

Next steps

23. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Quarter Two Work Programme Update	109
b ⇩	Financial Performance Information Report (Under Separate Cover) - Confidential